share google presentation

How to share your Google Slides presentation

• Written by: Emma Trantham
• Categories: Google Slides
• Comments: 4

Wondering how to share a Google Slides presentation? Good news! It’s a pretty simple process. There are multiple ways of sharing a Google Slides deck. The right method for you will depend on how you’re going to deliver the slides, the required file type, and your audience. Do you want to share so that a colleague can proof-read and edit, or so that an online audience has the virtual equivalent of a handout?

As Google Slides exists completely online, sharing your presentation with others isn’t limited to an email attachment. This post will show you how to share Google Slides presentations in five ways, there’s definitely something here to meet your needs!

Share with people and groups

Publish to the web

Download as different file type

Email as attachment

Before we get to that, you need to know where to find the Share function in Google Slides.

• Open Google Slides and click File , in the top bar
• Click Share at the top of the drop-down menu

• Or, click Share at the top right-hand side of your window.

1. How to share Google Slides presentations with people and groups

Using Share with people and groups , you can share your Google Slides presentation with multiple people at once. This is helpful if your teammates need to collaborate in the same deck or if you require feedback from a colleague or client. Share with people and groups allows you to change the editing permissions per contact. You can allow each contact to simply view the document, or add comments, or edit it themselves. The level of permission you choose can be different for each contact you share with, giving you a lot of flexibility.

• Click Share to bring up the Share with people and groups pane.
• Next to Add people and groups , start typing the name or email address of the contact you want to share the deck with. A list of recommendations will appear as you type. Once you’ve selected the right contact, their name will appear at the top of the pane. If the person you want to share with is not already in your contact list, you need to type in their full email address.
• Click the small cross next to a contact name to deselect the contact.

When you share using Share with people and groups , Google will ask the user to log in to their Google account to access your shared file. If the user does not have a Google account, they will be unable to access your deck. Just head to the next section to find out how to grant access to non-Google users.

Now you’ve chosen your contact, you can alter their permissions to change how they are able to interact with the deck. There are three options – Viewer , Commenter , and Editor . Simply click on the option currently visible and a drop-down menu will appear allowing you to choose whether your contact can… well… view, comment on or edit the deck. Pretty self-explanatory, right?

But which permission should you give to who and when?

• Viewer: This will prevent contacts from editing slides. If your deck is completely finished and approved, set the permissions to Viewer to stop contacts accidentally editing – or even deleting – slides from your finished presentation!
• Commenter: The best option for gathering feedback. If your contact has limited knowledge of Google Slides, direct them towards our handy Ultimate Guide to Google Slides post so that they can brush up! In the meantime, share your deck using the Commenter function. This way, contacts can comment without being able to rearrange slides, or change text or animations.
• Editor: Perfect for collaborative projects. Editor allows you to share an editable version of your deck. Everyone with this permission can work on the same slides at the same time. This means you don’t end up with multiple versions of the same deck.

For more tips on how to improve collaboration in Google Slides, check out these 6 ways to get the most out of online collaboration with Google Slides .

Once you’ve selected one of these permission options, you’re free to hit Send . If you tick Notify people , your contact will receive an email letting them know that they have permission to access or interact with your deck.

In the Share with people and groups pane, the owner of the Google Slides presentation appears at the top. Beneath that, you can see who has access to the deck and the status of their permissions. If you want to change someone’s permissions, press the yellow Share button at any time and edit permissions using the same drop-down menu.

To stop sharing with a specific person:

• Click Share and scroll to the contact you want to remove
• Click the drop-down arrow next to their name
• Select Remove
• Click Save .

Notice the Give temporary access and Make owner options. If you choose to Give temporary access , you can edit the number of days that your contact has access to your deck. All you have to do is click the number of days next to Access expires to change the expiration date. This can be a great option if you’re working with people outside of your organization, such as clients or agencies. For example, you can schedule the expiration date for the end of a project, once the feedback has been received and the work completed.

Make owner allows you to pass ownership of the deck to another user. After you’ve created a presentation you might need to hand it over, to the presenter for example. You can use this option to give someone else complete control. Use it with caution, however. Once you’ve handed over ownership, you cannot retrieve it – unless the new owner hands it back or chooses to grant you access permissions.

Top tip: If you’re the owner of the deck (if you have created it yourself or have been given ownership by the original creator), there are further sharing options. When you click Share , you’ll notice a cog appears in the top right-hand corner pop up. This allows you to choose whether your Editors can change permissions and share or if Viewers and commenters can see the option to download, print, and copy. All you have to do is tick or untick the box. Easy!

2. How to share a Google Slides presentation via a link

In this window you can also get a link.

• Click the blue Copy link button.
• Paste the link anywhere, from an email draft to a Microsoft Teams chat

This link will only work for people who have been given permission to view, edit or comment on the deck. To change this:

• Click Share
• In the Get link section, press Change .
• Choose whether your deck is Restricted or if Anyone with the link can view. Note: when you change a link’s setting to Restricted , the only people who can still see the deck are those you have directly shared with in the Share with people and groups section.

Though the Anyone with link function can be useful, it’s not the most secure option. Remember: the users that you originally shared the link with can continue to share the link with their friends, colleagues, and contacts too, meaning your presentation can be shared endlessly and with anyone! If your deck contains confidential content, you should not use this method.

3. How to publish a Google Slides presentation to the web

If you don’t want your viewers to edit your deck, then Share with groups and people may not be the option for you. Instead, choose to Publish to the web . With this option, your deck becomes non-editable, it will simply play as if your deck was a video; auto-advancing through the slides. This means that the viewer won’t have control over which slides they view or the order they view them in. The content of your slides will be visible to anyone and everyone when publishing to the web, so be careful about choosing this option if your slides contain confidential information.

• Click  File
• Select Publish to the web
• Choose Link or Embed. You can share the URL with your contacts, or you can embed the link on a website or blog
• Choose how your slides playback using the drop-down menu beneath Auto-advance slides
• Click Publish
• Copy the URL or HTML and share your deck

4. How to download a Google Slides deck as different file type

Another method of sharing (or saving) your slides involves downloading the deck as a different type of file.

