excel graded assignment

6 Ways to Assign Letter Grades in Microsoft Excel

Have you ever found yourself facing the formidable task of assigning letter grades to a vast array of scores? Whether you’re a dedicated educator, a meticulous instructor, or simply someone in need of an efficient grading solution, you’ve landed in the right place.

In the world of data analytics, Microsoft Excel shines as a versatile tool that can simplify complex tasks. One such challenge is the assignment of letter grades, whether for students’ academic achievements or evaluating the performance of sales teams. While manually creating tables might be an option, we’re here to show you a smarter way.

In this tutorial, we’ll explore how you can harness the power of Excel to automate the process of assigning letter grades.

No need for manual, time-consuming grading—instead, you’ll discover easy-to-use formulas, VBA scripting, and Office Scripts to streamline the task. So, grab your Excel workbook filled with scores waiting to be graded, and let’s dive into the world of efficient grading solutions.

Reasons to Assign Letter Grades in Excel

Letter grading is a common practice to convert numerical scores to alphabetic grades that people easily understand and relate to.

For example, if you say you scored 80 on a match test, this might not make a good impression on the audience. However, if you say that you’ve secured a grade A on your math test, your audience can easily understand that you’re among one of the top scorers in math in your class.

Also, the letter grading system allows educational institutes or anyone else who is using it to segregate hundreds of scores into a few grades. For instance, there are 300 salespersons in your business and you need to segregate them into four performance levels, like A, B, C, and F.

Find below some reasons to use letter grading in Excel:

Letter Grading in Education

Excel allows educators to quickly calculate and assign letter grades to a large number of students’ scores, saving time compared to manual calculations.
It ensures a consistent grading system, minimizing errors and promoting fairness in grading.
Excel provides flexibility to customize grading criteria to suit specific courses, assignments, or grading scales.

Letter Grading in Business

Excel enables employers and managers to assess employee performance based on predefined grading criteria using English alphabets like A, B, C, D, etc.
It promotes objective and data-driven performance evaluations by assigning letter grades to various job-related metrics.
Excel provides a digital record of employee evaluations, which is valuable for HR documentation and future reference.

Letter Grading for Small-Scale Use

When you learn a skill online or do mock tests at home to prepare yourself for an upcoming competitive test, you can grade your performance using letter grades in Excel.
You can use this skill to track personal goals and achievements. Thereby, you help yourself stay motivated and focused on improvement.
You can use letter grading in personal finance as well. Assigning letter grades to budget categories in Excel can provide you with a quick overview of financial health and areas that you can improve.

Assign Letter Grades Using the IF Formula

The IF function is the easiest of all methods that enable you to grade scores with alphabets like A , B , C , etc. It’s also available in most Excel desktop and online versions. Find below the steps you need to follow:

The structure of the dataset to begin with

A column header called Candidates in column A
The column header GPA in column B
Another column header Grades in column C
Populate the rows of columns A and B with the relevant data.

Using IF function to assign letter grades in Excel

In the first row (cell B2 ) below the column header Grades , copy and paste the following IF function:
Hit Enter to get the letter grade for the first candidate.

Now, drag the Auto Fill handle of the selected cell and pull it down until to the cell where there’s data available in the adjacent column B .
Excel will populate the letter grades for the rest of the GPA scores instantly.

If you’re using the same GPA scale and letter grading system, which is the popular one in the US, just make the following changes in the above function so it works on your own worksheet:

Replace all the occurrences of cell reference B2 in the formula with another cell reference where you got a score to be graded.

Using the IFS Function

If you’re using the Excel desktop app 2019 or newer and the Excel for the web tool, instead of using a long nested IF function to grade scores with letters, you can use the IFS function.

Find below the IFS function you can use for the same dataset used in the IF-formula-based method earlier in this tutorial:

Using IFS function instead of IF formula

Again, you need to change the cell reference in the above formula, which is B2 to use the formula in your worksheet without any errors.

For example, if the scores are in column D , you should enter D2 in place of B2 in the above function.

Use the VLOOKUP Function to Assign Letter Grades

When it comes to assigning letter grades to scores in Excel, the VLOOKUP function proves indispensable.

This function enables you to search for a specific value (e.g., a score) in a table or range and retrieve a corresponding value (a letter grade) from another column.

Therefore, you can create a separate table with score-to-grade mappings, making it easy to assign letter grades automatically. Here are the instructions you can follow:

Create column headers like Candidates , GPA , and Grades in one table of the worksheet
Populate the data as needed in the above data columns
Create another table for the reference data of GPA and letter grades under the column headers GPA and Letter Grades
Again, populate the data for the above reference table as well
Use the Sort Smallest to Largest option in Home > Editing > Sort & Filter to sort the reference data table

Now, highlight the cell of the second row in column C (Grades column) and enter this formula:
Hit Enter to get the letter grade for the respective score in the cell B2 .

Using Auto Fill to populate VLOOKUP in all cells down the column

Now, use the Auto Fill drag box to copy and paste the same formula across all the rows of the Grades column.

Here’s how you can modify the above formula:

Change the cell reference for the lookup value, which is B2 according to your own dataset.
Also, modify the look-up table address reference which is, $E$2:$F$13 and the column index 2 according to your worksheet.

Assign Letter Grades Using the SWITCH Function

The SWITCH function is a dynamic tool for grading in Excel. It excels in scenarios where you have multiple conditions and outcomes to evaluate.

Instead of nesting multiple IF functions or creating complex VLOOKUP tables, SWITCH simplifies the process.

You provide a single value or expression, and SWITCH compares it to multiple values and their respective outcomes.

Here’s how you can use the SWITCH function to grade scores with letters in Excel:

Select a cell where you want to populate the letter grade for the corresponding score.
Enter the following formula into it and hit Enter :

Using SWITCH function to assign letter grades in Excel

Excel will generate the letter grade instantly.
Now, use the Auto Fill handle and drag it until the last value in the column.
You should see the grades for the rest of the scores.

Constructing a SWITCH formula is truly easy. You need to add an expression at the beginning, which is TRUE in this case. Then, simply add the logic, like B2=4, "A" , B2=3.7, "A-" , and so on.

You can change the target values of B2 according to your own worksheet. For example, B2=90% , and the grade for the corresponding score will be A .

Using Power Query to Assign Letter Grades in Excel

Find below how you can use Power Query and custom formula in Power Query to assign letter grades to score in Excel:

Firstly, you need to export your worksheet data or import an external database to the Power Query Editor. To do so, simply go to Data > Get Data and choose a data connector like From Database > From SQL Server Database .

For Excel worksheet data, simply highlight the data to be exported and click Data > From Table/Range . Click OK on the dialog that shows up to export data to Power Query.

Once you’re on the Power Query Editor with the score dataset, follow these steps:

Creating a new column in Power Query with formula

Bring up the Custom Column wizard by clicking Add Column > Custom Column .
In the New column name field, enter the column name of your choice, like Grades .
Inside the Custom column formula , copy and paste the following formula into the formula field:
Click OK to save the newly created column.

You should see a new column with letter grades relative to the imported dataset.

Now, you can export the new column along with the imported dataset of scores by following these steps:

Click the File tab.
Choose the Close and Load To option in the context menu that shows up.

Importing data to worksheet from Power Query

On the Import Data dialog, select the Existing worksheet option.
Also, select a range of cells as a destination on the worksheet.
Click OK to complete the exporting process.
Delete the existing GPA column.

That’s it! You’ve successfully assigned letter grades in Excel using Power Query.

Automatically Assign Letter Grades to Scores Using Excel VBA

Excel VBA lets you automate the whole process of letter grading in Excel. You just need to supply the input data. Find below the steps to follow:

Creating a VBA script to assign letter grades

Press Alt + F11 to bring up the Excel VBA Editor .
Click Insert and choose Module .
Copy and paste the following script inside the blank module:
Click the Save button and close the VBA Editor .

To use the macro, follow these steps:

Press Alt + F8 to bring up the Macro dialog box.
Choose the AssignLetterGrades macro.
Click Run to execute the macro.

You can easily customize the VBA script by following the comments added in the script.

Use Office Scripts to Assign Letter Grades in Excel

If you need to automate letter grading tasks in Excel for the web app, you can use Office Scripts . Find below the script and steps to use it:

Click Automate and choose the New Script option.
In the Code Editor panel, copy and paste the following script:
Click the Save script button.
Click the Run button to execute the script.

Here’s how you can use the script:

Enter GPA values in the cell range E2:E13 and Letter Grades in the cell range F2:F13 .
Change the cell address B2 in the above script to another cell address according to your worksheet.
To change the GPA values ( column E ) and Letter Grade ( column F ) references in the script, you need to modify the entries like $F$2 and $E$2 in all the nested IF functions.
To populate letter grades in the relevant columns or cell ranges, modify the cell addresses in the code element selectedSheet.getRange("C2").autoFill("C2:C7", of the above script.

