presentation thank you email

Examples of The Perfect Thank You Email After A Presentation

Ever imagine how you are going to craft that perfect thank you email after a presentation? Have you ever found yourself giving a presentation and walking away with a sense of accomplishment, only to wonder what comes next?

Let’s say you just finished an awesome presentation pitching your startup to potential investors or sharing groundbreaking research at a conference, a sales pitch, or a team meeting, leaving your audience inspired, informed, and motivated to take action.

What if I told you that’s only half of the journey? By sending a “Thank You” email, you have the opportunity to reinforce your message, solidify connections, and elevate your personal brand to new heights!

A lot of people often underestimate the power of expressing gratitude. The Thank-You Email is more than just a courtesy, it’s a strategic tool to leave a lasting impression and strengthen those invaluable connections you’ve worked so hard to build.

But wait, there’s more! In this post, we’ll explore how to write a captivating and impactful “Thank You” message that resonates with your audience. From nailing the tone and structure to incorporating personalized touches, we’ll cover it all. In this exciting post, I’ll reveal some expert tips and proven strategies to help you draft the PERFECT “Thank You” email after your presentation. From the right tone to nailing the content, we’ll cover it all!

Tips for creating the perfect thank you email after a presentation

In this session, we will explore some key elements that go into creating a compelling thank you email, which can be the difference between a fleeting moment in your audience’s memory and a lasting impact that sparks engagement and collaboration.

1. Time Your email

According to research conducted by Moosend , Thursday was the best of the weekdays in terms of the highest open rate and Tuesday was the second-best day. Furthermore, 8-9 am was the best time of the day to deliver them. When it comes to email, timing is very important and the success of your receiver engaging with that email can depend on it. You don’t want to send a thank you email a week after your presentation. It is more realistic and advisable to send it when the presentation is still fresh in the mind of the audience. Ideally, a thank you email after a presentation should be within 24 to 48 hours. But if it falls within the above range, you can use those criteria for more engagement. Aim to send the email while your ideas and insights are still fresh in your audience’s minds.

2. Personalize

When sending a thank you email to people who attended your presentation, personalization is key. Research shows that personalized emails are opened  82% more than generic emails . Sending a generic email just doesn’t cut it. You need to address the email specifically to each individual or important person that attended. You can start by addressing your recipients by name and mentioning specific points from your presentation that resonated with them. This thoughtful touch shows that you genuinely value their time and engagement.

3. Reinforce Key Takeaways

People are busy, especially in the professional world, there is a lot of clients to meet, deals to close and potential investor to meet. They are so busy that they can easily forget they were even at your presentation. So taking the time to refresh their memory by summarizing the key takeaways from your presentation. Reminding them of the values they gained and how they can apply those learnings in their work or projects.

4. Encourage feedback

Don’t just write a thank you email and leave it at that. Let the recipient know what you want them to do. This can encourage engagement and leads to future conversation and even connections. Encourage feedback and questions in the email. Including a call to action will help you gain insight from those experts that came to your presentation.

5. Addressing Follow-up Questions and Concerns

During your presentation, there might have been questions or concerns raised that you couldn’t address fully at the time. A thank you email provides the perfect opportunity to tackle these queries, demonstrating your attentiveness and commitment to addressing your audience’s needs.

6. Offering Additional Resources

Your presentation may have piqued the interest of some attendees who wish to delve deeper into the subject matter. Provide them with additional resources, such as research papers, reports, or relevant articles, to facilitate their exploration. This thoughtful gesture positions you as a helpful resource and reinforces your credibility as a subject matter expert.

7. Keep It Concise and Engaging

While your email should be informative, it doesn’t need to be lengthy. Craft your message with clarity, enthusiasm, and a touch of personality to keep your reader hooked. Also, you need to proofread your email before sending it. A simple typo can distract from your otherwise brilliant message. Always proofread your email before hitting that send button.

8. Include your contact information

Ensure that your email includes your contact details, making it easy for the recipients to reach out if they have further questions, want to collaborate, or express their thoughts on your presentation. Accessibility is key to fostering meaningful professional connections.

5 Samples of Thank You Emails After A Presentation

Sample 1: thank you email after pitching to investors, 2. thank you email after presenting to team members, 3. thank you email after presenting at a conference, 4. thank you email after presenting to clients, 5. thank-you email after presenting to potential partners.

In today’s fast-paced and competitive environment, taking a few moments to acknowledge the time and attention of your audience can make all the difference in building strong connections and leaving a lasting impression.

We have explored the various components that make up an effective “thank you” email, from its warm introduction to its concise yet heartfelt body. Each section plays a vital role in creating an impactful message that resonates with your recipients. By incorporating a personalized touch and highlighting key takeaways from the presentation, you demonstrate a genuine interest in fostering a meaningful relationship with your audience.

About The Author

Opeyemi Olagoke

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Thank Someone For a Speech or Presentation • Example Letters, Guides and Samples

Whether you are writing a thank you note out of duty or from your personal desire to express thanks, use a sincere tone. Mention specific details and show that the speech or presentation did have an effect.

How to write this thank-you letter:

• Thank and compliment the speaker(s) or presenter(s).
• Express congratulations for an excellent performance, and point out some of the more memorable parts. If the performance was only mediocre, simply thank the person(s) for participating in the program.
• Close with a second compliment or expression of appreciation.

Example Letter #1

It seems everyone I talk to wants me to express appreciation for your inspiring presentation last week. Your years of research, your depth of understanding of user interfaces, and your ability to present the subject in such an interesting way produced one of the most memorable evenings in our group's history. I personally appreciated your approach to anticipating users' intents. The subject intrigues me, and I plan to learn more. Please consider adding our group to your annual speaking tour. You are always welcome at our conference.

Example Letter #2

Thank you for speaking to the Doe Alumni yesterday evening. We are grateful for the time and effort you took to share your thoughts and experiences with the Doe Development office.

Since we are entering a new growth phase on our campus, your comments were very timely. I believe we can benefit immediately from the methods you suggested for recruiting more members. Your enthusiasm is contagious, and we hope to use your suggestions in our next campaign. Thank you again for your contribution.

Example Letter #3

Thank you for your stimulating speech at last month's meeting of the Springfield Genealogical Society. Your comments were especially helpful to those doing research in the British Isles. Many members were at a standstill in their progress, and your talk seemed to provide much needed help. Thanks again for a truly memorable evening. We hope you can join us again.

Example Letter #4

Please accept our sincere appreciation for the outstanding presentation you made to the Springfield Women's Club about your experiences in China. It was very interesting to hear about your experience teaching in the university there. Your stories about your Chinese colleagues were fascinating. The slides you showed gave us a close look at the land, culture, and people that we couldn't have gained in any other way. Thank you so much for sharing your time and experiences with us. We all agreed that your lecture was the most interesting we have had this year.

Example Letter #5

I would like to personally thank you for your presentation to the Kansas Education Association Conference in October. Judging from the comments of those who attended, the conference was very successful. Most of the credit goes to you and the others who gave such interesting presentations.

We hope that you will want to be involved in our conference next year. We will send you a call-for-presenters form as we get closer to next year's convention. We were pleased to have your participation in this outstanding conference, and we thank you for your valuable contribution.

Example Letter #6

Thank you for taking the time to speak to our student body on the dangers of drug abuse. I felt that your remarks on prescription drug use and abuse were especially timely.

We truly appreciate parents like you who are willing to give their time and talents to enrich the lives of our young people.

Example Letter #7

I appreciated the remarks you made at the City Council meeting on Tuesday. You had clearly researched the subject, and many of us felt that yours was a voice of sanity in the midst of an emotional and divisive discussion. I wish that more people would try to see all sides of the issues that come up.

No matter how the final vote goes, I want you to know that what you said had a significant impact on many of us. Thank you.

Write Your Letter Step-by-Step

1 Thank and compliment the speaker(s) or presenter(s).

Sample Sentences for Step 1

• On behalf of the members of the local Chamber of Commerce, I want to thank you for your insightful presentation yesterday.
• As chairperson for our County Fair entertainment committee, I want to thank your dance group for their delightful performance. They won the hearts of the entire audience.
• Many thanks for addressing our group on your unwed mothers' program. You are doing a wonderful service.
• The members of our book club would like to thank you for speaking to us last Thursday.
• Your lecture on new technologies for the 21st Century at our symposium last week was very interesting and informative; in fact, it was the highlight of the evening.
• Thanks for an excellent presentation. Your address to our company yesterday evening has everyone talking today.
• Thank you for the inspiring sermon that you delivered on Easter Sunday. Your message was exactly what I needed to hear.

Sample Phrases for Step 1

• appreciate the time you took
• for being with us
• for sharing your
• for an outstanding presentation
• for participating so effectively
• for your thought-provoking
• for your delightful
• for helping us recognize
• for providing us with
• for accepting this assignment
• highlight of the
• hold you in such high regard
• how much we appreciated
• interesting and informative
• know how busy you are
• many thanks for
• on behalf of the
• thank you for
• volunteering your time to
• want you to know how much
• was exactly what I needed to hear
• was very kind of you to
• was a pleasure to listen to
• would like to extend my thanks

2 Express congratulations for an excellent performance, and point out some of the more memorable parts. If the performance was only mediocre, simply thank the person(s) for participating in the program.

Sample Sentences for Step 2

• Your talk was particularly appropriate at this time when we are considering new initiatives for expanding growth. Many of us were especially interested in your analysis of water resources available to sustain growth.
• I believe the quality and variety of their dances have set new levels of expectation for future performers.
• Several in our group have expressed appreciation for the information you presented on adoptions and educational counseling. Most were unaware of the services that are available.
• We know how busy you are, so we are grateful that you would take the time to prepare and spend an evening with us.
• Our audience was intrigued by the new possibilities for global communication. We truly are becoming a global village.
• Several of our people are looking at ways that we might implement some of your suggestions. The consensus is that they would like you to return next year as a follow-up to this event. Let me know if that is a possibility for January.
• Often we are too close to our problems to view them with the clarity that someone else would. I recognize now that I must change the way I respond to my daughter's challenges.

Sample Phrases for Step 2

• a very stimulating experience
• appreciated your participation
• audience was intrigued by
• consensus of opinion is
• everybody is talking about
• found ourselves identifying with
• has given rise to
• have a wonderful gift for
• held the children's attention
• identifying ways to apply
• informative and enlightening
• look forward to implementing
• made a lasting impression on
• most were unaware that
• several in our group have
• the time you took to
• touched on so many critical areas
• were particularly intrigued by
• were so pleased with
• were enthralled by your
• were especially interested in
• were previously unaware of
• your insights into

3 Close with a second compliment or expression of appreciation.

Sample Sentences for Step 3

• Thanks again for helping to make our monthly meeting so rewarding.
• We hope you will be able to join us again next year.
• Thank you for helping us become more aware of the problems and the ways we can help solve them.
• We hope you will consent to speak to us again, perhaps next year.
• Many thanks from all of us.
• I am grateful for the time you spend in careful preparation to present us with meaningful weekly sermons.

Sample Phrases for Step 3

• a most worthwhile experience
• able to join us again
• accept our invitation to
• carry on the tradition of
• for making our meeting so
• for so generously volunteering to
• hope you will be able to
• hope you will consent to
• innovative approach to
• it was a privilege to
• look forward to
• many thanks from all of us
• played a major role in
• so many people benefited from
• such a special occasion
• to bring us this important message
• to share your expertise
• was a superb presentation
• was the high point of
• wish to invite you to

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AI, Your Side Hustle Hero to Make Money from Home

Think AI is just for super-smart scientists? Nope! There are tons of ways you can use AI to make some serious cash from home.

Ready to turn your tech-love into a side hustle? Here are some amazing ideas:

1. The Content Creation Powerhouse

Ai, your writing buddy.

Imagine having a writing assistant that never gets tired, bored, or has writer’s block! AI tools like Jasper and Rytr help you crank out blog posts, website copy, product descriptions, and even creative stuff like poems or short stories.

You can write paid articles for websites or companies, or use AI to make your own online business shine with tons of fresh content. AI can even help you find ideas and make sure your writing is on point!

Pics in a Flash

Ever wish you could draw anything you imagine? AI image generators like DALL-E and Midjourney let you do just that!

Just type in what you want to see – like “a cat flying a spaceship” or “a watercolor landscape of a hidden waterfall” – and the AI will create it.

You can sell your images on stock photo sites, use them to make your blog posts stand out, or turn them into cool digital art pieces you can sell online.

Movie Magician

AI can help you become the next editing superstar! Services can cut and paste video clips, add background music, and even turn your dialogue into subtitles for different languages.

Imagine helping YouTubers make their videos snappier, or editing short videos for businesses– it’s a skill you could even be paid for!

2. AI Expert Services

The global chat champ.

If you know another language (or more!), AI translation tools become your BFFs. Instead of taking forever on translations, AI does the basic work, and you fine-tune it for accuracy and style.

Get gigs translating websites so they reach worldwide markets, translating important documents, or even adding subtitles so movies and videos can be enjoyed by everyone!

Meet Your Robot Assistant

Businesses want to offer help 24/7, but that’s impossible for humans! That’s where chatbots come in.

Platforms like Dialogflow let you “train” little AI assistants to answer common questions, take orders, or gather information from potential customers even when everyone’s asleep.

It’s like coding and customer service rolled into one cool job.

Data Detective

AI is amazing at spotting patterns way too huge for humans to see alone. You can offer services by using AI to analyze mountains of social media chatter to see what people really think about products or brands.

Investors might pay you to use AI to spot stock market trends. Businesses might want you to use AI to track their rivals and see what sneaky plans they might be hatching!

3. Affiliate Marketing with a Techy Twist

Ai reviewer: the ultimate comparison tool.

Imagine being able to gather tons of information on different products in a flash! That’s what AI lets you do. Let’s say you want to review the best robot vacuums.

AI tools can help you scrape customer reviews, compare features across different brands, and even summarize the pros and cons. You write awesome reviews, include your special affiliate links, and whenever someone clicks your link and buys, you earn cash.

It’s like being a super-helpful shopping guide and getting paid for it!

Super-Niche Websites: Your Secret Weapon

Sometimes the biggest money isn’t in the broadest topics, but the super-focused ones. Imagine a website not about pets, but all about the cutest outfits for teacup poodles! AI tools help you find these “micro-niches” – topics huge groups of people are obsessed with but might have fewer websites dedicated to them.

Once you’ve picked your niche, AI can help with everything else. It can find keywords that help people find your site, suggest tons of article ideas, and even help you write some of the content.

AI can also help you find products related to your niche to promote with affiliate links, making your awesome website into a money-making machine.

4. Build Your AI Empire

Tool time: coding for cash.

If you have some coding skills, you can build super-useful, bite-sized AI tools that people will happily pay for. Think of common problems people have: resizing a ton of images is a pain, long articles can be a drag to read, and catching every single grammar error is tough.

You could build simple tools that offer AI-powered solutions – a quick image resizer, an article summarizer, or an extra-smart grammar checker. Sell these tools on online marketplaces, and suddenly you’re not just using AI, you’re selling it!

Plugin Power: Supercharge Popular Programs

Do you know your way around popular software like Photoshop, Excel, or even game design programs? You can become a plugin superstar! Create little add-ons that use AI to do cool new things.

Maybe your plugin adds AI filters to Photoshop, or teaches Excel to predict future patterns based on the data. Find platforms that allow developers to sell plugins for their software, and your creations could make you money while helping others work smarter.

AI Business Sensei: The Ultimate Consultant

If you get really good with AI, and understand how businesses work, you could make serious money as a consultant. Companies often have no idea how to start using AI to their advantage.

You could be the expert that helps them! Teach them how AI can find them new customers, help them analyze huge amounts of data to make better decisions, or even automate some parts of their business to save them time and money.

As AI gets more important, companies will be desperate for consultants like you!

Things to Remember:

Humans still needed: the ai hype is real, but….

AI is a powerful tool, but it’s still just that – a tool. It can mess up, make stuff that’s just plain weird, or even be used for harmful things if we’re not careful. That’s where you come in!

Your job is to double-check AI’s work, make sure it sounds natural and makes sense, add your own creative spark, and be the one to make sure the AI is doing good, not harm.

Find Your Thing: Be the Specialist

Trying to be an expert in everything AI-related is a recipe for a headache. Instead, become known as THE person for something specific.

Are you the best AI product reviewer for tech gadgets? The go-to person for building customer service chatbots? The genius who finds hidden stock market patterns using AI?

Specializing makes it easier for clients to find you and know exactly what you can do for them.

Never Stop Learning: The AI Train Keeps Rolling

AI technology changes at lightning speed! New tools, techniques, and updates are happening all the time. To stay ahead of the game, you’ve got to be curious and willing to learn.

Subscribe to tech newsletters, mess around with new AI programs as they come out, and take online courses. The more you know about cutting-edge AI, the more valuable your skills become!

Thank You Letter After Presentation: How To, Templates & Examples

Image Source

You have just delivered or attended a presentation and are wondering what to do now? You are at the right place. In this article, we will guide you on what to do after a presentation. To start with, you need to thank the person to whom you delivered the presentation or who delivered the presentation to you. There are a number of ways of doing this. You can thank the person verbally or through a written thank you note or letter. Though verbal words might not stay forever, written letters are eternal. So it is always a better idea to thank the recipient with a letter. 

Thank you notes after the presentation are useful in reminding the recipient about you. It acts as a follow up after the presentation. Your thank you note will make your clients, potential customers and others aware of your kind gesture of showing gratitude. However, writing a thank you note after the presentation is not so easy. It is a technical follow up letter that should be written with due care and diligence. To help you with writing a perfect note of thanks, we have prepared a guide. 

In this guide, we will go through what a thank you note is, when it is needed and we will also learn how to write it. The next part of this article has 6 sample letters to help you. You can take hints from the samples and write your personal thank you note.

What is a Thank You Letter After Presentation?

A note of thanks is required after you give a presentation or take one. This letter can be written to show your gratefulness and appreciation towards someone. It is a formal letter written in a formal format. It acts like a follow up note with those who attended your presentation. The recipients of this letter can be your prospective clients so it is very important to write this letter. This follow up thank you letter will also remind them about your presentation and might increase your chances of getting noticed. 

Through this letter, you can also give more information to your clients and say anything that you couldn;t say during the presentation. You can subtly suggest your client to consider your offer again. Writing this letter will make you stand out and help strengthen your relationship with the recipient. If this letter is for a sales presentation, it can increase your chances of closing the deal. If this letter is for any other presentation, it will reflect your appreciation and gratitude towards the recipient of the letter.

You can send this letter as a handwritten note or as an email. Emails are more common in the business world so you may choose to send a thank you email to the recipient. However. If you are writing this letter to someone you have a personal relationship with and want to be remembered, then you may consider giving them a handwritten letter. 

When is a Thank You Letter After Presentation Required?

A thank you note after the presentation is needed after the presentation is completed. It can be written in various situations. Some of them are described below:

• This letter can be written when someone who gave the presentation would like to thank the person who took the presentation.
• It can be written when someone from the group giving a presentation wants to thank the teammates for their support and hard work. 
• You can write this letter as an attendee to the one giving the presentation to say thanks for their efforts. 
• The school or college teacher can write it to the students giving a presentation to thank them for spreading awareness and knowledge on the topic. 
• A sales person can write this as a follow up letter after giving a presentation to a client or prospective customer.
• You can write this letter to thank the employee who gave a presentation in the meeting for any project.
• The person who was presenting can write it to the attendees to thank them for taking out time to attend the presentation.

These are some situations when you can write a thank you note after a presentation. 

Check out our next section to learn how to write a good thank you note.

Tips to Write an Effective Thank You Letter After Presentation

This section will guide you on how to write a thank you letter that is effective.

• Begin this letter with words of gratitude. As you are writing this letter to thank someone for investing their time with you, you should start it by saying so. 
• You should use a catchy subject line and be very specific in writing the subject line. The subject of the letter or email determines if it will be opened or might go unnoticed. So you should make sure to write something that can make your letter get noticed.
• Follow the format of a formal letter while writing this note. As this thank you note is usually written for formal conversations, you should ensure that you follow the correct format.

A sample formal letter format is given below

Address of the Sender

Email Address of the Sender

Name of Recipient

Address of the Recipient

Subject: Thank You for _____ Presentation Letter

Dear ______ (Name of the Recipient)

(Body of the Letter)

(Signature)

Sender’s Full Name

• You should try to include a short presentation summary in your letter. This will remind the recipient about your presentation. Use this summary to highlight anything that you would like the recipient to focus on.
• Follow up with the recipient by asking them if they liked the presentation or not. You can also answer any questions that they might have through your letters.
• Keep this letter short and concise. Most people do not have the time to read longer letters so it is advisable that you keep your letter short.
• Finish the letter with a professional ending note. You can use ‘Sincerely’ as the ending note. Also make sure to sign the letter in your name. You can use your stamp also.   
• Make sure to use the right salutations in the letter.

Following these tips will make sure that your letter is effective and well- written.

Sample Thank You Letters After Presentation

We have curated 6 thank you letter samples that you can send after presentations. You can use these letters to get help for writing your letter or you can even send these templates after making some customizations in them.

Sample 1- Thank You Letter after presentation to team members

Name of Receiver

Address of the Receiver

Subject: Thank You Letter for Presentation

With this letter, I would like to thank you for giving your valuable time and input in making this presentation. With all of your efforts and hard work we were able to deliver our presentation on time and in perfect manner.

The audience and judges enjoyed our presentation a lot. And because of your dedication, we won the award for best presentation last night. It feels great to work with an amazing team like you. I am grateful to work with such a great team.

Once again, I would like to thank you for your efforts. Hope to present our business at more such seminars in the near future.

Sample 2- Thank You Note After Presentation to the Employee

Subject: Thank You Letter for presentation

I would like to thank you for delivering such an outstanding and amazing presentation last Monday. I am grateful to have an employee like you who is such a wonderful speaker. I am pleased to have you as a team member. Thank you for taking the initiative by participating and presenting our companies on such a big platform. Your work deserves appreciation.

Thank you once again for presenting our company’s values and aspects in all business conferences in such an interactive manner.

Sample 3- Thank You After Presentation to Attendees

With this letter I want to thank you for attending my presentation yesterday. I hope my presentation on ‘Drug Abuse’ will create a difference in everyone’s views. I am amazed to see how most of the people are not aware of illegal usage of drugs in our country. I am grateful to have such an amazing guest like you who has motivated me to speak on social topics and create awareness.

Thank you for inspiring me and supporting me in this cause. The kind of appreciation and moral support that you have given as an audience is invaluable. I hope to conduct a few more presentations for you on some major social topics. Once again, thank you.

Sample 4- Thank You Note After Presentation for Sales Follow Up

Thank you for giving me such a great opportunity to share my business proposal with you over yesterday’s lunch meeting. Thank you for expressing your interest in our new project. I hope your doubts and points are now solved after yesterday’s presentation.

As per our discussion, I will send you the email listing the required documents which you need to submit before October XX,XXXX.

I look forward to hearing from you. Hoping for a positive response from your side. Thank you once again for taking out valuable time from your hectic schedule to attend the presentation.

Sample 5- Thank You After Presentation to Presenter by College Principal

Subject: Thank You Letter after Presentation

On behalf of my college management, I would like to thank you for speaking and presenting your ideas on ‘Sustainable development’. All the students enjoyed the presentation and they seemed very motivated. Your thoughts were very inspiring and insightful for everyone. Your way of presenting your important thoughts with a bit of humour made the event more interesting.

