failed dissertation defense

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How to Avoid Failing Your Ph.D. Dissertation

By  Daniel Sokol

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I am a barrister in London who specializes in helping doctoral students who have failed their Ph.D.s. Few people will have had the dubious privilege of seeing as many unsuccessful Ph.D. dissertations and reading as many scathing reports by examination committees. Here are common reasons why students who submit their Ph.D.s fail, with advice on how to avoid such pitfalls. The lessons apply to the United States and the United Kingdom.

Lack of critical reflection. Probably the most common reason for failing a Ph.D. dissertation is a lack of critical analysis. A typical observation of the examination committee is, “The thesis is generally descriptive and a more analytical approach is required.”

For doctoral work, students must engage critically with the subject matter, not just set out what other scholars have said or done. If not, the thesis will not be original. It will not add anything of substance to the field and will fail.

Doctoral students should adopt a reflexive approach to their work. Why have I chosen this methodology? What are the flaws or limitations of this or that author’s argument? Can I make interesting comparisons between this and something else? Those who struggle with this aspect should ask their supervisors for advice on how to inject some analytic sophistication to their thesis.

Lack of coherence. Other common observations are of the type: “The argument running through the thesis needs to be more coherent” or “The thesis is poorly organized and put together without any apparent logic.”

The thesis should be seen as one coherent whole. It cannot be a series of self-contained chapters stitched together haphazardly. Students should spend considerable time at the outset of their dissertation thinking about structure, both at the macro level of the entire thesis and the micro level of the chapter. It is a good idea to look at other Ph.D. theses and monographs to get a sense of what constitutes a logical structure.

Poor presentation. The majority of failed Ph.D. dissertations are sloppily presented. They contain typos, grammatical mistakes, referencing errors and inconsistencies in presentation. Looking at some committee reports randomly, I note the following comments:

• “The thesis is poorly written.”
• “That previous section is long, badly written and lacks structure.”
• “The author cannot formulate his thoughts or explain his reasons. It is very hard to understand a good part of the thesis.”
• “Ensure that the standard of written English is consistent with the standard expected of a Ph.D. thesis.”
• “The language used is simplistic and does not reflect the standard of writing expected at Ph.D. level.”

For committee members, who are paid a fixed and pitiful sum to examine the work, few things are as off-putting as a poorly written dissertation. Errors of language slow the reading speed and can frustrate or irritate committee members. At worst, they can lead them to miss or misinterpret an argument.

Students should consider using a professional proofreader to read the thesis, if permitted by the university’s regulations. But that still is no guarantee of an error-free thesis. Even after the proofreader has returned the manuscript, students should read and reread the work in its entirety.

When I was completing my Ph.D., I read my dissertation so often that the mere sight of it made me nauseous. Each time, I would spot a typo or tweak a sentence, removing a superfluous word or clarifying an ambiguous passage. My meticulous approach was rewarded when one committee member said in the oral examination that it was the best-written dissertation he had ever read. This was nothing to do with skill or an innate writing ability but tedious, repetitive revision.

Failure to make required changes. It is rare for students to fail to obtain their Ph.D. outright at the oral examination. Usually, the student is granted an opportunity to resubmit their dissertation after making corrections.

Students often submit their revised thesis together with a document explaining how they implemented the committee’s recommendations. And they often believe, wrongly, that this document is proof that they have incorporated the requisite changes and that they should be awarded a Ph.D.

In fact, the committee may feel that the changes do not go far enough or that they reveal further misunderstandings or deficiencies. Here are some real observations by dissertation committees:

• “The added discussion section is confusing. The only thing that has improved is the attempt to provide a little more analysis of the experimental data.”
• “The author has tried to address the issues identified by the committee, but there is little improvement in the thesis.”

In short, students who fail their Ph.D. dissertations make changes that are superficial or misconceived. Some revised theses end up worse than the original submission.

Students must incorporate changes in the way that the committee members had in mind. If what is required is unclear, students can usually seek clarification through their supervisors.

In the nine years I have spent helping Ph.D. students with their appeals, I have found that whatever the subject matter of the thesis, the above criticisms appear time and time again in committee reports. They are signs of a poor Ph.D.

Wise students should ask themselves these questions prior to submission of the dissertation:

• Is the work sufficiently critical/analytical, or is it mainly descriptive?
• Is it coherent and well structured?
• Does the thesis look good and read well?
• If a resubmission, have I made the changes that the examination committee had in mind?

Once students are satisfied that the answer to each question is yes, they should ask their supervisors the same questions.

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Defending Your Dissertation: A Guide

Written by Luke Wink-Moran | Photo by insta_photos

Dissertation defenses are daunting, and no wonder; it’s not a “dissertation discussion,” or a “dissertation dialogue.” The name alone implies that the dissertation you’ve spent the last x number of years working on is subject to attack. And if you don’t feel trepidation for semantic reasons, you might be nervous because you don’t know what to expect. Our imaginations are great at making The Unknown scarier than reality. The good news is that you’ll find in this newsletter article experts who can shed light on what dissertations defenses are really like, and what you can do to prepare for them.

The first thing you should know is that your defense has already begun. It started the minute you began working on your dissertation— maybe even in some of the classes you took beforehand that helped you formulate your ideas. This, according to Dr. Celeste Atkins, is why it’s so important to identify a good mentor early in graduate school.

“To me,” noted Dr. Atkins, who wrote her dissertation on how sociology faculty from traditionally marginalized backgrounds teach about privilege and inequality, “the most important part of the doctoral journey was finding an advisor who understood and supported what I wanted from my education and who was willing to challenge me and push me, while not delaying me.  I would encourage future PhDs to really take the time to get to know the faculty before choosing an advisor and to make sure that the members of their committee work well together.”

Your advisor will be the one who helps you refine arguments and strengthen your work so that by the time it reaches your dissertation committee, it’s ready. Next comes the writing process, which many students have said was the hardest part of their PhD. I’ve included this section on the writing process because this is where you’ll create all the material you’ll present during your defense, so it’s important to navigate it successfully. The writing process is intellectually grueling, it eats time and energy, and it’s where many students find themselves paddling frantically to avoid languishing in the “All-But-Dissertation” doldrums. The writing process is also likely to encroach on other parts of your life. For instance, Dr. Cynthia Trejo wrote her dissertation on college preparation for Latin American students while caring for a twelve-year-old, two adult children, and her aging parents—in the middle of a pandemic. When I asked Dr. Trejo how she did this, she replied:

“I don’t take the privilege of education for granted. My son knew I got up at 4:00 a.m. every morning, even on weekends, even on holidays; and it’s a blessing that he’s seen that work ethic and that dedication and the end result.”

Importantly, Dr. Trejo also exercised regularly and joined several online writing groups at UArizona. She mobilized her support network— her partner, parents, and even friends from high school to help care for her son.

The challenges you face during the writing process can vary by discipline. Jessika Iwanski is an MD/PhD student who in 2022 defended her dissertation on genetic mutations in sarcomeric proteins that lead to severe, neonatal dilated cardiomyopathy. She described her writing experience as “an intricate process of balancing many things at once with a deadline (defense day) that seems to be creeping up faster and faster— finishing up experiments, drafting the dissertation, preparing your presentation, filling out all the necessary documents for your defense and also, for MD/PhD students, beginning to reintegrate into the clinical world (reviewing your clinical knowledge and skill sets)!”

But no matter what your unique challenges are, writing a dissertation can take a toll on your mental health. Almost every student I spoke with said they saw a therapist and found their sessions enormously helpful. They also looked to the people in their lives for support. Dr. Betsy Labiner, who wrote her dissertation on Interiority, Truth, and Violence in Early Modern Drama, recommended, “Keep your loved ones close! This is so hard – the dissertation lends itself to isolation, especially in the final stages. Plus, a huge number of your family and friends simply won’t understand what you’re going through. But they love you and want to help and are great for getting you out of your head and into a space where you can enjoy life even when you feel like your dissertation is a flaming heap of trash.”

While you might sometimes feel like your dissertation is a flaming heap of trash, remember: a) no it’s not, you brilliant scholar, and b) the best dissertations aren’t necessarily perfect dissertations. According to Dr. Trejo, “The best dissertation is a done dissertation.” So don’t get hung up on perfecting every detail of your work. Think of your dissertation as a long-form assignment that you need to finish in order to move onto the next stage of your career. Many students continue revising after graduation and submit their work for publication or other professional objectives.

When you do finish writing your dissertation, it’s time to schedule your defense and invite friends and family to the part of the exam that’s open to the public. When that moment comes, how do you prepare to present your work and field questions about it?