• Under File select Download .
• Select the format you need (Microsoft PowerPoint (.pptx), PDF Document (.pdf), or JPEG Image (.jpeg)), and the download will begin.
• Open your file

While there are many formats available, we don’t recommend all of them. For example, when downloading as an Image, whether PNG or JPEG, the quality of your slides can be lost, the presentation will be static, and you can only download one slide at a time. If you’re printing or emailing your deck, downloading as a PDF is the best option to get a static version of your slides.

Since PowerPoint is the closest option to Slides, this format retains the presentability of the deck. However, there’s a chance that your content will corrupt or break as not all features are transferable between file formats. Check for any changes and make tweaks – like removing animations – before sending your presentation to your contacts. To find out more about the differences between PowerPoint and Slides, check out 9 Google Slides features we wish PowerPoint had or if you want to try different platforms to PowerPoint, we recommend The ULTIMATE Guide to PowerPoint Alternatives .

5. How to email your Google Slides presentations as an attachment

  If all these sharing options still aren’t quite cutting it, there’s one more! To share your slides via email:

• Select Email as attachment
• Type the name or email address of your contact
• Pick the file type your deck
• Add a message, then hit Send

That’s the last of our five tips on how to share a Google Slides presentation. Now you know pretty much everything there is to know about sharing your slides and, if you want to make those slides even more awesome and effective, you have got to check out these 5 Google Slides video tutorials to level up your skills .

Emma Trantham

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What is the name of piece that I attach to my chromebook that allows me to present Google slides

Hi Milton. I’m not sure what you mean – could you please clarify?

Hello, My PowerPoint contains an audio file. I uploaded it to Google Sites (new) and there’s no audio. So I uploaded my PowerPoint to Google Slides and inserted that into my Google portfolio Site hoping that would fix the problem. It didn’t. Can you tell me how to get the audio file to upload to my portfolio site, along with my slides? Thank you! Pam

Hi, I am looking for a way to have Google slides running on a laptop or tablet and instead of the presentation going to a screen, to go live i.e. as it would on a projecter in a URL that I can tell people about, so they can use it with their mobile phones, tablets etc. The sort of application would be for Carol singing, each slide would have no more than two lines to allow for large type and as it goes through the verses it shows on singers devices, one slide at a time. This of course would be outside, i.e. people would at best use mobile data, or if it would work for a larger number by wifi tethering (wifi provided by 1phone/tablet. Thank you, Sam

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No one was looking at their electronics; all eyes were on the podium. We raised the bar on what a great presentation is supposed to look like. Curtis Waycaster Smith & Nephew

How to Share Google Slides in Presentation Mode: A Step-by-Step Guide

Sharing Google Slides in presentation mode is a handy skill to master, especially if you have a presentation coming up. You might be thinking, how do I do that? Don’t worry, it’s easier than you think. In a nutshell, you’ll be opening your Google Slides, clicking on the "Present" button, and then sharing the link with your audience. That’s it, you’re ready to present!

Step by Step Tutorial on How to Share Google Slides in Presentation Mode

Before we dive into the nitty-gritty, let’s first understand what we’re aiming to achieve here. By following these steps, you’ll be able to present your Google Slides to an audience, no matter where they are, as long as they have the link to your presentation.

Step 1: Open your Google Slides

Open the Google Slides presentation you want to share.

This is the easiest part. Just navigate to Google Drive, find your presentation, and open it up.

Step 2: Click on "Present"

Click on the "Present" button located at the top-right corner of the screen.

Once you’re in your presentation, look to the top-right corner. You’ll see a button that says "Present." Click it, and your presentation will go into full-screen mode.

Step 3: Copy the Presentation Link

• Copy the presentation link from the address bar.

While in presentation mode, simply copy the URL from the address bar. This is the link you’ll share with your audience.

Step 4: Share the Link

• Share the link with your audience.

You can send this link via email, messaging apps, or however you prefer to communicate with your audience. As soon as they click the link, they’ll see your presentation in full-screen mode.

After completing these steps, your audience will be able to view your Google Slides presentation in real-time. As you advance through the slides on your end, they’ll see the changes on theirs. It’s like magic, but better because it’s technology.

Tips for Sharing Google Slides in Presentation Mode

• Make sure you have a stable internet connection before presenting.
• Test the link before the actual presentation to ensure it works.
• Notify your audience that they should not click or type anything once they open the link to avoid interruptions.
• If you’re presenting to a large group, consider using a platform that allows for audience interaction, like Google Meet.
• Always have a backup plan in case of technical difficulties.

Frequently Asked Questions

How do i make sure my audience can only view and not edit the presentation.

Make sure you’ve set the sharing settings to "View" before sending the link.

When you’re sharing the link, Google Slides will ask you what permissions to give people. Make sure you select "View" so that your audience can’t make any changes to your presentation.

Can I use this method to present to an audience in a different location?

Yes, this method is perfect for presenting to people who are not in the same place as you.

As long as your audience has access to the link and an internet connection, they can view your presentation from anywhere.

What should I do if someone accidentally exits the presentation mode?

They just need to click the link again to re-enter the presentation mode.

Mistakes happen, and if someone exits the presentation mode, they can always click the link again to get back on track.

Can I track who viewed my presentation?

Google Slides does not provide viewer tracking for presentations in presentation mode.

Unfortunately, Google Slides doesn’t have a feature to track who views your presentation. However, you can use third-party tools or platforms that offer this feature if it’s important for your presentation.

Is there a limit to how many people can view my presentation at once?

There is no set limit, but having too many people might affect performance.

Google doesn’t specify a limit, but keep in mind that network and server limitations might affect the performance if too many people are viewing the presentation simultaneously.

• Open your Google Slides presentation.
• Click on the "Present" button.

There you have it, a simple guide on how to share Google Slides in presentation mode. Whether you’re a student, a teacher, or a professional, mastering this skill can take your presentations to a whole new level. It’s not just about sharing information; it’s about creating an engaging and interactive experience for your audience. And with these easy steps, you’ll be able to do just that.

Remember, the key to a successful presentation is not just in the content, but also in the delivery. By sharing your Google Slides in presentation mode, you’re ensuring that your audience gets the full experience, no matter where they are. So the next time you have an important presentation, don’t just send out a PDF or a static slideshow—bring your presentation to life by sharing it in presentation mode.