Conclusions

Now you can efficiently and programmatically grade student or work performance scores in Excel. For occasional need and small-scale use, you should rely on Excel functions like IF , IFS , VLOOKUP , and SWITCH .

When you’re importing a large dataset containing scores from a third-party database site or a different Excel file, you can use Power Query . It lets you transform scores into grades and import the transformed dataset to your desired worksheet.

Finally, for large-scale and frequent letter grading of scores in Excel, you can automate the process up to 90% by using scripting tools like Excel VBA and Office Scripts .

Did this article help? Don’t forget to comment below.

Did I miss a method? Do mention that in your comment.

Looking for another easy tutorial on an Excel topic that you want to learn? Write it in the comment box.

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Anyone using any of those methods other than Vlookup (or a related Lookup function) has to be crazy.

VLOOKUP can be equally crazy since it relies on the look table beiunng sorted. If someone changes this order, they can unintentionally change the grades.

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Excel Gradebook Templates (Points + Percentage)

Top image for the Microsoft Excel gradebook templates, points-based + percentage-based by SpreadsheetClass.com

If you are looking for a Microsoft Excel gradebook that will help you easily record and calculate grades for your students, then you will find exactly what you need on this page!

The Excel gradebook templates will allow you to keep track of your class grades in a very organized and efficient way. Spreadsheets make it fast to enter student attendance which is why when I was an academic coach I used spreadsheets to track my student grades, as well as every other type of student data that I could get my hands on.

This page contains the Excel gradebook templates, which were created specifically to be used in Microsoft Excel. Click here to get the Google Sheets versions of the gradebook templates .

Points based + percentage based version

There are two different gradebook templates that you can choose from, depending on whether you want to record points, or percentages. The points-based version allows you to enter the points per assignment, and then automatically displays the percentages on a separate tab. With the percentage-based version, you can directly enter the percentages for each assignment.

Points based (with Automatic percentage tab) (.xlsx)

This version of the gradebook template will allow you to enter the points possible & points earned on one tab… and it has an additional tab that will calculate the percentage of each assignment for you.

Percentage based (.xlsx)

This version of the template allows you to record the percentages of each assignment.

Click here to see the attendance templates for Excel .

Excused assignments

In the template you will have the option to mark assignments as “Excused” in the points-based gradebook template. If you have a student that you would like to excuse an assignment for, simply enter the letter “E” into the appropriate cell for that assignment / student, and that assignment will not factor into the calculations.

Gradebook color coding

Both templates have automatic color coding for the average grades of each student (Column B), and the average grades for each assignment (Row 1). This conditional formatting will allow you to easily identify students who are struggling, or assignments that may have been too difficult or too easy.

Points-based gradebook template for Excel

Get the template (.xlsx)

In this template, you can set the “Points Possible” for each assignment, and then record the points that were earned for each student, on each assignment. After entering the points possible and the points earned, the total points earned for each student/ assignment will calculate, and so will the average percentage.

In this template you can excuse a student from any assignment that you want, by entering the letter “E” for the score. That assignment for that student will not factor into the calculations.

You will also be able to see the overall class average at the top.

Instructions:

Enter student names in column A
Enter assignment names in row 4
Enter the points possible for each assignment in row 3
Enter the points earned for each student, on each assignment
Optional- Click the second tab to view assignment percentages

Example of the Excel points based gradebook template

This points-based template also has a second tab that doesn’t require any editing, and will automatically calculate the percentage of each individual assignment for you, as shown in the image below.

Example of the percentage per assignment tab on the points based template (Tab 2) for Excel

As you can see in the image above, the second tab of the percentage-based template shows the percentages that are associated with each score you entered in the form of points (on the first tab).

The total number of students in your class / in the template, will display at the top of the sheet.

This template was created by and is owned by Corey Bustos / SpreadsheetClass.com

Percentage based gradebook template for Excel

In this template, you will be able to directly record the percentage that is earned for each assignment. Whether you are calculating the percentages yourself or if you have a learning platform that reports percentages directly, this will allow you to record the percentage based scores for your students.

After entering the percentages earned for each assignment, the average score for each student, each assignment, and for the class overall, will calculate automatically.

Enter assignment names in row 3
Enter the percentage earned for each student, on each assignment

Example of the Excel gradebook template (percentage based version)

The total number of students on the sheet will display at the top of the sheet.

I hope that you enjoy these templates!

Click here to see more Microsoft Excel lessons .

Or check out the Microsoft Excel templates .

Google Sheets Gradebook Templates (Points and Percentage)
Google Sheets Templates for Teachers
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How to Calculate Grades in Excel Using Formulas?

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Are you a teacher looking for an efficient way to calculate student grades in Excel ? Or perhaps you’re a student who wants to keep track of your own grades throughout the semester. Either way, using Excel formulas is a powerful method for calculating grades quickly and accurately. Excel provides a wide range of functions that can automate the grading process, saving you time and reducing the risk of errors.

In this comprehensive guide, we’ll walk you through the steps to set up a grade calculation system in Excel, including how to use essential formulas like AVERAGE , SUM , IF , and more. We’ll also cover how to weight grades, assign letter grades, and even create a dynamic grading scale. Let’s get started!

Key Takeaways

Use the AVERAGE function to calculate mean scores across multiple assignments or assessments
The SUM function totals points earned across all grade categories
Weight grades by multiplying each category average by its corresponding weight
Use nested IF statements to assign letter grades based on numeric grade thresholds
Create named ranges for a dynamic grading scale that can be easily updated
Customize your grade calculator to match your specific grading policies and structure

Setting Up Your Grade Spreadsheet

To begin, open a new Excel workbook and set up your spreadsheet to track grades. You’ll want to include the following column headers:

Student Name
Assignment 1
Assignment 2
Assignment 3
Participation
Midterm Exam
Final Grade

Feel free to add more columns for additional assignments, assessments, or categories that align with your grading system. Be sure to enter your students’ names and ID numbers (if applicable) in the first two columns.

Calculating Average Assignment Scores with AVERAGE

First, let’s calculate the average score across all assignments for each student. This will give you a quick overview of how each student is performing on assignments throughout the grading period. To do this, we’ll use the AVERAGE formula.

In the first student’s row, select the cell where you want the average assignment score to appear (for example, column M).
Type =AVERAGE( and then select the range of cells containing that student’s assignment scores. For instance: =AVERAGE(C2:E2)
Press Enter. The formula will calculate the average of the values in C2 through E2.
Drag the formula down to apply it to all students.

The AVERAGE formula adds up all the numbers in the specified range and divides the result by the count of numbers. It’s a quick way to determine a student’s average performance across multiple assignments.

Totaling Points with SUM

Next, we’ll use the SUM function to add up the total points earned by each student across all grade categories – assignments, tests, participation, project, midterm, and final exam.

Select a cell where you want the total points to appear for the first student (e.g., column N).
Type =SUM( and select the range with that student’s scores across all categories. For example: =SUM(C2:L2)
Press Enter to calculate the total points.
Copy the formula down to the other rows to calculate total points for each student.

SUM simply adds together all the numeric values in the given range, providing a quick total of each student’s cumulative points earned.

Calculating Weighted Averages

In most grading systems, different categories are weighted differently. For example, tests and exams may be worth more than assignments, and participation may have a smaller impact on the overall grade. Here’s how you can calculate a weighted average in Excel:

Insert a new row at the top of your spreadsheet and label it “Category Weights”.
Below each category header (Assignments, Tests, Participation, etc.), enter the weight for that category as a decimal. For example, if assignments are worth 40% of the grade, enter 0.4.

Category	Weight
Assignments	0.4
Tests	0.3
Participation	0.05
Project	0.1
Midterm Exam	0.075
Final Exam	0.075

In the “Final Grade” column, select the cell where you want the weighted average to appear for the first student.
Multiply each category average by its corresponding weight and sum the results. For example: =(AVERAGE(C2:E2)*$C$1)+(AVERAGE(F2:G2)*$F$1)+(H2*$H$1)+(I2*$I$1)+(J2*$J$1)+(K2*$K$1)

This formula calculates the average score for each category, multiplies it by the category’s weight from the “Category Weights” row, and sums all the weighted scores to determine the final grade.

Copy the weighted average formula down to the other students’ rows.