Once again, thank you for sharing your innovative ideas and thoughts with us. I would like to thank you for giving our college an opportunity to host you. We look forward to hosting many such events in our college having you as presenter.

Sample 6- Thank You Note to Boss After Presentation

I would like to take a minute to thank you for giving me such a golden opportunity to deliver the presentation in front of our client. Thank you for trusting me and keeping faith in me and giving me such an important project. It is an amazing experience to work with you and learn new skills from you.

Your valuable feedback is very much inspiring and insightful. Thank you for sharing your ideas.  

Thank you so much once again for being a supportive and ever guiding boss. Hope to see myself working with you and taking this company to great heights in the coming future.

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8 Ways To Say “Thank You” After a Presentation

Hrideep barot.

• Presentation , Speech Writing

As crucial as the beginning of a speech presentation is, the conclusion of your speech is what you leave your audience with. This may appear to be a straightforward task because, after all, you could just say thank you at the conclusion of your presentation, right? Both yes and no. Yes, since practically every presentation can be concluded by saying thank you and going away. No, because it is not unique and you should aim to make your thank you note a memorable element of your presentation. Here are 5 ways to make that “thank you” as memorable as possible.

Why is a good thank you important?

According to research , people are more likely to recall the beginning and finish of anything than the activities that occurred in between.

As a result, the beginning and finish of your presentation are critical since those are the areas that the majority of people will remember the most. A sincere thank you leaves a lasting effect on the audience, and it is a sentiment they carry with them.

8 Ways to say “Thank You”

1. appreciate the audience.

This is the simplest way of saying thanks. In this form of giving thanks, the speaker thanks the audience for giving him the time of the day, and for being attentive. An example of this would be, “Thank you for being here today, I really appreciate that you took the time to be here and listen to my presentation”. It can also be something short and sincere, like a “Thank you very much!”

When concluding an oration, an age-old approach of finishing your presentation is to summarise major aspects of your speech. It’s a closing tactic used by presenters and authors to guarantee their audience recalls their primary message.

With lectures and conventional presentation thank you speeches, including a summary for closure is fairly typical. That’s because, no matter how wonderful your presentation was, you’ll have to remind your audience of what you talked about.

A satisfactory thanks can be produced by reiterating a topic or significant concept from the introduction. The speaker may appear to be coming full circle to the audience, signalling the end of the discussion.

3. Call-To-Action

A call to action is a brief, straightforward remark intended to elicit an instant reaction from the listener. It is a great way to finish a presentation. A CTA should state clearly what you require of your audience, as well as why you’re providing the presentation in the first place.

Your CTA doesn’t have to be difficult to understand. It might even be as basic as asking your followers to like your social media pages. Alternatively, you may ask them to join your email list.

Alternatively, as can be seen in this Leonardo Di Caprio speech, a call to action can also be a wake up call asking the crowd to do something about the topic.

A quotation is commonly used as a presentation ender to leave the audience with a memorable ending. There are two methods to use quotes. In the first type, the speaker can use a quote that has already been spoken by someone else. A quote that is pertinent to the presentation will increase the audience’s understanding of the issue. We can see an example of this in the speech given by Dr Meenakshi Chaudhary.

The other way to use quotes is to make your own. It is to say something confidently, indicating that this is not merely the finish of the speech, but also a memorable piece of dialogue. At the conclusion of his address, Martin Luther King Jr. delivered the famous phrase “Free At Last!”

5. Rule of Three

The Rule of Three is a fantastic public speaking method that you can learn, practise, and adjust to any circumstance rapidly. The Rule of Three is a fundamental notion that argues that giving your audience three thoughts in a row is more engaging, pleasant, and remembered. Information given in a group of three sticks with us longer than information given in other groups.

To learn how to unlock the full potential of this incredibly powerful tool, read up on our article about it here .

6. Emotional

A thank you that appeals to emotion is as memorable as it gets. Emotions might range from humour to wholesomeness, or they can be a moment of realisation. In this speech by Sam Berns, in which he discusses how to live a happy life, he expresses his gratitude by bringing a lighthearted twist and a heartfelt conclusion to an otherwise serious presentation.

In another example, Obama appeals to the crowd with feelings of hope and change. He promises betterment and says thanks by leaving them with an optimistic memory. 

7. A Trust-Builder

This is a niche way of ending a presentation, usually used only by professionals or companies who wish to express their clientage. If you have said something which makes people question you or your presentation in any way, you can end your speech or presentation with a reminder of who you are, or how valid your presentation content is.

8. Question

Giving the audience a thought-provoking question at the conclusion of your presentation is a fantastic method to ensure that they remember it for a long time. Ensure the question is relevant to the circumstance at hand, and your audience will think about the replies after hearing them. 

Important Tips to Remember While saying Thank You.

• Remain professional : Just because the presentation is ending, it doesn’t allow the presenter to go back to a casual form. Stay professional and use the same language you have in the rest of the presentation.
• Perfectly time it : Timing is critical to a thank you. The thank-you shouldn’t go on for too long, and it shouldn’t be small enough to be something the audience can miss. 
• Be polite: Doesn’t really need a lot of explaining. By keeping the ending polite we eliminate the possibility of offending anyone, and we win over the majority of the crowd.
• Don’t make grammatical errors : The last thing you want is to confuse your audience. Saying thank you should be something simple, memorable, and grammatically correct. Mistakes at the end will be remembered more than the content since it is at the end of the presentation.
• Personalise : Using a copy and paste thank you message after a presentation is pretty lazy. Instead, construct a one-of-a-kind, personalised thank you card that is tailored to the recipient.
• Stay on Topic: Make sure you remember and stay on topic. Don’t end on a tangent, come back to the core message. 

How to say Thank You in a Powerpoint Presentation

Typically, presenters do not give their ‘Thank you’ slides any attention. A ‘Thank You’ slide does not have to mark the conclusion of your presentation; it might represent a summary or the beginning of a commercial partnership.

• Summary : You may quickly summarise the things you mentioned during the presentation on your ‘Thank you’ page. This is considerably more likely to assist your audience to remember your message than a simple ‘Thank you.’
• Build Trust : Making a duplicate of your business card on the screen is an easy approach to stay in your audience’s memory even after the presentation is over. If you’re giving a corporate presentation, your Thank You slide might simply be a large logo of your corporation with your contact information next to it.
• CTA : Instead of a dull ‘Thank you,’ have the ‘Next steps’ or ‘How to order’ slide as your final slide. If your presentation was strong, this slide will generally prompt lots of new useful questions that will assist you to make your argument.

How to Send a Thank You E-mail

Following a presentation, it’s critical to send a thank-you email. It validates the organisers’ approach to you, and it also helps you strengthen your field contacts. A thank-you email should be brief and to the point, and it should include your name. This is due to the fact that individuals receive too many spam emails and are too busy to read long emails.

To get your idea through in the shortest amount of time, include your gratitude in the subject line. Your subject line might be as straightforward as “Thank you for asking me to speak at Event Name,” or it could be more sensitive and specific. Lastly, don’t forget to add an email signature to end it in a professional manner.

Should you say Thank You?

A thank you is seen as polite and should usually be used, but it depends on the context. In business and conferences, say thank you and add a slide. For toastmaster’s speeches, the general consensus is to not add a thank you. The Thank You feels suitable and necessary in the following situations:

• When you have an audience that is sitting in voluntarily.
• If members of your audience had to travel to see you.
• If you’re thanking your staff for their hard work, use this phrase.

Instead, when in situations like these, it is better not to say thank you:

• A thank you will be callous and improper if your presentation contains bad news.
• It’s best to close with a follow-up rather than a thank you slide when you need to assign a job or leave a call to action on anything.

Should you end by asking questions?

Avoid stopping your presentation with a Q&A session, even if you include a time for the audience to ask questions. To wrap up the presentation, you’ll want to reclaim control and make some closing statements

Asking for questions, however, is important. A good way to do that is by making it clear beforehand when you are taking questions. Additionally, you also need to anticipate what sort of questions the audience will ask of you. This will ensure you are not caught off guard at the moment. Finally, don’t forget to take pauses after each question. Make sure you comprehend the question and express gratitude to the person who asked it.

Thank you is a way of showing thanks for a job well done or a present received. Your capacity to express thankfulness, regardless of whether or not you deserved the service you received, goes a long way in any situation.

With these methods you’re linking the end of your presentation to your topic, which will assist your audience recall what they just heard. These will keep your audience interested and help them remember your talk. In the majority of these cases, you’re employing an old trick: abruptly ending your presentation when your audience isn’t expecting you to do so. That element of surprise also makes your presentation memorable and makes them want to hear more from you. 

So, while you’re planning your presentation material and wondering how to say thank you, remember to employ these approaches and end when people aren’t expecting it.

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How To Write A Professional Thank You Email (25 different use cases)

Did you know including a simple “thank you” email in your outbound strategies can jump response rates by almost 53.5% ? 

While sending a thank you email is an expression of gratitude, it’s also a conversation re-starter. Especially for sales and marketing teams, it’s an essential strategy to maintain positive relationships with clients.

A study shows thank you emails have one of the highest open rates at 42%!

Want to learn how to write a thank you email but not sure how to stand out? Refer to the following guide based on real-time use cases and copy-pastable email examples. 

But first, let’s understand what a thank you email is all about.

Table of Contents

Professional thank you email: what is it, and how to write a professional thank you email

When you’ve received a client referral, met a potential client at a business event, or successfully delivered a client project, regardless of the magnitude of the occasion, a thank you email is a quick way to show appreciation.

Thank you emails should be part and parcel of your business communication. 

Imagine you’re at the receiving end of thank you emails. A teammate sends you an email thanking you for your significant role in a project’s completion. It instantly lights up your day. Not only that, you’re motivated to continue pursuing the partnership and giving it your best.

Some tips on what should go into your thank you emails:

• Write a short and sweet thank you email highlighting specific details and the reason for sending the email.
• Include a personalized subject line. For example, “ Stefan, it was wonderful meeting you! ”
• Ensure you don’t send a cookie-cutter message. Add the intention behind thanking the recipient, for example, after an event, conversation, or project they were a part of.
• Write crisp text, avoid sounding salesy, and double-check for typos and grammatical errors to show professionalism. 

But wait. We know sending professional thank you emails is not this simple. So we’ve collected 25 different use cases of sending thank you emails to improve your personal connections. 

Let’s get into it.

25 examples of professional thank you emails

We’ve divided the examples into four different use cases so you can jump to your preferred section and get sending winning thank you emails:

• Sending thank you emails to your clients
• Sending thank you emails to your partners
• Sending thank you emails to your boss
• Sending thank you emails to your colleagues  

How to write a professional thank you email to your clients  

Let’s go over seven different client occasions to send thank you emails and make a difference:

1. After a business event: 

You’ve just attended a business event and networked with executives and potential clients in your industry. But thanks to us humans’ memory limitations, most clients forget the important conversations they had at an event. 

So what’s the best memory refresher? Sending a personalized thank you note as an email reminding your potential clients of the incredible discussions you had with them at the event. 

A well-structured, to-the-point thank you email also helps you continue the conversation further and get to know a prospect better. 

A thank you email to a client after a business event example:

Subject line: Derek, it was lovely meeting you! Hi Derek, It was a pleasure talking to you at the SaaS Insiders event. I loved your presentation about AI and could not stop raving about it to my colleagues.  Would you like to have this conversation over a quick Zoom meeting this Friday?  Thanks again for your talk. Looking forward to meeting with you again soon. Thanks, Jack

Bonus tip: Potential clients may not always check their emails or respond to them. So, as a rule of thumb, try reaching them over other channels, too. For example, use LinkedIn to send a personalized thank you note along with an email. 

Expandi lets you send such requests at scale by tying up emails and LinkedIn and automating the whole process. 

Expandi’s Smart Sequences allows you to set up workflows based on several scenarios and outcomes. For example , if the prospect fails to respond to your first ‘thank you’ email, you can set up an automated LinkedIn message and an email to be sent after 1-2 days as a follow-up.

2. After a purchase or a transaction: 

If your client has recently purchased with your business or engaged in a transaction, send them a short thank you email as a token of appreciation. After all, they deserve one for placing their trust in your services.

Moreover, a post-purchase thank you email sets the tone for communicating transaction details, providing necessary next steps, or even offering up-selling opportunities.

Here’s an example:

Subject line: Thanks for the purchase, we’re glad to have you onboard! Hi Mary, We’re excited to have you as a part of our agency! We cannot wait to bring you incredible results and watch your business grow.  For the next steps, please sign our contract here . Please feel free to reach us if you have any questions. You can access our free resources to learn more about our processes and services.  Thanks again for trusting us! [signature]

3. On special occasions: 

Track your clients’ birthdays, anniversaries, holidays, or major milestones to send them a sweet note congratulating and thanking them for their valuable relationship. 

Your clients will love the gesture and continue supporting your efforts. 

Subject line: Warm birthday wishes! Hey John, Happy birthday! Hope your upcoming year is filled with joy and many new and existing opportunities. Want to take a moment and thank you for your sincere support and friendship over the last year. Hope we continuously collaborate and work on many more projects together.  Thank you once again for your incredible support! [signature]

4. Referrals or recommendations:

If a client has made an effort and referred you to a job or a person, a short and simple thank you note is a polite way to appreciate them. Sending a thank you email persuades them to continue referring your services to others in their network.

Subject line: Thanks for the referral, Jack! Hi Jack, Thanks for referring me to John at Company X. Just got off a sales call with them, and they had great things to say about you. I was super proud of the fact that I worked with you!  I sincerely appreciate your support and for taking the time to recommend me to your network. I’ll keep you posted on the call’s progress. Thank you, [signature]

5. Feedback or testimonials:

If clients have gone out of their way to provide feedback or a testimonial, ensure you express gratitude with a personalized email thanking them. 

This small yet significant gesture instills mutual trust, urges them to continue working with you, and makes way for more valuable feedback.

Subject line: Thank you for the testimonial 😊 Hi Carol, Cannot thank you enough for taking the time to drop in a testimonial.  Heartfully appreciate your prolonged support and hope to continue this partnership for years to come! Thanks again for trusting our services! [signature]

6. Client appreciation events: 

Did you just host a successful client appreciation event? Then consider sending the participants a thank you email for their active participation. 

Sending a thank you email post-event continues the conversion beyond an event, thus developing a healthy bond between businesses and clients. 

Subject line: Thanks for attending last night’s session! Hi Joe, Thank you for actively being a part of our community and attending the networking event yesterday! Meeting you in person and knowing you’re a football fan was a pleasure. Hoping to stay connected and continuing our prolonged collaboration.  Cheers! [siganture]

7. Successful project completion: 

If you’ve successfully brought a project to completion and delivered it to a client, you should consider sending a thank you email to them. 

Picture this: The client is already ecstatic about the project’s successful completion, and sending a thank you email may be just what they need to continue their collaboration for future projects.

Subject line: Thanks for your support in bringing Project X to completion! Hello Jane, Glad to inform the completion of Project X within the expected timeline! As always, you’ve been of great help. Your expert insights and ideas are something we’ll always look up to. We hope to continue working with you for many other future projects and bringing you incredible results! Thanks again! [signature]

How to write a professional thank you email to partners 

Want to thank your partner(s) but have no idea how? Let’s discuss six different occasions to thank your partners for their valuable friendship and show gratitude:

1. Successful collaboration: 

If you and your partner have successfully handed off a client project or hit a shared goal, consider sending them a thank you email and making their day.

For example, highlight their personal contribution that helped the project kick-off, acknowledge the value they brought to the partnership, etc. Doing so lays the ground for hitting many more business goals. 

Subject line: We did it, Steve! Thanks for the partnership. Hey Steve, Project X is now done and dusted and all set to be kicked off. You had a major role in this, and cannot thank you enough! Your ideas and sales outreach expertise brought so much to the table that our clients loved every bit of our approach. Cannot wait to work on more projects with you and hit many more sales goals.  Thanks again, and see you soon! [signature]

2. Partnership anniversary: 

Long-term partnerships are priceless. Sending a thank you email for your partnership anniversary sets the stage for mutual respect, friendship, and trust.

In the thank you email, thank them for their continued efforts, trust, and collaboration throughout the years. Make it more interesting by reflecting on some major milestones you’ve achieved together, letting them take a walk back memory lane.

Subject line: Here’s to our incredible journey – celebrating our partnership anniversary! Hello Team X, Today marks five years since our partnership started! My team and I take this opportunity to express our heartfelt gratitude for your trust and friendship all through these years, We’ve had some major ups and downs along the way. But that didn’t stop us from achieving our goals together.  Thank you for your invaluable contribution. Without your team and leadership’s feedback and expertise, we wouldn’t have made it this far. Here’s to many more years together as partners and friends! Cheers! [signature]

3. Referrals or introductions: 

If you had a partner who referred clients or other partners to your business, don’t forget to drop them a sincere thank-you email.  

Keep them posted on the outcomes so they are proud of their decision and continue referring you to others in their network. 

Subject line: Thanks for the awesome referral! Hi Dylan, Reaching out to thank you for connecting me with Mike from Operations. I really appreciate you going out of your way and introducing me to your network. Happy to inform you that I’ve been in touch with Mike, and we’re hoping to get on a call soon. Will keep you posted on the happenings! Once again, appreciate your efforts. Let me know if I can refer you to someone too. Thanks, [signature]

4. Support during challenging times:

A helping hand during a challenging situation or period deserves utmost recognition. And if you had a partner support you during hard times, let them know what the gesture meant to you with a thank you email.

A thank you email in this situation further strengthens the bond with your partners. You can also add a thank-you gift in return for their assistance. 

Subject line: Forever grateful for your support during the pandemic Hi Mike and Team, We hope this email finds you well. We at Company X want to thank you for your unwavering support during the recent pandemic.  We will forever be grateful for the incredible, non-stop commitment and support during this challenging time. Thank you for sharing your resources with us. It helped us deliver projects on time with no client complaints. Please accept our vouchers as a token of appreciation. Thanks again for standing by us. Hoping to continue this healthy partnership for years to come. Warm regards, [signature]

5. Special occasions:

Is your partner’s birthday or a long-due vacation coming up? Did your partner company reach a major milestone? Whatever the reason may be, ensure you whip up a personalized thank you email to wish them well.

Subject line: Enjoy your well-deserved vacation, Stefan! Hi Stefan, I know a vacation is long due for you. Hope you enjoy every minute of it and make beautiful memories. Thanks for everything you did in the last quarter. We constantly hit our sales and marketing goals thanks to your awesome commitment.  Looking forward to working on many more such targets once you’re back. Until then, have fun! Thanks, [signature]

6. Partnership renewal or extension 

Expressing gratitude with a thank you email is essential when you’ve extended a partnership or contract. 

It sets the tone for future communications and shared goals. Let them know you’re excited about reaching new feats and continuing the friendship. 

Subject line: Celebrating our extended partnership Hi Mike and Team at Agency X, My team and I are super excited to continue our partnership and friendship with you all.  Thank you for instilling trust in us. We wouldn’t do it without your support and commitment.  Cannot wait to see what’s to come in the following years! Here’s to the best partners and friends 🥂 Wishing us all more success and growth. Thank you and best regards, [signature]

How to Write a Professional Thank You Email to Boss

There are many ways to thank your boss besides a promotion. We have six ways for you to express gratitude to an awesome boss:

1. Recognition or praise: 

Did your manager or a lead leave glowing performance feedback or recognize your work? You know how these points play a key role in getting a raise. 

So it only makes sense to thank them for their encouragement and immense trust in your skills.

Subject line: Thanks for the awesome feedback, Jack Dear Jack, I just reviewed your feedback and cannot thank you enough for those encouraging words. You’ve always been a huge motivator for me to perform my best at work. And no doubt, your encouragement and guidance have made a massive difference to my skills and professional growth.  Thanks again for your never-ending support! Best regards, [signature]

2. Promotion or raise: 

A promotion or a raise is a testament to your incredible skills that your boss trusts. Ensure you commend them for their faith in your contribution with a short thank you email.

Write about how you see this as an opportunity to grow as an individual and a professional. State your undying commitment to perform better and contribute to the team’s success. 

Subject line: Thanks for the promotion, Mike! Hi Mike, Writing this email to thank you for promoting me to Marketing Lead. I’m aware your feedback played a big role in my promotion. Thanks for trusting my skills and being my guiding force for the last couple of years.  I assure you I will continue doing great work in my new position and make you proud! Please let me know if there are any specific areas I must focus on in my new position. I’m excited to work with you in the new role and learn more. Thanks again! Warm regards, [signature]

3. Mentorship: 

If you’ve received helpful guidance or mentorship from your boss, a thank you email is the best way to recognize their efforts and time spent. 

Make the email more specific by adding instances where their advice has helped you the most.

Subject line: Grateful for your valuable advice, John Dear John, Thanks for your unwavering support ever since I’ve joined your team. I always look up to you for inspiration and advice. Our recent discussion on what career skills I should upskill to has been extremely helpful. Glad to inform you that I’ve already signed up for the Marketing course as suggested by you. I will keep you updated on my course completion. Grateful to have you as my boss! Thanks, [signature]

4. Opportunities for growth or learning:

Did your boss recently refer you to a training program, workshop, or conference? Such career-oriented events are a gold mine of opportunities. 

And sending a thank you email is an excellent way to express gratitude for choosing and investing in you.

Subject line: Thanks for choosing me to attend ConX, Jane! Dear Jane, I just finished attending the ConX held at Northeastern University.  And I must say, it was a great experience meeting top executives in our industry and interacting with them. And the credit goes to you for choosing me as the company’s representative. Thank you so much for the incredible opportunity and for trusting me to represent our company.  Please let me if we can discuss the conference over a call.  Thanks again for the opportunity, Jane. Hoping to talk soon. Warm wishes, [signature]

5. Support during challenging times: 

If your boss lent a helping hand during a challenging time, send a thoughtful thank-you email to make their day and acknowledge their kindness.

Include how their support has significantly impacted your personal or professional life and how you’re forever grateful for the support.  

Subject line: Thanks for your kindness, Jake. You’re the best boss!   Dear Jake, Writing this email to thank you for extending my medical leave. As you know, things have been rough, and now I’m glad to let you know I’ve fully recovered. Thanks for the empathy and kindness you’ve shown in understanding my situation. The extended leave has ensured I focus on my health and wellbeing.  I’m super glad to join work this Monday and work alongside the team.  Once again, thank you for accommodating my medical leave! Warm regards, [signature] 

6. Thank you email for leaving a job:

Leaving a job and want to appreciate your boss for the support? A thank you email can do the trick. 

Subject line: It’s been a fun ride – thanks to you, Jill Hello Jill, As you’re aware, today is my last day at the company.  Wanted to take a moment and pen this email to you for your extreme support and motivation throughout my tenure here.  You’ve provided me with some amazing opportunities over the years that helped me grow as a professional. I look forward to staying in touch with you and hope our paths cross soon. Thanks again! Best regards, [signature]

How to Write a Professional Thank You Email to Colleagues

Appreciating each other in a workplace is essential to building a strong relationship and achieving goals together. We have six examples of how to write thank you email to colleagues and encourage them:

1. Help or support on a project: 

If you have a co-worker who’s helped you finish a challenging project or offered guidance in any way, make it a point to thank them in an email. 

Your co-workers will cherish your message and gladly help you with upcoming tasks. 

While writing an email, mention specific instances your colleagues worked on and the outcomes. Keep the tone friendly and positive. 