Now that you’ve learned how to share google slides in presentation mode, why not give it a try? Grab your slides, share that link, and watch as your audience becomes more engaged than ever before. Happy presenting!

Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.

He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.

Read his full bio here .

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Home Blog Google Slides Tutorials How to Share a Google Slides Presentation

How to Share a Google Slides Presentation

Google Slides provides various methods to share your presentation with different levels of privileges. You can share your Google Slides templates and presentations online, which helps lessen the need to carry your PC around to deliver a presentation.

In this article, we will present different methods for sharing Google Slides in different formats: viewers and editing modes. Please keep in mind that this procedure can also be used for any PowerPoint templates you might have uploaded to Google Slides.

How to Share via Google Slides

Google Slides has a Share button that provides sharing options to set the access level, generate a sharing link, and email the slide deck to recipients.

Once you click the button, a dialog box will appear. You can enter the email addresses of people you want to share the slide deck with select editing privileges (Viewer, Commenter, or Editor). To directly email someone the slide deck with a selected level of access, simply enter their email address with optionally a message and click Send . Alternatively, copy the link with your selected level of access to share with others via different mediums such as WhatsApp, Facebook Messenger, Microsoft Teams, email, etc.

By default, Google Slides has restricted access; however, you can make it available to anyone with a specific link to make the slide deck unrestricted.

This unrestricted link can be sent by entering an email or by copying the link and sharing it with the recipient(s).

To refine the access, go to the cog icon ( Settings ) via the Share menu to see the access level information and adjust the settings. From here, you can disable change and sharing permissions by Editors and turn off download, print, and copy for Viewers .

You can also publish your presentation via File -> Share -> Publish on the web .

Publishing your presentation online via a link or embed code can be shared and embedded on a website for others to see.

Final Words

While you can share Google Slides in normal mode, if you’re wondering how to share Google Slides in presentation mode, it can’t be done directly. You can download the document as a PowerPoint or PDF file in presentation mode that can be shared later. However, you can’t directly generate a link or email the presentation until you exit presentation mode.

Alternatively, you can publish your slides on the web and share the link with your audience. However, it’s best to share the link with the audience beforehand if you wish to allow them to view the slide deck as you present your slides.

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Google Slides, Presentation Tips Filed under Google Slides Tutorials

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• Presentations

How to Publish & Embed Google Slides Presentations Online

• Bahasa Indonesia

If you want to show Google Slides online, there are several ways to do it. You can embed a Google Slides presentation into a website or document. Or, you can create a unique link to your presentation that allows you to share it through Gmail or social media.

While the two methods of sharing your Google Slides presentation online may seem similar, there are some important differences. To make the best choice for your online presentation needs, examine both options.

In this tutorial, you'll learn how to publish and embed Google Slides presentations online. We'll discuss the differences between embedding a presentation and creating a link. Finally, we'll give you step-by-step instructions for publishing and embedding your Google Slides presentations online.

Also, before you dive into this tutorial, download our new eBook:  The Complete Guide to Making Great Presentations .  It's available for FREE with the Tuts+ Business Newsletter. Learn how to write, design, and deliver the perfect presentation.

1. Publishing a Google Slides Presentation to the Web vs. Embedding It

If you need to share a Google Slides presentation online, you may wonder whether there is a difference between using a link and using an embed code. Although both methods of publishing a presentation to the web are similar, there are some differences.

The following questions illustrate the differences between the two methods:

• Who can access the presentation?
• Can I define the slide size?

If you've embedded the presentation into your website, the presentation becomes part of your website. Anyone who has access to your website can see it. The Google Slides Embed feature also allows you to define screen size.

Embedding a presentation can be useful for including general information on a company website. For example, your company's history or vision statement would be of interest to all potential customers. A Google Slides presentation on either of these topics would be good to embed into your business website.

In contrast, when you publish a Google Slides presentation to the web it appears in its own URL. To give others access to the presentation, you must share that URL link. Only those who have the link can see the presentation.

If your Google Slides presentation is targeted to certain individuals, publishing it to the web as a link is a better option than embedding it into your website. For example, you may have a sales presentation geared to your client's needs. If you publish it to the web as a link and then share that link through Gmail to your client, then only your client will be able to access the presentation (as long as they don't share the link).

Now that we know the differences, let's look at how to publish and embed Google Slides presentations: 

2. How to Publish & Embed Google Slides Presentations Quickly (Video)

To get a quick head start on how to publish and embed Google Slides, look at our screencast video:

For more detailed instructions on using the Embed and Link features to publish your Google Slides presentation, study the written steps below:

3. How to Embed Google Slides into Your Website

You can embed a Google Slides presentation into your website or other document in a few easy steps. Let's get started:

Step 1. Open Your Google Slides Presentation

To start, make sure that you're logged into your Google account. Open your Google Drive by typing drive.google.com in your browser's address field. Your Google drive displays:

Double-click on the name of the presentation to open it:

Note : This sample presentation is based on the Fox presentation template from Envato's GraphicRiver (no longer available). It also uses the fictitious company name, AnyTown Consulting. Discover more great Google Slides templates : 

Step 2.  Access the Embed Option

Once your presentation opens, you're ready to access the Embed option. Start by selecting File > Publish to the web :

The Publish to the web dialog box appears. Click on the Embed tab to open it:

Open the Slide size drop-down menu by clicking on the up and down arrows:

Select a slide size by clicking on it in the drop-down menu. Next, open the Auto-advance slides drop-down menu by clicking on the up and down arrows:

Your Auto-advance selection defines how long your Google Slides presentation shows a slide before advancing to the next slide. Notice that three seconds is the default. To make a different selection, click on it in the drop-down menu.

Now it is time to determine whether your slideshow starts automatically and whether it loops. To do this, use the check boxes:

To start the Google slideshow as soon as it opens, click the Start slideshow as soon as player loads check box. If you want the slideshow to begin again after the last slide displays, click the Restart the slideshow after the last slide check box.

When you've finished making your selections, click the Publish button. A prompt appears asking: Are you sure you want to publish this selection?  Click OK . Embeddable code appears within the Publish to the web dialog box:

You're now ready to add the presentation to your website.