Assigning Letter Grades with IF Function

Once you have calculated the numeric final grades, you can convert them to letter grades using the IF function and nested IF statements . This is how it works:

In a new column labeled “Letter Grade”, type =IF(
After the open parenthesis, enter your first logical test, which will check if the Final Grade meets the minimum threshold for the highest letter grade. For example: =IF(N2>=0.9, checks if the Final Grade in column N is greater than or equal to 90%.
Enter a comma, followed by the value you want returned if the logical test is true, in double quotes. For example: =IF(N2>=0.9,”A”, assigns an “A” to grades 90% and above.
To add more letter grade thresholds, type another comma and then repeat steps 2-3 for the next letter grade range. For example: =IF(N2>=0.9,”A”,IF(N2>=0.8,”B”, and so on to add ranges for B, C, D, and F.
Close out the formula with a closing parenthesis for each IF statement: =IF(N2>=0.9,”A”,IF(N2>=0.8,”B”,IF(N2>=0.7,”C”,IF(N2>=0.6,”D”,”F”))))
Press Enter and copy the formula down to assign letter grades to all students.

Here’s what the complete nested IF formula looks like: =IF(N2>=0.9,”A”,IF(N2>=0.8,”B”,IF(N2>=0.7,”C”,IF(N2>=0.6,”D”,”F”))))

Creating a Dynamic Grading Scale

For even more flexibility, you can create a dynamic grading scale in Excel. This allows you to input different grading scales for different classes or grading periods without having to manually update your formulas.

On a separate sheet in your workbook, create a table with two columns: “Grade” and “Minimum %”.
Input your letter grades and their corresponding minimum percentages.

Grade	Minimum %
A	0.9
B	0.8
C	0.7
D	0.6
F	0

Name this table range (e.g., “GradingScale”) using the Define Name feature in Excel.
Back on your main grade sheet, change your nested IF formula to reference the named table, like this: =IF(N2>=GradingScale[[#All],[Minimum %]:[Minimum %]],GradingScale[[#All],[Grade]:[Grade]],””)

This dynamic formula will automatically assign letter grades based on the minimum percentages in your named grading scale table. If you update the table, your letter grades will update accordingly.

Wrapping Up

Congratulations, you now have a powerful and flexible grade calculator in Excel ! By leveraging formulas like AVERAGE, SUM, IF, and named ranges, you can create a dynamic grading system that saves time and ensures accuracy. Whether you’re a teacher managing multiple classes or a student tracking your own progress, this Excel grading system will help you stay organized and on top of your grades.

Remember, the beauty of using Excel for grade calculations is the ability to customize the system to fit your unique needs. Add more assignments, adjust category weights, create different grading scales – the possibilities are endless. And once you’ve set up your formulas, any changes you make will automatically flow through to update your students’ grades.

What is the purpose of using Excel formulas to calculate grades?

Using Excel formulas to calculate grades automates the grading process, saving time and reducing the risk of errors. It allows teachers to quickly calculate averages, weighted averages, and assign letter grades based on numeric thresholds.

What formula is used to calculate the average score across multiple assignments?

The AVERAGE formula is used to calculate the mean score across multiple assignments. For example, =AVERAGE(C2:E2) would calculate the average of the values in cells C2 through E2.

How do you calculate weighted averages in Excel?

To calculate weighted averages, multiply each category average by its corresponding weight (entered as a decimal) and sum the results. For example: =(AVERAGE(C2:E2)*$C$1)+(AVERAGE(F2:G2)*$F$1)+(H2*$H$1), where the cells in row 1 contain the weights for each category.

What is the purpose of using the IF function in grade calculations?

The IF function is used to assign letter grades based on numeric grade thresholds. It allows you to create a formula that automatically converts a numeric grade to a letter grade based on predefined criteria.

How do you create a dynamic grading scale in Excel?

To create a dynamic grading scale, make a separate table with your letter grades and their corresponding minimum percentages. Define a named range for this table, and then use that named range in your IF formula to automatically assign letter grades based on the thresholds in the table.

Can I customize the Excel grading system to fit my specific needs?

Yes, the Excel grading system is highly customizable. You can add more assignments, adjust category weights, create different grading scales, and tailor the formulas to match your unique grading policies and structure.

Vaishvi Desai is the founder of Excelsamurai and a passionate Excel enthusiast with years of experience in data analysis and spreadsheet management. With a mission to help others harness the power of Excel, Vaishvi shares her expertise through concise, easy-to-follow tutorials on shortcuts, formulas, Pivot Tables, and VBA.

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How To Calculate or Assign Letter Grade In Excel?

To assign letter grade for each student based on their scores may be a common task for a teacher. For example, I have a grading scale defined where the score 0-59 = F, 60-69 = D, 70-79 = C, 80-89 = B, and 90-100 = A as following screenshot shown. In Excel, how could you calculate letter grade based on the numeric score quickly and easily?

a screenshot of the original data and the assigned letter grades based on numeric scores

Calculate letter grade based on score values with IF function

Calculate letter grade based on score values with vlookup function, calculate letter grade based on score values with ifs function (excel 2019 and office 365).

To get the letter grade based on score values, the nested IF function in Excel can help you to solve this task.

The generic syntax is:

condition1, condition2, condition3 : The conditions you want to test.
value_if_true1, value_if_true2, value_if_true3 : The value that you want to return if the result of the conditions are TRUE.
value_if_false3 : The value that you want to return if the result of the condition is FALSE.

1 . Please enter or copy the below formula into a blank cell where you want to get the result:

Explanation of this complex nested IF formula:

If the Score (in cell B2) is equal or greater than 90, then the student gets an A.
If the Score is equal or greater than 80, then the student gets a B.
If the Score is equal or greater than 70, then the student gets a C..
If the Score is equal or greater than 60, then the student gets a D.
Otherwise the student gets an F.

Tips : In the above formula:

B2 : is the cell which you want to convert the number to letter grade.
the numbers 90 , 80 , 70 , and 60 : are the numbers you need to assign the grading scale.

2 . Then, drag the fill handle down to the cells to apply this formula, and the letter grade has been displayed in each cell as follows:

a screenshot of using formula to calculate letter grade based on score values

Click to know more IF function...

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If the above nested if function is somewhat difficult for you to understand, here, the Vlookup function in excel also can do you a favor.

lookup_value : The value that you want to search and find in the table_array.
table_array : A range of cells in the source table containing the data you want to use.
col_index_num : The column number in the table_array that you want to return the matched value from.
range_lookup : A value is either TRUE or FALSE.
if TRUE or omitted, Vlookup returns either an exact or approximate match
if FALSE, Vlookup will only find an exact match

1 . Firstly, you should create a lookup table as below screenshot shown, and then use the Vlookup function with approximate math to get the result.

a screenshot showing the original data range and the lookup table

Note : It is important that the lookup table must be sorted in ascending order for the VLOOKUP formula to get proper result with an approximate match.

2 . Then, enter or copy the following formula into a blank cell – C3, for instance:

B2 : refers to the student score that you want to calculate the letter grade.
$F$2:$G$6 : It is the table where lookup value will be returned from.
2 : The column number in the lookup table to return the matched value.
TRUE : Indicates to find the approximate match value.

3 . And then, drag the fill handle down to the cells that you want to apply this formula, now, you can see all the letter grades based on the corresponding grade scale table are calculated at once, see screenshot:

a screenshot of using VLOOKUP function to calculate letter grade based on score values

Click to know more VLOOKUP function...

If you have Excel 2019 or Office 365, the new IFS function also can help you to finish this job.

logical_test1 : The first condition that evaluates to TRUE or FALSE.
value_if_true1 : Returns the result if logical_test1 is TRUE. It can be empty.
logical_test2 : The second condition that evaluates to TRUE or FALSE.
value_if_true2 : Returns the second result if logical_test2 is TRUE. It can be empty.

1 . Please enter or copy the below formula into a blank cell:

2 . Then, drag the fill handle down to the cells to apply this formula, and the letter grade has been displayed as following screenshot shown:

a screenshot of using IFS function to calculate letter grade based on score values

Click to know more IFS function...

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Free Gradebook Template

This free Gradebook Template for Excel started out as a very basic grade book spreadsheet, but it has evolved into something that is very useful, flexible, and powerful (and still free). We now have a few different types of grade books that can handle most of the major grading systems used in high school and colleges.

For new teachers : I've included a lot of information on this page about how to use the grade book. There are some details that I wish I would have known my first time.

Some of the features that make this template particularly useful are the ability to mark excused assignments , hide/show names or IDs , apply different weighting to homework and exams, apply a simple curve to the final grades, and make adjustments to the grading scale . In addition, because the gradebook is in Excel rather than an online gradebook system, you can add cell comments and format cells to highlight specific grades.

You may also want to check out the Class Attendance Tracking template.

Gradebook Template : Percentage System

This system is commonly used in high schools and for courses that involve more subjective grading like art and literature. On each assignment, the grade is recorded as a percentage. The percentage might be a calculation, such as earning 25 out of 30 points. Or, the percentage might be recorded based on performance or a subjective letter grade. The nice thing about this system is that you can use whatever method makes sense for a particular assignment. If you are unsure what template to use, I would suggest using the percentage-based version.