Subject line: Could not have done it without you, Alex! Hey Alex, Hope you’re having a great day! Writing this email to thank you because the client at Bank Z loved the presentation you helped me with. The entire team couldn’t take their eyes off the deck and its simplistic design.  I’m glad I reached out to you for help. I must say, your design skills are exceptional. Looking forward to working on more such projects with you soon. Feel free to let me know if you need any help! Thanks, [signature]

2. Collaboration and teamwork: 

A positive work atmosphere is a result of individuals engaging and collaborating effectively. 

So if you’re a boss or manager looking to appreciate each of your team members for their outstanding teamwork, consider sending them a sweet thank you email.

Subject line: Keep up the team spirit, Ben! Hi Ben, Writing this to thank you for making a tremendous contribution to our team. You’re a great sport and always take on challenging tasks with ease. I see the team loves learning from you and that you’re always open to help. Also, thanks for the recent project completion. You’ve shown exceptional team spirit. Hope you continue to help and collaborate with the team and grow together. Let’s talk soon! Thanks, [signature]

3. Going above and beyond:

If you have a colleague who’s gone out of their way to help you or the team in any way, consider sending them a thank you email to make their day.

Highlight their thoughtfulness in helping out and how their actions have made a huge impact.  

Subject line: Grateful for your help and dedication  Hi Mary, Hope this email finds you well. Wanted to take a minute and thank you for everything you’ve done last week for our team. Despite your busy schedule, appreciate your willingness to help my team fix the bug, leading to on-time product delivery. On behalf of my team, I thank you from the bottom of my heart for your kind gesture. Please feel free to let me know if there’s any help you may need in the future. Best regards, [signature]

4. Support during a challenging time: 

Did a kind-hearted colleague help you combat a difficult time? Then they deserve a thank you email from you.

Subject line: Thanks for lending a helping hand, Jake! Hi Jake, Thank you for always being a wonderful colleague and an aide during my challenging time. I wouldn’t have made it this far if not for you and your quick financial support. Thanks for giving me hope and understanding the situation.  I’m forever grateful to you. If you need any kind of help at work, please do not hesitate to let me know.  Thanks again for your friendship! Best regards, [signature]

5. Training or mentorship: 

Sometimes colleagues are great mentors who help you make important decisions at work or in your personal life. And it’s only fair to thank them for being extra outgoing and influencing your career growth.

Subject line: Thanks to the best mentor! Hi Alex, Wanted to take a moment and thank you for your thoughtful mentorship over the last month. You were generous enough to invest your time and effort in coaching me when I was lost in finding my fit at work. Also, appreciate your patience and knowledge. Thank you once again for being an incredible mentor, human being, and friend. I hope to make it up to you someday, hopefully soon! Thanks, [signature]

6. Celebrating achievements or milestones: 

A colleague might’ve hit a personal goal, such as a work anniversary or a much-awaited promotion. Whatever the reason may be, it calls for a thank you email to celebrate their achievements together.

Subject line: Congrats on your fifth year with us. You’ve been amazing! Hi Mark, Congratulations on your work anniversary! Cannot believe it’s been five years since you joined us. Time surely flies when you’re having fun at work. You’ve been an integral part of the team; our clients adore your work. Thank you for all your hard work and dedication.  Wishing you many more amazing years at our company and massive success. Thanks, [signature]

We hope you found the perfect example to use for writing a professional thank you email. 

A thank you email can do wonders in fostering a healthy work relationship with your bosses, clients, colleagues, or partners. Use it well, and remember to personalize it to make a better impact.

But let’s face it. Most of your clients or partners are busy and often forget to respond to emails.

In such a case, Expandi’s Smart Sequences come to your rescue.

Build and automate emails and LinkedIn messages to receive more responses for your efforts!

Learn more on Expandi.io and sign up for the 7-day free trial today . 

1. How do you send an official thank you email?

Follow these steps to send an official thank you email:

• Write in formal language and be precise.
• Personalize the message and add specifics.
• Write a precise and personalized subject line.
• Mention why you’re thanking them clearly.
• Check for typos or grammatical errors.

2. How do you say thank you professionally in an email?   

You can say:

• Thank you for your valuable advice.
• Thanks for being a great mentor.
• Appreciate your efforts in bringing the project to completion.
• Your guidance has helped me immensely – thank you.
• Thank you for your time.

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How to Write Super Cool Thank-You Letters after a Presentation: Best Practises and Tips

1. What is a thank-you letter after the presentation? 2. Why is it important to say thank you after a presentation? 3. Key elements of a good-thank you letter 4. Tricks and tips: how to say thank you after a presentation 5. Samples of thank-you letters after presentations

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You’ve just successfully presented your product to a potential customer. Congrats! You’ve made it halfway through to the sale. “Wait. isn’t the work done at this point?” you might ask yourself. No way! According to   InTouch , o nly 2% sales happen after the first meeting. It means you’re still to put in some effort before you can celebrate. Luckily for you, you’re now on the most pleasant stage of the sales process. Now it is all about effective two-way communication with a prospective customer. The prospect has dedicated some time to you; they have heard you and are now considering the purchase. Unless they forget about you altogether. Don’t let them do that by sending them a thank-you note.

Stay with us to learn more about thank-you letters that work. We’ll answer the following questions for you:

• What is a post-presentation thank-you letter?
• How and when do you thank someone for a presentation attendance?
• What should you include in your email?
• How to increase the chances of further cooperation with the recipient?
• And, finally, what do sample thank-you letters after a presentation look like?

Let’s get started with the basics.

What is a thank-you letter after the presentation?

What is this thank-you letter that you write after a prospective client has watched your presentation?

Basically, it’s a follow-up note that you write to your prospective client after meeting

with them (face-to-face or via phone). It’s an email in which you thank the people for taking the time to learn about your business and its product. It can also be a handwritten note, a postcard, or a phone call. While each medium has its advantages, we’ll focus here on the email, as it:

• is something that your prospect receives immediately
• allows you to fill in the information gaps by providing more materials
• allows your prospect the time to consider your offer once again
• is a non-pushy way to remind them of yourself

We will talk here about the product demonstrations which are your sales team’s area of expertise. You can, undoubtedly, extrapolate the information here onto other types of presentations:

• Your company presentation at an industry event
• A roadmap presentation to your team
• A project presentation to your stakeholders
• A digital presentation of your idea to investors (your elevator pitch )
• An informative speech on a specific topic

Now, let’s get to the next subtopic and talk about why thank-you emails are so important.

Why is it important to say thank you after a presentation?

Aside, obviously, showing appreciation, follow-up thank-you notes have a greater purpose. In fact, there is a number of objectives that you can reach with the help of a thank-you email.

• It serves to strengthen the relationship between your business and your potential customer.
• It reinforces the value that you have already generated.
• It facilitates further conversation through questions and answers to them.
• It helps you build trust with your prospective customer.
• It gives you a chance to stand out from your competitors.
• It creates an additional sales opportunity by adding the missing arguments and filling in the informational gaps.
• It speeds up the sales process.

In general, for any business, a thank-you letter after a presentation should be a vital component of their branding strategy. It’s not just an additional sales tactic, but a mere gesture of politeness and a way of telling your prospects that you remember about them and their needs.

Now that we’ve convinced you of the importance of follow-up letters, let’s move on to the practical part. In the next paragraph, we’ll talk about the essential components of a thank-you email.

Key elements of a good-thank you letter

What makes your follow-up letter effective? How do you make sure that your addressee opens it? What do you write inside to keep your recipient engaged? What do you write in it? We suggest that you think about the answers to those questions right away and start preparing your sample thank-you letter after a presentation in advance.

Image courtesy of Freepik

To help you with that, we’ve shortlisted the following components for you.

Write a robust subject line

A great subject line is a key to your email opens. You will need to craft something that grabs the attention, stands out from the rest of the inbox content, and immediately suggests what the email is about.

It needs to be relevant to your message. If you are thanking a person, include “thanks” in your subject, and if you’ve attached additional materials, hint at this as well.

Importantly, keep your subject line short, up to 65 characters. This way, it can be displayed entirely in the Inbox on desktop computers. In case your recipient reads their emails on a mobile device, you should either fit it into 30 characters or make sure that the first 30 characters encompass the central message.

Consider including the recipient’s name in the subject line. Personalizing your email from the start might get you an advantage over generic messages. But first, make sure it looks natural.

Thanks for your time with [product] yesterday

[Name], here are some answers to your questions re [product]

Follow up from [your name] / [your company] and your questions answered

Start with the words of gratitude

Even if you’ve included a “thank you” in the subject line, you should still begin your email by thanking the prospect for their time. You must understand that they have spent a part of their day on listening to you. Instead of hearing out your competitors. Or, rather than simply spend it on some other important assignments.

In fact, there is a number of things you can be grateful for:

• Attending the presentation
• Dedicating you some of their time
• Showing their interest in your solution
• Asking you some point-on questions

And so on...

Add a short presentation summary

After the words of gratitude, provide a brief recap of the presentation. First of all, don’t expect your prospect to remember everything you showed them. Secondly, this is your chance to highlight certain points that they might have missed out (and which, for example, constitute your advantage over competitors).

• List all the main points that were covered in the presentation.
• Use bullet points to make the summary more readable.
• Recite your prospect’s key concerns and address them right away.
• Include the agreement which you’ve both reached.

Follow up on questions

Now it’s time to include all the additional information that you find appropriate, relevant, and important. For a start, your prospect might have asked you questions that remained unanswered during the presentation. This is your chance to answer them. Besides, it will show the recipient that you remember their concerns and that you’re not withdrawing from an answer.

You can encourage them to ask even more questions, which will move the conversation forward. Alternatively, you can ask your own questions, such as, “Which features do you think are most beneficial for your business?” or “What would you like to improve about [the product]?”

Finish with a professional closing

Always use a professional closing with your thank-you email. The usual “Best regards” with your name only doesn’t suffice. You must have your customized email signature ready for all kinds of business communication.

What are the main components of your signature? Let’s go through them quickly:

• Your position with the company
• Company’s name
• Corporate logo
• Company’s website URL
• Business phone number
• Social icons

If you need more visual examples of email signatures ,  see our dedicated page.

Now that we’ve covered the basics of how to say thank you after the presentation in an email, let’s get to the tips and tricks. Below, you will learn how to make your follow-up thank-you note more effective.

Tricks and tips: how to say thank you after a presentation

Keep in mind that a thank-you letter after your sales presentation is not just a polite “must,” but also a powerful tool that can help you to reach your sales and business goals. Your task here is to make sure that your email:

• looks professional,
• feels polite and not sales,
• has immaculate grammar,
• brings value to the recipient,
• is perfectly timed,
• and facilitates the conversation.

So let’s proceed to the practical part.

Use a proper tone of voice

Your tone of voice is everything. It must be aligned throughout not just the current thank-you email, but also throughout your entire business correspondence with your prospective and existing customers. Be always polite and professional with your recipients. Be informative without sounding too smart and by no means salesy.

You must have your corporate voice and style guidelines at hand, based on your company’s values and principles. You should also take your buyer persona into account. If your product is meant for a younger audience and startups, write in a friendly rather than formal voice. And if your business caters to the more respectable audience (the C-suite and corporations), then use more elaborate language (but no jargon, unless you’re dealing with a niche group of professionals exclusively).

Make it personal and relevant

Another mistake would be to write a generic follow-up message. Under no circumstances should you copy and paste a thank-you note written for another customer. Better start writing your email from scratch while having a particular person in mind, the addressee. Use the name of the person, preferably more than once throughout your letter. Mention specific things that are relevant to the particular recipient, such as their industry or details about their business (which they have shared with you).

Avoid mentioning things that are irrelevant to the current situation. And don’t lower yourself to sharing some personal details with them. Even if you are friends with your prospect, keep personal relationships apart from business ones.

Add your presentation to the email

There is no better way to keep the presentation fresh in the mind of your prospects than to attach this very presentation to your follow-up email. It will serve as a good point of reference for your contact if they happen to forget something. Additionally, it will show them that you are transparent and don’t keep anything to yourself only.

Make sure that the version of your presentation that you are attaching is fully consistent with the one that you showed them during your meeting with them. It is even better when you complement it with additional notes and highlights.

Make it look good and play with formatting

People are visual beings. Even well-read people will be uncomfortable seeing an uninterrupted chunk of text in the email. Make it super readable.

• If you have more than one logical part, break your text into paragraphs.
• If you have long sentences, break them into shorter ones.
• If you have any lists, add bullet points.
• If you have steps, number them.
• If you want to emphasize a specific statement, make it bold or highlight it with color.

Use the Hemingway app to ensure the readability of your emails.

Use readable fonts and lots of white space. Arrange your information logically, with the most important pieces of information in the beginning.

Check your grammar

Even if your email is ultimately professional and engaging, a mere typo can be a major turnoff. So pay close attention to what you are writing. Read the email carefully before sending it. Even better, read it several times. The rule of thumb is to spend even more time on editing and proofreading your message than on writing it.

If you have doubts regarding your grammar (for example, if you are not a native speaker), show your email to someone whose writing is immaculate. You might also find apps like Grammarly useful to maintain your messages well-refined.

Answer all questions

It often happens so that your prospective customer asks you questions during the presentation, to which you don’t have immediate answers. You shouldn’t view this as a problem. Instead, look at this as an opportunity for your further communication.

Take your time and write down the questions that they have asked you. Then, answer them in writing. Refer to the questions in the follow-up email and provide a comprehensive answer to each of them. Be specific when possible. For example, when the potential client asks you “How would the [feature] of [your product] help us improve our sales?”, give them a description of the solution you see followed by value estimates.

Ask additional questions

A follow-up email is also your chance to show your prospects that you are willing to work extra on your product to help them solve their particular problems. Ask them how exactly you can do that. “What do you think could be improved in [your product]?” “What important features are missing?” “If you chose our competitors, why exactly?”

Be ready for honest feedback. Even if you don’t like the answer, it will help you gain vital insights that would eventually help you win future customers.

Educate even more

Even if you have included everything in your presentation, there will be some areas left uncovered. Before writing a thank-you letter, think about what else you could tell about your product. Is this about additional features that you didn’t mention? Are there any extra uses for your product that you didn’t tell about, which you believe would be beneficial for your prospective customer? Write about those at the end of your email. You can even suggest the recipient arrange another meeting dedicated to the areas that you have missed.

Create an additional brochure

There is no need to educate your prospect on your company’s product in the email body. This will make it too long to read and too hard to concentrate. Instead, create a product brochure and attach it to your follow-up letter along with the presentation itself.

The information in the brochure must not repeat the info from the presentation but complement it. It can be an extended overview of the product or a Q&A handbook. It’s up to you to pick the right format. Just keep in mind that your brochure should be readable, well-structured, visually appealing, and informative. You might consider hiring a designer to do the layout for you.

Create follow-up sequences

In the long run, one thank-you email is never enough. Aim for extended communication by creating a follow-up series. Stay updated on the decision-making process of your prospective customer. Let them know you are interested in working with them. Make yourself available for any further or additional inquiries and follow-up meetings.

You can break your informational output into a series: send your presentation along with the immediate thank-you email and your brochure along with the following one. Encourage questions in your third letter. At the same time, stay away from bombarding your recipient with correspondence: allow them some time to contemplate your product and its advantages. Send the first note immediately after the meeting, the next one in 3 days, then follow up after a week or so. Also, don’t forget to provide value in each of your letters.

Remember that timing is everything

Bear in mind that your prospect might have viewed multiple presentations of products similar to yours. If you don’t reconnect with them again, you might lose a client to the competition. Therefore, send your thank-you email as soon as possible, preferably on the same day that the demonstration took place. Otherwise, a competitor might take your potential client from you.

Even if your prospect didn’t have any communication with other solution providers, your follow-up letter might help trigger their decision in your favor.

Do you feel overwhelmed with all the information? Let’s now switch to sample thank-you letters after a presentation . They will help you visualize what a good follow-up email should look like.

Samples of thank-you letters after presentations

In this section, we are molding the information above into a few practical templates for post-presentation emails. Feel free to use them but don’t forget to replace the placeholders with your details.

Below are the examples: thank-you letters after a presentation .

•• • Sample thank-you email #1 •••

Subject line: Following up on our today’s call re [your product]

Hello [Name],

Thank you for our lunchtime conversation. I am grateful for the time you and your team took to see [your product] in action. It flatters me that the key features of our solution address your immediate business needs, as you have mentioned.

For your convenience, below is a quick recap of the presentation:

• We have talked about how [Your product’s name] can help you [drive more traffic to your website], [quickly generate leads], and [boost your sales].
• We have covered creating and managing individual profiles within your company’s account and delegating tasks.
• We have tried creating campaigns and managing them from your Dashboard.
• We have discussed the Results and Reporting section.

As promised, please find the link to the recording below:

[link to your presentation recording]

I will follow up with you once again later this week. Meanwhile, feel free to message or call me if you have any questions.

Have a wonderful day!

[Your Name]

[Your business email signature]

••• Sample thank-you email #2 •••

Subject line: Answering your questions about [your product]

First of all, let me thank you for our call today. It was a pleasure meeting you and learning more about how your company disrupts the fintech industry.

As promised, I’ve attached the presentation of [your product] below. If you have any further questions, feel free to contact me via email or just call me at [your phone number].

I appreciate all the spot-on questions that your colleagues have asked.

One question from [employee’s name] was regarding integration with other services. I have attached the full list of our integrations to this email. We are continuously working on expanding their list. Please feel free to make your suggestions.

[Employee’s name] asked about the trial version. I’ve consulted with our CEO, and she agreed to a 3-months Premium trial. I hope that your team can try and feel all advantages of [your product] during this time.

Please let me know what you think.

Kind regards,

•• • Sample thank-you email #3 •••

Subject line: A pleasure speaking with you today. Here’s a quick recap

Hello again [Name], I’m incredibly grateful for our conversation earlier today. I’m excited that you’ve enjoyed our [your product].

For your future reference, here is a quick recap of our meeting.

• I have shown you the key features of [your product] and how they can help you achieve your [marketing] goals.
• You, [employee’s name], and [employee’s name] have tried creating accounts and test campaigns.
• You have seen the Analytics page and learned about the insights you obtain.
• Your team has asked me some important questions. I have written down the answers in a separate document (see attachment #1).
• You have inquired about the alternative pricing plans. Please see the plans compared in attachment #2.
• We have agreed on the second call in a week’s time, [date, time].

Also, please find the presentation PDF in attachment #3.

If you have any questions, I am available at this email address or [your phone number]

Looking forward to our conversation next week!

As you can see, writing a thank-you email after a successful sales presentation is a total must. It is not only a polite way to remind your prospects of yourself but a chance to strengthen your further communication and address any issues that were not covered during the presentation.

To make sure your follow-up note stands out and creates a good impression, include:

• A powerful subject line
• A thank you
• A brief recap of the conversation
• Answers to your prospect’s questions
• Any additional materials that might be useful
• Your business signature

In case you need a reference point, feel free to use our samples of thank-you letters after the presentation above.

Happy hunting!

On a different note, what if you’ve conducted a sensational presentation, your prospect has already agreed on another meeting, but you cannot make it? You’ll need a cancellation email asap. Learn how to write polite meeting cancellation emails in our earlier article.

Contact with me

Product Manager at Newoldstamp

Larry is the guru of email signature management and Product Manager at Newoldstamp. He is responsible for all product updates and new features, and he is passionate about helping businesses use email signatures to boost their sales and marketing efforts.

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How to Write a Professional Thank You Email (+ Examples)

By Stacey Wonder

12 July, 2023

Despite the fact that in today's world everything is automated, some things remain unchanged. It is about the elementary need to be grateful and receives thanks. It is a moral aspect that inspires, pushes to action, and adds enthusiasm on a level with financial reward.

If the email of thanks is to be characterized in general, it is one of the necessary steps of etiquette communication with the audience, partners, and colleagues. And this is a necessary step of email marketing.

Sending a thank you email is a polite way to professionally communicate that you appreciate the other person's effort, time, effort, and support. Therefore, it is worth paying attention to the presentability of the letter. You must ensure that it is free of errors and typos. So, it will be a great idea to check proofreading with EssayTigers services . They will greatly improve the quality and effectiveness of your thank you letters.

Usually, there are many circumstances when professional etiquette requires writing an acknowledgment. Just a few apt phrases will be able to inspire your customers, encourage them, and give them a sense of their importance. Such letters may differ in purpose, for example:

Business corporate thanks;

Thanks to customers;

Thanks for partners;

Thanks to colleagues for their work;

Thanks-feedback, etc.

In this article, we will tell you in detail how to write Thank You Emails that will effectively solve the tasks.

They will help to establish a connection with the audience, form a positive image, and increase loyalty from consumers, colleagues, and business partners.

If you are ready, then we will begin!

Table of contents

What is a thank you email?

Why is it important for business structures to be able to thank customers, types of thank you letters by destination, business corporate thanks, thanks for customers, thanks for partners, thanks for colleagues, thanks-feedback, how to create effective thank you email content, clarity of the topic, conciseness, technical points, additional data, the importance of an e-mail for the addressee, thank you for emails back.

A thank you email is a professional email sent to express gratitude and thank customers, clients, or colleagues for their support, feedback, or business. It shows good email etiquette and can help in maintaining healthy relationships with them.

And NewVoiceMedia's research shows clearly and clearly that most customers, even regular ones, change companies because they feel they are not valued. Therefore, it is worth stopping to thank the people who are the main drivers of the company's income and its prosperity. Every customer who placed even a minimum order has proven that he trusts you. And your task is to justify this trust and thank you for it. You can do it with the help of Thank You email. Here are some examples.

Return the customer. If a person has ordered something and has not used the company's services for a long time, it is enough to simply send him a letter thanking him for the previously placed order.

Keep the client. Even if a person constantly uses your offers, thank them by offering bonuses, discounts, or other nice gifts. It works in most cases.

Attract new customers. To do this, you should constantly monitor the activity of people on your electronic offers, send news and thank them for reading your letters.

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Let's figure out what is special about each of these thank-you emails.

It is appropriate to send such letters to the team after the implementation of a new project, to emphasize the team members' activity, and to thank them for the results. Also, team members, in turn, can send such letters of gratitude to the boss after receiving promotions, bonuses, etc.

It can be a thank you email for a purchase, ordering a service, or even for being interested in the company's activities. After all, in the future, a potential client may become a permanent one.

This is one of the most important thanks. After all, every company aims to have long-term working relationships with partners, interest them in quality services, excellent service, successful cooperation, etc. If the client flow is unstable and depends on many factors, then partnership relations are the platform on which the company's activity is built and on the stability on which its success depends.

Even when working in the same team and having the opportunity to communicate directly with a person, you should not neglect the possibility to thank him for the work done in the form of an electronic thank you letter. This encourages more activity and will allow them to feel needed. It can be thanks to the general management, deputies, heads of departments, etc. The main thing is to assess the effectiveness of each employee's actions and emphasize this objectively.

It can be an email address to a partner or colleague after a presentation, exhibition, or meeting. Be sure to emphasize that their presence was important to you. Also, thank you notes should be sent after the interview to demonstrate the seriousness and responsibility of the recruiter.

There are also cases when even if you have not achieved what you want, you should still end your communication with a grateful email. For example, an interview, after which you were not hired. But in any case, it is worth thanking you for the opportunity to communicate and for a valuable and interesting experience.

And vice versa, if your company received a letter with a request for employment, but there is no vacancy, you should thank the person for the shown interest. Thank you feedback can also be sent to the former management as a manifestation of respect and gratitude for the knowledge and experience you have gained. Especially if they helped you get a new job.

