time management presentation pdf

Free Time Management Training Presentation

Duration: 20 minutes | format: editable ppt/pdf.

Time management means working effectively and efficiently, and employers across all industry sectors look for staff who can fully optimise the time available to them.

To get the most out of your employees they need to understand the key techniques that can help them use their working hours more effectively.

How this training will help...

Our interactive PowerPoint training presentation is designed to help your staff understand why managing time is critical to a successful business.

Learning objectives

• What is time management?
• Prioritising your time
• Procrastination and how to avoid it
• Techniques to manage your time better

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Guide to Inspiring Time Management Presentation (+ Free Template) in 2024

Astrid Tran • 05 April, 2024 • 8 min read

One of the biggest challenges with time management is that there are only 24 hours in a day. 

Time flies. 

We can’t create more time, but we can learn to use the time we have more effectively.

It is never too late to learn about time management, whether you are a student, researcher, employee, leader, or professional. 

So, an effective time management presentation should include what information? Should we put effort into designing a compelling time management presentation? 

You will find out the answer in this article. So let’s get over it!

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Table of Contents

• Time management presentation for employees
• Time management presentation for leaders and professionals
• Time management presentation for students
• Time management presentation ideas (+ Downloadable templates)
• Time management presentation FAQs

Time Management Presentation for Employees

What makes a good time management presentation for employees? Here is some key information to put on the presentation that certainly inspires employees.

Start with the Why

Begin the presentation by explaining the importance of time management for personal and professional growth. Highlight how effective time management can lead to reduced stress, increased productivity, better work-life balance, and career advancement.

Planning and Scheduling

Provide tips on how to create daily, weekly, and monthly schedules. Encourage the use of tools like to-do lists, calendars, or time-blocking techniques to stay organized and on track.

📌 Brainstorm your planning with idea board , by asking the right open-ended questions

Share Success Stories

Share real-life success stories from employees or colleagues who have implemented effective time management strategies and witnessed positive outcomes. Hearing relatable experiences can inspire others to take action.

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Time Management Presentation for Leaders and Professionals

Presenting about time management training PPT among leaders and professionals is a different story. They are too familiar with the concept and many of them are masters in this field. 

So what can make the time management PPT stand out and attract their attention? You can learn from TedTalk to get more unique ideas to level up your presentation.

Customization and Personalization

Offer personalized time management recommendations during the presentation. You could conduct a brief survey before the event and tailor some of the content based on the participants’ specific challenges and interests.

Advanced Time Management Techniques

Instead of covering the basics, focus on introducing advanced time management techniques that these leaders might not be familiar with. Explore cutting-edge strategies, tools, and approaches that can take their time management skills to the next level.

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Time Management Presentation for Students

How do you talk to your students about time management?

Students should equip themselves with time management skills in early childhood. It is not only helpful to help them stay organised, but also leads to a balance between academics and interests. These are some tips that you can make your time management presentation become more interesting:

Explain the Importance

Help students understand why time management is crucial for their academic success and overall well-being. Emphasize how effective time management can reduce stress, improve academic performance, and create a healthy work-life balance. 

The Pomodoro Technique

Explain the Pomodoro Technique, a popular time management method involving the brain working in focused intervals (e.g., 25 minutes) followed by short breaks. It can help students maintain focus and increase productivity.

Goal Setting

Teach students how to set specific, measurable, achievable, relevant, and time-bound (SMART) goals. In your time management presentation, remember to guide them in breaking down large tasks into smaller, manageable steps.

Time Management Presentation Ideas (+ Downloadable Templates)

To add more effectiveness to the time management presentation, don’t forget to create activities that make it easy for the audience to retain information and engage in discussion. Here are some ideas to add to the time management PowerPoint.

Q&A and Interactive Activities

Good ideas of time management PPTs with activities can be interactive elements like polls , quizzes , or group discussions to keep employees engaged and reinforce key concepts. Also, allocate time for a Q&A session to address any specific concerns or questions they might have. Check out the top Q&A apps you could use in 2024!

Time management presentation PowerPoint

Remember, the presentation should be visually appealing, and concise, and avoid overwhelming employees with too much information. Use relevant graphics, charts, and examples to illustrate the concepts effectively. A well-designed presentation can ignite employees’ interest and drive positive changes in their time management habits.

How to start a time management ppt with AhaSlides?