“I reread my dissertation in full in one sitting,” said Dr. Labiner. “During all my time writing it, I’d never read more than one complete chapter at a time! It was a huge confidence boost to read my work in full and realize that I had produced a compelling, engaging, original argument.”

There are many other ways to prepare: create presentation slides and practice presenting them to friends or alone; think of questions you might be asked and answer them; think about what you want to wear or where you might want to sit (if you’re presenting on Zoom) that might give you a confidence boost. Iwanksi practiced presenting with her mentor and reviewed current papers to anticipate what questions her committee might ask.  If you want to really get in the zone, you can emulate Dr. Labiner and do a full dress rehearsal on Zoom the day before your defense.

But no matter what you do, you’ll still be nervous:

“I had a sense of the logistics, the timing, and so on, but I didn’t really have clear expectations outside of the structure. It was a sort of nebulous three hours in which I expected to be nauseatingly terrified,” recalled Dr. Labiner.

“I expected it to be terrifying, with lots of difficult questions and constructive criticism/comments given,” agreed Iwanski.

“I expected it to be very scary,” said Dr. Trejo.

“I expected it to be like I was on trial, and I’d have to defend myself and prove I deserved a PhD,” said Dr Atkins.

And, eventually, inexorably, it will be time to present.  

“It was actually very enjoyable” said Iwanski. “It was more of a celebration of years of work put into this project—not only by me but by my mentor, colleagues, lab members and collaborators! I felt very supported by all my committee members and, rather than it being a rapid fire of questions, it was more of a scientific discussion amongst colleagues who are passionate about heart disease and muscle biology.”

“I was anxious right when I logged on to the Zoom call for it,” said Dr. Labiner, “but I was blown away by the number of family and friends that showed up to support me. I had invited a lot of people who I didn’t at all think would come, but every single person I invited was there! Having about 40 guests – many of them joining from different states and several from different countries! – made me feel so loved and celebrated that my nerves were steadied very quickly. It also helped me go into ‘teaching mode’ about my work, so it felt like getting to lead a seminar on my most favorite literature.”

“In reality, my dissertation defense was similar to presenting at an academic conference,” said Dr. Atkins. “I went over my research in a practiced and organized way, and I fielded questions from the audience.

“It was a celebration and an important benchmark for me,” said Dr. Trejo. “It was a pretty happy day. Like the punctuation at the end of your sentence: this sentence is done; this journey is done. You can start the next sentence.”

If you want to learn more about dissertations in your own discipline, don’t hesitate to reach out to graduates from your program and ask them about their experiences. If you’d like to avail yourself of some of the resources that helped students in this article while they wrote and defended their dissertations, check out these links:

The Graduate Writing Lab

https://thinktank.arizona.edu/writing-center/graduate-writing-lab

The Writing Skills Improvement Program

https://wsip.arizona.edu

Campus Health Counseling and Psych Services

https://caps.arizona.edu

https://www.scribbr.com/

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• August 26, 2023
• Aberystwyth University
• Dissertation Defence/ Viva , Mental Health , Thesis and Dissertation , Thesis Tips , Wellbeing

Picture this: after countless hours of research, writing, and refining, you’re now standing on stage with your cohort, in a gown and funny hat, because … you’ve finally completed that last important milestone in your academic journey – defending your doctoral dissertation. It’s a culmination of years of dedication, determination, and sleepless nights.     You’re not there yet—but you’re close. So how do you make it past this final, nerve-wracking hurdle?  

In this article, we’ll deep-dive into the dissertation defense process, with tips, strategies, and straight-up information. I’ll share my expertise as a coach whose job it is to get people up on that stage.  

What to expect during the dissertation defense

A dissertation defense typically consists of an oral presentation to your dissertation committee, who have already received and read the final draft of your dissertation manuscript. Other members of your cohort and institution, and outside readers or experts, might also be present in the audience.  

Without fail, I see two different reactions to this news from my coaching students: either they are terrified of having their work scrutinized by their committee in public, or they are extremely laid back, knowing that they’ve already done all the hard work in the manuscript. (These later students are the ones paying attention to me).  

You probably already know the general gist of what happens in a defense presentation: you present the highlights of your study, the committee ask questions, and then they vote on whether you pass or need to complete further revision. So, here are some things you might not yet know:

• The oral defense gives the committee the opportunity to ask you about any areas of your study that are still unclear or weak on paper – so that you can prove they are not unclear or weak in real life. In other words, it’s a chance to get anything that got stuck in your head (rather than making it on to paper) out and in front of your committee.

• Your chair or supervisor and committee should not be allowing you to complete the defense process unless they are already confident that the biggest issues with your work have already been resolved.

• Questions are normal – your committee are working with you because your work interests them (hopefully), so questions are as likely to indicate their excitement about your work as a problem they have spotted.

• Revisions are normal – from requests to polish the grammar to insisting you add more supporting sources or develop your recommendations more thoroughly, “pass with revisions” is a normal, common, and expected end result. To pass with no revisions is pretty rare (although I have had a few students achieve this – looking at you, YY!) – like getting 100% on a calculus test in school.

In short, your defense presentation is nothing to be scared of. You are lined up for defense because both you and your committee feel you know your stuff, and now all you need to do is share what you’ve produced and learned and engage people in discussion about it. You got this!

Preparing for Your Dissertation Defense

Still nervous? Ok, that’s fair enough. As with many things, good preparation can help you get those nerves under control, so here are some top tips to help you get ready.

Tick the Boxes

It’s essential to understand the requirements and expectations of your defense committee. Get familiar with the specific guidelines and procedures set by your institution, and make sure you meet all necessary criteria. If you’re giving them what they ask for, you are definitely off to a strong start.

Know Your Stuff

This defense is about you showing off what you know, so before you stand up in front of the crown, take a deep dive into your own research masterpiece. Thoroughly review your dissertation, scrutinizing each chapter, section, and argument. Make notes. Look for anything that might provoke questions or debate. Remember, this is your opportunity to showcase your expertise and demonstrate the depth of your knowledge.

Seek Wise Counsel

Your advisor and committee members are the best resources you could ask for about defense. They set the guidelines, and they judge whether you have done well. Reach out to them for guidance, feedback, and advice—their collective wisdom and support can be instrumental in honing your presentation. And, if they are not all that … well, remember there are others out there who can help, including coaches, mentors, and past students.

Just like any performance, practice makes perfect. Take the time to rehearse your presentation multiple times, refining your delivery and strengthening your command over the content. By doing so, you’ll build confidence and ensure a smoother delivery when the day arrives. Even more importantly, you’ll settle the key points of your study firmly in your brain, making sure you sound like the expert you are.

Anticipate the Unknown

Obviously, you can’t predict every question or comment that will come up during your defense. However, you can still prepare yourself for potential challenges. Get cozy with the research landscape in your field and the interests of your committee members. Step outside of your own perspective and view your work through a stranger’s eyes to anticipate areas of critique or alternative viewpoints. This will enable you to respond thoughtfully and demonstrate your ability to engage in scholarly discourse.

Managing Nerves and Anxiety

You know what’s coming and you know how to prepare – are you still nervous? If so, know that that is completely normal. Here’s how me and two of my students got their dissertation defense nerves under control.

An Awesome Supervisor

For my own dissertation defense (known as a viva voce in the UK), I was incredibly lucky to have a supervisor with whom I had a strong, supportive, and nurturing relationship. Although the main examination of my work was handled by the external reader, who sat across from me behind a big desk, my supervisor sat behind him and nodded and smiled encouragingly every time I said something. Words can’t describe how much that calmed me down and gave me confidence. If you are as lucky as me and have an awesome supervisor, tell your nerves they can stand down – your supervisor’s got your back!

You Can Get Used to Anything

One of my students, who graduated last year, suffered from terrible defense nerves because she was worried about holding so much complex information in her head and delivering it coherently. Her solution? She practiced endlessly, over the course of about a month.

With me as her coach playing the role of audience, or with her kids and other family members, her cohort peers, her dog, and even other academics, she presented that study until she could do so in her sleep. The point was that, by the time the actual defense day rolled around, presenting the study to people was comfortable, familiar territory. Done and dusted!