Watch Demo Video

License : Educational Use (not for distribution or resale)

Weighting Factors vs. Points : If you use total points for the weighting factors, then the percentage system is almost exactly the same as the point-based system, except that you are recording grades as percentages, and doing the calculations for each assignment by hand.

Converting Letter Grades to Percentages : The grading scale is used to define the minimums for each grade. However, when recording an "A-" you would reference a different conversion chart. For example, instead of recording an A- as a 90% (the minimum), you might record it as a 92%.

Extra Credit - Giving extra credit using this system requires assigning the extra credit to specific assignments (such as giving a score of 110%).

Gradebook Template : Point System

In this version, the grading scale is percentage-based (A>=90%, B>=80%, etc.), but in the Gradebook worksheet you enter the number of points earned on each assignment or exam. This system is often used college courses such as science, math, and engineering.

Extra Credit : The values listed in the Points row in the Gradebook worksheet do not necessarily represent "maximum possible" points. For an extra credit assignment, you would enter a "0" in the Points row. Or, if you allow extra credit on a specific assignment, the student might earn a higher score than the one listed in the Points row.

Weighted Assignment Types

See below: Weighted Assignment Types

Important! (11/24/2015) - Version 1.3.0 of the file gradebook_points_weighted.xlsx should be considered a BETA version (i.e. higher than normal probability of containing errors). Versions downloaded prior to 11/24/2015 contained errors in the weighting for different assignment types and this version was designed to fix that. Make sure you are using the latest version (at least 1.3.0) and let me know if you find any problems.

Gradebook Template : GPA System

In this version, both the grade scale and the recorded grades are based on a 4.0 grade point system. This type of system might be used by a class in which all grades are subjective and the grading on each assignment is by letter grade. I would have liked to make the template work so that you enter the actual letter grades, but that turned out to be too complex, so instead, the grades are recorded by converting the letter grade to the equivalent point value.

Recording Failing Grades : Unlike the percentage grade scale where failing grades are entered as 50% or half the points, a failing grade is entered as a 0, because the scale is set up so that F=0 and A=4 averages to a C=2.

Excel Gradebook Template (0-4 GPA system)

Important Tip

Have you ever lost all your grades because of a corrupted spreadsheet or lost file? Well, it rarely happens but it does happen, so follow this tip:

How to Use the Grade Book Template

Although some help information is included in the worksheets, I've included additional information about how to use the templates below. The items below are listed generally in the order that you would need to perform the various actions. Regardless of the system you use for grading, remember that grades you give should be Fair and Defendable (see [1] below).

1. Define a Grading Scale

To avoid confusion or possibly complete chaos, teachers should be very clear about how students will be graded. The grading scale is often outlined in the course syllabus, depending on how structured the course is. College students will usually want to know how many assignments and exams there will be as well the points or weighting associated with the home work and exams.

Each of the spreadsheets contains a worksheet for defining the Grading Scale , depending on the chosen grading method (see below).

2. Add/remove students in the Names and Gradebook worksheets

The grade book template is designed to make it easy to customize the spreadsheet for the size of your class. In the Names worksheet as well as the Gradebook worksheets, when inserting or removing students, you should insert or remove the entire row (right-click on the row number to bring up options).

3. Displaying Student Name vs. ID

It is important to allow students to see their progress. However, students usually like to keep their grades private to avoid heckling from other classmates. So, I've built into the spreadsheet a checkbox for switching between student names (for the teacher's convenience while recording grades) and custom student IDs (to maintain some privacy when displaying the grades to students).

Creating Random IDs : First, enter the Names of the students in the Names worksheet. Second, assign random (but unique) numeric IDs. Then, select all the Names and IDs and use the Excel sort feature to sort the list by ID.

4. Add/remove assignments

You can add or remove assignments by simply copying the entire column for an existing assignment and then pasting that column somewhere between the first and last assignment column. It is important that you do not paste the new column AFTER the last assignment because if you do that, the formulas will not automatically stretch to include the new column.

5. Weighting homework/quizzes/exams

It is fairly common, especially in college courses, to make the exams, quizzes, homework, the final, and class participation each a specific percentage of the final grade. For example, the breakdown might be homework=25% of the grade, midterm=25%, quizzes=15%, and the final=35%.

In favor of simplicity and flexibility in my spreadsheets, instead of calculating each of these totals separately then combining them to get the final grade, each assignment is given either a number of points or a weighting factor. See Weighted Mean on wikipedia.com for a mathematical description.

Example 1 : Relative Weighting - If you wanted an exam to be equivalent to 5 homework assignments, in the Gradebook worksheet you could set the weighting factors on the homework to 1 and the weighting factor for the exam to 5. Or, using the point system, the exam would be worth 5 times as many points as a homework assignment.

Example 2 : Using Total Points - The number of points for each assignment can be used as the weighting for determining what percentage of the overall course grade comes from homework, exams, quizzes, etc. For example, if a typical homework assignment is 25 points and you have 10 of them, the total points for homework is 250. To make the exams worth 50% of the grade, you just need to make the total points for the exams equal to 250, also.

6. Recording grades in the Gradebook worksheet

Excused Assignments : To record an incomplete assignment as excused, you can either leave it blank or enter an "E" or "e" (not case sensitive).

Adding Comments : One nice thing about using Excel is that if you need to include any comments about specific assignments, you can add a comment to the cell (right-click on the cell and select Insert Comment). This comment won't get printed, but it can be useful for you as the instructor. For example, you might want to include a comment about why a particular assignment was excused for a student.

Dropping Low Grades - If your policy is to take the best of 3 exam grades, then this can be handled easily by changing the lowest exam grade to an "E" for "excused". You should probably add a comment so you can keep a record of the actual score earned on that exam.

Guideline for Failing Grades : If you are using the Percentage or Point based grading system, a failing grade is typically less than 60%. However, if a student misses an assignment or scores less than 50%, you should record the grade as 50% or half the points for that assignment. Why? On a typical 4-point GPA scale, F=0 and A=4, so the average between an F and an A is a C=2. If you are using a percentage or point based grading scale, is the average between a 0% (F) and 100% (A) also a C? No, the average would be 50%=F. An Exception : Teachers might choose to give a 0% in order to penalize students for not turning in assignments and to discourage laziness. This would also distinguish a student who didn't do anything from one who struggles but only scores a 50%.

7. Final Adjustments to the Grading Scale

At the end of the course, the teacher usually looks at the grades for the entire class and might make adjustments to the grading scale depending on the class average and distribution of grades. Adjustments are normally only made to raise low grades . Lowering higher grades just makes students angry. The histogram of grades and class average come in handy at this point. When making adjustments, it is vital to remember to make the grades Fair and Defendable - meaning that you as the teacher can defend the grades you give when hounded by students, parents, the department head, or the school board.

Simple Curving : Instead of (or in addition to) making adjustments to the grading scale, you can use the Curve field in the Gradebook worksheet to increase all the final grades by a certain percentage. If you are aiming for a target class average, you can use goal seek to set the Mean percentage to the target value by changing the curve percentage. The curve field is not included in the GPA-based spreadsheet.

Example 1 : If a student's overall percentage was 79.9%, but the cutoff for a B- is 80%, the teacher might decide to change the minimum percent for a B- to 79.9%. To be fair, the teacher might want to shift all minimums down 0.1% in this case (this would also make the changes more defendable).

Example 2 : The policy in department X is to allow 15% of the grades to be A's (including A-, A, and A+). You can determine the minimum score for an A- by calculating the 85th Percentile and then shift the grading scale.

8. Assigning Final Letter Grades

The assignment of the final letter grade in the Gradebook worksheet is done automatically based on the grading scale defined in the Grades worksheet. For the formulas to work correctly, the Grading Scale must be ordered from lowest to highest.

Grading on a Curve

These gradebooks are not designed to automatically grade on a curve. However, what I have described above in "final adjustments to grading scale" is one method for adjusting grades based on a curve.

A Little Background : A common approach to grading on a curve is to first order all the final grades from highest to lowest. Then, you assign A's to the top 10%, B's to the next 23.5%, C's to the next 33%, D's to the next 23.5%, and F's to the lower 10%. These percentages represent a symmetric bell curve for the ABCDF grading system with a C average, but the values will depend on how many A's you are allowed to assign and whether or not the distribution is symmetric. For example, if you can give 10 A's, do you really want to give 10 F's?

The bins for each grade will be different widths. For example, in a 100-point scoring system, the A's may span from 80 to 100, while the B's might be 77 to 79.9 and C's might be 60 to 76.9.