Leverage AhaSlides to deliver creative time management slides. AhaSlides provides all kinds of quiz templates and games that definitely enhance your slides. 

How it works:

• Log in to your AhaSlides account or create a new one if you don’t have it yet.
• Once logged in, click on the “Create New” button and select “Presentation” from the options.
• AhaSlides offers various pre-designed templates. Look for a time management template that suits your presentation’s theme.
• AhaSlides integrates into PowerPoint and Google Slides so you can add directly AhaSlides into your ppt.
• You can set a time limit to your questions if you tend to create interactive activities during your presentation.

Looking for time management templates? We have a time management template free for you!

⭐️ Want more inspiration? Check out AhaSlides templates right away to unlock your creativity!

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Time Management Presentation FAQs

Is time management a good topic for presentation.

Talking about time management is an interesting topic for people of all ages. It is easy to add some activities to make a presentation engaging and captivating.

How do you manage time during a presentation?

There are several ways to manage time during a presentation, for example, set a time limit for each activity that engages with participants, rehearse with a timer, and use visuals effectively

How do you start a 5 minute presentation?

If you want to present your ideas within 5 minutes , it is worth noting to keep slides up to 10-15 slides and use presentation tools like AhaSlides.

Ref: Slideshare

Astrid Tran

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3.4: Time Management- Manage Your Time, Don’t Let It Manage You

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Setting goals is a responsible first step in making progress, but it cannot stop there. A well-developed goal will fail if you do not take the steps to achieve that goal. As you are at the implementing stage of the goal-setting process, you should be planning into your schedule the time you need to complete those action steps.

Figure 4-4. Productivity Pyramid

Source: Smith (1994)

For instance, if you value being an educated person or have hopes of being self- sufficient someday, you would set long-term and intermediate goals that would reflect your attitudes and values. Likewise, your daily tasks should reflect that you are working to meet those goals by completing the work necessary to earn the education you want. Not scheduling the time needed to complete the work necessary to earn a degree is where students most often fail in college.

Figure 4-5. Common Failures in Time Management

Source: Suny College at Oneonta Center for Academic Development and Enrichment (n.d.)

As illustrated in Figure 4-5, self-awareness and long-term goals need to be considered hand-in-hand. You need to determine how committed you are to the goals you have set for yourself. If you are not committed, you will be less likely to plan the time needed on a daily basis to achieve a goal. You need to consider the demands of the task you are faced with completing and make sure you are planning accordingly. For instance, have you scheduled enough time at your alert time of the day to read your chapter in history or to complete your math homework when the Math Clinic is open? Do you need materials from the library to complete your paper? Students who say, “I can do this later,” often lack an awareness of how much time there is in a given day or how far away deadlines may be and what else needs to be done at the same time. In addition, part of time management is managing your environment to avoid unwanted disruptions so that you can concentrate on the work at hand and complete it in an efficient timeframe to maximize the learning moment, which will be discussed more at length in the “Concentration” section of this chapter. Finally, and maybe most importantly, some students fail to evaluate how they are doing on individual assignments or in their courses in general to determine if they need to be spending more time on academic endeavors.

Thought Question

Which of these factors seems to impair your ability to manage your time well?

Tools for Time Management

Important UT Arlington Calendars

As you build your semester calendar at the beginning of each term, you should consult the Academic and UTA Events Calendars.

Academic Calendar

To view the Academic Calendar, go to the UTA Main Home page, www. uta.edu, click on Current Students>Academic Calendar and select the term for which you are planning. Marking dates like census, the last day to drop classes, registration periods, school holidays, and final exams will help ensure that you do not miss anything important. These dates are deemed “official” by UT Arlington faculty and administration. Conflicting dates on course syllabi or other calendars should be questioned.

UT Arlington Calendar

To view all of the events scheduled on campus, go to the UTA Main Home page, www.uta.edu, and click on “All Events” under the “Events” tab of the page. Check the UTA Home page and this calendar often as they are regularly updated.

Weekly Calendar . Once you have the big picture in mind you need to look at a week at a time so that the balancing act can begin. First, start by listing all of the times that you are in class and block that time out. Then, list other routine events, like your work schedule, commuting, typical meal times, church services, etc. Draw lines for your targeted wake up and bed times as a reminder that you should try to plan for 8 hours of sleep per night. Consider your “academic” work week and the number of hours a week that you need to study to be successful. Semester and weekly calendars do not have to cost a fortune; print blank monthly and weekly calendars from Microsoft Outlook installed on many computers, and place in a three-ring binder (York University CDC, 2007).