Temporary Denial

Another student, who graduated shortly after, took completely the opposite approach to managing dissertation defense nerves. This student was burnt out from a huge rush to meet an unexpectedly tight deadline for the final manuscript when her chair decided to retire at the last minute. Rather than burn herself out further, she hit send on the manuscript, paid a designer to polish the design of the presentation rough draft, and then shut down her devices and went on holiday with her family. For one week, she did not look at or talk about her research at all. Instead, she sat on the beach, ate ice cream, and scrolled Instagram (probably). Then, she returned to work (a week before the presentation), refreshed and feeling excited about her work again. The break enabled her to practice and prepare in a calm frame of mind.

Some Parting Thoughts

I won’t walk you through the other obvious stuff, like what makes a good presentation PowerPoint or how body language and appearance can improve your presentation skills—that stuff is what Google is for. You’re an expert by now at finding the information you need, so get out there and find it. However, know that if you need help getting ready for your defense, there are definitely humans around you (and some dogs) who want to help – whether that’s your chair, your family, or a coach like me. I recommend you find them now and let them tell you just how ready for this you are.

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The Dissertation Defense: The Final Hoop to Jump

You are almost there. You have completed your coursework. You have passed your comps. You have finished writing your dissertation. Now, the only obstacle between you and the prestigious title of Doctor is your dissertation defense. Many people often get really nervous about defending their dissertations, but in most cases, if your committee is allowing you to defend your dissertation, chances are that your committee will approve of your work.

When defending your dissertation, keep in mind that you have already proposed your project, so information that was found in the proposal (i.e., introduction, literature review, and methodology) has already been presented. Therefore, you do not need to spend much time going over these sections at your dissertation defense. Rather, you should briefly overview of the first three chapters of your dissertation and move on to the new information that you want to present (i.e., results and discussion).

When you discuss your results, you do not necessarily need to go into detail about every little outcome that you found; often, you will not have enough time to do this. Instead, you should discuss your results in terms of patterns that emerged in the data. Comparing patterns in your data to that of previous research is a natural way to flow into your discussion section and give a good presentation. When presenting your discussion section, be sure to present both the limitations and the strengths of your project. Remember, your goal for your dissertation defense is to prove to your committee that you have contributed new knowledge to your field.

You will probably have to answer questions from various committee members, so try your best to respond in a non-defensive manner. Additionally, keep your answers concise; you should not try to impress your committee by using complex responses. Lastly, if you do not know the answer to a question, that’s ok, but be upfront and admit that you do not know the answer. Committee members will likely respond better to your admitting that you do not know something as opposed to your faking an answer (yes, they will be able to tell if you are faking).

Though it may provoke anxiety, defending your dissertation is actually an exciting process because in some cases, the dissertation defense marks the end of a very long journey. At the same time, successfully defending your dissertation also marks the next stage of your professional life, so as much as you can, you should try to enjoy this moment.

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How to prepare an excellent thesis defense

What is a thesis defense?

How long is a thesis defense, what happens at a thesis defense, your presentation, questions from the committee, 6 tips to help you prepare for your thesis defense, 1. anticipate questions and prepare for them, 2. dress for success, 3. ask for help, as needed, 4. have a backup plan, 5. prepare for the possibility that you might not know an answer, 6. de-stress before, during, and after, frequently asked questions about preparing an excellent thesis defense, related articles.

If you're about to complete, or have ever completed a graduate degree, you have most likely come across the term "thesis defense." In many countries, to finish a graduate degree, you have to write a thesis .

A thesis is a large paper, or multi-chapter work, based on a topic relating to your field of study.

Once you hand in your thesis, you will be assigned a date to defend your work. Your thesis defense meeting usually consists of you and a committee of two or more professors working in your program. It may also include other people, like professionals from other colleges or those who are working in your field.

During your thesis defense, you will be asked questions about your work. The main purpose of your thesis defense is for the committee to make sure that you actually understand your field and focus area.

The questions are usually open-ended and require the student to think critically about their work. By the time of your thesis defense, your paper has already been evaluated. The questions asked are not designed so that you actually have to aggressively "defend" your work; often, your thesis defense is more of a formality required so that you can get your degree.

• Check with your department about requirements and timing.
• Re-read your thesis.
• Anticipate questions and prepare for them.
• Create a back-up plan to deal with technology hiccups.
• Plan de-stressing activities both before, and after, your defense.

How long your oral thesis defense is depends largely on the institution and requirements of your degree. It is best to consult your department or institution about this. In general, a thesis defense may take only 20 minutes, but it may also take two hours or more. The length also depends on how much time is allocated to the presentation and questioning part.

Tip: Check with your department or institution as soon as possible to determine the approved length for a thesis defense.

First of all, be aware that a thesis defense varies from country to country. This is just a general overview, but a thesis defense can take many different formats. Some are closed, others are public defenses. Some take place with two committee members, some with more examiners.

The same goes for the length of your thesis defense, as mentioned above. The most important first step for you is to clarify with your department what the structure of your thesis defense will look like. In general, your thesis defense will include:

• your presentation of around 20-30 minutes
• questions from the committee
• questions from the audience (if the defense is public and the department allows it)

You might have to give a presentation, often with Powerpoint, Google slides, or Keynote slides. Make sure to prepare an appropriate amount of slides. A general rule is to use about 10 slides for a 20-minute presentation.

But that also depends on your specific topic and the way you present. The good news is that there will be plenty of time ahead of your thesis defense to prepare your slides and practice your presentation alone and in front of friends or family.

Tip: Practice delivering your thesis presentation in front of family, friends, or colleagues.

You can prepare your slides by using information from your thesis' first chapter (the overview of your thesis) as a framework or outline. Substantive information in your thesis should correspond with your slides.

Make sure your slides are of good quality— both in terms of the integrity of the information and the appearance. If you need more help with how to prepare your presentation slides, both the ASQ Higher Education Brief and James Hayton have good guidelines on the topic.

The committee will ask questions about your work after you finish your presentation. The questions will most likely be about the core content of your thesis, such as what you learned from the study you conducted. They may also ask you to summarize certain findings and to discuss how your work will contribute to the existing body of knowledge.

Tip: Read your entire thesis in preparation of the questions, so you have a refreshed perspective on your work.

While you are preparing, you can create a list of possible questions and try to answer them. You can foresee many of the questions you will get by simply spending some time rereading your thesis.

Here are a few tips on how to prepare for your thesis defense:

You can absolutely prepare for most of the questions you will be asked. Read through your thesis and while you're reading it, create a list of possible questions. In addition, since you will know who will be on the committee, look at the academic expertise of the committee members. In what areas would they most likely be focused?

If possible, sit at other thesis defenses with these committee members to get a feel for how they ask and what they ask. As a graduate student, you should generally be adept at anticipating test questions, so use this advantage to gather as much information as possible before your thesis defense meeting.

Your thesis defense is a formal event, often the entire department or university is invited to participate. It signals a critical rite of passage for graduate students and faculty who have supported them throughout a long and challenging process.

While most universities don't have specific rules on how to dress for that event, do regard it with dignity and respect. This one might be a no-brainer, but know that you should dress as if you were on a job interview or delivering a paper at a conference.

It might help you deal with your stress before your thesis defense to entrust someone with the smaller but important responsibilities of your defense well ahead of schedule. This trusted person could be responsible for:

• preparing the room of the day of defense
• setting up equipment for the presentation
• preparing and distributing handouts

Technology is unpredictable. Life is too. There are no guarantees that your Powerpoint presentation will work at all or look the way it is supposed to on the big screen. We've all been there. Make sure to have a plan B for these situations. Handouts can help when technology fails, and an additional clean shirt can save the day if you have a spill.

One of the scariest aspects of the defense is the possibility of being asked a question you can't answer. While you can prepare for some questions, you can never know exactly what the committee will ask.

There will always be gaps in your knowledge. But your thesis defense is not about being perfect and knowing everything, it's about how you deal with challenging situations. You are not expected to know everything.

James Hayton writes on his blog that examiners will sometimes even ask questions they don't know the answer to, out of curiosity, or because they want to see how you think. While it is ok sometimes to just say "I don't know", he advises to try something like "I don't know, but I would think [...] because of x and y, but you would need to do [...] in order to find out.” This shows that you have the ability to think as an academic.

You will be nervous. But your examiners will expect you to be nervous. Being well prepared can help minimize your stress, but do know that your examiners have seen this many times before and are willing to help, by repeating questions, for example. Dora Farkas at finishyourthesis.com notes that it’s a myth that thesis committees are out to get you.

Two common symptoms of being nervous are talking really fast and nervous laughs. Try to slow yourself down and take a deep breath. Remember what feels like hours to you are just a few seconds in real life.