First of all, the person receiving the thank you letter should feel that it is addressed to him. That is, it is not an automatic mailing according to a template. Make only a little effort to make the content of the thank you as individual as possible. The optimal size of the content of the letter is three paragraphs. If it is longer, then there is a possibility that either the addressee will get confused about what he wanted to convey, or the addressee will lose interest in reading to the end.

So, how to say "thank you" creatively and interestingly and thereby increase your customer audience, attract new partners and encourage colleagues. When composing any thank you email, remember that it should be something that will get people to respond. So follow these simple rules:

The primary line of the letter is the subject, which determines whether the recipient will read the content or not. Therefore, do not try to experiment with the presentation of the topic, let it be simple and concise. To emphasize that this is an individual mailing and not a template, it is worth entering the name of the recipient in the subject line. That is, from this line, a person should understand what kind of letter he received.

There must be a greeting "Good afternoon!", "My regards!" in an official letter and "Hello!", "Hi!" - in the unofficial. If the name of the recipient is unknown, it is worth using the address "Sir, Madam!" or "Dear -a, -y!".

Describe what exactly you are grateful for this person. At the same time, maintain a polite, professional tone and be as sincere as possible. Don't veil what you want to say, otherwise, it may come across as insincere.

After creating the letter, read it again through the eyes of the recipient. Remove all unnecessary points that will distract from the main essence of the letter. Leave only what you, as a customer, would like to hear.

Make sure you use readable fonts that are mobile-friendly. Especially important points can be highlighted in bold italics. Adhering to simple standards will help improve the readability of your letters. Remember that many users read mail on gadgets in a convenient place.

If it is a letter of thanks from the company, then it should be signed officially - with an electronic signature, for example. It is sufficient to sign other informal letters with the addressee's name. But the signature must be mandatory, anonymous appeals are, at the very least, disreputable, and at the most, they will cause mistrust in the addressee.

If you are determined to continue cooperation with the recipient of the letter, you can add contact information for communication (phone numbers, work addresses, etc.).

Importantly! Before sending, read the letter carefully for any errors. Even a simple technical inaccuracy will make an unpleasant impression on the recipient and will not allow them to achieve the set goal. Give the addressee the opportunity to understand that you treated this letter seriously and responsibly.

By sending a thank you letter, you demonstrate your courtesy, and gratitude, and thereby establish useful connections. After all, the recipients can become:

existing clients;

potential clients;

partners (existing and probable);

Each of these audiences plays a key role in shaping the success and prosperity of any company. By maintaining and increasing your client base, you demonstrate your power to your partners. And joint success, which is based on collective work, leads to the moral and financial satisfaction of employees.

As you can see, something as small as a thank you email is a key link in building relationships and an opportunity to strengthen them. Therefore, do not neglect the opportunity to use a thank you letter for your customers. This is a great marketing ploy to increase sales.

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It's not just company executives who can send thank-you letters. Employees can also, thanks to this correspondence, increase their importance in the eyes of their superiors. At least there are several reasons for this:

by thanking the manager for support or a bonus, you show your gratitude and desire to work even harder;

thanking the organizer of the workshop, meeting, and presentation will allow him to feel that the event was useful;

even a thank you for gratitude will be a gesture of professional ethics. After all, if you were appreciated, then there is a reason to thank you for it.

What does it take to send a thank you letter? Sincere desire and a little of your time. Believe that it will pay off quickly and generously. After all, people appreciate a sincere attitude towards them and reciprocate.

To sum up, Thank You Email allows you to create a special connection with the recipient. Such mailings help retain existing users, stimulate sales, and also return former customers.

Feeling their importance, the person will be more disposed and interested in interacting with you.

Use our recommendations and you will learn how to create professional and effective Thank You Emails that will be read and used to solve tasks!

What should you do next?

Thanks for reading till the end. Here are 3 ways we can help you grow your business:

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Thank You Email After Presentation

Why write a thank you email after a presentation.

Thank you email is an important part of business etiquette and should be sent after every meeting or presentation. They should be sent as soon as possible, preferably within 24 hours of the meeting. The email should be formal and concise and include a specific reason for thanking them for their time. In addition, a thank you email can help you build stronger relationships with participants. It also gives you an opportunity to convert more people into leads or chances for attendees to ask you additional questions they didn’t have a chance to ask during the presentation.

What Should a Good Thank You Email Include?

A thank you email is a good way to follow up with someone following an event or meeting. It should include the following information:

1) A statement of gratitude for the time and consideration that was given to you.

2) A mention of what you discussed, if appropriate.

3) A request for feedback on how the meeting went.

4) A reminder of any follow-up actions that were agreed upon during the meeting.

Sample Thank You Emails After Presentation

Hello everyone, Thank you for your time yesterday and for joining us at the (EVENT NAME) event. I hope you got some good insights from our speakers and that the information we shared will help you grow your business. I wanted to reach out to see if there’s anything else we can do to help, please reply or call me anytime. I also wanted to make sure that I’ve provided an accurate email address so that when you receive our monthly newsletter, I’ll be able to share some of our most interesting articles with you. Kind regards, (YOUR NAME)

Dear all, It was a pleasure to have you at our event! If you have any other questions about what we had to share, please don’t hesitate to reach out. Due to popular demand, this talk will be repeated on (DATE). Attendees will be able to watch the presentation live and receive a compiled version of the talk after the event. Thank you again for coming out, it was an honor having you there! Best regards, (YOUR NAME)

Hello, I wanted to thank you again for attending my presentation today. I hope the provided information will be valuable to you. Please feel free to reach out to me when you need help. Sincerely, (YOUR NAME)

Greetings everybody, Thank you for attending our event at (EVENT NAME) and for taking the time to learn about our software. We hope that you found the experience useful and that we have answered any questions you might have. We would love to hear from you and get your feedback on how we can make our software better. We really appreciate your time and wish you a great day! Sincerely, (YOUR NAME)

Good morning, Thank you so much for coming to my talk today! I hope you enjoyed it. Please don’t hesitate to contact me anytime if you have any questions. Best, (YOUR NAME)

Hi everyone, Just wanted to thank you for coming to our presentation last Monday. We know it was a tough decision to make, and we’re so happy you made the choice to join our program! We can’t wait to see how you grow your business with (PRODUCT NAME), we know you won’t regret it. If there’s anything we can help with, don’t hesitate to reach out! Thanks so much, (YOUR NAME)

Good morning everyone, I hope you enjoyed the presentation today. I’m glad you were able to attend and I want to thank you for your time. Next time when we have a presentation again, please feel free to join us again. We would love to have a chance to get to know you more and show off the latest features of our product. Until next time, (YOUR NAME)

Hi, Thanks for joining our event last week. We hope you enjoyed it and that we answered some of your burning questions about (COMPANY NAME)! It’s always a pleasure to speak with people in the industry and we appreciate all your feedback. To learn more about our platform and how it can help you grow your business, please visit our website. Kind regards, (YOUR NAME)

Dear all, Thank you for coming to the event. We are so grateful for your time and hope that you found it valuable. Below is a link to a recording of the presentation. If you have any questions, please feel free to reach out using the contact information below. Sincerely,

Hi, Just wanted to thank you for listening to my presentation last Tuesday. I hope that you had a great time with us! We have a follow-up meeting in our office next week to talk about how we can collaborate going forward. Would you be interested in coming by? Let me know when you are free and I will follow up. Until next time, (YOUR NAME)

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How to Say Thank You in a Presentation: A Comprehensive Guide

Expressing gratitude is an essential aspect of any presentation. Whether you are delivering a business pitch, giving a speech, or presenting your ideas, showing appreciation towards your audience is crucial. In this comprehensive guide, we will explore different ways to say thank you in both formal and informal contexts. We will also provide tips, examples, and regional variations (if necessary) to help you master the art of expressing gratitude during your presentations.

Formal Ways to Say Thank You

When presenting in a formal setting, such as a professional conference, company meeting, or academic seminar, it is important to use a language that reflects professionalism and respects the formal environment. Here are a few formal ways to say thank you:

• Expressing Gratitude Verbally:

In a formal presentation, expressing your gratitude verbally can have a profound impact. Use phrases such as:

“I would like to express my sincere gratitude to all of you for being here today.”

“I am extremely grateful for the opportunity to address such an esteemed audience.”

Using Formal Language in Slides:

Alongside your verbal expressions of thanks, you can use gratitude-focused slides in your presentation. Incorporating phrases like “Thank You” or “We Appreciate Your Time” within your slides can emphasize your gratitude and leave a lasting impression.

Sending Follow-up Emails or Letters:

In highly formal situations, it can be advantageous to follow up with a thank-you email or letter. This will allow you to express your gratitude in a more personalized and detailed manner. Avoid using generic templates and make sure to tailor each message to show your sincere appreciation.

Informal Ways to Say Thank You

When presenting in an informal context, such as a team meeting or a casual gathering, you can use a more relaxed and casual language to express gratitude. Here are a few informal ways to say thank you:

• Using Informal Language:

Being less formal allows you to connect with your audience on a more personal level. You can use phrases like:

“I just wanted to say a big thank you to everyone who made this event possible!”

“I’m grateful to each of you for your contributions in making this project a success.”

Adding Humor and Light-heartedness:

In an informal setting, incorporating humor can create a positive and relaxed atmosphere. You can use light-hearted phrases to show your appreciation, such as:

“I want to give a huge shout-out to our amazing team. Without you, we’d be lost like a bunch of penguins in the desert!”

“I am so thankful to all of you for your hard work and dedication. You guys are the real MVPs!”

Using Visuals and Memes:

Incorporating visuals or memes into your presentation can add a touch of informality while expressing your gratitude. Using images or GIFs that convey appreciation can help your audience connect with your message on a more emotional level.

Tips for Expressing Gratitude in Presentations

Expressing gratitude is an art, and when done right, it can have a significant impact on your audience. Here are some tips to help you effectively express your thanks during your presentations:

• Show sincerity: Whether you are using formal or informal language, make sure your expressions of thanks are genuine and heartfelt. Avoid using generic phrases and strive to be authentic.
• Keep it concise: Expressing gratitude shouldn’t overshadow the main content of your presentation. Keep your thank-you messages concise and to the point, ensuring they don’t detract from the overall message you want to deliver.
• Be specific: When thanking individuals or groups, mention specific contributions they made or how they have positively impacted your presentation or project. This shows that you value their efforts and highlights their significance.
• Use non-verbal cues: In addition to verbal expressions, use non-verbal cues like smiles, nods, or even applause to further amplify your gratitude and create an atmosphere of appreciation.
• Consider cultural nuances: If presenting in a multicultural environment, be mindful of cultural differences when expressing gratitude. Conduct research to understand any regional variations in expressing thanks and tailor your approach accordingly.

Examples of Saying Thank You in Presentations

Here are a few examples showcasing different ways to say thank you in presentations:

“I want to take a moment to express my deepest appreciation for the unwavering support of our incredible team throughout this challenging project. Without each of you, we could not have accomplished such remarkable success. Thank you!”

“Thank you all for being here today. Your presence and engagement demonstrate your commitment to our shared goals. I am genuinely grateful for the opportunity to connect with such a remarkable audience.”

“To our partners and sponsors, thank you for believing in our vision and supporting us every step of the way. Your contribution has been invaluable, and we are tremendously thankful for your unwavering trust.”

Remember, expressing gratitude is about acknowledging and valuing others’ contributions. By incorporating these tips and examples into your presentations, you will create a lasting impact and foster positive relationships with your audience. Now, go out there and express your heartfelt appreciation!

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Write a Professional Thank You Email That Sounds Genuine [Template + Examples]

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Have you ever struggled to find the right words to express your gratitude?

I've been a freelancer for years, and have had to formulate some of my business processes at work.

One of these processes involve sending a thank you email, and through the years I must have sent hundreds of those.

These phrases work well in thank-you emails:

🙏🏽 I appreciate your assistance. 🙏🏽 Many thanks for giving me this opportunity. 🙏🏽 Thank you for referring [name] to me. 🙏🏽 I'd like to thank you for assisting. I sincerely appreciate it.

It's hard to find the perfect words to express your gratitude in a thank you email. The right approach, however, can make your thank you email sincere and meaningful.

Professional thank you emails are the most sincere form of expressing gratitude. They’re also a great way to rekindle conversations/start a long-term professional relationships with people, especially online. Before writing your thank you email, it helps to know the reason for the email (feedback, consultation, providing work), the result you are after (jobs, growth, referrals), and the next steps that you expect the recipient to do.

This blog goes into detail about the following:

• Types of professional thankyou emails
• 7 Examples from my inbox
• Done-for-your templates

How to say "thank you" professionally👇 (including emojis!)

Any time someone helps you with referrals, feedback, introductions—or anything that makes an impact—make sure you thank them. 

Here are some phrases to replace the generic "thank you":

• I appreciate your assistance.
• Many thanks for giving me this opportunity.
• Thank you for referring [name] to me / Thank you for referring me to [name].
• I'd like to thank you for assisting in [service]. I sincerely appreciate it.

Beyond the simple thank you, these are a few common thank you emails:

Create professional thank you emails with Wordtune for free > Create professional thank you emails with Wordtune for free >

Thank you for showing up

Sending over a quick thank you note for showing up is a good way to become memorable. 

• For showing up at a physical meeting - "Pleasure meeting you! 😄"
• Experience on a meet-and-greet - "Your recent meetup really meant a lot to me!"

Showing gratitude for help

If someone helped you land a client, or improve your quality of work, email them. The key here is to be formal and show the direct correlation between their tips and your work.

• Landing a Job - "I'm truly grateful for helping me get this job!"
• Public appreciation - "Appreciate the shout-out! 🙏 "
• Feedback - "Your feedback really helped!"

Thanking for the indirect impact

People can have a positive impact on your life without any notice. You read a motivating blog, got new leads from a newsletter, or were inspired by a story—draft a nice appreciation email. 

• Social media posts/video - "Your recent post really blew my mind! 🤯 "
• Newsletter - "I really loved reading your recent newsletter"

Examples of professional thank you emails

You can make a thank you email more intriguing than you think. Here are the examples from my inbox for some inspiration with checklists and done-for-you templates. I used them to build robust relationships across different verticals.

Professional thank you email for support

There are multiple situations wherein you would send this email: After getting helpful tech support, after a meaningful event or workshop, after getting a favor from a colleague, recieving guidance from a mentor, after a purchase or after getting feedback. Here is the format:

Subject: Thank You for Your Support Dear [Recipient's Name], I wanted to take a moment to express my sincere gratitude for the support you've provided. Your assistance has been invaluable to me during this time. Your expertise and timely responses have greatly contributed to the progress and success of our project. It's a pleasure working with someone so dedicated and knowledgeable. Thank you once again for your unwavering support. I look forward to our continued collaboration.

Time is a luxury. If someone reserves that time to meet you or converse with you—show them you respect them and want to continue these meetups. 

For showing up in a physical meeting

If you recently met a prospective client or a mentor for a coffee session or discussion—this email is the best way to follow up. I send this email after every meeting to recall what we discussed and leave an impact on the recipient. 

The key in this email is to not sound too pushy by sending a lengthy essay. Show them you paid attention by outlining the important points. 

• The intro should address why you’re saying thank you.
• A specific part of the conversation or meet-up that you loved is a must, or the email might sound superficial.  
• Sign off with a question to keep the convo going and score another meet-up! (fingers crossed)

Subject Line: Your time is precious, thank you! Content Body: Hi Tess, Thank you for taking out time from your stringent schedule and meeting me. I gained so much insight into the SaaS industry with you today. I was riveted by your POV about Slack as a content distribution channel for the SaaS B2B brands and how you condensed the whole idea into your ebook. It’s like Carl Theodor von Unlanski said, “Great minds, think alike”. There’s still so much I want to talk with you about.  Sign off: Did you like the place we visited? Regards, Bani ‍

Keep it simple!

Wordtune’s alternative to my introduction ensures you don’t use too stuffy a word like stringent and replaces it with “busy”. 

Get Wordtune for free > Get Wordtune for free >

Next time you quickly want to appreciate someone for meeting you and sharing their knowledge, use this done-for-you template. 

Thank you for showing up Template

Subject Line: Thank you for meeting me! ‍ ‍ Hi (first name), ‍ ‍ Body Content: ‍ ‍ It was a pleasure to meet you (mention why you met). I loved your insights on (what you liked about the conversation) (and how you intend to use it).  ‍ ‍ As (add a quote or unique saying to make your note more memorable) ‍ ‍ Sign off: ‍ ‍ Do you want to do another one of these soon?  ‍ ‍ Regards, (Your name)

Experience on a meet-and-greet

Meet and greets are the next big thing for networking right now. When you meet an idol through one of these, try to make an impact. Send them an email on how you intend to carry forward their teachings or what you loved about their work. 

•  Mention which meet-and-greet you’re talking about (there are multiple meet-ups, and mention of it helps them recall the event).
• Use bullet points to outline the best parts. 
• Sign off by showing you’re eager for another meet-up.

Subject line: My dream meetup Hi Emma, Body Content ‍ You’re a vision! Your recent meet-up in Delhi was all I needed to attain more clarity about writing long-form content.  Here are some highlights of the event that I’ll be religiously following: - Using SME interviews and reports to find pain points and create rich-feature snippets - Using the AIDA and PAS approach to form cohesive pieces - Client reviews to reflect real-life solutions for clients and forging trust The way you broke down the structure of your own work into a presentation to explain their importance was commendable, and I cannot wait to attend more of these. It can be difficult to make a blog flow as a B2B SaaS content writer, but you've shared useful insights that will help me get the job done. Sign off: Thank you for this opportunity to learn from you. Do you plan on hosting another meetup any time soon?  ‍ Regards,  Bani

Going to a meet-up soon? Use this template to save time and let your idol know you admire their work and go from admirer to a professional friend. 

Template for experience on a meet-and-greet

Subject line: My dream meet-up ‍ ‍ Hi (First name), ‍ ‍ Body Content: ‍ ‍ You’re a vision! Your recent meet-up at (location) was all I needed (mention the goal you achieved through it). ‍ ‍ Here are some highlights of the event that I’ll be religiously following: ‍ ‍ (Mention 3-4 key highlights of the meet-up. Make sure these aren’t generic.) ‍ ‍ The way you explained (write 2 lines about how their approach was simple and easy to understand) ‍ ‍ Sign off: ‍ ‍ Thank you for putting this together! Are there any other events you plan to attend this season? ‍ ‍ Regards,  (Your name)

If you send thank you emails to someone who’s helped you achieve something—you’ll stand out, and prove that you actually took the advice and worked on it. This is also the way I created some global relations with well-renowned writers. 

For helping land a job/client

With the current economic downturn, securing a job or clients has become difficult. But if someone was kind enough to show you the ropes or refer you to a client/job, do your part, set aside time to thank them.

• The body content should comprise how you’re doing with the new job/client.
• Sign off with a question about their work or life.

Subject line: A thank-you note  Hi Ross,  Body content: I just wanted to check in and say that I’ve been enjoying my work with XYZ a lot. They're teaching me incredible new skills, and I’ve really improved as a writer—all because you helped me land that client.  As a result of your guidance, my career has taken off, and I have been given many opportunities. :) Truly grateful for all the thoughtful feedback from you! Sign off: What’s new with you? Any interesting updates in your work life? Regards,  Bani

Thank you email template for helping land a job/client

Subject line: A thank-you note Body text: Hey (First name), I just wanted to check in and let you know that it’s been a real treat working with you. Thank you for (reason). You helped me a lot, and I improved with every assignment—a quality that is now opening doors to many new opportunities.  I’m grateful for all your help on my (the work they helped you on). You helped me learn a lot. :) Sign off:  How have work and life been for you? Any exciting new projects in the pipeline? Regards, (Your name)

Public appreciation

A professional gave you an online shout-out to appreciate your work or congratulate you on some new exciting event in life—this is the time you can harness their attention and get to know more about them. 

• Subject line should be some version of “Thanks for the shout-out”.
• Kick off the conversation by complimenting their work.
• Ask about them. 

Subject Line: Thank you for the shout-out  Hi Jenny,  Body Content: Thank you for your shout-out on my latest article for “Klaviyo’s Memorial Day Email Guide”. I loved how you explain the study of “Uri Hassan” in more detail.  I saw your work in XYZ and it helped me get rid of writer’s block (as it claimed). I also love the witty use of emojis in your articles—adds spice to them! Sign off: What else is new with you? Have any exciting projects to work on? Regards,  Bani Kaur

Be responsive and return compliments with this done-for-you template: 

Email template for public appreciation

Subject line: Thank you for the shoutout Hi (First name), Body content: Thank you for your shout-out on my (the work they complimented). I especially (mention what you liked about their shout-out). I saw your work in (their work) and it helped me (how it helped you along with how you’re using it).  Sign off: What else is new with you?  Regards,  (Your name)

For Feedback 

This professional thank you email is the key to ensuring the person remembers you.

• Mention when they helped you. 
• Mention how you’re utilizing their feedback.
• Ask about them.

Subject line: You’re a true mentor Hi Jim, Body content: Remember how you provided constructive criticism on one of my pieces? Well, after applying your tips, that piece is now ranking 2nd for the primary keyword.  It wouldn't have been possible without your guidance and regular review of my work. I’ve also landed 2 new clients and optimized my profile, like you advised.  The results are spectacular.  I’m so grateful to have a mentor like you to guide me. Thank you.  Sign off: I’ll keep learning new skills like you said. What’s new with you? Did you finish that Ebook about “Marketing 101”? Regards,  Bani

Email template for feedback 

Subject line: You’re a true mentor ‍ ‍ Hi (First name), ‍ ‍ Body content: ‍ ‍ Remember how you (the event being recollected)? Well, it has helped me (show it has helped you).  ‍ ‍ It wouldn’t have been possible (one achievement because of their guidance).  ‍ ‍ I’m so grateful to have a mentor like you to guide me. Thank you.  ‍ ‍ Sign off: ‍ ‍ How are things going with [a specific project you know they’re working on]? ‍ ‍ Regards, (Your name).

Thanking for indirect impact

People can influence your life in many ways. It can be through their actions, their work, or even an unintentional gesture. But that’s also the point of connection for you—sending an email referencing their impact on your life makes their day. Not only do they smile reading your note, but might also ask about you.

Social Media Post/Video 

You stumbled upon their Instagram reel one day and now you’re following in their footsteps to follow your dreams. You should send a thank you email for helping you take a big but necessary step. 

• Mention the specific post/video that inspired you 
• Sign off by asking about them

Subject:  Thank you for amazing content Hi Kaitlyn,  Body content: Your recent post about the strategies to ride out the recession without losing any clients has been an invaluable pieces of advice.  Here’s what I loved about it: - The first section about how quality rivals the layoffs. (If we upskill—there’s still work) - The writing leads links (I’ve applied to three, by the way) which cuts down research time - The last statement about “You can either scream recession on the top of your lungs or use that energy to build a solid personal brand”  Your industry knowledge is always full of golden nuggets! Thank you for sharing this useful post. Sign off: What are you working on next? Regards,  Bani

Keep it professional but spike your language

I personally like this alternative because it embellishes the tone but does not overdo it with unnecessary jargon. 