Academic Work Week: It’s a Full-Time Job

On the average, your faculty members would recommend that students study 2–3 hours outside of class for every one hour spent in class (York University CDC, 2007). For instance, if you are taking a class that meets 3 hours a week, you should be preparing and reviewing for that class on the average of 6–9 hours per week.

Consider this…

A full-time student takes 12 semester credit hours or more in a given semester

12 hours x 2–3 hours per week = 24–36 hours per week studying

12 hours of class time + 24–36 study hours = 36–48 hours per week devoted to school

That is a full-time job!

Mark on your calendar the blocks of time that you can study. It is worthwhile to even write the course that you are going to be studying and special tasks to be completed at that time so you can ensure you are studying for all of your courses and not just ones you like or that are in your major. Remember, every course that you take stands between you and earning a degree. Set up routines. For example, if you have a Math class on Mondays, Wednesdays, and Fridays, schedule solving math homework problems during the afternoon on those days at the Math Clinic. If you have a history class on Tuesdays and Thursdays, schedule reading time for history on Mondays and Wednesdays to prepare for class and review of class notes on Tuesday and Thursday nights. Honor these study times as you would an appointment with your doctor or hair stylist. Now, you can adjust your study times, but be sure it is not at the expense of sleep or doing quality work. Once you have a rhythm, you will find that studying will become a habit.

The remaining time in your schedule can be considered recreational/leisure time: time for spending with family and friends, engaging in student organizations and activities, exercising, playing on the Internet or watching TV, etc. Many times, leisure activities can be combined with spending time with family and friends in order to multi-task effectively.

To-Do Lists . At the beginning of each week before you develop or rework your weekly calendar, start by writing a list of all the academic and personal things that you need to accomplish that week. What readings do you need to complete to prepare for class? What phase of a writing assignment do you need to complete? What shopping do you need to do? Prioritizing the list will also help you decide what absolutely must get done versus what would be nice if you could get this done. Mark off the items you accomplish and place the other items on your list for the next week. If you find that items are piling up, leisure time needs to be reduced until you are caught up (York University CDC, 2007).

Project Planners and Five-Day Study Plans. Larger class projects, such as writing a paper, preparing for a speech, learning a new piece of music, creating a work of art, can be a daunting task that can often lead students to procrastinate, in part because they are unsure where to even start. Immediately after the assignment is given, take the time to think about the steps that you need to complete that project and write them down. Once you can see all the parts, it is easier to conceive how to get it done. It is also useful to take these steps to your faculty member’s office hours to discuss as he/she may have suggestions on other intermediate steps. Once you have all of your steps identified, set your own deadlines for when these steps need to be completed so that you can ensure you are making progress on the project. Make sure you have plenty of time to access the resources you need to problem solve if obstacles arise. Keep in mind, it is very difficult to get help from campus resources at midnight the night before the big project is due!

Oftentimes, students see an exam as something that they should only study for a night or two before the test. Instead, students need to look at test preparation as an act that starts on the first day of class and ends when the final exam has been completed. Every time you prepare for class by reading the assignment or reviewing your notes after class, you are in essence preparing for a test. It is recommended that students begin the review process for an exam that includes more than one chapter of material at least five days in advance of the exam. Refer to “Create a Five-Day Study Plan for Exams” in Chapter 5 for steps on how to effectively create an exam study plan.

Quick Tips for Time Management

• Use your tools. Utilize semester and weekly calendars, to-do lists, and project planners.
• Use “wasted time.” For example, in between classes, review your notes or read the next chapter for a class or bring a book to a doctor’s appoint- ment and read while you are waiting.
• Set times to study and determine what you intend to accomplish during that study time, but be realistic in what you can accomplish at a given time.
• Take short breaks. For 50 minutes of studying, take a 10-minute break.
• Alternate topics to study if you are studying for more than one hour at a time.
• Schedule tasks that require more energy to stay focused during times of the day that you have higher energy levels.
• Sleep should not be sacrificed for study time. If you need more study time, decrease your leisure activities.
• Set up study routines.
• Study in places with limited distractions…and most importantly, turn off your cell phone.

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