An alternative to ordering the grades (something that the gradebook template doesn't do for you) is to determine the cutoff scores by calculating percentiles and altering the grading scale accordingly.

Using Percentiles : A Percentile is defined as a value below which a certain percent of values fall. For example, 90% of the students score less than the 90th Percentile value.

Let's say that you can assign A's to 10% of the students (including A-, A, and A+). To find the minimum score for an A-, you calculate the 90th percentile using the following Excel formula, where final_scores is the range of cells containing the final student scores.

Plus and Minus Grades (Chromatic Variants): When grading on a curve, the cutoff scores for the plus and minus grades (A-, B+, B-, etc) might be subjective or you might use the system where the minus scores make up the lower 30% of the letter grade and the plus scores make up the upper 40% of the letter grade to correspond with the GPA system. I have built these formulas into grading scale table in the template. However, you can manually enter your own cutoffs.

Applying Weighting to Different Assignment Types

Teachers may sometimes want to make different types of assignments worth a certain percentage of the final grade, such as Homework=30%, Exams=50%, and Attendance=20%. The file gradebook_points_weighted.xlsx has been designed for this purpose.

Final Grade : The final grade is calculated by multiplying the category weight times the category score and adding the results for each category. For example, if the weighting is Homework=60% and Exams=40% and a student's scores are 80% for homework and 75% for exams, then the final grade is 60%*80%+40%*75%=78%.

Extra Credit : In theory, extra credit can be earned by giving a student more points on an assignment than are available for that assignment, although the weight of that type of extra credit is difficult to determine. Defining specific extra credit assignments makes it easier to define the weight of the extra credit on the final grade. For example, if extra credit assignment #1 can increase your final grade by 2%, and a student earned 50/100 of the points possible, their final grade would be increased by 1%.

Scores per Category : The percentage score for each category is calculated by dividing the total points earned by the total points available for that category. Ungraded, excused, or dropped assignments are not included in these totals. Assignments within a category can be given different weights by giving each each assignment and different number of points possible (such as a final worth 150 points and a mid-term worth 100 points).

Dropping Lowest Scores

Dropping the lowest exam score or quiz score is a popular way to make students happy, but weighting factors can complicate this. If you give 3 exams and allow the lowest score to be dropped, it is easy to figure out which one to drop IF all exams are worth the same number of possible points - you drop the assignment with the lowest % score (or lowest points earned - it will be the same).

What if the exams have different weights, how do you know which one has the largest negative effect on the grade? Consider the following scenario in which the overall exam score is calculated as the Total Points Earned divided by the Total Points Possible:

Exam A scored 15/20 = 75% (-5 points)
Exam B scored 38/50 = 76% (-12 points)
Exam C scored 85/100 = 85% ( -15 points )

The overall exam score is (15+38+85)/(20+50+100)=81.2%.

Which one do you think should be dropped, the lowest % score (Exam A) or the score with the largest point loss (Exam C)? Trick question. The answer is B (for this specific scenario).

Drop Exam A: (38+85)/(50+100) = 82%
Drop Exam B: (15+85)/(20+100) = 83.3%
Drop Exam C: (15+38)/(20+50) = 75.7%

The point is ... if you are going to drop a score, keep things simple by making each of the assignments worth the same number of points.

References and Resources

[1] "Beginner's Guide to Figuring Your Grades" by Scott Mandel, Ph.D., originally found on educationoasis.com
[2] Grading on a Curve at wikipedia.com
Grading Systems at wikipedia.com
TeacherPlanBook - Paul Shuster from TeacherPlanBook.com helped me figure out a bug in Excel for Mac that was affecting the weighted gradebook. I also created the Google Sheets versions at his request.

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How to Calculate Grade in Excel: A Step-by-Step Guide for Beginners

How to Calculate Grade in Excel

Calculating grades in Excel is a breeze once you know the ropes. Basically, you’ll set up a spreadsheet with students’ scores, use formulas to find the total or average scores, and then apply a grading scale to determine letter grades. It’s all about organizing your data and letting Excel do the heavy lifting. Ready to dive in?

Step-by-Step Tutorial on How to Calculate Grade in Excel

We’re going to walk through the process of setting up an Excel sheet to calculate grades. By the end, you’ll have a functional gradebook that automatically calculates letter grades based on input scores.

Step 1: Open Excel and Create a New Worksheet

First, open Excel and create a new worksheet by clicking "File" and selecting "New."

This will give you a blank slate to start entering your data. Think of this as your digital gradebook.

Step 2: Label Your Columns

Label your columns with headers like "Student Name," "Assignment 1," "Assignment 2," "Total Score," "Average Score," and "Grade."

Clearly labeling your columns helps you and anyone else looking at the sheet understand what each section represents.

Step 3: Enter Student Names and Scores

Input the names of students and their respective scores under the appropriate columns.

Manually entering this data ensures each student’s information is correctly recorded, setting the stage for accurate calculations.

Step 4: Calculate Total Scores

To find the total score, select the cell in the "Total Score" column for a student and enter the formula: =SUM(B2:D2). Press Enter.

This formula adds up all the scores in the specified range. Drag the fill handle down to apply this formula to all students.

Step 5: Calculate Average Scores

In the "Average Score" column, enter the formula: =AVERAGE(B2:D2). Press Enter.

This calculates the average score from the assignments. Again, drag the fill handle down to apply it to all rows.

Step 6: Assign Letter Grades

In the "Grade" column, use the IF formula to assign grades. For example, =IF(E2>=90, "A", IF(E2>=80, "B", IF(E2>=70, "C", IF(E2>=60, "D", "F")))). Press Enter.

This nested IF statement assigns a letter grade based on the average score. Adjust the thresholds as needed.

After completing these steps, Excel will automatically update the total score, average score, and letter grade whenever you enter or modify a student’s scores.

Tips on How to Calculate Grade in Excel

Use the fill handle to quickly copy formulas down a column.
Double-check your formula ranges to ensure accuracy.
Protect your worksheet to prevent accidental changes to formulas.
Use conditional formatting to visually differentiate grades.
Regularly save your work to avoid data loss.

Frequently Asked Questions

What if i have more than three assignments.

Simply adjust the SUM and AVERAGE formulas to include all relevant columns.

Can I customize the grading scale?

Yes, modify the nested IF formula to match your specific grading criteria.

Is it possible to automate grade updates?

Absolutely, Excel will automatically update calculations when new data is entered.

Can I use Excel for weighted grades?

Yes, you can assign different weights to assignments using a weighted average formula.

How do I handle extra credit?

Add an extra column for extra credit and include it in your total score formula.

Summary of How to Calculate Grade in Excel

Open Excel and create a new worksheet.
Label your columns.
Enter student names and scores.
Calculate total scores with the SUM formula.
Calculate average scores with the AVERAGE formula.
Assign letter grades using the IF formula.

Calculating grades in Excel is straightforward and incredibly useful. By following the steps outlined above, you’ll have a robust system for managing and calculating student grades with ease. Excel’s powerful formulas and functions take the manual labor out of grading, allowing you to focus on teaching. Plus, with the added tips and FAQs, you’re well-equipped to handle any grading scenario that comes your way. If you’re interested in delving deeper, explore Excel’s more advanced features like pivot tables and macros—they can take your gradebook to the next level. Happy grading!

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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Excel Grade Formula

Updated August 21, 2023

The Formula for Grade in Excel

The formula for grades in Excel involves using functions such as IF , Nested IF , AND , and OR to evaluate a student’s scores and calculate their grade. It benefits educators, teachers, and students who wish to monitor their academic progress and determine their grades for a subject.

To use the formula for the grade in Excel, a combination of logical functions (IF, Nested IF, AND, OR) and operators such as “>=, <=, >, <, =” must be employed. According to the grading system, these functions and operators help assign a proper grade.

How to use Formula for Calculating Grade in Excel?

Let us learn how to calculate letter grades and percentage-based grades in Excel using various functions with the help of different examples.

Using the “IF” Function for a Single Condition

Explanation of formula:

This formula will return “ PASS ” if the value of Cell A2 is greater than 35 and “ FAIL ” if the value is less than 35.

(Formula for Grade in Excel) Example 1 Sol Step 2

Step 3: Drag Cell B2 downward.

(Formula for Grade in Excel) Example 1 Sol Step 3

Let us calculate letter grades based on score values with the following examples.

Using the “Nested IF” Function

The IF function in Excel can also be combined with AND/OR. In the earlier example, we used only the “IF” function for a single condition. For multiple conditions, we can use the “ Nested IF ” function.

In the below example of a formula for a grade in Excel, we have data on students’ total marks, and we want to calculate the grades for the obtained marks. The following are the criteria for grades:

If the Score is above 550, then the grade will be A
If the Score is above 500, then the grade will be B+
If the Score is above 400, then the grade will be B
If the Score is above 300, then the grade will be C
If the Score is below 300, the remark will be “FAIL”.