Want to comment on new work in your network but don’t have the time to craft perfect emails? Here’s a template for you: 

Thank you email template for social media content

Subject line: Thank you for amazing content ‍ ‍ Hi (First name), ‍ ‍ Body content: ‍ ‍ Your recent post about (mention the post and what it was about).  ‍ ‍ Here’s what I loved about it: ‍ ‍ (Admire their work by breaking it down and correlating it with your views). ‍ ‍ Your industry knowledge is always full of golden nuggets! Thank you for sharing this useful post.  ‍ ‍ (Use Wordtune to find its alternatives) ‍ ‍ Sign off: ‍ ‍ What ar you working on next? ‍ ‍ Regards,  (Your name)

Newsletters

Newsletters are comprehensive emails that share useful information, updates, knowledge, and personal stories. If there’s a newsletter that you particularly loved, respond to it and step up your connection-building game. 

• Use an intriguing subject line (reply to a newsletter instead of creating a new thread).
• Ask a question for sign-off to keep the conversation going. 

Subject line: A happy coincidence Hi Rayleigh, Loved reading your newsletter.  Like you, I also brought in a my highest income in July since I started freelancing. Do you know the secret to this success? It’s because I took your consultation call and onboarded 3 new clients! I also started posting on Twitter after talking to you—and even though I am still getting the hang of it—I hope I can position myself as a distinct brand soon.  Freelancing is overwhelming but I am loving it now. I hope to learn every week from you and know this, I have never waited so eagerly for any newsletter. Yours was everything and more that I’d hoped for. Thank You so much! Sign off: How was your recent trip to Greece? Regards, Bani

Use this done-for-you template to highlight lessons in a newsletter. Let the author know how their efforts are bringing results and that you’re elated to be a part of their mailing list. 

Email template for newsletter reference

Subject line: Thank you for sharing ‍ ‍ Hi (First name), ‍ ‍ Body content: ‍ ‍ (Start with why you loved the newsletter and how you related to it). ‍ ‍ I also (what you implemented from their newsletter). I was eagerly waiting for your newsletter, and it’s finally here. ‍ ‍ It’s everything I hoped for and more. Thank You so much! ‍ ‍ Sign off: ‍ ‍ How did [something they talked about doing] go? ‍ ‍ Regards,  (Your name)

Emails full of sunshine and gratitude

The value of a simple “Thank you” is undervalued. From forging new connections to improving the existing ones—thank yous help break the ice. It can be exhausting to write so many thank-you emails each day, that's why we’ve included the templates in this guide. 

So, press “Send” and take your professional relationships from strictly work-related to long-term friendships!

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Top 20 “Thank You” Email Templates After Meeting

A “Thank You” email after a meeting often comes with the hope of a continuation of the relationship that has been created in the meeting. Yet we find ourselves trying to find the perfect message to remind the recipient of ourselves and hit the right notes. Well, to hit the right notes we need to have a variety of them, so let’s see the 20 best templates for a “Thank you for meeting with me email”.

20 Templates for a “Thank You For Meeting With Me” Email

For an individual or for a group of recipients, make your pick and copy any of these top 20 templates for a thank you for meeting with me email and personalize it depending on the content of your meeting and the recipient(s).

1. Formal Business Meeting

Subject: Appreciation for a Productive Meeting

Dear [Name],

Thank you for taking the time to meet with me on [date]. I found our discussion about [topic of discussion] incredibly insightful and valuable. I’m looking forward to exploring the opportunities we discussed further.

Best regards,

[Your Name]

2. Job Interview

Subject: Thank You for the Opportunity

Dear [Interviewer’s Name],

I wanted to express my gratitude for the chance to interview for [position name] at [Company]. It was a pleasure to learn more about the team and the exciting plans for the future. I am very interested in the opportunity to contribute to [specific topic discussed].

Thank you again,

3. Networking Meeting

Subject: Great Connecting With You

It was such a pleasure meeting you yesterday. Thank you for sharing your insights on [topic]. I’m really excited about the possibility of collaborating in the future. Let’s keep in touch!

Warmest regards,

4. Sales Meeting

Subject: Thank You for Considering [Your Company/Product]

Thank you for meeting with me today. I appreciate the opportunity to discuss how [your company/product] can help [their company] achieve [specific goal]. Please feel free to reach out if you have any questions or need further information.

5. Informal Coffee Meeting

Subject: Wonderful Meeting You

Just wanted to say a big thank you for meeting up for coffee. I really enjoyed our conversation about [topic]. Hope we can do it again soon!

6. Project Kickoff Meeting

Subject: Excited About Our New Project

Thank you for the productive kickoff meeting today. I’m excited about what we’re going to achieve with [project name]. Let’s keep the momentum going!

7. Client Onboarding Meeting

Subject: Welcome to [Your Company]!

Dear [Client’s Name],

Thank you for the insightful meeting today. I’m thrilled to have you on board and look forward to supporting your success with [your service/product]. Please don’t hesitate to reach out if you have any questions.

Warm regards,

8. Follow-up After No Response

Subject: Revisiting Our Last Conversation

I hope this message finds you well. I wanted to thank you again for the opportunity to meet and discuss [topic] on [date]. I understand you have a busy schedule, but I’d love to hear your thoughts when you have a moment.

Kind regards,

9. Team Meeting

Subject: Thank You for a Great Meeting

Thanks to everyone for your active participation and valuable contributions in today’s meeting. Your input is crucial as we move forward with [project/topic].

10. Partnership Meeting

Subject: Excited About Our Potential Partnership

Thank you for the engaging discussion today. I am excited about the potential synergy between our companies and looking forward to exploring this partnership further.

11. After a Conference

Subject: Inspired After Our Discussion

It was a pleasure meeting you at [conference name]. Thank you for sharing your thoughts on [topic]. Your insights were truly inspiring. I hope we can stay in touch and possibly collaborate in the future.

12. Virtual Meeting

Subject: Thanks for Connecting Online

Thank you for the engaging virtual meeting today. Despite the distance, I felt our discussion on [topic] was extremely productive. Looking forward to our next steps.

13. After a Panel Discussion

Subject: Inspired by Your Panel Discussion

Dear [Panelist’s Name],

Thank you for your insightful contributions during the [panel topic] discussion at [event]. Your expertise on the subject is truly inspiring. I look forward to potentially collaborating in the future.

14. Brief Encounter at an Event

Subject: Great Meeting You at [Event]

It was a pleasure to briefly meet you at [event]. Your work in [field/industry] is fascinating, and I’d love to learn more. Hoping we can connect again soon.

15. After a Workshop

Subject: Thank You for an Enlightening Workshop

Thank you for leading such an informative workshop on [topic]. The knowledge and strategies shared were extremely valuable. I’m eager to apply what I’ve learned.

Best wishes,

16. Post-Presentation Thank You

Subject: Thank You for an Engaging Presentation

Dear [Presenter’s Name],

I wanted to express my gratitude for your engaging presentation on [topic]. It was both informative and thought-provoking. Thank you for sharing your knowledge.

17. After Receiving Advice

Subject: Grateful for Your Advice

Thank you so much for taking the time to offer your advice on [topic]. Your insights were incredibly helpful and much appreciated. I’m looking forward to implementing your suggestions.

Thanks again,

18. Mentor Meeting

Subject: Appreciation for Your Guidance

Dear [Mentor’s Name],

I cannot thank you enough for meeting with me and sharing your valuable guidance on [topic]. Your support means a lot to me, and I am grateful for your mentorship.

19. Appreciation for a Group Meeting

Subject: A Big Thank You to Everyone

Dear [Group Name],

Thank you all for the productive and engaging meeting yesterday. Each of your contributions is making a significant difference in our [project/goal]. Excited for what’s ahead!

20. After a Creative Brainstorming Session

Subject: Energized After Our Brainstorming Session

Thank you for the vibrant and creative brainstorming session today. I’m amazed by our team’s creativity and innovation. Let’s turn these ideas into action!

These templates are versatile and can be adjusted to suit the specifics of your meeting and relationship with the recipient. Remember, personal touches make thank you emails more effective, so don’t hesitate to add a personal note or detail that reflects the conversation or connection you made.

When to Send a Thank You Email After Meeting?

Let’s not complicate things more than they should be. This isn’t a situationship, it is a thank you email, and the key is sincerity . If you are honest about your gratitude and direct about your goals and opinions, there is no wrong time to send a thank you email after meeting.

If it was an interview, send it the next day, or the week after. Perhaps there is a time urgency, then send it right away and if there is no response, remind them after a few days. Courtesy is a two-way street and as long as you are within the boundaries of mutual respect, go with the flow that feels right .

10 Tips to Write a Better Thank You Email After Meeting

Personalize it, capture their attention with the right subject or avoid being forgotten by closing the email the right way. Let’s see 10 tips to write a better thank you for meeting with me email.

• Send It At the Right Time: Aim to send your thank you email at the right time. Avoid busy or awkward hours where they are less likely to check their emails. Instead, try to find the time when they have fewer things on their plate.
• Use a Clear Subject Line: Your email subject should be straightforward and indicative of the content. For example, “Thank You for Meeting with Me [Date]” or “Appreciating Our Conversation Earlier.”
• Personalize the Greeting: Start with a personalized greeting using the recipient’s name or a detail from your meeting. It’s a small touch that makes your message feel more personal and less generic.
• Express Your Gratitude: Clearly state your appreciation for their time and consideration early in the email. It’s courteous to acknowledge that you value the time they spent with you.
• Be Specific: Reference specific topics, ideas, or moments from the meeting that stood out to you. This not only shows you were engaged but also reinforces the connection and conversation you had.
• Reiterate Your Interest: Briefly mention how the meeting reinforced your interest in the project, position, or partnership being discussed. This can help keep the momentum of your interaction going.
• Include a Call to Action or Next Steps: If there were any follow-up actions discussed during the meeting, reiterate them here. Alternatively, propose a next step or express your eagerness to continue the dialogue.
• Keep It Concise: Your thank you email should be brief and to the point . Aim for a few short paragraphs that communicate your message clearly without taking up too much of the recipient’s time.
• Close Professionally: End your email with a professional closing, such as “Best regards,” “Sincerely,” or “With appreciation,” followed by your name.
• Proofread Before Sending: Before hitting send, take a moment to review your email for any spelling, grammar, or punctuation errors. A well-written, error-free email reflects your professionalism and attention to detail.

Enhance the Meeting Experience with AI

Transcribing meetings is a great way to archive and dissect the content for a better understanding. When you are personalizing the “Thank you for meeting with me email” it is impossible to remember everything that was said. By having the transcript of the meeting, you can pinpoint important arguments and moments from the meeting to strengthen your arguments used in the email.

In addition, you can use the AI tool to translate the content if having a multilingual response is going to improve your position. Maestra supports more than 125+ languages for transcription and translation purposes, using the best AI technology available to transcribe and translate meetings or any type of content.

How do you say thank you professionally in an email?

Keep it brief, personal and do not take long before you send the thank you email. In average, 2-3 days are a great timeline to send a thank you email to avoid being forgotten. Talk about a subject that was interesting to both of you and show your interest in the continuation of this dialogue between you and the recipient. If they are interested, they will surely come back to you with a positive response in return to your courteous thank you message.

How do you say thank you after a conference?

Indicate that you have been in the conference and point out specific arguments that sparked your interest, and that you can expand upon. Many people attend conferences, and being able to show that you can not only understand said arguments and are able to develop on them separates you from the others to attract the attention of the recipient.

How do you send a thank you email after meeting?

Keep it simple, direct and show your gratitude about specific moments of the meeting to demonstrate they had your full attention. Remember, even just saying “Thank you” and showing that the recipient is almost always enough.

What should I title an email after a meeting?

Here are 5 examples of the title of a  “Thank you for meeting with me email”.

• “Appreciate Your Time”
• “Grateful for Our Meeting: A Sincere Thank You”
• “Thank You for a Productive Conversation”
• “Reflecting on Our Meeting: A Big Thank You”
• “Thank You for Your Insightful Perspectives”

Overall, showing your appreciation and simply saying “Thank you” will suffice and grab the attention of the recipient.

About Can Goren

Can Gören is an experienced creative writer, having worked for global companies around the world with the purpose of commercial promotion. Now, for multiple years he has been combining his creative writing ambition with SEO knowledge to produce web content around the tech and AI industries.

Similar Letters

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• Either you are writing an appreciation letter because of your work or because of your personal will to communicate your gratitude, you should always use a genuine tone. Point out particular details and that the talk or presentation did have an impact.
• Tell the speakers or the presenters for the job well done and thank them.
• Congratulate them for the great work and elaborate some of the most important and memorable parts. If the talk or presentation was so-so, just thank the person for taking part in the program.
• End the letter with another praise or expression of gratitude.

SAMPLE LETTER

[Letter Date]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Thank you for presenting at the last night's York Alumni banquet. We appreciate the amount of work and time that you put into making your presentation so enthralling. I know that the presentation was of personal use to myself and know that other attendees were equally inspired. Many thanks once again for making time in your busy schedule to attend the banquet and make a heartfelt speech.

Sincerely, [Senders Name] [Senders Title] -Optional-

[Enclosures: number] - Optional - cc: [Name of copy recipient] - Optional -

Thank you letter for a presentation. Sample letter.

Further things to consider when writing thank you letters to speakers, performers

Thank You Letters

Thank-you letters are letters written to politely acknowledge a gift, service, compliment or an offer. Simply put, these are letters you write to express your gratitude and appreciation for someone's thoughtful actions. You can send a thank-you letter after personal events, an interview, networking events, after receiving a gift or donation, etc. A thank-you letter is always special in that it lets the recipient know that what he/she did was greatly valued and appreciated. The letter should be sent promptly and when the events are still fresh so that it can be more meaningful. Thank-you letters should be warm, personal, and sincere. Begin with the two magical words "Thank you," and address the recipient in a way that feels most natural. Be clear about what you are thanking the person for. Let the recipient know why his/her specific gift or actions are cherished and why they are important to you. Inquire after the recipient's well-being and share some information about your life. Let him/her know that you are thinking about him/her and mention the next time you may want to meet. To wrap things up, thank the recipient again and let him/her know that you value his/her friendship.

Letters to Speakers, Performers

Letters to speakers and performers are letters written to people who give speeches at public events and those who entertain audiences. Whether you are organizing a special event, business conference, or graduation ceremony, the speakers and performers you invite will be among the primary attractions. They can give valuable insights and add prestige to your organization. Whatever the theme of your event, the speakers and performers must be suitable for the event as well as the audience. The best speakers and performers are usually booked months in advance. Therefore you should ideally send your invites six to twelve months prior to your event. Well-drafted letters to speakers and performers will ensure that the parties involved understand all the details of the event. Begin with the right address and salutation. Introduce yourself and mention the objective of your letter. Be specific about what you expect from the recipient. Include relevant information such as date, time, and venue of the event. If applicable, mention any financial arrangements regarding any travel expenses, the fee for the recipient, or honorarium. Include the date for a response and your contact details. Close the letter on a positive note. You may attach the event's program.

These articles may interest you

• Presentation
• thank you letters

7 Brilliant Ways to End Any Presentation: When to Use a Presentation Thank You Address

I like building and growing simple yet powerful products for the world and the worldwide web.

Published Date : December 4, 2020

Reading Time :

As important as an introduction is to a speech presentation, the end of your presentation is what you leave your audience with.  Giving a proper presentation thank you address is a helpful public speaking skill .

When is it appropriate to simply say “thank you” and close your presentation?

In what moments does a presentation require more from you? 

How do you tell your audience to thank you for watching my presentation if you made a visual presentation?

What is the importance of saying thank you to your audience for listening?

We intend to answer all these questions in this article, and we hope you read the whole page to understand the complete concept of the presentation. Thank you. 

How Should I End a Presentation? Different Ways of Ending a Speech Or a Presentation

As a speech expert who has attended many presentations and orations, I can tell that each presenter concludes their speech in different ways. Most speakers will showcase presentation thank you images as a visual aid at the end of a PowerPoint, while others give a summary. 

Irrespective of the speaker’s methods, here are seven ways to end a presentation or speech .

1. Closing with a Summary

 Summarizing key points of your speech when concluding an oration is an age-old method of finishing your address. It is a technique speakers and writers use to close and ensure their audience remembers their main point.

Using a summary for closure is common with lectures and the traditional presentation thank-you addresses.

2. Closing with the Power of Three

The Power of Three uses a pattern of three words, phrases, or more to emphasize a point and make it more memorable. A typical phrase Julius Caesar uses is “I came, I saw, I conquered.”

3. Closing with Metaphors

Metaphors are a figure of speech that compares two entities figuratively and makes it seem like they are the same. In basic English Language, the definition of metaphors indicates a form of comparison without using comparative words (for example, like and as).

It is ideal for motivational speech presentations and graduation speeches . This type of closing works perfectly if you use an analogy, anecdote, or reference to the comparative subject during your presentation.

4. Using Facts to Recreate Engagement

Some of the most memorable speech presentations end with things that regain the audience’s attention. If you search Google, you will find facts related to your discussion and share them to surprise your audience.

5. Using an Illustration or Image

Similar to metaphors, you can finish with stories or use an illustration to close. This method is quite common because many orators can use it to start and end their speeches.

Visual aids are essential to help drive your point across when you present, and you can also use them to close effectively.

6. Closing with a Quote or a Short Sentence

If you can condense your summary to a less wordy, short sentence, it tends to leave a longer-lasting impression on your listeners. It is essential to ensure that the short message conveys your authenticity and the importance of your message.

Using a quote is a timeless way to conclude any type of speech or presentation. However, it is essential to have a quote relevant to your address; if not, you can make a quote out of a point you made while presenting.

7. Making a Provocative Closing

Closing provocatively uses calls to action to move your audience toward a particular goal. An example of this type of conclusion is usually observed with preachers, activists, and advertisers.

Many preachers make altar calls at the end of their sermons, and activists usually end with a wake-up call to move the audience to action.

What is the Best Way to End a PowerPoint Presentation?

PowerPoint presentations take a lot of time and can take an audience almost no time to forget. Figuring out how to make a strong closing will help give your audience something to remember. 

The way you close each ppt depends on the nature of your discussion. 

Closing a Persuasive PPT

Your thank you note for the presentation after a persuasive PowerPoint should win the members of your audience over. To convince them ultimately, you can include:

• A call-to-action
• Verified facts

Closing an Informative PPT

Informative PPTs share data, so the ideal closure for them is a presentation thank-you images that show:

• A summary of all the ideas you shared
• A conclusive concept map
• Bulleted key points
• A recap of the objectives of the presentation

Closing an Introductory PPT

The general concept of introductory speech presentations is to:

If you give an initial pitch, the best presentation thank you images will give your audience a proper means to contact you or follow up on your next program. 

Note: When concluding any PowerPoint, your thank you for watching my presentation slide will naturally need to follow the same pattern as the entire PPT. It is also helpful if you are creative with the presentation. Thank you.

The General Importance of Saying Thank You

Saying thank you means expressing gratitude for an action completed or a gift. In any setting, your ability to express gratitude, irrespective of whether or not you deserved the service you got, goes a long way.  

Some advantages of expressing gratitude include:

What is the importance of presenting thank you images?

As a part of the audience, after listening to a speaker talk all day, especially when you can leave but stay, a minute presentation thank you would suffice.

It’s no secret that some presenters do not say thank you after their speech , so what do you gain by thanking your audience?

• It helps you reinforce already established values. 
• Strengthens speaker-audience relationships. 
• Serves as a foundation for trust.
• Stimulates conversation by question and answer strategies.
• It makes you unique in numerous places.

How to Say Thank You at the End of Your Presentation: Simple Tips and Tricks

Saying thank you is not only about expressing gratitude. Often, saying thank you is a business strategy, and presenting thank you images must  prove their worth for your business.

Some simple pointers to remember are:

• Remain professional
• Avoid grammatical errors as much as possible.
• Try not to seem salesy; instead, be polite.
• Employ perfect timing

Using the Right Voice Tone

Every type of presentation setting demands a specific tone type. You will need to adjust your tone to avoid being misunderstood.

Personalize It and Try to Maintain Relevance

It is rather rude to use a copy-and-paste post-presentation thank you message. Instead, it’s best to make a unique, personalized thank-you note that is audience-specific.

Additionally, it’s best to remain within the subject matter for the conclusion by sharing relevant information.

Ask Questions and Answer Previous Ones

If you have any questions before the presentation, it is best to answer them now. If you used an “any questions slide,” you can also answer questions from there.

When your time starts finishing, and you cannot answer any more questions, try to provide contact details or follow up with their concerns.

Practice the perfect end to your presentation with Orai

When to Use and When to Avoid a Thank You Presentation Slide

Using tact is a vital tool when facing public speaking opportunities. Knowing when it is okay to share a thank you presentation slide and when it isn’t necessary is essential.

Some of the times when saying thank you for listening to my presentation is appropriate and essential are:

• When you have an audience that shows up voluntarily, it is essential to express gratitude.
• If you are expressing gratitude to your team for putting in hard work
• If your audience needed to travel to attend your presentation

On the other hand, there are some situations when presentation thank you images are either inappropriate or unnecessary:

• If you plan to answer questions after your presentation or host an interactive session, presentation thank you images will prompt your audience to leave the meeting.
• If your presentation has terrible news, a presentation thank you will be insensitive and inappropriate.
• When you need to assign a task or follow up on anything, it’s better to end with that than a thank you slide.

Potential Alternatives to a Presentation Thank You Image

Ending with a simple presentation, thank you, is often seen as a weak presentation. It is usually best to complete your presentation creatively or using a call-to-action. 

So, in what ways can you effectively end your speech using visual aids without needing to use presentation thank you images?

Using a “One More Thing” Slide

This type of presentation thank you option introduces (for lack of a better term) the final bomb or the hidden gem. For example, if you were introducing a new product, your one more thing slide would probably show an unexpected benefit of purchasing the product to woo your audience.

This type of slide is inappropriate for every presentation, so you will have to consider the nature of your audience when inputting this idea.

A Slide that Continues the Conversation

This type of ending could feature a form of presentation thank you that continues the discussion. It may be a bunch of arguments that gear your audience’s communication with each other or with you.

Ideally, you will need to provide them with contact information so they can communicate with you after you finish. If you are searching for new prospects for partnership or employment, this is the best slide to include such details.

Closing with “Any Questions?”

This type of closing is the most common aside from the mainstream presentation thank you images. As I stated earlier, it isn’t appropriate to include a presentation thank you if you hope to continue any discussion. 

Asking for questions boosts audience engagement and serves as a memory aid so they remember your presentation. However, it isn’t uncommon to have no one asking you questions while you present. 

If you want to avoid the awkwardness of an unanswered no-questions slide, here are some things you can try:

• Asking the first question yourself is an icebreaker.; your inquiry has the potential to open room for more questions
• Ask a friend in the audience to break the ice with the first question.
• Asking your audience to prepare for questions in advance by providing them with the necessary materials
• Distributing pre-presenting writing material to the audience to motivate them to write down questions they might have had during your speech so that you can answer them effectively.

Practice your presentations with Orai. Get feedback on your tone, tempo, confidence , and consciousness to help you get your presentation on point.

Thank You Letters: Taking it A Step Further

Numerous presentations, especially business idea pitching, hardly lead to immediate sales. In such a case, ending with a presentation, thank you, and contact information isn’t enough. 

You will need to take it further by sending a thank you letter so they can remind you, mostly if they have already forgotten. So, how do you follow up on a potential client or previous sponsor with a presentation? Thank you.

Elements of a Good Thank You Letter

When writing an excellent thank you letter, you must consider elements to ensure that your recipient reads it and carries out the appropriate action. 