• Try meditational breathing right before your defense.
• Get plenty of exercise and sleep in the weeks prior to your defense.
• Have your clothes or other items you need ready to go the night before.
• During your defense, allow yourself to process each question before answering.
• Go to dinner with friends and family, or to a fun activity like mini-golf, after your defense.

Allow yourself to process each question, respond to it, and stop talking once you have responded. While a smile can often help dissolve a difficult situation, remember that nervous laughs can be irritating for your audience.

We all make mistakes and your thesis defense will not be perfect. However, careful preparation, mindfulness, and confidence can help you feel less stressful both before, and during, your defense.

Finally, consider planning something fun that you can look forward to after your defense.

It is completely normal to be nervous. Being well prepared can help minimize your stress, but do know that your examiners have seen this many times before and are willing to help, by repeating questions for example if needed. Slow yourself down, and take a deep breath.

Your thesis defense is not about being perfect and knowing everything, it's about how you deal with challenging situations. James Hayton writes on his blog that it is ok sometimes to just say "I don't know", but he advises to try something like "I don't know, but I would think [...] because of x and y, you would need to do [...] in order to find out".

Your Powerpoint presentation can get stuck or not look the way it is supposed to do on the big screen. It can happen and your supervisors know it. In general, handouts can always save the day when technology fails.

• Dress for success.
• Ask for help setting up.
• Have a backup plan (in case technology fails you).
• Deal with your nerves.

This page has been archived and is no longer being updated regularly.

Degree In Sight

Stand and deliver

Seasoned dissertation chairs and recent grads offer advice on presenting a successful dissertation defense.

By JAMIE CHAMBERLIN

gradPSYCH Staff

Hardball questions. Stacks of revisions. Possibly even complete failure. These are top worries for students getting ready to defend their dissertation.

However, while the defense isn't supposed to be easy, students who learn what's expected, anticipate the hard-hitting questions, open themselves to feedback and, most importantly, remember to relax, should have no worries, say faculty and recent grads.

"The best advice I got before my defense was to enjoy myself," says Julia Sluzenski, PhD, who earned her doctorate in cognitive psychology from Temple University last May. "Because it's not every day that you have a roomful of scholars completely interested in what you have to say-it's something special you should enjoy."

Sluzenski, other recent graduates and experienced dissertation chairs offer these tips on delivering a successful defense.

LEARN THE RULES

Because norms for a defense delivery differ, students need to determine their department's expectations by talking with their dissertation chair or fellow students, advises Alison Miller, PhD, a clinical psychologist turned professional dissertation coach.

For example, are you expected to bring refreshments, or is that practice discouraged? Are you allowed to invite friends and family members, or is the defense open only to other graduate students or faculty? Should your presentation be 10 minutes or 30? Should you hand a final copy of your dissertation to your committee a month in advance, or is two weeks the norm?

For the most part, refreshments are not a requirement and defenses are open, but don't assume that's the norm for your department, experts say.

What's more, students are usually expected to book the room and date for their defense, which can take time. "Give yourself a month to do that," says Miller. "It can be challenging to find a time when five busy faculty can meet."

COMMUNICATE WITH YOUR COMMITTEE MEMBERS

Students are more likely to have a wrinkle-free defense if they talk regularly with their committee-which can range from four to five members, depending on the program, who they hand-picked when they began the dissertation process-about how their research is going. For example, students should consult them if they need to alter their methodology or circulate drafts, and to gather advance input if possible.

"Get as much feedback as time permits in both written commentary and in-person meetings with committee members," says Sluzenski. "It's a chance for them to ask the tough questions ahead of time."

Miller suggests documenting your progress by having committee members sign off on any major revisions they request at the proposal stage. Taking that step can prevent confusion among faculty at the defense meeting about why dramatic changes were made.

"The only person I ever heard of who failed a defense was someone who went off on his own," says Miller. "He didn't do what he agreed to do in his proposal and didn't communicate with his committee about changes."

In addition, contact with your committee can provide some valuable insight into the types of questions they might ask during the defense—as can doing a little advance detective work, says veteran dissertation chair and developmental psychologist Nora Newcombe, PhD, of Temple University.

"Know your committee members' likes, dislikes and pet peeves," she says. "Ask people who have been through a defense with them, read their articles and surf the Web," for more information on their research expertise and specialty areas.

PRACTICE AND PREPARE

Be prepared to present a clear explanation of why you did the study, a brief overview of your methodology and results, and a discussion of the implications of your research, but don't recite the manuscript, advises Sluzenski.

"The assumption is that your committee has already read this paper in detail," she says. "You don't want to bore them by going through it again; you just want to refresh them."

At the same time, says Newcombe, don't assume that your committee members have memorized your manuscript. "If they ask a question that you think you addressed, don't assume they remember that you addressed it," she explains. "Repeat yourself patiently."

For the question-and-answer portion that follows the presentation, students should be primed to answer questions about their methodology, to defend and explain their choice of analysis, and discuss how their study contributes to the literature, informs theory and where the research might go next.

Staging a mock defense with fellow graduate students is a great way to practice answering the types of questions you may be asked, adds Kenneth Pargament, PhD, a professor of psychology at Bowling Green State University who leads a student-research group that regularly organizes practice defenses.

"In some cases, the dry run will be more challenging than the defense," he points out. "Sometimes students ask harder questions than faculty."

Many students say attending another student's defense helps them prepare and know what to expect. However, Miller advises students to pick a well-prepared peer, since attending a defense that doesn't go well can be anxiety-provoking instead of helpful. Another tip: Practice your talk in the room where you'll eventually defend, says Chad Pulver, of Purdue University's counseling psychology program, who defended his dissertation recently.

"Know where you will move, look, sit and take notes," says Pulver, who is finishing up his internship at the University of Kansas. "The less you have to react to in the moment, the more focused you can be on the task at hand, which is to demonstrate you have strong knowledge of your project."

DEVELOP THE RIGHT ATTITUDE

Approaching the defense as a critically constructive experience is key, says Pargament. He encourages students to avoid coming off as too protective about their work during the meeting, but to also not be overly compliant about committee members' feedback.

"Students should be open to the perspectives of the committee members—who are committed to helping improve the piece of work—but they shouldn't be shy about sharing their expertise or defending a point of view if they feel their committee may be misinformed," he says.

What's more, students shouldn't feel discouraged if their committee asks for minor revisions to their manuscript after the defense, he says. "It's not at all uncommon for committee members to suggest a different analysis, some changes in a table, or to rework the discussion section to clarify a certain point," he says. "Students sometimes have a couple days work ahead of them to put it in final shape."

BREATHE, THEN ANSWER

Stumped by a question? Don't be afraid to take a moment to consider it, paraphrase it back for clarification or ask that it be restated, say faculty and recent grads. Similarly, if you don't know the answer, it's better to say so and give the best answer you can, rather than digressing for a few minutes.

"Keep in mind that for the most part faculty are just asking questions to see if you can think critically—they are not trying to be difficult or stump you," says Miller.

In fact, staying calm can be one of your greatest assets during the defense, she adds. "It's normal to be anxious and scared about your defense, but many people before you have passed, and you can too.

Stage a mock dissertation defense with fellow students to practice answering questions.

Letters to the Editor

blog @ precision

A no-fail guide to the perfect dissertation defense.

So you’ve finally made it. You’re at the final stage of your doctoral journey and are staring down the dragon guarding the treasure you’ve spent the past three to eight to even twelve years dreaming of during those long nights of dissertation or thesis writing. You’re about to begin defending the study that you’ve poured your, heart, soul, and bank account into developing. And you’re just a few breaths away from becoming Dr. So-and-So, which is going to go a long way to impressing and perhaps shutting up your present/future in-laws. Needless to say, the last thing you want to do right now is choke .

And we’re not going to lie to you. Sometimes the approval of a study is entirely contingent upon a good defense presentation. There’s no such thing as a perfect study. Even if the methodology has been established perfectly, and everything from your research questions to your purpose and problem statements is in perfect alignment, there’s always going to be room for someone on your committee to grill you about a specific aspect of your work.

In other words, there will always be chinks in the armor for those with a critical lens. The question is: Do you know where the weak points of your study are, and do you know how to defend them in a professional doctoral defense format? Seems like you might need some dissertation consulting .

Even if you have some experience in public speaking and formal presentations, this kind of endeavor can be a challenge–whether it’s live or through Skype or another video chat platform. For instance, you could be a regular JFK when it comes to addressing an audience, but in order for a dissertation defense to be successful, there has to be a balance of style and substance. No amount of oratory flair and tongue wagging is going to be able to ward off logical discrepancies relating to the structure of your qualitative research design.