Follow the steps below to calculate students’ grades using the “Nested IF” function.

IF(B2>550, “A) : If the score is more than 550, then the student will get an A grade. IF(B2>500, “B+” ) : If the score is more than 500, then the student will get a B+ grade. IF(B2>400, “B” ) : If the score is more than 400, then the student will get a B grade. IF(B2>300, “C” ) : If the score is more than 300, then the student will get a C grade. “FAIL” : If none of the above conditions are met, the function will display “FAIL”.

Step 4: Drag the bottom corner of Cell C2 to get grades for all the scores.

Using the “IFS” Function

The “IFS” function in Excel also helps to calculate the letter grades. Let’s see how it works with the help of our previous example.

Explanation of the formula:

The “IFS” function quickly checks multiple conditions and returns the corresponding value to the first TRUE condition. However, properly defining the source dataset is crucial for optimal data analysis. The formula states that if the value of Cell B2>550 , then display “A”. If the value exceeds 500, display “B+” , and so on.

Step 3: Drag the cell downward, as shown below.

Using the “VLOOKUP” Function

If the above “Nested IF” and “IFS” function is difficult for you to understand, the VLOOKUP function in Excel is simple to understand and apply. Let’s calculate the letter grade with the “VLOOKUP” function.

Tips : Before using the VLOOKUP function , remember the following points

Always create a lookup table as shown below because the VLOOKUP function will fetch results from the table_array.
Change the score from “Above 550” to single numbers “550” (in Column E below), as VLOOKUP identifies a sequence of numbers as a table_array.
Always sort the data in the table in ascending order to avoid errors.

B2 is the cell reference (lookup_value) or value that we want to look up.
$E$2:$F$6 is the table range (table_array) from which the lookup value will be searched. The “$” dollar sign in the formula fixes the cells.
2 is the column number or column index in the lookup table from where the function will return the result.
TRUE is to search for an approximate match.

The formula will search for the lookup value, i.e., “ 377 ” (value of Cell B2) in the lookup table range, “ E2:F6 “, and will return the approximate match from the corresponding column E, i.e., grade (Column F). If the function doesn’t find an exact match, it will return the value closest to or less than the lookup value. In our case, the exact match of 377 is not present in column E, so the function will look for the closest or lesser value than the lookup value(377), i.e., 300, and will return C, as shown below.

Step 3: Drag the cell to apply the same formula for all scores, as shown below.

Using the “IF & AND” Function

In this method, we will determine grades based on individual student scores using Excel’s “IF & AND” function.

The “IF” function returns a value when a condition is true. The function will also return another value if the condition is false for the selected cell. The condition is tested using the “AND” function, like if the student’s score is greater than or equal to 90 . If all the conditions are correct, the function will result from a value of TRUE or else FALSE .

In our case, the formula states that if all values of Cell B2, C2, D2, and EC are more than or equals to 90, then the output will be “Excellent” , or else “Satisfactory” .

Step 4: Drag the cell downwards, as shown below.

Calculate Percentage-Based Grades in Excel Using “Nested IF” Functions

We will learn to calculate grades based on percentages using this method’s “Nested IF” function.

Calculate the percentage of students. Step 4: Select “ Cell G2 ” and enter the formula “=F2/600” .

The formula “=F2/600” gives a decimal number like 0.68233333. To convert decimals to percentages, follow the below step.

Things to Remember

The below table offers helpful tips and examples for using formulas to calculate grades in Excel.


Enclose all text values with double quotes.	“Olivia”, “English”
Numerical values need not be enclosed with double quotes.	50, 2.5
Use IF & AND conditions to check if all conditions are true. For instance, use this formula to check if a student scored above 80 marks in all subjects.	IF(AND(A1>=80, B1>=80, C1>=80, D1>=80), “Excellent”, “Satisfactory”)
Use IF & OR conditions to check if any one condition is true. For instance, to check if a student scored above 80 marks in any one subject, use this formula:	IF(OR(A1>=80, B1>=80, C1>=80, D1>=80), “Yes”, “No”)
Close formula with brackets equal to the number of IF statements. If the formula has two nested IFs, it should be closed with two closing brackets like this:	=IF(A1>=85, “A”, IF(A1>=75, “B”, “C”))
When using the “VLOOKUP” function, the marks/score table column should be in ascending order, or the function can give an error or wrong result.	–
In the last argument of the VLOOKUP function, use “TRUE” or 1 for an approximate match.	VLOOKUP(B2,C2:E10,2,TRUE)

How to Calculate Grade Percentage in Excel (2 Suitable Ways)

We have a grade sheet of a student with obtained marks in five distinct subjects. We want to calculate the grade percentage considering the letter grading system and the grading sheet.

Dataset to Calculate Grade Percentage in Excel

Method 1 – Using the VLOOKUP Function to Calculate the Grade Percentage

VLOOKUP function looks for a lookup value or a range of lookup values in the leftmost column of a defined lookup array and then returns a specific value from the index column number of the lookup array based on the exact or partial match.

The syntax of the VLOOKUP function is:

Part 1.1 – Getting the Letter Grade and Percentage for Each Subject Separately

Insert the following function in E5.

Type Formula to Calculate Grade Percentage in Excel

Press Enter and you will get the result in decimal format.
Click the Percent Style icon in the Number group of the Home tab.

Select the Fill Handle tool and drag it down to Autofill the formula.

You’ll get grade percentages for all subjects.

We moved the grading table to the range D12:E18.
Use the formula below in F5.

The formula locks in the search array reference with the dollar signs ($) to make it into an absolute reference. This allows that part of the formula to stay when copying the formula to other rows or columns.

Press Enter.

Formula Unlocking

The VLOOKUP function looks for the cell value of E5 ( 84% ) in the lookup array $D$12:$E$18 .

After finding the value in the specified range of the array, it takes the value of the second column (as we have defined column index 2 ) for an approximate match (argument: TRUE ) of that array in the same row of the lookup value and returns the result in the selected cell.

Output=> A .

Drag the formula down and the letter grades for all subjects will be shown.

Read More: Make an Excel Spreadsheet Automatically Calculate Percentage

Part 1.2 – Calculating the Average Grade Percentage and Average Letter Grade in Excel

Add two extra columns named Average Grade Percentage and Average Letter Grade to the previous data set.
Apply the AVERAGE function to calculate the average letter grade of all the subjects.

Calculate average Grade Percentage in Excel

Apply the VLOOKUP function to find the Average Letter Grade:

Method 2 – Using a Nested IF Formula to Calculate the Grade Percentage in Excel

Select F5 and apply the following formula to create a condition to find the letter grade:

We’re using the Nested IF function to add multiple conditions to meet our criteria.

If the value in Cell E5 does not meet the first condition, it’ll go to the next IF, and so on. Once this process fulfills the condition for E5 , the fixed Letter Grade from the cells ( E12:E18 ) will be assigned to it.

Drag the formula for the other cells and you’ll get the expected results.

Read More: How to Calculate Cumulative Percentage in Excel

Grade Percentage Calculator

We are providing a grade percentage calculator in the Excel file. Input the values in the marked area and this calculator will automatically calculate the grade percentage and show you the letter grade.

Download the Calculator

Grade Percentage Calculator.xlsx

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NEHAD ULFAT is an excellent marine engineer who loves working with Excel and diving into VBA programming. For him, programming is like a tool that saves time when dealing with data, files, and the internet. His skills go beyond the basics, including ABACUS, AutoCAD, Rhinoceros, Maxsurf, and Hydromax. He got his B.Sc in Naval Architecture & Marine Engineering from BUET but switched gears, working as a content developer. In this role, he creates techy content all about Excel... Read Full Bio

Excel Tutorial: How To Calculate Weighted Grades In Excel

Introduction.

Calculating weighted grades in Excel is an essential skill for students, teachers, and professionals alike. This tutorial will walk you through the process of determining grades based on different weights assigned to assignments, tests, and other assessments. Understanding how to calculate weighted grades provides a more accurate reflection of overall performance and helps individuals make informed decisions about their academic or professional progress.

Key Takeaways

Calculating weighted grades in Excel provides a more accurate reflection of overall performance.
Understanding how to assign weights to different categories is essential for accurate calculations.
Using the SUMPRODUCT function in Excel is a helpful tool for calculating weighted grades.
Properly formatting the final weighted grade in Excel is important for visual representation.
Practicing and exploring additional Excel functions can enhance academic and professional purposes.

Understanding Weighted Grades

Definition of weighted grades

Weighted grades are a method of evaluating a student's performance by giving different weights to different assignments or assessments. Instead of treating all assignments equally, weighted grades take into account the importance of each assignment in the overall assessment of a student's performance.