Step 3. Embed the Code on a WordPress Site

For this section, we'll use a WordPress site as an example. To copy the presentation code from the Publish to the web dialog box, highlight it and press CTRL+C .

Open the WordPress page or post where you want to embed the code:

Make sure that you're on the Text tab , not the Visual tab . Press CTRL+V to paste the code from the clipboard to the post or page.

Click on the Publish button in the lower right of the screen when you're done. The Google Slides presentation is now part of your website. Whenever anyone opens the page where you've embedded the code, they'll see your presentation.

Step 4. Stop Publishing Your Google Slides Presentation

You can stop publishing a Google Slides presentation if needed. This means that you'll no longer be able to embed code into a website.

To stop publishing your Google Slides presentation, click the Stop publishing button at the bottom left of the Publish to the web dialog box (under Published content & settings ):

A prompt appears asking: Are you sure you want to stop publishing this document? Click OK.

You can no longer use the embed code to add the presentation to a website. Be sure to follow up with any pages you already have the code added to, and remove them.

4.   How to Publish a Google Slides Presentation Online

Use the Publish to the web option to create a link that can be shared online through social media or through Gmail. If you want to control who has access to your Google Slides presentation, this method is handy since only those with the link can see it.

Let's get started:

Just as we did when we created an embed code, we'll start by opening the Google Slides presentation.

First, make sure that you're logged into your Google account. Open your Google Drive by typing drive.google.com in your browser's address field. Your Google drive displays along with any files stored there. Double-click on the name of the presentation to open it.

Step 2. Access the Link Option

After you've opened your presentation, selecting File > Publish to the web menu option :

The Publish to the web dialog box appears. The Link tab opens by default:

Next, open the Auto-advance slides drop-down menu by clicking on the up and down arrows:

Define how long your Google Slides presentation shows a slide before advancing to the next slide with the Auto-advance slides menu option. Options range from every second to every minute. To make a selection, click on it in the drop-down menu.

Use the check boxes to determine whether your slideshow starts automatically and whether it loops.

To start the Google slideshow when it opens, click the Start slideshow as soon as player loads check box. If you want the slideshow to begin again after the last slide displays, click the Restart the slideshow after the last slide check box.

When you've finished making your selections, click the Publish button:

A prompt appears asking: Are you sure you want to publish this selection?   Click OK . A shareable link appears in the Publish to the web dialog box:

You're now ready to share your Google Slides presentation.

Step 3. Share the Link

Share the Google Slides presentation by pressing CTRL+C to copy the link. Then paste the link to a document using CTRL+V and email or otherwise give the document to someone. As soon as your recipient clicks on the link, your slideshow opens.

Note: Sharing a published link is not like sharing your presentation through the Share button on the right of your Google Slides screen. Those who click a link to your published presentation can't edit it or make comments. 

You can also use the sharing icons to share your link. Here are the four options for sharing using the icons:

• Google+ . Share a link to the social media platform, Google+.
• Gmail. Share a link through Gmail.
• Facebook. Share a link to the social media platform, Facebook.
• Twitter. Share a link to the social media platform, Twitter.

To share your Google Slides presentation to a platform not listed in the icons, cut and paste the link directly into a document or post.

Social Media Sharing Example

To share your link through social media, click on the social media icon. For this example, we'll use Twitter. Click on the Twitter icon (the last icon on the right) in the Publish to the web dialog box. A new window opens prompting you to log in to Twitter:

Type your username and password and click the Log in button to log in to Twitter. A new browser window opens with a tweet that contains the words Email Presentation :

Paste your Google Slides presentation link into tweet. If you want to, add more text. When you are ready, click the Tweet button in the lower right corner. You've just tweeted your presentation link to your followers.

The process for sharing the link to other social media platforms is similar.

Caution: Remember that your social media friends and followers may reshare your link. Anyone they share the link can also see the Google Slides presentation. To limit who can see your presentation, don't share it to social media.

Gmail Sharing Example

Let's see what happens when we use the Gmail sharing icon. We'll start by clicking on the Gmail icon (the second icon from the left).

If you're logged in, your Gmail email opens in a new browser window:

If you're not logged in, a log in screen appears. Log in to your email account.

Gmail opens. The link to your presentation is already in the body of the email message. Type the name of the recipient and the subject line. Add more text to the body of the Gmail message, as needed.

When your message is ready to go, click the Send button in the lower left corner. As soon as the recipient clicks on the link in the email, the Google Slides presentation opens.

Caution: Remember that email messages may be forwarded. If you want to limit who sees your presentation, ask your contacts not to forward the email.

Step 4. Unpublish the Link

You can stop publishing the Google Slides presentation. After you've stopped publishing it, you'll no longer be able to share a link to your Google Slides presentation.

To stop publishing your Google Slides presentation, click the Stop publishing button at the bottom left of the Publish to the web dialog box:

You can no longer use the link to share your Google Slides presentation.

Recap and More Great Presentation Resources

If you aren't going to give your Google Slides presentation in person, you need a way to get it before your target audience. Publishing it to the web provides the perfect answer.

Your Google Slides presentation can be part of your business website or you can share it through social media and email. Now that you know the differences between the two options, you can make the right choice for your business.

You're now ready to go ahead and share your Google Slides presentation online. For more information on using Google Slides, review our tutorial series:  How to Use Google Slides (Ultimate Tutorial Guide) , or jump into these tutorials: 

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Google Slides  - Sharing and Collaborating

Google slides  -, sharing and collaborating, google slides sharing and collaborating.

Google Slides: Sharing and Collaborating

Lesson 6: sharing and collaborating.

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Sharing and collaborating on files

Google Drive makes sharing your files simple. It also allows multiple people to edit the same file, allowing for real-time collaboration . Watch the video below to learn more about these features.

Sharing files

Whenever you share a file from your Google Drive, you can let others view and even edit that same file. While you can share any file stored on your Google Drive, it's important to note that you can only use the collaboration features for files created within your Drive.

Let's look at the example of Olenna, an art teacher who uses her Google Drive to organize letters, lesson plans, and more. Olenna's files include:

• Files she keeps private , like her spreadsheet with classroom expenses
• Files she lets others edit , like the lesson-planning documents she creates with her co-teacher
• Files she shares publicly and doesn't let others edit , like the newsletters and announcements she shares with her students and their parents
• Files others share with her , including ones she can edit, like her co-teacher's supply inventory; and ones she can't, like a schedule sent to her by the principal

As you can tell, no single sharing setting would be right for all of Olenna's files. The settings you choose for each of your shared files will probably depend on why you're sharing it in the first place.