Furthermore, during the dissertation defense, you might even have some members of your committee pointing out issues with minutely flawed details. For instance, you might have a particularly punctilious chair, who’s quite keen on having absolutely perfect grammar and style. How are you going to address your committee when they pick an individual line and state an objection?

Furthermore, what if you’re not the best public speaker in the world? What if you tend to freeze up whenever dealing with the pressure to perform? The fear of public speaking is right up there with spiders. That means that if the concept of public speaking could manifest itself in physical form in your bathroom, roughly 30% of you, our dear readers, would scream and frantically try killing it with a sandal.

According to the University of Pittsburgh , most people experience some form of speech anxiety.

In fact, public speaking is many people’s greatest fear. Speech anxiety can range from a slight feeling of “nerves” to a nearly incapacitating fear. Some of the most common symptoms of speech anxiety are: shaking, sweating, butterflies in the stomach, dry mouth, rapid heartbeat, and squeaky voice. Although it is often impossible to completely eliminate speech anxiety there are a variety of ways to deal with it and even make it work to your advantage.

This may have been something you’ve dealt with all your life, so how are you going to get through it come time for your formal qualitative research dissertation defense?

We’re not trying to induce any unnecessary anxiety here, though we are probably doing a good job at it. What we are trying to do is to spell out why the dissertation defense is something that can’t be ignored as a potential stumbling block on your way to graduation. Indeed, there are plenty of doctoral candidates who approach their defense as if it’s just a rite of passage–a formality. And it is that to some degree (though maybe of the Klingon variety ). But most universities take this defense very seriously, and you can be sure that, if your professors are going to take a few hours out of their week to dedicate their attention to your statistical analysis , that they’re going to scrutinize every detail.

So what do you do if you’re in this type of scenario–i.e., you have an upcoming doctoral defense? Well, you can just disenroll and decide that those eight years you spent working on your study on the drinking habits of rural people in Generation X were just a waste of time (Why didn’t I focus on Generation Y?!?). Or you can buck up and learn exactly what you need to do in order to make your defense a smashing success.

The best advice we can give you right here at the beginning is never to go at anything in your doctoral program alone. After all, education is all about learning your way to your best self–and, unless you’re a supreme autodidact (and in that case, why are you going to school), you’re going to have to rely on the lessons of other people to get to the next stage of your journey (aka, out of graduate school and on with your life; hopefully, there will be a yacht in your future .

That said, we’ve asked our dissertation consultants to compile a list of all of the best dissertation defense tips we know of to make sure you ace this all-important test on your road to fame and fortune. Get ready for our top tips for getting through the dissertation defense process.

Learn to Present with Style

As discussed, even though you may not be pursuing a degree in public speaking, getting through your dissertation defense is worth doing some research into the best techniques for wowing your audience. After all, you don’t want the culmination of almost a decade of work to seem like a Ben Stein lecture . The last thing your chair wants to see at such a pivotal stage in your doctoral program is someone who looks like they’re just going through the motions. You should be projecting passion and knowledge throughout the presentation, and there are some easy ways to accomplish this–even if you aren’t a public speaker.

For instance, you might think that your defense of your statistical analysis is all about showcasing a proper methodology , along with accurate results. And, to some extent, it is. However, if your committee was solely interested in the facts and figures behind your work, it’s all right there in black and white. Indeed, as discussed previously, even though the defense itself bears a lot of weight in terms of whether you’re able to graduate successfully, there’s also a somewhat ceremonial quality to the dissertation defense. In other words, it’s almost like a critical celebration of your achievement. You’re like the host of an awards ceremony. All eyes are on you, and, as such, this can either turn into a panache-filled evening of fun, or an off-the-rails disaster that everyone is talking about the next day .

So, while we always preach substance over style, you should know that your dissertation defense is an inherently style-forward component of your doctoral work. It’s a presentation, after all, and you remember just how effective a little glue and glitter were when it came to getting passing grades in elementary school. That said, here are a few adult equivalents of those tools to help you during your presentation.

As discussed, it’s easy for researchers to get lost in the facts and figures of their work. However, when it comes time to present, you need to remember the practical purpose of why you’ve conducted this quantitative and/or qualitative research in the first place. You’re the storyteller of your study in this scenario, and, as such, you should place the conflict that your study is addressing at the forefront. The following questions should give you a good idea of how to structure your presentation to place the human element far forward: What is the problem? What do we not know? Why is this important? What are you doing to fix this problem? How did you do it? Why did you do it that way? What were the results? Why are those results important? What should we do now?

Remember that, even though your committee will be fluent in all of the nitty-gritty elements of your research design, having a clear narrative of the problem v. solution dynamic of your research is never a bad thing and will ultimately lead to a more compelling presentation.

Researching public speaking techniques is a good idea, and we definitely recommend that you do a few practice defenses before the real thing. In fact, we regularly conduct comprehensive mock defenses for students all across the U.S. and abroad, and we’d be happy to allot some time to put you through a practice run so that you’re fully prepared for the real thing.

However, if you’re not a public speaker, don’t rush full-boar into trying to learn and implement every public speaking technique in the book after a two-week crash course. Otherwise, you’ll risk looking like this guy .

Instead, take experts’ advice into consideration, and remember to speak assertively whenever you’re presenting your ideas. As long as you speak clearly and according to your script, you’re on the right path.

This might be difficult, especially given the importance of the defense and its bearing on your entire academic career… Okay, sorry, not helping. In all seriousness, it’s important to stay calm throughout your defense. The best way to do this is to remember that all of the ammunition you need is right there in your study. If you’re at this point in the process, it’s unlikely that there’s a question regarding your methodology and findings that you can’t answer. If you do encounter a question that leaves you at a loss, calmly respond that you don’t know. Don’t allow yourself to become frazzled, as this will only exacerbate your vulnerability in front of your audience. You got this. Already have you that which you need!

Drill and Have Your Materials Ready

You didn’t get to this point in your educational career alone, and you’re not going to get out of it alone either. Especially if you’re new to the process, the last thing you want to do is go solo and expect that you’ll be fine without any advice or consultation from experts.

For instance, when you’re preparing for your defense, it’s very likely that you’ll need to put together a PowerPoint presentation that distills the main points of your study into compelling slides. If you’re unfamiliar with PowerPoint, or if you’d prefer to spend your time in the lead-up to the defense preparing to answer the questions of your committee, we highly recommend consulting with a dissertation coach to help you develop these materials. Many dissertation coaches (like the ones who work here at Precision Consulting) can not only provide you with help on your PowerPoint slides but they can also help you with the composition of your speaker notes, which will be instrumental in streamlining your presentation for your committee.

This also adds a layer of protection if you’re a bit nervous about your performance as a public speaker, as you can always stick to the script if you feel like you’re wavering. Furthermore, we know that one of the most common pitfalls for students facing their dissertation defense is the dread of not having enough material to go on. Indeed, many students will often underestimate the length of their presentation, which will lead to an awkward “Is that it? Moment after you find that the slideshow you’ve developed was only enough material for roughly five minutes of actual speaking. Working with a qualified expert to develop your presentation, however, is a surefire way to avoid this kind of misfortune, as a dissertation coach will always have a handle on the proper and expected length for any given dissertation defense.

We also highly recommend that you drill your presentation with someone who’s familiar with the ins and outs of the dissertation process. Although it’s always a great idea to run your presentation by your colleagues (even your friends and family), this won’t give you the best idea of what to expect during the real thing. Indeed, while it will definitely help you if you have some difficulty with public speaking, you’re going to need someone on your side who can simulate, with complete accuracy, all of the nuances of a formal university defense.

This, of course, is another area where working with a dissertation coach can help you, as we’ll be able to run you through a complete mock defense, completely in line with your university’s standards. Thus, not only will you have the benefit of experiencing the pressure of having your work viewed through a critical lens, you’ll have more of an idea of the questions your work will raise among your reviewers once it’s time for the real thing.

Thus, there are three questions you need to ask yourself before making sure you have all of the materials you need for a successful dissertation defense:

• Do I have a professional PowerPoint presentation, and is it long enough to take me through my entire presentation?
• Do I have speaker notes to guide me through my presentation so I don’t mess up?
• Have I practiced my defense presentation to the point that I feel confident answering my committee’s questions?

Once you’ve answered these questions, you’re going to be set up for success. And, as always, it’s important to establish a support system throughout this process, so you’ll know that, no matter what, you won’t have to face this challenge alone.