Weighted grades take into account the importance of each assignment
Weighted grades are calculated by assigning a percentage value to each assignment

Examples of when weighted grades are used

Weighted grades are commonly used in situations where certain assignments or assessments carry more weight in determining the overall grade. Some examples include:

Final exams : In many courses, the final exam carries a significant weight in determining the overall grade for the course.
Projects and presentations : Assignments such as projects or presentations may be given higher weight to reflect their importance in assessing a student's understanding and application of concepts.
Midterm exams : In some courses, the midterm exam may be weighted more heavily than regular assignments or quizzes.

Setting up the Excel Spreadsheet

When it comes to calculating weighted grades in Excel, a well-organized spreadsheet is key to accuracy and efficiency. Follow these steps to set up your Excel spreadsheet for calculating weighted grades.

Before diving into Excel, it's important to have all the necessary data organized and ready to input. This includes student names, assignment or category names, individual scores, and the weight or percentage each assignment or category holds toward the final grade.

In your Excel spreadsheet, create a separate column for each assignment or category that contributes to the overall grade. For example, if you have three assignments and one final exam, you would have four separate columns for each of these.

Accuracy is crucial when it comes to labeling your columns. Clearly label each column with the corresponding assignment or category name. Additionally, include a separate column for the weights or percentages of each assignment or category.

For example, you could have columns labeled "Assignment 1," "Assignment 2," "Assignment 3," and "Final Exam," as well as a separate column for "Weight (%)."

Assigning Weights to Each Category

One of the key steps in calculating weighted grades in Excel is assigning the appropriate weights to each category. This ensures that each category contributes proportionally to the final grade.

Determining the weight of each category

The first step is determining the weight of each category in relation to the overall grade. For example, if exams are worth 40% of the total grade, homework 30%, and the final project 30%, you would assign weights of 40, 30, and 30 to each category, respectfully.

Inputting the weight in the spreadsheet

Once you have determined the weights for each category, you can then input these weights into the spreadsheet. This is typically done in a separate column or row designated for the weights. By entering the weights, you are informing the spreadsheet how much each category contributes to the overall grade calculation.

Calculating the Weighted Grade

When it comes to calculating weighted grades in Excel, it can seem like a daunting task. However, with the right formula and function, you can easily achieve accurate results. In this tutorial, we will explore how to use the SUMPRODUCT function, multiply each grade by its corresponding weight, and add the products together to calculate the weighted grade.

A. Using the SUMPRODUCT function

The SUMPRODUCT function in Excel is a powerful tool that allows you to multiply arrays and then sum the products. This makes it ideal for calculating weighted grades, as it can handle both the grades and their corresponding weights in one formula.

B. Multiplying each grade by its corresponding weight

Once you have your grades and weights entered into Excel, you can use a simple multiplication formula to calculate the products of each grade and its corresponding weight. This step is essential for obtaining the weighted values that will be used in the final calculation.

C. Adding the products together

After obtaining the products of each grade and its weight, the final step is to use the SUM function to add all the products together. This will give you the total weighted grade, which can then be used for further analysis or reporting.

By following these steps and utilizing the SUMPRODUCT function, you can easily calculate weighted grades in Excel with precision and efficiency.

Formatting the Final Weighted Grade

After calculating the weighted grades in Excel, it's important to display the final result in a clear and visually appealing manner. This not only makes it easier to interpret the grade, but also adds a professional touch to your work.

A. Displaying the final weighted grade appropriately

Once you have calculated the weighted grades, use a dedicated cell to display the final result. This could be a separate column or a specific cell within your spreadsheet.
Consider formatting the cell to display the final weighted grade as a percentage, decimal, or letter grade, depending on your grading system and the preferences of your audience.
Utilize Excel's formatting options to adjust the font size, style, color, and alignment to make the final weighted grade stand out on the spreadsheet.

B. Using conditional formatting for visual representation

Take advantage of Excel's conditional formatting feature to visually represent the final weighted grade. For example, you can set up rules to automatically change the cell's background color based on the grade range (e.g., green for A, yellow for B, and red for F).
Conditional formatting can also be used to add visual indicators such as icons or data bars to make it easier to quickly assess the final weighted grade at a glance.
Experiment with different conditional formatting options to find the most effective visual representation for the final weighted grade, considering factors such as accessibility and readability.

In conclusion, calculating weighted grades in Excel is a crucial skill for students, educators, and professionals alike. It allows for more accurate and fair assessment of academic performance and can also be applied in various professional scenarios. It's essential to understand this function and practice it regularly to master it. Furthermore, there are countless other useful Excel functions that can enhance your academic and professional work, so I highly encourage you to continue exploring and learning more about this powerful tool.

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Center for Teaching

Grading student work.

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What Purposes Do Grades Serve?

Developing grading criteria, making grading more efficient, providing meaningful feedback to students.

Maintaining Grading Consistency in Multi-Sectioned Courses

Minimizing Student Complaints about Grading

Barbara Walvoord and Virginia Anderson identify the multiple roles that grades serve:

as an evaluation of student work;
as a means of communicating to students, parents, graduate schools, professional schools, and future employers about a student’s performance in college and potential for further success;
as a source of motivation to students for continued learning and improvement;
as a means of organizing a lesson, a unit, or a semester in that grades mark transitions in a course and bring closure to it.

Additionally, grading provides students with feedback on their own learning , clarifying for them what they understand, what they don’t understand, and where they can improve. Grading also provides feedback to instructors on their students’ learning , information that can inform future teaching decisions.

Why is grading often a challenge? Because grades are used as evaluations of student work, it’s important that grades accurately reflect the quality of student work and that student work is graded fairly. Grading with accuracy and fairness can take a lot of time, which is often in short supply for college instructors. Students who aren’t satisfied with their grades can sometimes protest their grades in ways that cause headaches for instructors. Also, some instructors find that their students’ focus or even their own focus on assigning numbers to student work gets in the way of promoting actual learning.

Given all that grades do and represent, it’s no surprise that they are a source of anxiety for students and that grading is often a stressful process for instructors.

Incorporating the strategies below will not eliminate the stress of grading for instructors, but it will decrease that stress and make the process of grading seem less arbitrary — to instructors and students alike.

Source: Walvoord, B. & V. Anderson (1998). Effective Grading: A Tool for Learning and Assessment . San Francisco : Jossey-Bass.

Consider the different kinds of work you’ll ask students to do for your course. This work might include: quizzes, examinations, lab reports, essays, class participation, and oral presentations.
For the work that’s most significant to you and/or will carry the most weight, identify what’s most important to you. Is it clarity? Creativity? Rigor? Thoroughness? Precision? Demonstration of knowledge? Critical inquiry?
Transform the characteristics you’ve identified into grading criteria for the work most significant to you, distinguishing excellent work (A-level) from very good (B-level), fair to good (C-level), poor (D-level), and unacceptable work.

Developing criteria may seem like a lot of work, but having clear criteria can

save time in the grading process
make that process more consistent and fair
communicate your expectations to students
help you to decide what and how to teach
help students understand how their work is graded

Sample criteria are available via the following link.

Analytic Rubrics from the CFT’s September 2010 Virtual Brownbag
Create assignments that have clear goals and criteria for assessment. The better students understand what you’re asking them to do the more likely they’ll do it!
letter grades with pluses and minuses (for papers, essays, essay exams, etc.)
100-point numerical scale (for exams, certain types of projects, etc.)
check +, check, check- (for quizzes, homework, response papers, quick reports or presentations, etc.)
pass-fail or credit-no-credit (for preparatory work)
Limit your comments or notations to those your students can use for further learning or improvement.
Spend more time on guiding students in the process of doing work than on grading it.
For each significant assignment, establish a grading schedule and stick to it.

Light Grading – Bear in mind that not every piece of student work may need your full attention. Sometimes it’s sufficient to grade student work on a simplified scale (minus / check / check-plus or even zero points / one point) to motivate them to engage in the work you want them to do. In particular, if you have students do some small assignment before class, you might not need to give them much feedback on that assignment if you’re going to discuss it in class.

Multiple-Choice Questions – These are easy to grade but can be challenging to write. Look for common student misconceptions and misunderstandings you can use to construct answer choices for your multiple-choice questions, perhaps by looking for patterns in student responses to past open-ended questions. And while multiple-choice questions are great for assessing recall of factual information, they can also work well to assess conceptual understanding and applications.

Test Corrections – Giving students points back for test corrections motivates them to learn from their mistakes, which can be critical in a course in which the material on one test is important for understanding material later in the term. Moreover, test corrections can actually save time grading, since grading the test the first time requires less feedback to students and grading the corrections often goes quickly because the student responses are mostly correct.