When you share a file with a limited group of people, your collaborators must sign in with a Google account to view or edit the file. However, when you share with a larger group or make the file public , your collaborators will not need a Google account to access the file.

To share a file with a limited group of people:

• A dialog box will appear. In the People box, type the email addresses of the people you'd like to share the file with. If you want, you can add a message that will be emailed to the people you share the file with.

For more control over your files, you can click the drop-down arrow to decide whether people can edit, comment on, or simply view the file.

Sharing with a link

You can easily share a file with a larger group of people by providing a link to any file in your Google Drive. A link is basically a URL or web address for any file you want to share. This can be especially helpful for files that would be too large to send as an email attachment, like music or video files. You can also share a file by posting the link to a public webpage. Anyone who clicks the link will be redirected to the file.

To share a link:

Files shared with you

People can also choose to share files with you. These files will appear in your Shared with Me folder. However, if you'd prefer to access a file from your Google Drive without switching to this view, you can move it. To do this, navigate to your Shared with Me folder, hover the mouse over the desired file, then select Add to My Drive .

Collaboration tools

Whenever you share a file in a Google Drive format, you'll have the option to allow your co-editors to change and edit the file. Google Drive offers several tools that enhance collaboration by making it easier to communicate with your co-editors and to see which changes have been made and by whom.

Click the buttons in the interactive below to learn about the collaboration features in Google Drive.

Additional Sharing Options

Click File to view additional sharing options. Download as downloads your file in a different format like a Word document, PDF file, or HTML text. Publish to Web creates a simple webpage of your document. Email collaborators allows you to send an email that includes a link to your file. Email as attachment allows you to send your file as an email attachment.

Revision History

Click File and then select See revision history to view older versions of the file. You can see changes that have been made over time and revert to an older version if you want.

Comments Button

Click the Comments button to view a thread containing all comments related to the file, sorted chronologically. You can also add new comments and reply to old ones.

Share Button

Hover over the Share button to see a description on the file's current visibility settings . Click the Share button to edit the file's sharing settings . You can share your file with others, modify visibility, or create a link to the file.

Currently Viewing and Chat

Click here to chat with others who are currently viewing the file. Note that chats are not saved in Comments.

When a collaborator is modifying the file, a cursor will appear in a bright color at whatever point he or she is editing. Any changes the person makes will appear in real time.

Adding Comments

Comments allow you to attach a brief note to a certain section of a file. Your collaborators can see and reply to any comment you create. To add a comment , select the text you want to comment on, then right-click and select Comment from the drop-down menu. Your collaborators can choose to either Reply or Resolve the comment.

Suggesting mode

Google Drive also has a feature called Suggesting mode , which is similar to the Track Changes feature in Microsoft Office. This allows each collaborator to make changes, while giving the other collaborators a chance to review the changes before making them permanent. This page has more information about how to make suggested edits and accept or reject other people's changes.

• Open our example file . Make sure you're signed in to Google, then click File > Make a copy .
• Change to suggesting mode .
• Select the first three lines of the letter and center align them.
• Select the name Melissa Vaughn and add a comment that says Double check the spelling .

• Optional: Try sharing your document with someone.

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How to save or share a Google Slides presentation?

Google Slides can be a great platform to create a presentation. By creating and storing your files in the cloud, you will be able to work on the slideshow from anywhere in the world. However, to do this effectively, you will need to know how to save and share your slides.

 How to save Google Slides?

First, you might want to learn how to save your work. In Google Slides, this is a straightforward process. As you write, the document will be saved to the cloud automatically. The updated copy will be available the next time you open the Google Slides presentation.

How to save Google Slides to flash drive?

In some cases, you might want a physical copy of your presentation. This copy will allow you to alter it, even without access to the internet. For this reason, you might want to save it to a flash drive. To do this, you will need first to insert the drive into the computer. Then, you will have to download the file. You can do this by navigating to the  File  button on the top left-hand side of the screen.

Clicking on this button will open a drop-down menu. In this area, you will have to find and select the  Download As option. This option will create another menu with a list of the formats that you can use. Select the one that will best suit your needs.

Once you download the file, you will have to open it and select the  Save As  option. Then, you have to select the  Computer option. This option will bring up a list of all the files on your computer.

Navigate to the flash drive and click  Save .  In some cases, you might also have to adjust the title of the file.

How to share Google Slides?

Often, when you create a presentation, you might want other people to deliver their feedback to help you improve the project. One of the best ways of doing this is by sharing your slides with them. To  Google Slides  share, go to the  File  button in the top left-hand corner. This button will open a menu. At the top of the page, you should see the  Share icon. Clicking on this will allow you to choose to whom you send it. Often, the way you will share a file is by entering an email address. If you want to send a message explaining the message, you can click on the p encil  icon. Once you have finished, you should hit the  Done  button.

Google Slides can be a great tool to employ when you are trying to create a presentation, allowing you to collaborate with your workmates and store the presentation in the cloud. So, use these tips to make sure that you always have access to your files.

10 comments

The article is useful, but how can I be sure that my presentation is safe when I share it? We need to be careful!

Cristine, Yes, I agree. When sharing your presentation, it’s crucial to pay attention to access rights to control who can view or edit it.

What if I don’t have internet access but need to work on the presentation?

Thanks for the helpful information. This guide came in handy when I was trying to save my presentation.

Hi! How do you save a Google Slides presentation to a flash drive?

Hello! To save a Google Slides presentation to a flash drive, follow these steps:

– Insert the flash drive into your computer. – In Google Slides, go to the “File” menu in the top left corner of the screen. – Click on this button to open a dropdown menu. – Find and select the “Download As” option. – In the menu that appears, choose the desired file format. – After downloading the file, open it and select the “Save As” option. – Then choose the “Computer” option. – Navigate to the flash drive and click “Save”. In some cases, you might also need to adjust the file name.

Can I share the presentation with someone who doesn’t have a Google account?