Don’t Make Amateur Mistakes

You’re about to defend your statistical analysis or qualitative research, so it’s safe to say that you’re not new to the academic world. However, sometimes–whether it’s due to overconfidence or just being burnt out after all of those years of work–even seasoned veterans can lose sight of the tried and true methods that got them this far. You’re so close to being finished, but don’t think that you’re immune from the consequences of making amateur mistakes. These can delay your graduation, which can result in you spending even more time and tuition waiting for the big day…all over again.

For instance, make sure that before your dissertation defense date you’re getting enough sleep. Sure, we often extol the virtues of burning the candle at both ends in order to complete our papers on time, but this kind of overexertion can definitely put a damper on your performance when you’re up in front of your committee. So many people dismiss the effects of sleep deprivation, when it’s impact on your mental acuity can indeed be quite profound.

In fact, if sleep deprivation becomes too much of an issue (as it often does for people enrolled in doctoral programs), you can even experience things like delirium, which can significantly impair your ability to develop a cogent argument. LiveScience sums it up as such by describing instances where delirium formed in ICU patients due to a lack of sleep:

True delirium occurs when a person becomes completely disoriented, Feinsilver said. “Sleep can play a role in that,” he said.

Patients who have been hospitalized in intensive care units — where lights and sounds may continue all day and night — can develop a condition that doctors call “ICU delirium,” he said. And while it’s unclear if sleep deprivation is the cause of this delirium, doctors do think that loss of sleep is one reason people in the hospital for extended periods develop bizarre behavior, he said.

The worst thing you can do for sleep is put someone is a hospital, Feinsilver added. It’s fairly common for for hospitalized patients to develop insomnia, he said.

Aside from getting enough sleep, nutrition and hydration are also extremely important. You don’t want to defend your dissertation on an empty stomach. And, likewise, you don’t want to defend your dissertation having just gorged yourself on a Five Guys double cheeseburger (unless that’s just really your thing).

Remember the basics. Consider yourself an academic athlete, and know ahead of time what you need to do in order to be your best self. If you tend to think better after going on a morning jog, do that. Whatever rituals have worked for you in the past, now is definitely not the time to break those good habits.

Needless to say, if you’re thinking about having an all-nighter before your dissertation defense, just…don’t. We’ve heard all too many horror stories from students who celebrated their graduation prematurely–resulting in everything from sleeping through the scheduled time to appearing visibly hungover during the presentation itself. We even had a student discussing an ordeal in which he was expressly asked by his committee if he had been drinking the night before during his defense. This is, of course, not where you want to be, as universities have their own way of throwing you in the drunk tank. It’s called another year of redoing your statistical analysis from scratch. Yikes! You’re definitely better off relying on a dissertation coach.

You’ve been building toward this moment for years, so make sure that you have everything lined up the way you want it. Fortunately, the hard work is all behind you, but dismissing the dissertation defense as a given approval is a mistake that too many students make.

Again, make sure that you’re set up for success by consulting with a professional dissertation coach who can help you develop each component of your defense preparation. This way, you won’t leave anything to chance.

Just give us a call anytime at 646.553.4730 or email us at [email protected] for some one-on-one help with a dissertation consultant, a thesis writer , or even a statistician. Our experts in statistics, literature, and qualitative research and analysis will be happy to assist, whether it’s through an editing service or through a qualitative analysis of your current topic to find relevant sources that we can use to render dissertation help. Basically, think of it as having your own private dissertation coach, free for consultation anytime you need it.

• ‘Moonlight’ or ‘La La Land’? Best Picture Mix-up at Oscars. Retrieved from https://www.youtube.com/watch?v=8KeOxeuiZjs
• 8 Mile (2002) – Rabbit Battles Lil’ Tic Scene (1/10) | Movieclips. Retrieved from https://www.youtube.com/watch?v=DHMF-bVxlkc
• P. (2011, December 05). Klingon Second Rite of Ascension Ceremony. Retrieved from https://www.youtube.com/watch?v=t9L2NlSYJGM
• Miller, S. G. (2015, October 27). The Spooky Effects of Sleep Deprivation. Retrieved from https://www.livescience.com/52592-spooky-effects-sleep-deprivation.html
• Speech Anxiety. (n.d.). Retrieved from http://www.speaking.pitt.edu/student/public-speaking/speechanxiety.html

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The Dissertation Defense Guide

For most doctoral candidates, the dissertation defense is the light at the end of the tunnel, the pot of gold at the end of the rainbow. After years of hard work and sacrifice, a matter of hours stands between you and the title you will hold for the rest of your life. By this point in your doctoral journey, the path ahead should be clear, right? Not so fast. 

If you find yourself plagued with questions as your dissertation defense looms on the horizon, rest easy. You’re not alone. While every dissertation defense is unique, this culminating moment in a graduate student’s career is a well-known rite of passage as a candidate becomes a true member of the academy. The stakes are high, and it is natural to be beset with questions as the day draws near. 

Dissertation Defense Questions

Many questions about the dissertation defense relate to the structure of the event:

• How long do dissertation defenses usually last? 
• Who will be there?
• How do I defend my dissertation? 
• What if I fail? 

How Long Do Dissertation Defenses Usually Last?

Not terribly long, considering all the ground that gets covered. To be on the safe side, plan to spend about two hours in your dissertation defense.

Though it will vary by departments and fields, two hours is generally ample time for your oral defense–a basic outline of the problem you addressed, the methods you used, and your findings–as well as questions from your committee . Near the end, you will be asked to leave the room and they will talk amongst themselves. 

For me, this was the most nerve-racking part of my dissertation defense. My presentation of my dissertation took about twenty minutes, though in reality it went by in a blur. The wait to return to the defense, however, felt like an eternity.

It was surreal to know that my committee was on the other side of the door, deciding my future. It felt like that door would never open. But it did, and hearing “Congratulations, Dr. Watson” for the first time made the wait worthwhile. 

My dissertation defense took a little over an hour, which is on the short side; it was efficient and professional. Keep in mind, even though your dissertation defense may be one of the biggest moments of your life, for your committee, it’s another meeting. That’s not to say they aren’t happy for you and your accomplishments, but considering their point of view puts the dissertation defense in perspective and may help ease your mind. 

Who Will Be There?

Attendance at a dissertation defense is limited to you and your committee. There are some programs that require a public presentation of dissertations, typically in the presence of members of the department or college, but they are sometimes open to the public as well. In the age of online programs, these presentations are becoming less popular. 

The dissertation defense itself happens behind closed doors, and with good reason. This gives your committee an opportunity to discuss your work in detail, and also to pose questions. Your dissertation chair also serves an important role as an advocate for your research. The total committee, including the chair, is usually 3-5 people, making the dissertation defense an intimate affair. 

How Do I Defend My Dissertation?

Luckily, defending your dissertation should be the easy part. By the time you reach your dissertation defense, no one understands the inner workings of your research better than you do. Your department may have a specific format for what your oral defense should look like, but if not, be prepared to offer a brief but thorough overview of your process and any revisions you’ve done. 

During my dissertation defense, I remember being excited to have an opportunity to talk about my writing. I’d spent a long time alone with my research and my obsessive interest in the intersections of travel, tourism, and literature.

It was a wonderful experience to have a dedicated time and place to talk about my work with a brilliant group of faculty whom I respected deeply. The dissertation defense also gave me a sense of completion, and of a job well done. 

What Questions Will I Be Asked?

While there is no set list of questions asked during a dissertation defense, there are a few usual suspects that can help you prepare. You will likely be asked about the genesis of your research question, and how it was shaped by your literature review.

You will also probably be asked about the theoretical underpinnings of your conceptual framework, and the critical scaffolding that brings it all together. 

When trying to anticipate questions that may be asked during your dissertation defense, review your notes from previous meetings with your committee and chair.

Were there any suggested changes to your prospectus? Did comments on your literature review lead you to broaden or narrow your focus? Any of these recommendations could be fair game for questions during your dissertation defense.

What If I Fail? 

The good news is, by the time a doctoral candidate has reached the point of having their dissertation defense scheduled, failing this final hurdle is incredibly unlikely. Has it happened? Yes. (Don’t google it.)

Though it’s cold comfort, a failed dissertation defense reflects much more poorly on the committee chair and the department than it does on the student. Keep in mind, your committee is deeply invested in your success. 

That being said, don’t expect a cakewalk. While there are very few failed dissertations, most don’t pass with flying colors, either. Be prepared for your committee to cite passages or sentences that feel inaccurate, incomplete, or, more likely, insufficiently defended. Expect your committee to request revisions before they put the final rubber stamp on your dissertation. 