Spreadsheets – Many instructors use spreadsheets (e.g. Excel) to keep track of student grades. A spreadsheet program can automate most or all of the calculations you might need to perform to compute student grades. A grading spreadsheet can also reveal informative patterns in student grades. To learn a few tips and tricks for using Excel as a gradebook take a look at this sample Excel gradebook .

Use your comments to teach rather than to justify your grade, focusing on what you’d most like students to address in future work.
Link your comments and feedback to the goals for an assignment.
Comment primarily on patterns — representative strengths and weaknesses.
Avoid over-commenting or “picking apart” students’ work.
In your final comments, ask questions that will guide further inquiry by students rather than provide answers for them.

Maintaining Grading Consistency in Multi-sectioned Courses (for course heads)

Communicate your grading policies, standards, and criteria to teaching assistants, graders, and students in your course.
Discuss your expectations about all facets of grading (criteria, timeliness, consistency, grade disputes, etc) with your teaching assistants and graders.
Encourage teaching assistants and graders to share grading concerns and questions with you.
have teaching assistants grade assignments for students not in their section or lab to curb favoritism (N.B. this strategy puts the emphasis on the evaluative, rather than the teaching, function of grading);
have each section of an exam graded by only one teaching assistant or grader to ensure consistency across the board;
have teaching assistants and graders grade student work at the same time in the same place so they can compare their grades on certain sections and arrive at consensus.
Include your grading policies, procedures, and standards in your syllabus.
Avoid modifying your policies, including those on late work, once you’ve communicated them to students.
Distribute your grading criteria to students at the beginning of the term and remind them of the relevant criteria when assigning and returning work.
Keep in-class discussion of grades to a minimum, focusing rather on course learning goals.

For a comprehensive look at grading, see the chapter “Grading Practices” from Barbara Gross Davis’s Tools for Teaching.

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6 Ways to Assign Letter Grades in Microsoft Excel
Use Office Scripts to Assign Letter Grades in Excel. If you need to automate letter grading tasks in Excel for the web app, you can use Office Scripts. Find below the script and steps to use it: Running an Office Scripts code in Excel. Click Automate and choose the New Script option. In the Code Editor panel, copy and paste the following script:
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How to Calculate Grades in Excel Using Formulas?
In the first student's row, select the cell where you want the average assignment score to appear (for example, column M). Type =AVERAGE ( and then select the range of cells containing that student's assignment scores. For instance: =AVERAGE (C2:E2) Press Enter. The formula will calculate the average of the values in C2 through E2.
How To Calculate or Assign Letter Grade In Excel?
To assign letter grade for each student based on their scores may be a common task for a teacher. For example, I have a grading scale defined where the score 0-59 = F, 60-69 = D, 70-79 = C, 80-89 = B, and 90-100 = A as following screenshot shown. In Excel, how could you calculate letter grade based on the numeric score quickly and easily?
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Download a Teacher's Grade Book Template for Microsoft Excel® - by Jon Wittwer - Updated 8/25/2021. This free Gradebook Template for Excel started out as a very basic grade book spreadsheet, but it has evolved into something that is very useful, flexible, and powerful (and still free). We now have a few different types of grade books that can ...
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Demonstrate How to Use Absolute Cell References in the Final Grade Calculation. Let's say you have a final grade calculation formula in Excel, such as = (A1*0.4)+ (B1*0.6), where A1 represents the score for a test and B1 represents the score for an assignment. To use absolute cell references in this formula, you would modify it to include ...
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If the score is greater than or equal to 97, assign a letter grade of A+. Else, if the score is greater than or equal to 93, assign a letter grade of A. Else, if the score is greater than or equal to 90, assign a letter grade of A-. And so on. Additional Resources. The following tutorials explain how to perform other common operations in Excel:
Displaying Letter Grades In Excel
Here's how to do it. First, select the cell or range of cells where you want to show the grades. Next, click on the "Home" tab and select "Conditional Formatting". From the drop-down menu, select "New Rule". In the "New Formatting Rule" dialog box, select "Format only cells that contain". In the "Format only cells with ...
Excel Tutorial: How To Make An Excel Spreadsheet To Calculate Grades
When creating an Excel spreadsheet to calculate grades, it is important to accurately input the necessary data. Here are the steps to effectively enter the data: A. Input the student names into the designated column. Step 1: Label the first column as "Student Names". Step 2: Enter the names of each student in the rows below the label.
How To: Grade Formulas in Excel & Google Sheets
This tutorial will demonstrate how to grade formulas in Excel and Google Sheets. To grade a score achieved in an assignment, we can use the VLOOKUP or IF Functions. VLOOKUP Function. The VLOOKUP Function searches for a value in the leftmost column of a table and then returns a value a specified number of columns to the right from the found value.
How To Calculate a Grade in Excel in 7 Helpful Steps
Here's how to calculate grades in Excel in seven steps: 1. Create a student name column. Label the first column in your spreadsheet "Student Name" and bold this header. Copy and paste all of your students' names into the column. Note that you may also create another column to list the students' identification numbers.
PDF Creating A Grade Sheet With Microsoft Excel
UCLA Office of Instructional Development Creating a Grade Sheet With Microsoft Excel Teaching Assistant Training Program. 4 If you look over Figure 2.2 carefully, you will notice that the formula entered in cell C3 is different from that in cell C1. When you copied cell C1 to C2 and C3 the cell references automatically changed.
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Here, we need to find out the percentage and grade for each student. Solution. Step 1: Insert three columns, as shown below. Calculate the total marks of students. Step 2: Select " Cell F2 ", enter the formula "=SUM (B2:E2)," and press "Enter". The SUM function "=SUM (B2:E2)" will return the total scores.
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Steps. Add two extra columns named Average Grade Percentage and Average Letter Grade to the previous data set. Apply the AVERAGE function to calculate the average letter grade of all the subjects. =AVERAGE(E5:E9) Apply the VLOOKUP function to find the Average Letter Grade: =VLOOKUP(G5,D12:E18,2,TRUE)
VLOOKUP calculate grades
This example shows how to use the VLOOKUP function to calculate the correct grade for a given score using a table that holds the thresholds for each available grade. This requires an "approximate match" since in most cases the actual score will not exist in the table. The formula in cell D5 is: =VLOOKUP(C5,key,2,TRUE) where key (F5:G9) is a named range. In cell D5, the formula returns "C", the ...
Excel Tutorial: How To Calculate Weighted Grades In Excel
Determining the weight of each category. The first step is determining the weight of each category in relation to the overall grade. For example, if exams are worth 40% of the total grade, homework 30%, and the final project 30%, you would assign weights of 40, 30, and 30 to each category, respectfully.
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excellent computer education(a professional training center) 50 ms excel assignments pdf for practice free download assignment use of formulas sum, average, if. Skip to document. ... Roll No Student Name Hindi English Math Physics Chemistry Total Average Grade 1 RAM 20 10 14 18 15 77 15 A 2 ASHOK 21 12 14 12 18??? 3 MANOJ 33 15 7 14 17??? ...
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Use different grading scales for different assignments. Grading scales include: letter grades with pluses and minuses (for papers, essays, essay exams, etc.) 100-point numerical scale (for exams, certain types of projects, etc.) check +, check, check- (for quizzes, homework, response papers, quick reports or presentations, etc.)
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Work Smarter with Microsoft Excel
Access to lectures and assignments depends on your type of enrollment. If you take a course in audit mode, you will be able to see most course materials for free. To access graded assignments and to earn a Certificate, you will need to purchase the Certificate experience, during or after your audit. If you don't see the audit option:
Data Visualization and Dashboards with Excel and Cognos
In this module, you will complete the final assignment that will be graded by your peers. In the first part of the final assignment, you will use provided sample data to create some visualizations using Excel for the web. In the second part of the final assignment, you will create some visualizations and add them to a dashboard using Cognos ...

6 Ways to Assign Letter Grades in Microsoft Excel

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Use Office Scripts to Assign Letter Grades in Excel

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Welcome to Spreadsheet Class!

How to Calculate Grades in Excel Using Formulas?

Key Takeaways

Setting Up Your Grade Spreadsheet

Calculating Average Assignment Scores with AVERAGE

Totaling Points with SUM

Calculating Weighted Averages

Assigning Letter Grades with IF Function

Creating a Dynamic Grading Scale

Wrapping Up

What is the purpose of using Excel formulas to calculate grades?

What formula is used to calculate the average score across multiple assignments?

How do you calculate weighted averages in Excel?

What is the purpose of using the IF function in grade calculations?

How do you create a dynamic grading scale in Excel?

Can I customize the Excel grading system to fit my specific needs?

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1. Define a Grading Scale

2. Add/remove students in the Names and Gradebook worksheets

3. Displaying Student Name vs. ID

4. Add/remove assignments

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