Yes, you can create a public link to the presentation, and anyone can view it without a Google account.

If I share the presentation, will other people be able to edit my slides?

It depends on the access rights you provide. You can allow view-only or also editing.

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an Upper Elementary Blog

How to Share Google Slides with Your Students

Google Slides™ activities are one of my top go-to technology tools for the classroom. I love that they save automatically as students work and that they live in the cloud. My students love them for their interactive features as well as being able to easily collaborate with other students.

Google Slides are especially handy to use if you are doing virtual teaching, work in a 1:1 classroom, or are a homeschooler.

So how do you share Google Slides with students? Read on for a quick tutorial!

Sharing Options for Google Slides

However you share the slides, you have to first decide what permissions to allow. There are three sharing options :

• students will view your file
• students will view and edit your file
• students will get their own copies of the file

I choose view-only if it’s something my students don’t need to edit or work in. The second option is great if you want students to work on a collaborative class project. If you want to assess each student’s work, you’ll probably want to pick the last option.

Assign Slides through Google Classroom

Sharing slides right in Google Classroom is my preferred method.

• Open Google Classroom.
• Click the Classwork tab at the top.
• Click Create and then Assignment.*
• Type the title.
• Click Add and then Google Drive. Select the Google Slides file you want to assign. Click Insert.
• Choose how you want to share the file (view, edit, or make a copy).
• Add any additional information (like a due date, number of points, rubric, or selecting particular students).
• Click Assign and then Assign or Schedule.

*When you click Create, you can choose Material instead of Assignment if you want to share slides without assigning them to students.

Email a Link

• Open the file.
• Click Share.
• Type individual names or the name of a group. Click the Editor tab and select the role (viewer, commenter, or editor).
• Click Send.

Alternatively, you can just grab a link to copy and paste:

• In the Get Link tab, choose how you want to share the file (view, edit, or make a copy).
• Click Copy Link.
• Paste the link in an email or other secure environment.

Email Google Slides as an Attachment

Another option is to send the Google Slides as an email attachment.

• Click File and then Email. Click Email as attachment.
• Type the name(s).
• If you have slides you don’t want to share with students (like teacher directions, answer keys, or content you haven’t taught yet), just move or delete those slides before sharing the file.
• I recommend making a copy of your original file and sharing that one with students, especially if you want to make modifications to it.
• If you assign a file through Google Classroom, filling out the Topic will help keep your stream organized.
• Many LMSs (like Canvas and Schoology) allow you to share Google Slides as well. Just change the permissions and share the links and you’re good to go!
• Students can share their Slides back with you for assessment and easy feedback !

I hope this quick tutorial gives you an idea of how to share Google Slides activities with your students! What else do you want to know about using Google Slides in the classroom? Let me know in the comments!

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15 comments.

If you make a choice board and link a google slide interactive activity, then for the choice board select make one for all students… will the link also be made for all students so that they have their own?

At the end of the link you post in the choice board, change the end of the url address from /edit to /copy and it will require the student to make a copy that is their own. It will not automatically share it with you though, they will have to do that.

Hello, I would like the kiddos to be able to look at each others slide shows. How can they view completed slide shows? We have 28 third graders and would like to give them the option to view and assess 3-5 individual slide shows. I would like to be able to do this within google classroom.

Hi Christine! They can share their slideshows using the same processes outlined in this post. If you assign groups, they can just enter those students’ names in the sharing window. They should pop up easily since you are all in the same organization. I’d just remind them to not change the settings to edit. Another option is for them to share their work back with you and for you to send out the links, but that’s more work. I hope that helps!

Hi Alyssa, thank you so much for your great tuto. I created a Google slide to make my students learn. So I created Classwork an a new Assignment.* Then a went to my Google Drive to select the Google Slides file I want to assign. Click Insert. I choose ‘make a copy for each student’ because I want to share the file and I want every single student to work on the slide. So I can see if everyone is doing well. I wonder if that is the proper way to do. Kind regards from Luxembourg Jean-Paul

That’s right! And then they can share their Slides back with you. 🙂 I hope they enjoy it!

Is there anyway to share Google Slides that students can do work on in Outschool? I’m trying to figure out how to do that without Google Classroom.. Thanks for your help!

I’m afraid I don’t have any experience using Outschool. If you have students’ email addresses, you can share a link with them. Another option would be to create a force-copy code and then use a URL shortener, and send them that link. Good luck!

Make a copy is not showing up as a choice, only view or edit. What do I do?

Hi Trish! Are you in GC or sharing straight from slides? If you’re sharing right in Slides, they’ve changed it a bit since I wrote this post. You can copy the link and then change the end of the link to /copy (delete /edit and everything after it). I hope that helps!

This happens to me sometimes, but it’s a problem with G Classroom I think. What I do is delete the assignment and create it again. It usually works and shows me the three options the second time around.

Hi there. I assigned Google Slides as outlined above with each student getting their own copy. They are showing up very small and hard to see. Is there a way to make the screen where they can add their own text big enough to actually read without it blurring?

Hi there! I’m not sure what might be going on, as it depends on your device. Google Slides does have a zoom option and I hope that can help!

Thank you. This was helpful. I’m wondering if there is a way to share a slideshow in Google classroom that will open up in the slideshow. So students don’t have to start the slideshow. I want to have students open it already in presentation mode on the first slide.

Great question! I haven’t played with that, but I found some things to try here: https://www.simpleslides.co/blog/how-to-make-google-slides-play-automatically

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How to share documents on google docs, sheets, and slides.

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Quick Links

Set up sharing with specific people, set up sharing with a link, change permissions after sharing, stop sharing a document.

One of the best features of online applications like Google Docs, Sheets, and Slides is the ability to share documents. Whether you want to collaborate in real-time or simply let others view the document, it's easy enough.

However, there's more to sharing your document than just a button click. Depending on what you're sharing and with whom, you should take a moment to consider the sharing permissions. Should others have the ability to edit the document? Do you want them to be able to add comments? Or should the document be view-only ? Let's walk through how to share your documents and the permission options.

Google keeps things consistent when it comes to sharing in all three applications. So you can follow the same steps regardless of which application you're using. For this how-to, we'll use Google Docs as an example.