For me, addressing these revisions was the most maddening part of the process. Even though I had completed the marathon and crossed the finish line, there was one more obstacle between me and the winner’s podium.

Though revisions are typically very minor in the context of the scope of your dissertation, they are essential. Make sure that you get copies of each committee members’ comments so you can review them with your chair. 

What Else Should I Know?

Other questions about the dissertation defense relate to practical issues, which are understandable. While our research may be abstract and above mundane concerns, we as people are not. When I was preparing for my dissertation defense, my most anxious questions were firmly grounded in reality:

• What should I wear to my dissertation defense? 
• What should I do?
• How else should I prepare? 

What Should I Wear? 

Ah, the eternal dilemma. While in truth you can wear whatever you want, there are certain considerations to keep in mind when choosing your dissertation defense ensemble.

Professionalism is always appreciated, and many doctoral candidates dress the way they would for a conference or a job interview. Remember, you’ll be entering the room as a student and leaving as a scholarly peer. Dress accordingly. 

While academics aren’t exactly known for our sartorial instincts (tweed’s always in style, right?), I love to see personal touches in a candidate’s outfit that commemorates the occasion. From ties featuring chemical formulas to family heirlooms, it’s fine to include something personally meaningful in your outfit. Don’t forget, there will likely be a lot of pictures taken after your successful defense. 

What Should I Do? 

Sit there, mostly. The dissertation defense is almost equal parts talking and listening. At this point, you know your material inside and out. Talk about your research in a clear and concise way.

Answer your committee’s questions thoroughly, but don’t spend more than a couple minutes addressing each question. Time is limited, and brevity is valued. Show them your expertise by answering questions simply and directly. 

Also, listen carefully. This is your committee’s last chance to impress upon you everything they want you to know before they send you off into the world. Having the undivided attention of a roomful of experts focused on your research is a rare occurrence, so make the most of it. You may find great advice and wisdom in their comments, both about your dissertation and for your future as a scholar. 

How Else Should I Prepare?

When getting ready for your dissertation defense, self care is incredibly important. It’s a big day, and it’s a good idea to be as relaxed as possible. That may seem unlikely, but you know better than anyone what makes you feel better.

Whether it’s extra sleep or going for a long run or having a nice breakfast, do what you can to get in the proper headspace for your dissertation defense. Showing up on time and in a good mood is sound advice. 

I also recommend being prepared for the unexpected, and don’t let a change of plan throw you off balance. The time or place of your defense may change without much notice, or a committee member may be absent. Don’t sweat it. You still have everything you need to proceed.

In the era of COVID19, your department may also have a Zoom contingency and decide to host your dissertation defense online. If this happens, give yourself a little extra time and you should be good to go. 

In the midst of all the planning and preparation that goes into researching and writing a dissertation, it is easy to forget that completing one is a huge feat. While you will likely be asked some tough questions during your dissertation defense, don’t be surprised if the overall tone of the meeting is celebratory. Your committee members are excited about your achievement, and you should be too.  

Take the time you need to prepare yourself and your materials for your dissertation defense. It’s been a long road, but you’ve got this. Once it’s over, thank your committee members and your chair, and then take some time to relax and celebrate. You’ve earned it. 

Related posts:

Courtney Watson, Ph.D.

Courtney Watson, Ph.D. is an Associate Professor of English at Radford University Carilion, in Roanoke, Virginia. Her areas of expertise include undergraduate and graduate curriculum development for writing courses in the health sciences and American literature with a focus on literary travel, tourism, and heritage economies. Her writing and academic scholarship has been widely published in places that include  Studies in American Culture ,  Dialogue , and  The Virginia Quarterly Review . Her research on the integration of humanities into STEM education will be published by Routledge in an upcoming collection. Dr. Watson has also been nominated by the State Council for Higher Education of Virginia’s Outstanding Faculty Rising Star Award, and she is a past winner of the National Society of Arts & Letters Regional Short Story Prize, as well as institutional awards for scholarly research and excellence in teaching. Throughout her career in higher education, Dr. Watson has served in faculty governance and administration as a frequent committee chair and program chair. As a higher education consultant, she has served as a subject matter expert, an evaluator, and a contributor to white papers exploring program development, enrollment research, and educational mergers and acquisitions.

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What Happens if You Fail Your Dissertation?

In University by Think Student Editor February 9, 2023 Leave a Comment

A dissertation module is one of the key things that defines the step up from secondary school to university. It’s one of the biggest pieces of writing you’ll do for your degree, in terms of research and word count. It’s no mistake to think that a lot rests on a good dissertation. However, it’s always good to be prepared for the worst-case scenario. You’ve probably already asked the question – what actually happens if you do fail?

If you fail your dissertation for the first time at any degree level, you will be allowed one resubmission, which is usually capped at the pass mark. However, if you fail your dissertation resubmission, there are different consequences. If you fail your undergraduate dissertation, you can still graduate as long as you have enough credits, although this may be with an ordinary degree. However, if you fail your master’s dissertation or PhD thesis resubmission, you will not be allowed to graduate.

The topic of failure is quite daunting for most students. Not to worry! This article is here to help you understand failure criteria for a dissertation, and what happens in the event of failure.

Table of Contents

Is it possible to fail your dissertation?

Like with modules of your university course, unfortunately it is very much possible to fail your dissertation . Although this sounds daunting, don’t worry too much! Dissertations are not designed for you to fail.

The grading systems for university modules and dissertations are very similar . Across most universities, the pass mark for a dissertation is 40% or 50%. For example, check out this guide by Royal Holloway University, London to learn more about their dissertation grading.

This means that while it is certainly possible to fail your dissertation, it is unlikely that you actually will . However, in the event that you do fail your dissertation for whatever reason, don’t panic. Your university will usually let you resit your dissertation .

Keep in mind you’ll only be able to resit your dissertation once , so try your hardest to achieve the grade you want. For all the details you’ll need about a dissertation, I’d definitely recommend reading this Think Student article.

In summary, while it is possible to fail a dissertation (just like any other university module), a dissertation only requires a pass mark of 40%. Although a dissertation is different to a module, it is still pretty difficult to fail.

In the event you do fail your dissertation, don’t be too hard on yourself . Keep reading further to find out what happens if you fail your resit dissertation.

How bad does a dissertation need to be to fail?

To understand how “bad” a dissertation has to be to fail, you need to know what examiners are looking for.

Your university will have published the marking criteria for dissertations . These will normally feature comments on the key areas to earn marks in. As an example, check out the University of Edinburgh’s dissertation criteria here .

Therefore, if you failed your dissertation, it isn’t necessarily because you’re “bad at researching and writing”. To fail, it has to be the case that you didn’t meet the criteria to achieve a passing mark. It’s important to keep your confidence, so that you can do better when you resit.

If you haven’t written your dissertation yet, I’d definitely recommend looking through your university’s marking criteria. Similarly , your tutor will want to help you as much as possible, so you can ask them for advice if you’re really struggling .

If you’re seeking advice on how to write a dissertation, you should check out this Think Student article.

Can you graduate without passing your dissertation?

For an undergraduate degree, you can still graduate as long as you have enough credits to pass the other modules .

However , if your degree is a BSc or BA with Honours, if you fail your dissertation and the resit dissertation, you will graduate with an ordinary degree . You can read more about what an ordinary degree is in this Think Student article.

If you fail your first dissertation attempt, but pass your resit undergraduate dissertation, you will still pass with whatever class of degree you earned.

However, the rule is slightly different for master’s dissertations and a PhD thesis. These rules also depend on the university you attend .

At all universities, you are allowed one resit of coursework (dissertation is a form of coursework, as it is not a timed exam), even for a master’s degree and a PhD. However, if you fail your resit dissertation for your master’s degree, you cannot be awarded a master’s degree.

In the case of a PhD, you will not be able to graduate with a failed resit thesis . I’ll explain this in more detail later in the article, so keep reading!

What happens if you fail your master’s dissertation?

Failing your master’s dissertation for the first time isn’t ideal, but it isn’t the end of the world. You’re allowed a resit, which if you pass, means you can still graduate with a master’s degree.

However, a failure is a lot more serious if you fail your dissertation a second time . Failing a resit dissertation at master’s degree-level means you cannot graduate with a master’s degree.

This doesn’t mean you can’t be awarded anything at all for your effort. For example, the this page by the University of Nottingham states that if your dissertation is not passable but still “adequate”, you may still be awarded a diploma .