You do not require a soothsayer to tell you that people do not read every letter. So, how do you beat the odds and make your message worthwhile? Here are some elements you can include to that effect.

A Strong Subject Line

If you can remember the times you intentionally opened spam mail, I am sure it had something to do with the subject. Most companies treat letters like this as spam and have no reason to read them.

However, if you can create a subject line that clearly states your intentions, you have a better chance of having your mail read.

Clearly Expressed Gratitude

Start the letter by expressing gratitude for attending your presentation and giving you time. You can also include other factors in your message that you need to express gratitude for.

A Summary of Your Presentation 

They aren’t likely to have any reason to remember all the points you made during your presentation. Now is the perfect time to remind them and highlight the issues you presented they could have missed. 

It’s best to use bullet points to give them room for skim reading. Additionally, if you have reached an agreement, you should include it in the letter for clarity .

Answers to Prior Questions 

If they had questions you could not answer while presenting, now is the perfect time to answer them. It is a gesture that shows potential clients that you care about their concerns.

Additionally, you can encourage more questions to keep the conversation going.

A Professional Closing Note

Most people have customized closing remarks that they send with each mail that usually have the following characteristics in small icons:

• Your name and position in the company
• The company’s name (and logo, if possible)
• The company’s website URL

Practice with Orai and become an expert

Final Tips For Thank You Letters and Speeches 

Irrespective of how you decide to make your presentation thank you slide, these six tips will help you:

• Include a call to action for your audience.
• Try not to end with questions.
• Refer to the opening message.
• Use anecdotes to summarize.
• Incorporate the rule of three where you can.
• Avoid leaving your audience confused about whether or not your presentation is over.

Examples of Presentation Thank You Letter

Subject line: A follow-up on (topic or product)

Hi (insert name)

Express gratitude: I am grateful you took the time to attend today’s program. (Include gratitude for any other sacrifice they made.

Here is a quick recap (___) 

Concerning your questions on ___, here is an attachment with detailed answers. Feel free to ask further questions.

We look forward to hearing from you.

Kind regard,

Business Signature

How should you make a clear call to action to the audience at the end of a presentation?

A powerful presentation ends with a clear, direct call to action. Don’t hope your message inspires action – explicitly tell your audience what you want them to do, why it matters, and its impact. Make it specific, compelling, and relevant, using examples or statistics to drive home the importance. Leave them knowing exactly what steps to take next and the benefits or consequences involved, maximizing your chances of a positive response.

When is it beneficial to ask a rhetorical question at the end of a talk?

Want your talk to linger? End with a powerful rhetorical question! It sparks reflection, reinforces key points, and piques curiosity, leaving your audience captivated long after the presentation ends. Use it to challenge, inspire, and make your message truly unforgettable.

How can you utilize a cartoon or animation to conclude your presentation effectively?

Utilizing a cartoon or animation to conclude your presentation effectively involves integrating visuals that complement your message. Consider incorporating a relevant cartoon that conveys a metaphor or key idea of your presentation. Using humor in the cartoon can also help engage your audience and make your message more memorable. By ending on a visual note, you can leave a lasting impression and reinforce the main points you want your audience to remember.

How should you end a presentation without a “Questions?” slide?

To wrap up a presentation without a designated “Questions?” slide, it is beneficial to encourage audience interaction throughout the presentation by allowing questions to be asked at any point. This ensures that the questions and answers are directly related to the content being discussed. However, if questions are to be fielded at the end of the presentation, a powerful technique is to conclude with a striking image that reinforces and encapsulates the central message or theme addressed during the talk. This visual aid should be a memorable takeaway for the audience, leaving a lasting impression that harmonizes with the presentation’s content. Utilizing this method, you can successfully conclude your presentation on a strong note without needing a specific “Questions?” slide.

Why is it recommended to use a summary slide instead of a “Thank You” slide at the end of a presentation?

Skip the “Questions?” slide! Encourage real-time engagement throughout, then end with a powerful image that resonates with your message. It’ll be a memorable takeaway; no dedicated question slide is needed!

How can quotes and interesting anecdotes be effectively integrated into the conclusion of a speech?

Spice up your speech conclusion: ditch the tired quotes and choose fresh voices relevant to your audience and topic. Share authentic anecdotes that resonate personally, and weave them seamlessly with your reflections for deeper impact. Memorable endings leave audiences thinking long after your final words.

When used as a closing statement, what impact can a short, memorable sentence or sound bite have on the audience?

Short and sweet: Ditch lengthy closings! Craft a concise, magnetic sentence that captures your message. In today’s attention-deficit world, it’ll linger long after your speech , leaving a powerful impression and resonating with your audience. Remember, short and impactful embodies your voice and drive home your key points. Boom!

In what situations is it appropriate to acknowledge individuals or companies at the end of a presentation?

Say thanks! Publicly acknowledging collaborators, data sources, and presentation helpers in research, information use, and preparation scenarios shows respect, professionalism, and gratitude. Use both verbal mentions and presentation software credits for maximum impact. Remember, a little appreciation goes a long way!

How can visual aids, such as a running clock or images, be employed to emphasize key points during the conclusion of a speech?

End with a bang! Use visuals like a ticking clock to build urgency or powerful images to solidify your message. Leave them on display for reflection, letting the visuals do the final talking and ensuring your key points leave a lasting impression.

How can surprising facts be used to re-engage the audience’s attention at the end of a presentation?

Surprise them! When attention fades, drop a shocking fact with stats. Use online resources to find fresh info, keeping sources handy for Q&A. It’ll re-energize them, offering new insights and solidifying your credibility. Boom!

What role can storytelling play in concluding a presentation and engaging the audience?

Storytime! Wrap up with a short, impactful story – personal or relevant to your topic. Think customer experience or a case study with heart. Make it relatable, spark empathy, and tie it back to your key points. Boom – a memorable, engaging ending that sticks!

How can I make my presentation memorable using the “power of three” communication method?

Rule of three! Organize your conclusion in trios: points, examples, and stories. Brains love patterns and threes stick! Memorable, impactful, and resonating – that’s your ending goal. Keep it simple, repeat key points, and leave them with a lasting impression.

How can I effectively end a presentation or speech to leave a lasting impression on the audience?

Nail your ending! Use the power of three: storytelling, surprising facts, or visuals to grab attention. Acknowledge others, craft a short & memorable closing, summarize key points, repeat key messages, and end with energy to inspire action. Leave a lasting impression, not a fade-out!

How can you ensure that your audience understands when your presentation has concluded?

End strong! Rule of three for impact, clear closing cue (no guessing!), confident “thank you,” and wait for applause. No fidgeting, no weak exits. Leave them wanting more, not wondering if it’s over!

Final Notes: Saying Thank You is a Vital Life Skill

As far as life goes, saying thank you properly is essential. Even if you are giving a paid lecture or presentation, thank you notes give your audience a sense of importance for participating in your work process. 

An asset every public speaker has after overcoming the fear of public speaking is their ability to express gratitude to their audience for the time they spent listening.

I hope you remember to say thank you creatively!

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How to Write the Best Post-Event Thank You Email: Thank You Messages for Event Attendees

How to Write a Post-Event Thank You Email – As virtual events  grow in popularity due to digital technology advancement, you might find yourself taking part in them often. And if you are the host, it’s always important to let your attendees know how grateful you are. Sending a thank you email is the best way. It shows your appreciation and also motivates them to attend your future events.

You can create an email for post virtual-events on platforms like  CISCO  and  IBM . Read on to find some of the best tips on how to create a good post-event thank you email .

Subject lines:

The subject line for your thank you email depends on what type of audience you have. It may be something simple like “Thank You for being at The Event” or a more personalized one where you add the attendee’s name. Including their name will undoubtedly be more effective as the recipient will know that you are not just dispersing automated emails.

How to create the best subject lines:

A subject line might seem like an almost insignificant part of a thank you email, yet, it is the most crucial aspect. After all, whether the receiver opens the email or not depends on the subject line in any case.

Make them brief

According to Litmus , 54% of people use mobile devices to open emails. So it implies that the subject line needs to be brief, to the point, and skillfully written. Keep in mind to first use the most pertinent words.

Remember that subject line represents what your intention is to your audience. So, you must wrap it into short and meaningful subject line within 5-8 words. The idea of adding emoji is a perfect hit for your informal event. Despite making the subject lines catchy, it will create a memorable inbox for your audience. Remember that emoji won’t suit with every occasion, use it only for informal event.

Before you create your thank you post-event email, you should first know what is your intention, is it purely a general thank you email or specific thank you email. Make them precisely, so that your recipient gets your point.

For example:

“Your assisting in Wildlife Caretaker is Valuable, Thanks!” “Thanks for bringing such big differences!” The 2 examples above represent a specific event, volunteer event, in your thank you email subject. You can mention your event and what the role of your attendee is in your event. “Hi Claire, thanks for attending our event” This one is the kind of that general template people will use. To make it special for your recipient, you can mention their name to make it more personal.

What Things You Need in Your Body Email:

Here are some essential things you should consider in writing the body of your email to avoid scribbled writing.

Express your Thank You in Detail

Start your writing with gratitude in the first line. Before you write down the line, you can’t forget the greeting. Back to the first sentence, you can add one to two sentences which mention your gratitude there. You can also mention your event’s name to make it more detail This thank you note will give the specific information about what thing you are thanked for. Then, your attendee starts to feel appreciated after reading the first line.

Mentioning details about what your attendee’s participation will show more appreciation for the recipient. This kind of specific note will suit best for your formal event.

“Dear Mr. Wang, Thank you for taking the time for our monthly meeting today. I really appreciate your advice, hard work, and productivity.” And for the less formal occasion you can go with,   “Hi Emma! Thanks so much for coming to my birthday party this weekend. I had such a great time with you!”

Additional information

After expressing your thank you note, next, you can add some additional information of your event whether it is a summarize or result of your event or your attendee’s contribution given.

“I am happy to report that we’ve reached the amount of fund to provide food for our friend and family in Africa. It’s enough to feed 500.000 children and adult who are suffering from hunger. Your contribution gives a valuable difference for world”

You can take a look for that part of fundraising body email. By mentioning the result of your event and give a little mention of the contribution of your participant. Moreover, it will draw a clearer message for them about what your post-event look like.

Add a Call to Action

What is the meaning of an event if it can’t be a continues event? Some of event need to be hosted continuously. To grab your previous attendee’s attention to your future event, you can ask for feedback about what exact event people want to attend in the future.

Here is a perfect example for you,

“Kindly share your feedback about our “Modernization and Expansion of Gold and Silver Mining Projects in Latin America” webinar here [LINK] and help us to improve our event in the future. Your feedback is precious for us.”

The recipient should be familiar with your name

If you don’t want your Email to be mistaken for spam, make sure the recipient knows the sender’s name. Another point to remember is, avoid including a “no reply” in the title. It may backfire in many places. Firstly, people may not read it at all since they won’t be able to reply. Secondly, getting a robotic thank you note might dishearten the recipient.

The Body of the Email:

The next essential part of your thank you email is the email body. Make it short and sweet. One thing clear to all of us is that no one likes to read lengthy emails. And because of this reason, we are stressing about making the content as short as possible. Make sure that your Email conveys the message in the shortest way possible.

Other than these criteria, it is always ideal to see samples of thank you emails to get some ideas for writing yours. Ask for their invaluable feedback and ensure that you don’t delay sending the email after the event.

After you know how to write thank you email and what things to be considered in writing a thank you letter for participation in an event, now let’s jump to the sample of thank you letter through email.

If you want to send a thank you email for your attendees after they attending your event and still confuse what the email should look like, this article will help you to overcome your problem. Let’s check the free sample thank you letter for attending an event below

Webinar Thank You Letter              

The first example of thank you letter is webinar thank you letter. As the explanation mentioned above, letting your attendees know that you are grateful for their participation is such a sweet and positive action to do. It will leave a good impression and it will increase the chance of your attendees to attend your future event

This is the template of “thank you for coming to my event” letter

Dear [First name of your audience], Thank you for participating at our [title of your webinar] Webinar. We hope you enjoyed the presentation. If you missed out or couldn’t attend our section, please click the link below to see the recorded video of our webinar. [link] Kindly share your feedback about the [title of your webinar] here [link] and help us to improve our event in the future. Your feedback is precious for us. Thank you again for your attendance. We hope the best for you and success in your future. See you in our next event. Best Regards,   [Your name]

Adding a recorded video of your webinar will help your audiences who can’t attend your event. It will make your audiences feel more appreciated by including them in your event. It’s possible that your audiences will see your event as a caring event.

The feedback link will also help you to make a better event in the future by understanding what your audiences want.

For the subject of your email, you can use a clear and personal subject such as “[Name of your audience], thanks for joining our Webinar, [Title of your webinar]” or “[Name of your audience], thank you for your attendance”

For this template, you can also use it for your thank you letter for attending seminar you held.

Fundraising Thank You Letter

The next example is fundraising thank you letter. It is so essential to thank your participants of your fundraising event. They come to help you and of course you need to show your appreciation.

It is an obligation to send thank you letter for support and cooperation given by your participants. Making your participants feel more appreciated after they attend your event will win their heart.

Here is the template of fundraising thank you letter

HI [First name of your participant], Thank you for support and participation at [Your event name]. We hope the best for you and your success in your future. After the fundraising we held, I’m happy to report that we’ve reached the amount of fund to provide food for our family in Africa. It’s enough to feed 500.000 children and adult in Africa who are suffering from hunger. We can soon see a smiling face on their face. Without you, we can’t met this success. Thank you for supporting our fundraising event and for your generous heart. It makes a real positive difference for the world. With gratitude,   [Your name]

The example above shows the thank you letter of food fundraising for Africa. Here, the letter highlights the real positive impact of the fundraising event. You should mention the positive impact of your fundraising event to inform your participant that your event is really helpful and their donation is not misused. You can change the highlighted sentences with your own impact.

It shows that your participants take a big role in supporting your event. By sending this kind of letter through email, it will give a bigger insight for your participant that either small or big act will give a real impact for fundraising event.

For the subject itself, “You Did It! Thank You, [your participant’s name]” will be a great example. Make it personal and meaningful. Make your participants feel that what they’ve done is precious.

Business Meeting Thank You Letter

Working as employees require them to do business meeting in their daily activity. Especially in this global pandemic, the intensity to hold a virtual business meeting will increase.

According to Forbes , Employee will be loyal and stay around with the company they worked for if they are recognized and appreciated. One of the simple and easiest way to appreciate your employee is by sending them thank you letter after you hold a business meeting.

The continuously meeting can cause a burnout and restless feeling for the employees. Email is one of an essential thing in their work life. Checking emails everyday becomes their obligation and it will be a surprise if they find out there is a thank you letter from their manager or boss.

Besides making your employee happy, business meeting thank you letter will make your partner and colleagues feel appreciated. This email can also be a follow-up email for the next meeting.

Here is a sample thank you letter after business meeting.

HI [First name of your employee or your team], Thank you so much for taking the time for our meeting today. I really appreciate your advice, hard work, and productivity. I enjoy the meeting very much. As the result of our meeting, here are the next steps we should take 1. 2. 3. 4. Once again thanks for the help and advice. See you! Best,   [Your name]

Thank You Letter for Event Organizer

Thank you letter after event attendance is a simple thing you should do after holding an event. But, don’t forget the thank you letter for event organizer. It is also important to show your gratitude to event organizer or event planner, especially if you rely your success to their service.

This action will establish a healthy relationship between you and your event organizer. Perhaps, you can get a discount due to your appreciation. Interesting, right?

Here is one of the template you can see

Dear [The company’s name / event organizer’s name] Thank you for the great and excellent support given by you and your team in organizing and managing our event, [mention the name of your event]. We experienced a really successful event and we realized it could happen due to your and your team’s hard work, effort, and creativity. Everything is met our expectation and I don’t doubt about your outstanding technical and administrative regulation. We believe that your company will be the most outstanding event organizer ever. Once again, thank you for the support and gracious team. Best,   [Your name]

Volunteer Thank You Email

Dear [First name of your participant], We would like to thank you for your assistance with our volunteer event, Wildlife Caretaker. Your contributions are really valuable and precious for the injured animals due to the bush fires. With the help of your hand, we’ve had finally rescued 350.000 animals during the bushfire and taken care of them since then. This is a big movement to keep rescuing and handling the animals in need. If you have any feedback for our volunteer program, please kindly click the link below and support us to give a bigger contribution for the world. Best,   [Your name]

Birthday Party Thank You Email

Hi [First name of your participant]! Thanks to my best friend for coming to my birthday party this weekend. Without you, the party was nothing. You have been always special for me and i feel so blessed that we are still hanging around. I hope you enjoy the party and of course the cake. See you! Sincerely, [Your Name]

Networking Thank You Email

Hi [First name of your participant], I am reaching you out to express that i appreciate for your coming at [Event name] on [date]. I wish that you enjoyed our networking event this afternoon. I am happy to meet and discuss [topics] with such an amazing person like you. It was so inspiring and refreshing. I’d love to hear more from you. Let me know if you’d like to meet up again to continue our discussion. Looking forward to discussing this further Kind regards,   [Your name]

Career Fair Thank You Email for Exhibitor

Dear [first name of your exhibitor], Thank you for participating in our [Event name] on [Event date]. It was a great experience to cooperate with you during the event. We appreciate the information, time, and service given for this event. We would like to inform you that our attendees and staffs experienced a great event with the help of your hand. We won’t be success without your participant in giving detail information of job opportunities. Thank you for the time and dedication for this event. I hope we can work together in the near future. Best regards,   [Your name]

Conference Speaker Thank You Email

Dear [Speaker’s first name] We would like to express our gratitude for your willingness to take part at our conference as a speaker. Your contribution took a significant part in our event. We believe that the knowledge you’ve shared will help and develop the sector. As we want to forward this great knowledge to our participant who can’t attend the event, we would like to share the recorded material along with the conference speaker biographies. We look forward to your participant in our next event. Thank you. Very truly yours,   [Your name]

Conference Participant Thank You Email

Beside saying “thank you for speaking at our event” to your speaker, your participants deserve to receive your thanks through an email.

To build engagement with your participants, you can send the “Thank you for participating” letter right away after your event has finished. Here is an example of a thank you letter for attending conference for your participants.

Dear [Name of your participant], We are so glad that you have participated at [Name of your event]. Thank you for supporting our event by attending and contributing. We hope you enjoy the experience and receive a beneficial information. If you missed out the session we have, please click the link below to see the summarize material given by the speaker. [Link of your event’s material] Kindly share your feedback here [link of the feedback page] to help us create a better conference in the future. Looking forward to meeting you in the next occasion! Thank you Best Regards,   [Your name]

Don’t forget to add your best and catchy subject line for thank you email you’ve made.

A Thank You Letter for Client

Another thank you email template you can have is a thank you letter for client. A client is one of the success key for your business in a various aspect. First, without a client, you can’t run your business well. Second, your client is essential  for you to build branding. A mouth to mouth news will be spread easily.

Therefore, build engagement after the post-event is important. Your client will be more excited about your business after they receive your “thank you for letting me know” email.

Here is a template of thank you letter to client after event you can have.

Dear [name of your client], We would express our gratitude for your trust our company, [Name of your company]. We appreciate your kind appreciation and your good cooperation. We also appreciate for your recent order, [mention the ordered stuff/service]. We are fortunate to work with  you and we hope we will get the opportunity to cooperate in the near future. Thank you for taking the time to meet with us and to choose [Name of your company]. We look forward to have the opportunity to work together with you. Warmest,   [Your name]

Thank You Letter for Vendors

Another thank you email after event is a thank you letter for vendors. If you use the service of vendors for your event, it is necessary for you to show your appreciation through a thank you letter.  It’s the kind if thank you for your help email you should send after someone has helped you.

Let’s take a look of the vendors thank you letter below.

Dear [Name of your vendor’s PIC]. We are writing this message to thank you for the good quality service you have served for our event, [Name of your event]. Due to your service, we could experience a better environment by the good customer service, your detail and precise level service, and the way you conduct a business relationship. Thank you for coming to our event. We won’t be hesitate to continue to cooperate with you and recommend your service to other company. We look forward to continuing our relationship. Warmest,   [Your name]

Thank You Letter Post Interview

A thank you post email after you have an interview is such a great idea to show your appreciation for the time they gave and of course to show your existence to your interviewer. Check this one of post interview thank you letter below!

Dear [Name of the interviewer], Thank you for the great interview session about the [Job title] at [interview date]. I appreciate your generous time in interviewing me. I am  so excited that the interview went well and I feel like I am a fit to your team due to my current skills. Thank you again for the opportunity you gave to me in the previous interview. I would feel really appreciated if you inform me about the application status. looking forward to hearing from you soon. Regards,   [Your name]

Besides sending a thank you letter, you can also send a follow up  email along with it. A follow up email is an email or part of email to show a response after attending an event.

After you have read the previous sample thank you letter after a successful event, such as thank you letter for business meeting, thank you letter after networking event,here are some examples of event follow up email you can have.

Conference follow Up Email

For you who have just attended a conference and still get curious about the speaker’s session, you can send them a follow up email to discuss more about it. This post conference email will help you a lot to engage with the speaker. Here is the example of follow up email after conference.

Dear [the prospect name], It was a wonderful experience to see you at the [Name of event] conference. I really enjoy your session. I would like to show my interest of your amazing session about [Mention the theme]. I’d really love to discuss more about the [topic] and i’d love to tell you about my ideas toward the material you’ve delivered. Would you have time at [Date] ? Looking forward to hear from you soon.   Best Regards,   [Your name]

This kind of email can go with a request letter for participation in an event the speaker will attend. Open up your eyes and see every opportunity you have by sending thank you email.

Networking Follow Up Letter

After you learn how to write a networking thank you email, now you can learn how to write the networking follow up email. Check this out.

Hi [The prospect name],   Thank you for attending my event [Name of event]. It was really great to meet you and discussed a lot of [topic]. You are such an amazing and great person a I noticed your Linked-In and saw that you are working in the field that i am interested for and it is related with the topic we’ve discussed before. I’d love to meet for coffee and discuss more about the topic in person. Please let me know if you have free time. Once more thank you for coming to my event.   Best regards,   [your name]

Make sure that you also write your subject line of thank you email. What should the subject line be for a thank you email?

Let me repeat it for you, a subject line must be brief , personal , and recognizable for your participant. You can read once more the previous part of this article to understand more about how to write thank you email at its best.

Easy isn’t it? To write your own thank you letter.

Before you start to write your post-event thank you letter, here are some tips before you send yours.

• Send it immediately after you hold your event – take a quick action after you finish your event because your audiences still feel the atmosphere of your event.
• Send it in the right time – A data showed that the best time to send email is at 10 am. This data also mentioned that Wednesday get the highest rate of people opening their email. So it’s best for you to send your post-event thank you email at 10 am.
• Make it personal but still professional – Making your email more personal will build a strong relationship between you and your audiences. To make it personal you can mention their first name in your subject or in the first line of your body email. Personalized email will increase the opening email rate for 50% . Before you send your email, please do double check to avoid typos. Typos will make it unprofessional.
• Add some additional illustration – adding a creative and informative illustration to your email will make it interesting and eye catching. This kind of illustration will best suit for your semi-formal and informal event. You can also add your event’s logo in your body email.

Making thank you email after successful event become such an easy thing to do after you read this article. So, go get your thank you letter and don’t forget to share your experience in receiving a thank you letter through email on the comment section below

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19 Templates for Follow Up Emails After a Meeting, Conference, and More

Published: May 23, 2023

It's no secret that networking can be time-consuming and difficult. Organizing meetings, making phone calls, sending emails, and attending conferences — a lot goes into relationship-building, no matter your industry.