When you're ready, click "Share" on the top right. Alternatively, you can click File > Share from the menu.

Enter the name of your contact or email address of the person you'll share with. You can enter more than one person if you like. Just note that if you do share with more than one person and adjust the sharing permissions at this stage, you cannot set the permissions individually. However, you can change them per person after you share the document, which we'll also cover below.

Adjust the Sharing Permissions

To the right, use the drop-down box to choose the permission. You can choose Editor, Viewer, or Commenter.

• Editor : They can make changes, accept or reject suggestions, and share the document with others.
• Viewer : They can only view the document. They cannot make changes or share the document.
• Commenter : They can only add comments and make suggestions. They cannot make changes or share the document.

The above are default permission settings, but you can make a couple of adjustments if you like. In the sharing window, click the gear icon on the top right.

Here you can disallow editors from changing permissions and sharing. And you can disable the ability for viewers and commenters to see the download, print, and copy actions. Uncheck the boxes to remove those permissions per your preference.

Share the Document

Once you add the person or people you want to share with and set the permissions, you can optionally check the box to Notify People and add a message. This will send an email to them letting them know you've shared a document with them. Click "Send."

If you don't want to notify those you're sharing with here, be sure to uncheck the Notify People box and click "Share." You may choose to do this if you want to notify them yourself with your own link to the document.

If you plan to share your document with many people , you have the option to grab a link to the document instead. And with this option, you can set permissions as well.

Related: How to Share a Google Docs, Sheets, or Slides File as a Web Page

Click "Share" and then click inside the Get Link area of the Sharing window. You then have two options in the drop-down box, Restricted and Anyone With the Link .

Use Restricted in conjunction with adding specific people in the area above. This restricts anyone other than the people you share with from accessing the document if they come across the link.

Use Anyone With the Link to allow anyone with it to access the document. Then to the right, choose Viewer, Commenter, or Editor. This permission will apply to everyone accessing the document using the link.

You can then copy the link to share with others. Then, click "Done."

Whether you share with specific people or simply share the link, you can change the permissions you initially set up. Click "Share" on the top right.

For specific people, use the top part of the share window. Select the drop-down box next to the person you want to change the permission for and choose the new setting. Click "Save."

For anyone with a link, use the bottom part of the share window. Select the new permission in the drop-down box on the right. Click "Done."

If necessary, you can stop sharing a document just as easily. Again, click "Share."

For specific people, open the drop-down box to the right of the person and select "Remove."

For anyone with the link, you can change the setting to Restricted. Then make sure to remove anyone from the sharing list in the above section whom you don't want to have access.

Google offers other ways to collaborate with colleagues too. You can use comments in Google Sheets to collaborate on spreadsheets and create documents and work together directly in Google Chat .

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How to Share Google Slides in Presentation Mode

Would you like to learn how to share Google Slides in presentation mode?

When you copy the file link and share it with others, the file typically opens in edit mode.

However, what if you want to share it in presentation mode?

Fortunately, it is possible to do so in Google Slides!

In this article, you will learn how to share Google Slides in presentation mode, step-by-step.

Also read: (opens in new tab) How to Track Changes in Google Slides How to Time Google Slides for 20 Seconds Google Slides Semi Transparent Shape Google Slides Animate Bullets How to Lock an Image in Google Slides

How to Share Google Slides in Presentation Mode?

Step 1: click on the “share” button.

To get started, open the Google Slides file.

Once opened, you’ll find the “Share” button located at the top right corner of the screen.

Click on the “Share” button, and then proceed to the next step.

Step 2: Under “General access” select “Anyone with the link”

A pop-up window with sharing options will appear.

By default, the “Restricted” option will be selected under the “General access” settings.

Click on this option, and then choose “Anyone with the link” from the drop-down menu.

Ensure that the role is set to “Viewer”.

Once done, proceed to the next step.

Step 3: Click “Copy link”

On the pop-up, you will see the “Copy link” button in the bottom left corner.

Click on this button to copy the presentation link to your clipboard.

However, do not share this link yet.

We need to make some changes to the link so that the slides open in presentation mode instead of edit mode.

Step 4: Paste the link in a text editor

After clicking the “Copy link” button, the link will be copied to your clipboard.

Paste the link into your favorite text editor so that you can edit it.

Alternatively, you can paste the link into the URL bar of your browser, but do not press the enter key on your keyboard; simply paste the link and proceed to the next step.

Step 5: Replace “edit?usp=sharing” with “present?usp=sharing”

The pasted link should look something like this:

Now, focus on the last part of the link.

You’ll notice the text edit?usp=sharing . Replace that text with present?usp=sharing

After making the change, your final link should look something like this:

Step 6: Share the link

Before sharing the link, make sure to open it in your browser.

Check if the slides load properly, especially in presentation mode.

If the slides open correctly, you are all set to share the link.

Yes, you can share a Google Slide in presentation mode. To do so, click the “Share” button, select “Anyone with the link” and “Viewer” role, copy the link, replace “edit” with “present” in the URL, and share.

To share a Google Slide presentation in presentation mode, click the “Share” button, select “Anyone with the link” and “Viewer” role, copy the link, replace “edit” with “present” in the URL and share.

Sharing your Google Slides in presentation mode is a simple process that can make all the difference in how your audience experiences your presentation.

By following these steps, you can share your Google Slides in presentation mode:

• Click on the “Share” button
• Under “General access,” select “Anyone with the link”
• Click “Copy link”
• Paste the link into a text editor
• Replace “edit?usp=sharing” with “present?usp=sharing”
• Share the link

Remember, always check if the slides load properly before sharing the link.

Author: Shubham Calmblay

Shubham Calmblay, founder of appsthatdeliver.com, has a decade of experience with various Google products. He has authored 1,000+ guides for ATD, published on prestigious tech blogs. His work has garnered recognition from Protocol.com, Leadsbridge.com, MadMobile.com, and numerous other leading publications and corporations.