What happens if you fail your PhD thesis?

Like with an undergraduate or master’s degree, you’re allowed to resubmit your thesis once only . Given that you pass the resubmission, you’ll still be on track to graduate with a PhD.

Failing a PhD thesis resubmission means you cannot graduate. The pass mark for a PhD thesis is usually around 60 , such as at the University of Cambridge, which you can learn more about on their website, here .

In most cases, a PhD thesis will account for around 50% of the degree . Looking at it this way, it makes sense that if you failed half of your degree, you wouldn’t be able to graduate. A PhD is a research-based degree, and the thesis proves you have good research skills.

If you’d like to know more about how a PhD is graded, I’d recommend this Think Student article.

How often do students fail their dissertation?

As I established earlier, it’s pretty hard to fail your undergraduate dissertation module . It’s also quite hard to fail a master’s dissertation or a PhD thesis given the pass mark.

According to this article by The Healthy Journal, up to 50% of PhD students will not finish their thesis or graduate . This statistic sounds quite extreme, but keep in mind that not many people choose to complete a PhD because of the amount of time and money it takes.

If you really are concerned about failing your dissertation, speak to your tutor . They will have been in your position and will know how to help. Don’t struggle on your own!

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I didn't fail my phd defense, but i didn't pass. should i quit september 30, 2016 10:38 am   subscribe.

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How can I pass my PhD thesis defense when nothing has been successful?

For reasons I had very little influence on, most of the projects I participated in over the course of my PhD did not produce reasonable results. I managed to get involved in small side projects and publish at least something, but those are not very novel in itself and not "on the edge of knowledge". The edge of knowledge I pushed is what could go wrong when you are a lone representative of a "service science" in a collaboration, who is asked for input in the beginning, but later overthrown. And in the end, we look at the data together and establish we can't do what we wanted with it. And part of the problem is in fact that my input was not that valued by decision makers. This take-home message is more of a meta-topic and for sure not the main result of my thesis though.

In my thesis, I will (with a heavy heart) go through those projects and discuss them. Discuss what happened, what we did and what we should have done and could have done. This writing process is a very hard piece of work to do and is taking a toll on me right now. But I am doing it and trying to detach myself from the thoughts of how these failures could end up killing my dreams of an academic career.

In my defense, I am supposed to paint a picture-perfect representation of at least one major project. I don't have any options for this. I got caught in doing small "services" to help my collaborators and starting new projects ("we will do better this time") which always ran into a roadblock (mostly before I even got significantly involved).

I do not want to whine about science in my defense. I do not want to explain what went wrong, to the people who did it sitting in the room with a plan to cheer me through my presentation. But what can I do? People usually find one "example" of what they did that worked out well and then "blow this up" to be the main point of their defense, while it might only be a small part of the work they did over the years. But I cannot find a single interesting topic with nice results. They are either trivial or failed.

Has anybody done a "fully failed" PhD defense ... and passed? How would one do this?

• negative-results

• 9 establish we can't do what we wanted with it — That is a positive result, not failure! –  JeffE Commented May 18, 2018 at 15:46
• They are either trivial or failed. - If this is true, why does your advisor think you are ready to graduate? –  Kimball Commented May 19, 2018 at 1:52
• @Kimball Because he does not see them as failed... much like JeffE. They are not "failed for all intents and purposes" and there is not nothing learned from them. The problem is more that it is fairly uncomfortable to have a defense talking only about problems you found. I don't want to be seen as the "one who criticizes research because she couldn't get results". –  skymningen Commented May 20, 2018 at 9:14
• @skymningen I don't know your research, or your results. But try to be very clear in your own mind about the distinction between useful negative results, and "nothing learned" faliures. Remember that almost any negative result is useful, even if just in preventing somebody else from spending time on trying the same thing. –  Flyto Commented May 22, 2018 at 10:45
• 1 Also, "I am supposed to paint a picture-perfect representation of at least one major project": NO project is perfect, and if a PhD candidate claimed that their project was perfect - that nothing had gone wrong, and nothing could be improved in hindsight - some exaiminers might be surprised! –  Flyto Commented May 22, 2018 at 10:46

2 Answers 2

The specifics here are certainly best discussed with your advisor. They should know about your discipline, and how to frame results in a way that is suitable for the community.

For me, it does not sound at all like you "failed" in your PhD. A PhD is a research project, not a product. Ultimately, you (and your committee) should not evaluate your results based on whether they ended up being useful, but based on whether you had a reasonable thesis and a thorough scientific study of this thesis.

That is, if you proposed a novel approach, collected reasonable data, and thoroughly validated your initial thesis, your research was successful , independently of whether this approach then ended up being used in the larger project context. Sure, it would be nice to be able to say that your approach has then helped these other people to do A, B, C, and D, but the real world does not always work like that.

To me, it is mainly a question of mindset. If you yourself consider your PhD "failed" you will have a hard time selling it to a committee. You need to embrace the idea that you did good research, and not measure the success of your own work on factors outside of your control. In that sense, you should defend what you did and why. You can, and maybe should, discuss why it ended up not being used if there are interesting lessons learned, but stay away from political or interpersonal arguments (these can indeed sound whiney). Stay positive and focus on what you did, not on how much other people then liked the results.

• I do not consider my PhD failed and I am currently doing well with writing (only problem there is my broken heart as some of those projects I used to be passionate for). Maybe I should just bring up my ideas on how to do it better for each example where something went wrong, without specifying that I did mention those before it went wrong, just making clear that I know how to do better? –  skymningen Commented May 20, 2018 at 9:18

The short answer is yes and it is jokingly referred to a "PhD for Effort". More importantly is why it is ok.

Having projects fail teaches you what a bad project looks like

A big part of the reason a PhD helps you grow as a scientist is because in a PhD allows you to fail. I am fond of saying "getting a PhD means you have learned how to fail productively". In a company where they lose money when your experiments don't work, someone will come along and stop you if you are heading down an unproductive path. That makes the projects more likely to succeed, but it means you never had to figure out where things were going wrong. By banging you head against the wall for the last few years you have learned what a bad project looks like so in the future you will know when to cut the cord.

You may have actually failed because you are better

There are a ton of papers out there with unreproduceable results. It has become a big problem for a lot of the top journals. Sometimes this is due to chance, but at least some of it is due to things like unintentional p-hacking. It is possible at least some of your projects went wrong because you had better experimental design or because you did a better job of analyzing your data. If you could only get a PhD for positive results it would be discouraging good scientific practices.

Projects always look less impressive to the person doing them

You have been staring at your work for years. You know all the ins and outs and all the details. Of course nothing looks novel or interesting to you anymore, you know every result like the back of your hand. Try stepping away from it for a little while or getting some fresh eyes on the results. If that doesn't work, try explaining what you did to to a little kid. It is easy for things to feel small when you are explaining the details of the experiment, but when you have to simplify things down to the bigger themes you realize how much it ties in to your field. Some of the best defenses I have gone to were basically just a set of marginally related projects tied together with a good story.

Big picture summary

Even if you didn't get the results you wanted, you became a better scientist. That is why getting a PhD is part of your "education". Instead of being disappointed in the results, step back and let yourself get excited. With fresh eyes, you may realize you have more than you think.

• Some of them definitely are unpublished because we decided not to fall into the trap of shady analysis, cherry-picking results or the likes. One is so far not published because I personally stated that I would not be okay with following a specific idea that could lead to (statistically very weak) results from rather bad input data because I consider the method to obtain this fraud or at least deception. –  skymningen Commented May 20, 2018 at 9:22
• @skymningen Good for you; it sounds like the second section definitely applies. If you really feel like you can't pull together a story out of the results you got (which you probably can) focus on your good data analysis and how it kept you from going down the wrong path and led you to the less flashy but objectively more accurate conclusion. No professor is going to feel comfortable rejecting a candidate for good scientific practices and they shouldn't because it sound like you learned exactly what you were supposed to from your PhD. –  Barker Commented May 20, 2018 at 22:23
• @skymningen Also if you want to publish some of those well executed negative results, check out PLoS One . The journal explicitly has no impact factor requirements and encourages submission of negative results because they care deeply about the quality of the research as opposed to the impact of the results. I know the journal's founder personally and the type of results you are describing is exactly why he started the journal. –  Barker Commented May 20, 2018 at 22:26
• +1 in particular for "Projects always look less impressive to the person doing them" –  Flyto Commented May 22, 2018 at 10:47

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I failed my dissertation defense. But I am not a failure.