One of the most important parts of the networking process happens after your first interaction with the person or business you're communicating with — when you send your follow-up email .

That's why we've created this guide — loaded with insider tips and templates, it's here to help you send effective post-networking follow-up emails.

The following email templates will help you show your recipients the value you provide and develop meaningful relationships with them.

30 Free Follow-Up Email Templates

Follow up with colleagues, sales prospects, recruiters, and networking connections. Great for...

• Sales Prospects
• Job Recruiters
• Networking Connections
• Workplace Colleagues

You're all set!

Click this link to access this resource at any time.

Follow-Up Email Subject Lines

Before we look at the follow-up templates below, let's review the importance of including strong subject lines in your emails.

Your subject line is the first thing a recipient sees when they glance at their inbox — meaning, it needs to grab their attention and make them want to open your message.

HubSpot spent time exploring subject lines that influence people to open emails. So, with that data collected in mind, we've compiled some popular follow-up email subject lines to use after your next networking event, meeting, or conference.

How to Send a Follow-Up Email After Networking

Now, let's look at how you can craft your follow-up email . Your message should include the following features, no matter the type of networking you took part in or which industry you're in.

1. Write a personalized subject line.

Your email should get the reader’s attention and most importantly, remind them why they want to include you in their professional network.

If you’ve just come back from a networking event, everyone is going to be bombarded with the same formulaic emails. Don’t get lost in the sauce. Be pleasant, get to the point quickly, and demonstrate your value.

2. Mention a moment or conversation you had with the recipient.

Mentioning a conversation from the conference or networking event will offer context for your recipient. This will jog their memory so they can remember you.

3. Offer details about how you can help.

Showcase the value you bring and how the relationship can benefit both parties. How can you support your recipient with your knowledge and skills? Why is this relationship mutually beneficial?

4. Proofread the email.

Copyedit the follow-up email — several times — so your message is flawless. (You wouldn't want a recruiter at your dream company reading through an error-ridden message.)

5. Thank the recipient for their time.

Once you’ve succeeded in communicating your value and interest in a professional relationship, add a personal touch. Express your gratitude, and add a personal thank you. Politeness and sincerity are key.

6. Offer a chance to connect again.

Ask to keep in touch, set up a face-to-face meeting, or schedule a phone call — be sure to share at least two dates and times that you're available.

7. Craft a professional sign-off.

Sign your email to make sure the follow-up feels professional and personal. (You may also hyperlink to your LinkedIn profile here.)

When to Follow-Up After a Meeting

As for when to send your follow-up email, here's the general rule of thumb based on the type of networking:

Note: If you're a HubSpot user, you can automate your follow-up emails with Sequences to save time.

• Within 24 hours: Interview, business meeting, deal, conference, interview, or special event.
• Within 48 hours: Submission of application or another type of form.
• Within 1-2 weeks: Follow-up after no response regarding a meeting request or the status of a job opportunity.
• Every 3 months: Catch up with a member of your network to maintain your relationship with them.

Allow your email recipients to book follow-up meetings on your calendar with free appointment scheduling software.

How to Write a Thank You Email After Meeting

Creating a follow-up email after a meeting may take a little more effort than a post-networking email. You've spent more time with your contact, so your email should reflect that added time and value. These steps can help you make sure your email includes the essentials.

1. Express gratitude for their time.

Life gets busy. Between juggling work and family obligations, time is a precious commodity. As such, it’s important to thank your recipient for taking time out of their day to meet with you.

Even if you’ve already thanked them in person during your meeting, reiterating your gratitude is a kind gesture that shows that you appreciate their time.

2. Refresh their memory (of you).

If you’re following up with a new prospect, it’s a good idea to remind the recipient who you are.

First, jog their memory about how you met at the beginning of your message. You may also want to mention other people at the meeting or how you first made a connection.

This will spare them from having to spend extra time trying to figure out who you are and how you got their contact information.

3. Add a brief recap of the meeting with key takeaways.

For emails following business meetings, a brief recap of what the meeting covered can be super helpful. This quick step can reiterate key learnings and objectives discussed in the meeting.

Even if attendees took their own notes, chances are they're not uniform and they may have missed some details. Providing a summary in writing will confirm that everyone is on the same page and knows what's expected going forward.

For example, you may share:

• Summary of key metrics discussed
• Where the company is excelling or where it’s falling short
• Colleague achievements
• New product information or changes in strategy

An email recap is also a great way to offer clarification and answer questions raised in the meeting. You can attach any related supplemental documents to this email too.

4. Confirm your interest.

It can sometimes feel obvious or unnecessary to repeat what you want from the recipient and why. But adding a quick reminder of what you're building together and why it's important can keep your contact engaged for the long term. It can also keep your communication a priority for them.

5. Reference a common interest.

Another email strategy is to highlight a common interest you share with the contact or prospect. This is especially helpful when your relationship is new or you've just been introduced.

Meeting new people can be awkward but focusing on what you have in common helps break the ice, and will aid in keeping the conversation going.

If you're not sure what to mention, browse their LinkedIn profile or visit their personal website if they have one.

You could reference:

• Having similar hobbies
• Growing up in the same state, or experience living in the same city
• Attending the same college or having similar academic interests
• Reference something they posted that interested you

Making the extra effort to establish a connection, shows that you have a genuine interest in them as a person, not just as a business contact.

6. Include a call-to-action or review next steps.

Just as you reminded your contact what you're working on and why, it's also useful to remind them how to move forward.

If you're connecting with a client, this could be as simple as setting up a date to meet again.

Some meetings are more complicated than others. For team meetings or project-specific meetings, adding next steps to an email can help also help with momentum.

This can be a list of action items with an assigned point person so that each team member knows what they are responsible for and what to expect.

7. Keep track of your follow-up emails.

While some emails can be easy to find in your sent emails when you need them, it takes time to scan your sent box. Similar names, forgetting send dates, and more can also make some follow-up emails tricky to find when you need them.

Using a CRM system like HubSpot CRM , you can schedule follow-ups with prospects and keep track of all the interactions.

This way, when you need to write the next follow-up email or pitch the next meeting, you have a clear record of the details you need.

8. Contain all information in a digital sales room.

Based on the information you gather from the prospect during the meeting, you can personalize a digital sales room with all the relevant information — including case studies, ROIs, what the prospect is looking for, how you can help them, demo recordings, and your HubSpot calendar to book the follow-up meeting.

Tools like trumpet allow you to put a collaborative space with all the above information into your follow-up. 

Thank You Email After Meeting Tips

Address the email appropriately..

The way you address your contact shows how well you understand their role and the nature of your relationship. So, start your email with the right greeting for your contact.

Some businesses encourage formal greetings with a title and last name. But most business relationships are more casual, and the right touch is a first-name greeting.

Check out this post for more details on how to craft the perfect greeting for your follow-up email.

Check your timing.

Most contacts will expect a follow-up within 24-48 hours of your meeting unless you agreed on a different time. As you draft your email, think about the best time to send it to your specific prospect.

For example, if you promised a document or attachment during your meeting, it may be best to send your follow-up right away.

But say your meeting was on a Friday afternoon or you know your contact is heading out of the office soon. In this case, you'll want to send your follow-up message when it's most actionable, which is probably after your contact returns to the office.

Customize each follow-up email.

Every email you send should feel like it's meant for the recipient. Custom details like common interests and mentions from past meetings let the person you're emailing know that your follow-up email is just for them. These details let your contact know you were listening and genuinely interested in what they had to share.

Remembering these kinds of details after a meeting is a challenge for many sales pros. If this describes you, think about using a tool to capture your meeting notes .

Add new or useful information.

Each email you send to a contact is an opportunity to add value. With this in mind, every email you send should add something new, interesting, or useful to the conversation.

This tactic will make sure that your contact continues to see your relationship as a value-add, no matter what stage they are in the buying process.

Check your email for tone.

While it's essential to check your email for any grammar or spelling errors, that's not the only scan your email needs. You may just want to dash off a quick email and hit send after a quick spell check, but that tact could have a negative impact.

This is because tone is especially important in follow-up emails. The right tone should be professional, friendly, and conversational. It should be assertive, but not pushy. If this is something you struggle with, try conditional language like "if" or "might" to set a tone that persuades instead of pushing.

Update your message by prospect stage.

Sales teams tend to send a lot of follow-up emails, so it can help to tailor your message to your recipient's sales cycle stage.

For example, you may want prospect emails to focus on relationship building while qualification follow-ups can center on questions about prospect needs and budget.

By customizing follow-up emails by stage, you can draft useful emails that can make an impact on decision-making. If you’re not sure where to start, these proven sales email templates can speed up the process.

Keep your email brief.

Follow-up emails should be concise and easy to read. Keep your message short and to the point. Try not to cover more than one topic in detail or add more than one call-to-action. Use separate paragraphs and headers to draw attention to important points.

Add some appreciation.

Starting each email with a thank you isn't the only way you can show gratitude to your contact. A grateful closing or quick compliment can make it clear to your recipient that you appreciate their time and efforts. It also creates a strong positive impression.

Follow-Up Email Templates

Let's review some templates for your follow-up emails after networking. Each of these templates is organized by use case so you can easily identify the follow-up scenario that suits your needs.

Follow Along With HubSpot's Free Follow-Up Email Templates

Use Case 1: After a Conference or Event

After meeting someone at a conference or event, your follow-up email should remind them of who you are and demonstrate the value that you bring to the table.

Have you tried using [tool] for [goal]?

Hi [First Name,]

So glad we got to meet at [Event]. I checked out your website afterward and loved your take on creating high-performance teams. Have you tried using the [Recommendation]? I use that framework with my team and it has been incredibly successful.

Happy to chat more about it or send over some templates and examples if you’re interested.

Again, it was great meeting you at [Name of Networking Event], and I hope to see you again soon.

[Signature]

This may help with your Q3 objectives

It was great meeting you at [Name of Event]. I remember you mentioning that you’re trying to revamp [Project] next quarter, and I thought I would share a book that I used to exceed my own target goals by [result].

It’s called [Name of Book] and I just sent you the Kindle version of it. Hope you like it!

Happy to discuss the book or my approach if you’d like. Just let me know!

Use Case 2: To Ask for a Meeting

Maybe you're looking to schedule a meeting with someone you met to continue building your relationship with them. Whether they're located in your city or elsewhere, you can still request that follow-up meeting in your message.

Free for coffee? On me!

I’ve really enjoyed learning more about what you do and would love the opportunity to connect over coffee to learn more about your experience with [Industry or Specialty]. I’m currently working [Role or Project] at [Company Name] and I am interested in learning more about how you use A/B testing to enhance [Detail Mentioned in Last Conversation].

I know you must be very busy, but I thought I’d try my luck. Would you be able to grab a coffee for 20 minutes this [Day of Week] at [Time]?

While I'm in the neighborhood...

I’m here in [City Name] this week — I’ve missed being out in [City or State Name]!

I know you must be busy, but I’ve always admired your work in your role and appreciated all you had to say when [Mention Last Time You Spoke]. Since then, I’ve made some developments of my own in this arena and I'd love to share them with you over coffee.

If you’re around, I’m flexible to work with your schedule while I'm in town.

Use Case 3: Follow Up to the Follow-Up Meeting Request

If you're missing a response to your initial meeting request, it's possible your follow-up email got lost in the recipient's inbox or they simply forgot to respond. In situations like these, a quick reminder message may be all they need to get back to you.

Did I get lost?

Just wanted to send you a quick follow-up in case this email got buried in your inbox.

Use Case 4: To Promote Your Business or Service

Again, follow-up emails after networking are messages in which you can demonstrate your value. They're a great opportunity to promote the products or services you offer that solve pain points similar to the ones your recipient is experiencing.

How can we help you solve [business challenge]?

Great meeting you yesterday and learning more about the [Company Name] story. I really admire how you [Compliment].

I’ve been thinking about your struggle with [Business Challenge] more, and I think we could help you solve the problem by thinking through [Your Solution]. There are a ton of companies just like yours using our [New Product] which helps with [Value of Product].

Would you be able to hop on a call some time this week to discuss more? I can also introduce you to a few of our customers that were experiencing the same issues with their teams before using our product.

Great meeting you, thought you might be interested in [Resource]

It was great meeting at the [Name of Event].

I remember you talking about how you had [Project] coming up. I just sent you the Kindle version of my favorite branding book, [Name of Book]. I hope it’s helpful.

By the way, have you ever considered our [Product] for [Solution Product Provides]? If so, I’d love any brutal feedback. I offered some specific questions below.

Anything I can help with?

Use Case 5: After A Cold Ask

In different networking situations, you may find yourself needing help from a stranger — someone you can't ask a friend or colleague to connect you with. But, when you send a message to a stranger, you may not hear back the first time. So, be ready with your follow-up.

You might find this [Resource] valuable

I'm [Name] from [Company Name].

I sent you an email last week about [Resource] that could be useful for your readers. I've come across your website and it's amazing how much value you offer readers looking to learn about [Blog Content Topic].

I thought you'd be interested in including our resource in your round-up page because it's different from the other links you've referenced and may give your readers a different way of consuming information about [Topic] — a more visual medium.

You can take a look at the resource here: [Insert Hyperlink].

Let me know if you decide to share it! I would love your feedback as well.

Use Case 6: Asking For An Introduction

Let’s say the person you are networking with is of value because of someone else in their network — someone you want to know. To get introduced to this valuable contact, it’s often best to go through a referral introduction via the person you just met.

Introduction to [Contact Name]?

It was fantastic meeting you last week at [Event]. I enjoyed our conversation about [Topic Discussed].

As we were discussing what I’m working on, you mentioned that you know [Contact Name] over at [Company Name] and how she's an expert in this space. If you're willing, an introduction to [Contact Name] would be greatly beneficial.

I understand you might have a lot going on so I attached a short message below to make the introduction as easy as possible. Would you be able to take a moment to introduce me?

[— About Your Name & Your Company/Product/Project]

[Description to be used in the introduction email]

Use Case 7: After Business Meeting

Every email you send is a reflection of you — so, when you send follow-up emails after business meetings, ensure they're as useful as possible for recipients.

If the business meeting is especially long or important, you may even mention a few notable accomplishments in your email. This helps you keep everyone motivated while showing them you recognize their achievements.

[Date] meeting recap

Hi [Team Name],

Thanks for another great meeting today. Here’s a quick recap of what we talked about, what we have to focus on in the coming weeks, and the steps we need to take to accomplish our goals.

[Discuss monthly growth figures to determine wins, losses, and areas to improve]

Conversation items:

[New channels struggling to maintain retention levels]

[Missed target: increase upgraded users by 7%]

[Hiring needs: 3 additions to growth team, 7 additions to dev team]

Action items:

[Restructure support team to improve retention and customer satisfaction (Owner)]

[Implement A/B testing discussed on premium products (Owner)]

[Begin job board posting and internal outreach for open positions (Owner]

Next meeting: [date] to review learnings from [topic]

Keep it up!

Incredibly excited about the progress we’ve all made. Wanted to take a moment to recognize a few key accomplishments:

[- Describe key accomplishment and why it matters.]

In addition, I wanted to recognize some key players in making the above happen smoothly.

[- [Team Member Name]: Describe key accomplishment and why it matters.]

Use Case 8: Asking for Feedback

Maybe you simply want to ask someone in your network for feedback. Whether they're an industry expert, recently interviewed or met with you, or worked on a project similar to the one you're embarking on, feedback can be extremely valuable to your success — all you need to do is ask for it.

Would appreciate your feedback

I really enjoyed meeting you at [Event]. Your impressive experience and influence in [Industry] align with what I’m working on, [Project Name], at [Company Name].

I know how busy you must be, but I was wondering if you'd have a moment to take a look at part of [Project Name], if possible? Your thoughts would be greatly appreciated.

In particular, I'm looking for any and all feedback in these areas: [List Areas for Feedback].

Thank you so much for your time and input.

Use Case 9: After an Informational Interview

Whether you're looking for an internship, your first job out of school, or a position in an entirely new industry, you may schedule an informational interview with someone in your network to learn more about the field.

Informational interviews are a great way to get advice from those already in the industry you're thinking about entering and to learn from their experiences.

Thank you for sharing your advice and expertise

Thank you so much for taking time out of your busy schedule to meet with me today and discuss [Industry or Company Name].

I enjoyed learning more about [Specific Thing You Learned] and hearing about your transition from undergrad into [Job Title].

Our discussion confirmed my interest in [Industry]. I hope to keep in touch as I begin my journey toward a career path like the one you've taken.

Thank you again for your time and advice. I'll let you know how my interview with [Company Name] goes next week!

Thank You for Meeting With Me Emails [Templates]

In a thank you follow-up email, describe concrete results your contact helped you achieve. Then, express why that result is meaningful.

Another rule is to pay it forward. In return for their help, you can offer something valuable to the recipient. This might be an introduction or a relevant resource that shows your gratitude and that you're looking to help, not for a one-way relationship.

Thought you might like to meet [Name]

Thank you so much for meeting with me today. I really enjoyed our conversation and learning more about what you do at [Company Name]. I truly appreciated all your advice and tips on how to break into [Industry].

I actually just met [Name of Contact] who runs the [Department Name] at [Company Name] and I think you two would really hit it off. She has an interesting perspective that I think you would find useful. Can I make an intro?

Thanks again for your time, and good luck with your upcoming feature launch! I hope to stay in touch and see you around soon.

So nice to meet you [Name]!

Thank you so much for taking time out of your busy schedule to meet with me today and discuss [Topic].

I enjoyed learning more about [Specific Discussion Point] and hearing more about your experience as a [Job Title].

Our discussion confirmed my interest in this industry, and I hope to keep in touch as I begin my journey toward a career path like the one you've taken.

Thank you again for your time and advice.

Feeling [Insert Emotion]? Let me help

Thanks so much for meeting with me today. It was great to connect with you on [Topic]. I’m touching base again with a few resources that I think would be helpful as your business tries to [Outline Desired Results].

[Link 1]: [Explain Value of Asset]

[Link 2]: [Explain Value of Asset]

[Link 3]: [Explain Value of Asset]

If this isn’t a good time for us to connect, I’d love for us to stay in contact. Feel free to put some time on my calendar [Insert Link] so we can discuss this further.

Following up about [something you discussed]

Thank you for taking the time to meet with me and discuss [the topic of the meeting]. I appreciated the chance to share my ideas and to hear your thoughts.

I wanted to follow up on some of the points we discussed. Specifically, I was thinking about [mention a point or idea you took away from the meeting]. I think this could be a valuable addition to our project, and would love to hear what you think.

Again, thank you for the productive conversation, and I look forward to continuing our collaboration.

Best regards,

[Your Name]

Thank you again for your input on [topic you discussed]

I just wanted to express my thanks for your time earlier this week. Your insights and suggestions were truly valuable, and I appreciate your willingness to share them.

I especially appreciated your perspective on [a specific point or issue mentioned in the meeting]. Your thoughtful analysis really helped clarify my thinking on this matter.

Thank you again for your time, and good luck with your work on [project or topic]! I hope to stay in touch and see you around soon.

Grateful for your time

Dear [Recipient’s Name],

Thank you again for taking the time to meet with me last week. Your feedback and guidance were invaluable, and I’m grateful for your insights.

I especially appreciated your suggestions related to [a particular topic or point discussed in the meeting]. I think they’ll be instrumental in moving our project in the right direction.

Again, thank you for your time and support. I’m excited about working together, and I'll keep you updated on [next steps or next meeting time].

Take Your Networking to the Next Level

Your follow-up email might be the difference between landing the next round of interviews, connecting with a potential business partner, or acquiring a new customer.

Whether you attended a conference, business meeting, or special event, it's important to reach out afterward to foster your relationship, demonstrate your value, and express your gratitude.

So, review the templates above and begin customizing your messages to grow your network.

This article was originally published in April 2020 and has been updated for comprehensiveness.

Don't forget to share this post!

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Use these templates to follow up with colleagues, sales prospects, recruiters, and networking connections.

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22 Examples for Thank You Response After Meeting

One can not emphasise enough the value of sending a thank you response after a meeting whether with a colleague, client or mentor.

Although it usually is reiterating what is already discussed, it has a significant positive effect on the relationship with the person and the project in question.

To enhance your networking and professional connections, a thank you response after meetings is the easiest way to make every meeting count and be visible where you intend.

How To Write A Thank You Email After Meeting

A thank you email after a meeting is an opportunity to show gratitude and appreciation for someone’s time, expertise, and input.

It can also serve as a way to reinforce the goals and outcomes of the meeting, as well as set expectations for future communication and collaboration. Here are some key points to include in a thank you email after a meeting:

• Express your gratitude: Start your email by expressing your appreciation for the person’s time and input during the meeting.
• Recap key points: Summarise the main points of the meeting, including any action items or next steps that were discussed.
• Highlight positive outcomes: If there were any positive outcomes or achievements during the meeting, mention them to reinforce the success of the meeting.
• Reinforce next steps: If there were any action items or next steps discussed during the meeting, remind the person of them and confirm any timelines or deadlines.
• Express your availability: Offer your availability for further discussion or collaboration, and encourage the person to reach out if they have any questions or concerns.
• End with a thank you: End your email by thanking the person again for their time and input, and express your enthusiasm for working together in the future.

Thank You Response After Meeting Examples

Below are some examples of thank you responses after meetings that you can use to write a thank you email to a client, colleague, mentor or employer.

The email templates have been arranged by their addressee, so you can find the right template for your recipient.

Thank You Response After Meeting To A Client

Thank you response after meeting template 1.

Hi [Client Name],

I wanted to take a moment to thank you for taking the time to meet me yesterday. I really enjoyed our conversation about [Topic discussed], and it was great to get to know more about your product.

I was excited to learn that your product was all good to go to the market except [add a problem where the client is stuck]. However, I think you can use [your product or service] to get around it and move forward.

I’m sending you a free version to try and see if it works for you. You can use it for free for as long as you like. I’ll be more than happy to assist you if you feel the need.

Thank you again for your time and I’m just a coffee away any day.

Best regards, [Your Name]

Thank You Response After Meeting Template 2

I wanted to thank you for taking the time to meet me today. It was great to learn more about your project, and I’m excited about the possibility of working with you to bring it to life.

After our conversation, I have identified a potential plan for building your project. We have a team of experts with the exact skill set required to develop this niche product. They have extensive experience in similar projects, and I am confident that they will be able to deliver outstanding results.

We believe that our team can help you bring your vision to reality, and we’re excited about the possibility of collaborating with you on this project. I will follow up with you soon to discuss the details further.

Once again, thank you for considering us for your project. We are looking forward to the opportunity to work with you and deliver exceptional results.

Thank You Response After Meeting Template 3

I wanted to thank you for taking the time to meet me and discuss the additional features of our product. I am glad that I was able to demonstrate how it could benefit your team’s productivity.

As discussed, I would like to offer you the opportunity to try out the feature for free before making a purchase decision. I am confident that once you see how it streamlines your team’s workflow, you will want to make it a permanent addition.

Additionally, I wanted to let you know that we will be running a promotion for a limited time which includes a discount on this feature. This is the perfect opportunity to take advantage of the added value it brings to your team.

Please let me know if you have any questions or concerns. I look forward to hearing your feedback after you have tried the feature.

Thank You Response After Meeting To Colleagues

Thank you response after meeting template 4.