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How To Share a PPT In Google Docs

How To Share a PowerPoint in Google Docs – Quick Steps Open Google Drive Upload Presentation Open with Google Slides Click Share Button Enter Email Address >> Click Share

Google Docs is known as an online word processor used to create and edit documents, files, drawings, and many other things. It is a part of Google Docs Office Suite which is offered by Google, in Google Docs there are so many other things such as Google Sheets, Google Slides, Google Drawings, and so on. Google Slides is also a part of Google Docs so sharing a presentation in Google Slides means you are sharing the ppt in Google Docs. So, in this article, we will explore how we can share a ppt in Google Docs using Google Slides and Drive.

How To Share a PPT in Google Docs on a Desktop

Step 1: open google drive and upload presentation.

Open the Google Drive on your Desktop and upload your desired ppt on the Drive by clicking on the “New” button present on the top-left side of the interface.

Click on the “New” button

Step 2: Select “File Upload” button

Now select the “File Upload” button from the drop-down menu appeared so that you can upload your ppt on your Google Drive.

Select “File Upload”

Step 3: Select the File and Click “Open”

Now select your desired file by clicking on it and clicking on the “Open” button. It will start uploading your file to the Google Docs.

Select the File >> Click “Open”

Step 4: Click on Three Dots

When your file uploaded to the Drive it will appear among all the files available, just click on the Three Dots present next to your file name.

Click on Three Dots

Step 5: Click on “Open With” and Select “Google Slides”

After clicking on the Three Dots a drop-down menu will appear, select “Open With” >> “Google Slides” to continue sharing the ppt.

Select “Open with” >> Google Slides

Step 6: Click on “Share” Button

After opening your file in Google Slides click on the “Share” button present on the top-left corner of the interface.

Click on Share button

Step 7: Enter Email address, Click on Manage Permission and Click “Send”

In this step you have to enter the email address of the person whom you want to share the ppt and you can also set the permissions to edit it, view it, or comment it. After managing the permissions and entering the email address click on the “Share” button to share the ppt.

Enter Email address >> Manage Permission >> Click “Send”

How To Share a PPT in Google Docs by Link

Upload File

Step 2: Click on Three Dots

Step 3: select “open with” and choose “google slides”.

Select “Open with”

Step 4: Click on “Share” Button

Click Share Button

Step 5: Click on Copy Link

Click on the “Copy Link” button to copy the link and then you can share or paste the link anywhere you want.

How To Share a PPT in Google Docs on Mobile

Step 1: open google drive and upload ppt.

First you have to upload your presentation to the Google Drive to do so open Google Drive in your Mobile and click on the “+” Icon present at the bottom-right corner of the interface.

Click on “+” Icon

Step 3: Click on Upload Button

Click on the Upload button which will appear after when you will click on “+” icon.

Click on “Upload” Button

When your file is uploaded on Google Drive locate your file and click on the Three Dots present next to your file name.

Step 5: Select “Open With”

After clicking on the Three Dots select “Open With” option from the drop-down menu.

Select “Open With”

Step 6: Select Slides

Now select Google Slides to open the selected presentation because Google Slide is part of Google Docs.

Select “Slides”

Step 7: Click on Share Icon

After opening the presentation in Google Slide click on the Share icon present at the top-right side of the interface.

Click on Share Icon

Step 8: Enter Email Address, Manage Permissions and Click Share

Now enter the email address of the person whom you want to share the ppt and also manage the permission of the ppt to view, to edit or to comment it. After entering the email address and managing the permissions click on Share button to share the presentation.

Enter Email Address >> Manage Permissions >> Click Share

Google Docs is an online word processor used to create and edit spreadsheets, documents and so many things. Google Slides is also a part of Google Docs which is used to view and edit presentations, so we have taken help of Google Slides to share the ppt. Sharing a presentation in Google Docs can be done in some easy and simple steps. All you have to do is open your Google Drive and upload the presentation, then open your presentation with the Google Slides. After opening your presentation click on the Share Icon to share the ppt and enter the email address, manage the permissions then click on Share button to share it.

Can I directly open and edit a PowerPoint presentation in Google Docs?

No, Google Docs doesn’t give you the feature of directly opening the presentation in it. However, you can open it in Google Slide.

How do I convert a PowerPoint presentation to Google Slides?

Go to your Google Drive and upload the presentation to the drive and open then open it with Google Slides, your ppt will be converted.

Can I share a PowerPoint presentation without converting it to Google Slides?

Yes, you can directly share the presentation from the Google Drive by clicking on the Three Dots >> Share button.

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How to Share Files on Google Drive

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Bring your best ideas to life with Gemini for Google Workspace. Get tips & real-life use cases for using gen AI at work .

Get started with Sheets for Google Workspace

Share & collaborate on a spreadsheet.

On this page

Share a spreadsheet with specific people, share a link to a spreadsheet, unshare a spreadsheet, comment on a spreadsheet, chat with collaborators in a spreadsheet.

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• Up to 100: You can let up to 100 people with view, edit, or comment permissions work on a Google Docs, Sheets, or Slides file at the same time.
• 100 or more: When 100 people or more are accessing a file, only the owner and some users with editing permissions can edit the file. To let more than 100 people view your file at the same time, publish it as a web page instead .
• Select the file you want to share.

• Enter the email address or Google group you want to share with.
• To decide what role people will have on your file, select Viewer , Commenter , or Editor .
• If your account is eligible, you can add an expiration date for access .
• If you want to notify people that you shared an item with them , check the box next to Notify people. If you notify people, each email address you enter will be included in the email.
• If you don't want to notify people , uncheck the box.
• Click Send or Share .

You can choose if your file should be available to anyone or restricted to only the people with access. If you allow access to anyone with the link, your folder won't restrict who can access it.

• Choose who can access the file.
• Learn more about how others view, comment, or edit files.
• Click  Done .

Stop sharing a document you own

• Find the file or folder in Google Drive , Google Docs , Google Sheets , or Google Slides .
• Open or select the file or folder.
• Find the person you want to stop sharing with.

• Click Save .

Restrict access to a spreadsheet you own

• Find the file or folder in  Google Drive , Google Docs , Google Sheets , or Google Slides .

• Select  Restricted .
• Click Done .
• On your computer, open a document, spreadsheet, or presentation.
• Highlight the text, images, cells, or slides you want to comment on.

• Type your comment.
• Click Comment .

• Enter your message in the chat box.

Note: All chats in Google Docs, Sheets, and Slides include anyone viewing the file. The chats aren't saved.

Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

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