I just wanted to say a quick thank you for joining me in the meeting today. I really appreciate your time and your input on the project plan. It was great to see everyone engaged and so well equipped with the details of the project early on.

I’m confident that with the tasks delegated to the representatives from the development, testing, and design teams, we’ll be able to make significant progress over the next month. I’m looking forward to our next meeting, where we’ll be able to assess our progress and continue to move forward.

Thank you again for your dedication and hard work. Let’s keep up the momentum and make this project a success.

Thank You Response After Meeting Template 5

Hi [Colleague Name],

I wanted to thank you for meeting with me to discuss our project [project name]. Your preparedness and clear detailing of the complications were extremely helpful in creating a plan of action. I appreciate your contribution to resolving the issues we have been facing.

I have complete faith in your ability to execute the plan, but please know that I am always here to support you if you encounter any problems. Let’s keep in touch to continue to share progress updates.

I look forward to meeting with you again once we have achieved our set goals. Thanks again for your hard work and dedication to this project.

Thank You Response After Meeting Template 6

Hi [CEO Name],

I wanted to thank you for giving me the opportunity to present my idea to you during our meeting. I am incredibly grateful for your time and consideration, and I am thrilled to have the chance to move forward with this project.

I am excited to present this idea to the product manager and to work with him to run a feasibility test. I believe it has the potential to add immense value to our product and I am eager to see it come to life.

Once again, thank you for hearing me out and giving me the opportunity to work towards this project. I appreciate your support in taking it forward.

Thank You Response After Meeting Template 7

I wanted to thank all of you for joining the meeting yesterday and sharing your ideas about our new project. I’m very excited to be working with such a talented team.

To reiterate what we discussed:

• We assigned Brian, and Rajesh to create website and app design for mac, desktop, iphone, ipad and android.
• Brinda is assigned testing for this project.
• John was tasked to create the project flow and determine the timeline and delivery date. 4. Peter was assigned with building a team for this project. Let me know if I have missed anything from the meeting.

I have complete trust in all of you to carry out your assigned tasks with the utmost efficiency and dedication. Let’s plan to meet again next week to evaluate our progress and make any necessary adjustments to our plan.

Thanks again for your time and promptness.

Thank You Response After Meeting In A Networking Event

Thank you response after meeting template 8.

Hi [Speaker Name],

I wanted to thank you for taking the time to speak with me after your presentation at the conference. As I mentioned, I’m working on a project that requires expertise in database management, and your insights were incredibly helpful.

I appreciate the opportunity to connect with you, and I hope that we can stay in touch as I continue to work on this project. I would love to learn more from you and potentially collaborate in the future.

Also, you mentioned that you wanted to read [a book/ paper], I happen to have it and I’m sending you a copy. I’m a fan of [the writer] too and have a great collection of his books. You’re welcome to check it out sometime.

Thank you again for sharing your knowledge and experience. I look forward to staying in touch.

Thank You Response After Meeting Template 9

Thank you for taking the time to chat with me at the coffee break during the conference. I found your insights on [topic] fascinating and thought-provoking.

I am interested in exploring potential collaboration opportunities on future projects at my office. If you have some time, I would love to set up a meeting to discuss this further.

Once again, thank you for your time and expertise. I look forward to hearing from you soon.

Thank You Response After Meeting Template 10

Hi [Speaker’s Name],

I’m grateful for your insightful session at the Global Cloud Summit. Your expertise in database management systems left a lasting impression on me.

Can we talk more about it over a cup of coffee when you’re free? I would love to hear your thoughts on a project of DBMS that I’m currently working on.

Also, you mentioned your interest in learning analytics, and as an analyst, I have valuable resources to share. Let me know if you’re interested, and I’d be happy to help.

I’m sharing the book that helped me most as a beginner, check it out. I’m sure you’ll find it helpful too.

Thank you again for your enlightening presentation. Looking forward to hearing from you soon.

Thank You Response After Meeting To An Interviewer

Thank you response after meeting template 11.

Hi [Interviewer’s Name],

I wanted to take a moment to thank you for your time and consideration during my interview for the [Job Title] position at [Company Name]. It was great to learn more about the company culture and the roles responsibilities.

I am excited about the possibility of joining the team at [Company Name] and I am looking forward to hearing back from you regarding the next steps in the hiring process. If you need any further information from me, please let me know.

Thank you again for your time and for the opportunity to interview with your company.

Thank You Response After Meeting Template 12

I just wanted to take a moment to thank you for the opportunity to interview with [company name] yesterday. It was great to discuss the role with you and learn more about the company culture.

I appreciate you taking the time to talk with me and answer all of my questions. I left the interview feeling even more excited about the possibility of joining the team.

Thanks again for considering me as a candidate. I look forward to hearing from you soon.

Thank You Response After Meeting Template 13

Hi [Interviewer’s Name],

I just wanted to drop you a note to say thank you for taking the time to speak with me about the [Position] role at [Company] yesterday. It was great to learn more about the company culture and the goals you’re working towards.

I appreciate your insights into the job and the company, as well as the opportunity to discuss my qualifications with you. I’m excited about the opportunity to bring my skills and experience to the team at [Company].

Please let me know if you need any additional information from me, and feel free to reach out if you have any further questions. Thanks again for your time and consideration.

Thank You Response After Meeting To Schedule Another Meeting

Thank you response after meeting template 14.

I hope this email finds you well. I wanted to take a moment to thank you for the recent meeting we had. It was great to connect with you and discuss the project we are working on.

As we agreed in the meeting, I would like to schedule another meeting to discuss the next steps and further details of the project. Please let me know your availability for next week and we can plan accordingly.

Again, thank you for your time and I look forward to our next meeting.

Thank You Response After Meeting Template 15

Hi [Meeting Attendee Name],

I hope this email finds you well. I wanted to express my gratitude for taking the time to meet with me earlier today. It was great to finally connect with you and discuss the details of our upcoming project.

As per our discussion, I believe it would be best to schedule another meeting to go over some additional ideas and make further progress. Please let me know what dates and times work for you and we can coordinate from there.

Thank you again for your time and insights, and I look forward to working together on this exciting project.

Thank You Response After Meeting Template 16

I wanted to thank you for taking the time to meet with me earlier today. It was great to connect with you and discuss the details of the upcoming project. I really appreciated the insights you shared about the project scope and your vision for it.

I was thinking about what we talked about, and I believe there are a few key aspects we need to further explore before finalising the project details. I would love to schedule another meeting to dive deeper into these topics and to discuss any additional ideas you may have.

Please let me know if this is possible and what your availability looks like over the next few days. I’m looking forward to our next conversation.

Thank you again for your time and expertise.

Thank You Response After Meeting To Follow Up

Thank you response after meeting template 17.

I wanted to thank you for taking the time to meet with me yesterday to discuss [topic]. It was great to be able to share my thoughts and ideas with you, and I appreciate the insights and feedback you provided.

After our meeting, I’ve had some time to reflect on our conversation and I have a few additional questions and ideas that I would like to share with you. Would you be available for a follow-up call next week to discuss further?

Thank you again for your time and consideration. I look forward to hearing back from you soon.

Thank You Response After Meeting Template 18

I hope this email finds you well. I wanted to follow up on our meeting last week and express my gratitude for your time and insights. It was great to discuss [topic] with you and gain a deeper understanding of [specific points discussed]. I believe that [action discussed] will have a positive impact on our [project/goals].

To recap our meeting, we discussed:

• The importance of [specific point discussed] in achieving our goals
• The key challenges we face in [related topic] and potential solutions to overcome them
• Our agreed-upon timeline for [action discussed]
• Your role in [related task] and how it fits into the bigger picture

I appreciate your dedication to [project/goals] and I am looking forward to seeing the progress we will make in the coming weeks. Please let me know if you have any questions or concerns. Thank you again for your time and expertise.

Thank You Response After Meeting Template 19

I hope this email finds you well. I wanted to follow up on our meeting from [date] regarding [topic discussed]. It was great to discuss [specific point discussed], and I appreciate the insight you provided on [another specific point discussed].

As we discussed in the meeting, I will be working on [assigned task or action item] and will keep you updated on my progress. Additionally, I wanted to ask for your input on [related topic or question].

If you have any further thoughts or feedback on our discussion, please feel free to reach out. I look forward to continuing our conversation and working together on [project or goal].

Thank you again for your time and insights.

Thank You Response After Meeting Template 20

I wanted to send a quick thank you for the productive meeting we had last week. It was great to see everyone working together and sharing ideas for the ongoing project.

Just to recap, here are the key points we discussed and assigned during the meeting:

• Sarah will be responsible for designing the user interface and will provide a prototype by next Friday.
• John will handle the database integration and needs to finish the initial setup by the end of this month.
• Rachel will work on the front-end development and needs to deliver the initial draft by the 10th of next month.
• Jason will focus on the backend development and needs to complete the API integration by the end of next month.
• The marketing team will be preparing the launch campaign and will finalize it by the end of next month.

I appreciate everyone’s hard work and dedication to this project. Let’s keep up the momentum and meet our deadlines.

Thank you again for your time and effort.

Best regards,

[Your Name]

Thank You Response After Meeting Template 21

I would like to extend my gratitude for the productive meeting we had the other day to discuss our ongoing project. I appreciate the input from everyone, and I am confident that we will deliver a great outcome as a team.

Here are some key points we discussed and assigned in the meeting:

• We assigned the task of designing the user interface to the design team and they will submit the prototype by next week.
• We asked the development team to start working on integrating the API to the system and set a deadline for the delivery by the end of this month.
• We decided to have regular follow-up meetings every two weeks to evaluate the progress of the project.

I am excited to see the results of our efforts and would like to thank you all in advance for your hard work.

Thank You Response After Meeting Template 22

I hope this email finds you well. Thank you for meeting with me to discuss the marketing campaign for the new product launch. Your insights were extremely valuable and I appreciate your time.

To summarise the key points of our discussion, I wanted to highlight the following:

• Conduct market research and identify customer segments
• Develop a social media and SEO strategy for a strong online presence
• Create a clear and compelling messaging strategy
• Allocate the budget for the marketing campaign
• Finalise the timeline for the campaign’s implementation

Based on our conversation, I am confident that we can successfully launch the product. Let’s meet again in 2 weeks to review the progress.

Please let me know if you have any further questions or concerns. I look forward to hearing from you soon.

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This Is The Most Effective Post-Interview Thank You Email

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“It was a pleasure speaking with you today. Thank you for the recommendation to read The Power of Less, maybe we can trade notes when you're done with Tribes! We will be in touch about next steps soon.”

That was part of a reply I received to a post-interview thank you email I wrote to a VP of sales. Four hours after receiving that reply, I got a call from the recruiter offering me a job.

A month after I was hired, I had a one-on-one with that VP and the first question she asked me was about the books we recommended to each other.

Leading up to the thank you email, we had spent 40 minutes on the phone together talking through introductions, behavioral questions, and case studies to see if I was a good fit for the role. While that conversation factored into the decision, my answers weren't what stood out in her mind.

It was the personal touch that stuck.

As a candidate, you want to be focused on two things during the job search:

• Building relationships with people who can influence the hiring decision
• Standing out from all of the other candidates vying for this job

The post interview thank you email is a highly effective (and incredibly easy) tactic that covers both bases. It's also overlooked by 76% of job seekers. Talk about low hanging fruit!

After interviewing at dozens of companies with over 100 people, I've had the chance to send (and test) plenty of thank you notes. This article will walk you through the template I've found to be the most effective and helped me land jobs at leading companies like Google, Microsoft, Twitter, and more.

In this post, we'll cover:

Why A Post-Interview Thank You Email Matters

• How To Follow Up After An Interview — The Basics Of A Great Thank You Email (With Answered FAQ)
• How To Write A Thank You Interview Email: A Step-By-Step Guide
• Post-Interview Thank You Email Templates & Examples

2 Common Thank You Email Mistakes To Avoid

• The Most Effective Email Template
• How To Follow Up If You Haven't Heard Back From Your Interview

Before we get technical, it's important to understand why writing a thank you note is important in the first place.

Most people think their interview is over when they walk out of the building. Whether they absolutely crushed it or things didn't go according to plan, it's out of their hands now, right?

Not so fast.

Hiring managers at top companies pay very close attention to how and when their candidates follow up . Most are expecting some sort of thank you and failing to send one could actually cost you the job.

The data reveals that close to 80% of hiring managers feel that thank you emails are helpful when deciding between candidates. 22% of employers are   less likely to hire a candidate who does  not  send a thank you and 91% actually  like  being thanked  (imagine that!).

In addition to playing into your potential employer's expectations, thank you emails are an easy way to stand out from the competition. Despite all of the data above, only 24% of job seekers actually take the time to send a thank you note after their interview.

Part 1: How To Follow Up After An Interview — The Basics Of A Great Thank You Email (With Answered FAQ)

Before we dive into our post-interview thank you email templates and examples, we're going to walk through the fundamentals of sending a thank you note that will boost your chances of landing the job offer.

Should I Email, Call, Or Hit Them Up On Twitter?

If you run a Google search for “interview thank you notes,” you'll get all sorts of suggested mediums for sending – email, phone calls, Twitter, text messages, and even handwritten notes.

All of these can get the job done but we want to choose the method that's going to make things fast and easy for the interviewer on the other end.

Rather than sliding into their DMs, the data shows that interviewers prefer receiving thank you notes via email (with phone calls coming in at a close second):

When you're in the room on interview day, it's much more natural to ask for someone's email than their phone number. On top of that email allows you to spend time crafting your response and you can track them using a tool like Yesware to help gauge interest.

For those reasons, I recommend sending all of your thank you notes via email.

“But what if I forgot to ask for their email and don't have it?”

No problem! There are plenty of tools out there that make it super easy to track down someone's email address. My favorite is Mailscoop.io .

All you need is the person's full name and the link to their company's website (so if they work at Spacex, it would be www.spacex.com) and Mailscoop will spit it out in just a few seconds:

After you've got your hands on their email, you can head over to Mail Tester , or another email testing website, and plug it in to verify that it exists on the company's email server. If it does, you're good to go!

If all else fails, you can always email your recruiter and ask them for the person's contact info. Sure, it's best to get it upfront but you're better off swallowing your pride to send your thank you email than sending nothing at all.

When Is The Best Time To Send A Follow Up Email After An Interview?

This is a question I get a lot.

When it comes to following up with hiring managers, posting articles on social media, or sending breaking news to a contact, timing is everything and there is a science behind it.

When it comes to thank you notes, the golden rule is simple:

Q – The Best Time To Send Your Thank You Note? A – As quickly as you can while still allowing yourself enough time to craft a quality email!

If you're a numbers person, shoot for 30 minutes – 2 hours after the interview, but don't pull your hair out if you can't get it out until later in the day. Life gets in the way and it's far more important to send it later than not send it at all.

What Subject Line Should You Use For Your Interview Thank You Note?

Sometimes coming up with a subject line can be the hardest part of writing an email! In this case, you don't need to go crazy — something short and to the point will do just fine. My recommendations are:

• Thank you for your time today [Name]
• Following up on our interview today
• It was great speaking with you

Any of those will do the trick!

These are all short, sweet, and leave no room for confusion. If you're really struggling to come up with something, feel free to borrow one of them.

Should You Send A Handwritten Note?

Sending a handwritten note is a great way to make sure your thank you stands out, but it takes time. If you're able to get your email sent within the first 24 hours, you're better off doing that.

If you're set on sending a handwritten note, my number one piece of advice is to use good old fashion snail mail.

Sending a thank you via USPS is going to take a few days, but it will almost certainly be a lot harder to ignore.

How Long Should A Thank You Email Be?

Your interviewer is likely busy. So, try to keep your post interview thank you email short and sweet. 80-150 words in 2-3 concise paragraphs are all you need.

Can you write less? Maybe. But there’s a good chance that your short email will sound generic or lack some key ingredients.

Part 2: How To Write A Thank You Interview Email — A Step-By-Step Guide

Now that we’ve got the basics covered, it’s time we dig in to the anatomy of a thank you interview email! 

You’ll want to…

#1 Express Your Appreciation

Let the interviewer know exactly what you’re thankful for. Perhaps you’re thankful for their time or for meeting with you. But those things are pretty generic, right?

Instead, be specific about a part of the interview you actually enjoyed. For example, maybe your interviewer told you about one of the company’s new programs or projects. How has learning about that program or project made you more excited about potentially working at this company?

Here’s an example of how you would build your introduction: 

“Hi, James! Thank you for our conversation earlier today. I really enjoyed learning more about EcoWise’s plan to launch a new app for consumers to track their renewable solar energy credits, and I am eagerly excited to improve the app’s UX if selected for the role.”

Once you’re done with this introduction, be sure you…

#2 Personalize The Message

Your interviewer may get thank you emails from other candidates. And you don’t want your email to sound like all the others. So, you must personalize the message.

How do you do that? For one, you address the interviewer by name. But you should also mention specific details about things you and the interviewer talked about.

Picking up the example above, you could go with something like: 

“In my previous role at BrainBloom, I helped increase user retention by 30% by designing an interactive chatbot assessing users’ most searched topics within the app. I think we can work on something similar for EcoWise’s app.”

For example, you can briefly share an idea of how you would solve a company challenge that the interviewer mentioned during your conversation. If you haven’t already, it could also be a good time to share a Value Validation Project to really demonstrate your interest and ability to solve a specific problem.

#3 Wrap Up And Express Your Enthusiasm For Next Steps

Wrap up by expressing you’re looking forward to continuing your conversation the next steps.

In our example, this would look something like: 

“I look forward to discussing this further in the next steps! Best wishes,  Willie Sherman”

But don’t hit “send” just yet! First, you’ll want to make sure you…

#4 Proofread Everything!

Last, but certainly not least, is proofreading every single detail of your thank you email before you send it!

If you're writing your thank you note in something like Gmail, I definitely recommend installing a plugin like Grammarly  or Hemingway . They will catch any spelling errors  and make suggestions for better grammar to help improve your writing.

Once you have your final draft in front of you, read it out loud! Then send it to a friend to get a double confirmation. If everything looks good after that, you're all set to send!

Let’s recap on what a great thank you interview email looks like:

Part 3: Post-Interview Thank You Email Templates & Examples

Now that we've covered the basics of great thank you notes, we can dive into the science behind writing one that will stand out from the crowd and get you hired.

We'll start by calling out two common thank you email templates that you should avoid . These are email templates that everyone ends up using because they're easy and average. Our goal is to stand out — to zig while everyone else zags — which means we don't want boring, boilerplate templates.

Next, I'll walk you through the methodology behind my thank you email strategy. I'll show you how to craft an email that will set you apart from the competition and bump you up on the interviewer's short list. Then you can get a copy of my post-interview thank you email template along with several thank you email examples from real people in my community!

Now, let's dive into the science behind writing a thank you note that helps you build a relationship with your interviewer and stand out from other candidates.

We'll start by looking at the mistakes most candidates make when sending their post-interview thank you emails.

When it comes to thank you's, the most common formats tend to fall into two buckets:

Bad Email #1 (Don't Use This!) Dear Mr. Last Name: I enjoyed speaking with you today about the assistant account executive position at [Company].  The job seems to be an excellent match for my skills and interests. In addition to my enthusiasm, I will bring to the position strong writing skills, assertiveness, and the ability to encourage others to work cooperatively with the department. I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position. Sincerely, Name

This email showcases zero personality and is so painfully formal that it can actually come off as unprofessional. You just spent an hour in a room trying to build a relationship with this person, you want your thank you note to be a reflection of your conversation!

Here's what the second most common email looks like:

Bad Email #2 (Don't Use This, Either!) Hi Name, Thank you for taking the time to meet with me today. I really enjoyed speaking with you about the position and am looking forward to next steps. Best, Your Name

While this is far better than Email #1, it leaves a lot on the table. Again, after chatting with someone for an hour, you should have a little bit more to say than “thanks, hope to hear from you soon!”

Remember, your thank you note is a huge opportunity for you to stand out, continue building a relationship with your interviewer, and cement that positive association in their mind.

We want to make sure we're doing everything we possibly can to capitalize on those three things.

Click Below To Get My “Copy & Paste” Post Interview Email Template Completely Free: Download A Free Copy Of My Proven Thank You Email Template

A Great Thank You Note Starts During The Interview

In order to maximize the value we deliver with our thank you note, we need to gather as much information as we possibly can during the interview.

These details come from the small talk you make before the interview starts, the conversations sparked by your answers or your resume, and the questions you ask your interviewer .

This is more of an art than a science and truly a case of practice makes perfect. Here are some pointers to get you started:

• There is always a few minutes of small talk before the interview starts – use that to spark up a conversation. For example, if it's a Monday or Tuesday, ask how their weekend went. If it's Wednesday – Friday, ask if they have plans for the upcoming weekend.
• If they begin talking, ask follow up questions. The longer you can get them to continue, the more information you get and the higher the odds of them creating a positive association with you in their brain .
• At the end of the interview, have questions prepared ( here's a list of my favorites ). I always end an interview by asking them about their personal life outside of work.

The more personal information you get during the interview, the more ammo you have to include in your thank you note.

Remember the response I quoted in the opening paragraph of this post?

That VP had asked me about a book I read recently that made an impact on me. As soon as I answered, I asked her the same question. I hadn't read the book she mentioned, but I was very familiar with the author (Seth Godin).

I followed that up by asking her what she likes to read ( “are you a non-fiction only kind of person?” ) and how she finds the time to read with her crazy schedule.

Those two follow up questions sparked a conversation that lasted 15 minutes and helped me build a rapport.

In my thank you note, I mentioned that I ordered the book and appreciated the recommendation. A week later (after reading it), I followed up with her and mentioned my two favorite points the author made.

The mention in the thank you note helped me land the job and the follow up helped me start my new career with a fan in upper management.

If you want to ace your thank you note, you’ll need to bring in your a-game during the interview. This guide will help you effectively prepare for your next interview and walk out this amazing inputs for your thank you note!

The Most Effective Thank You Email Template

As mentioned above, I went on 50+ interviews and spoke to well over 100 people during the course of my job search. That meant a lot of thank you notes and, better yet, a lot of opportunities to test what format works best.

After all was said and done, the template below is the one my data showed to be most effective. I measured “effectiveness” by the percentage of people who replied as well my success rate for scoring a slot in the next round of interviews (or getting the offer).

What To Include

To start, we lead off with our “thank you.” It sounds obvious, but you'd be surprised at how many people fail to actually include the words “ thank you ” in their note, (seriously, I see this a surprising amount with the people I coach). Instead of actually saying it, they imply it  by saying stuff like “great chatting with you.”

People are busy, especially as you get further up the food chain. Their time is valuable and it goes a long way to acknowledge that. So don't just imply it, write out the words!

Next, we make a point to show them that we listened and understood.

Full attention is a rare thing in today's world and people like interviewers expect to get it from you. By recapping a point that you spoke about in your conversation, it shows that you were listening and engaged.

Bonus points if you add in an action you took based on the conversation, or share a relevant (and quality) piece of content!

Then, at the end of the email, we do the exact same thing by taking a personal angle in the PS. For best results, mention taking action against advice your interviewer gave you, illustrate your results, and finish with a follow up question.

This helps solidify your level of engagement in the interviewer's mind and keeps the door open to continue the conversation and build the relationship.

Now that you understand why each piece of the thank you email puzzle is important, let's check out a few examples of what an awesome post-interview thank you email looks like:

My Post-Interview Thank You Email Template & Examples

Click below to get a free copy of my proven Thank You email template, along with real-world examples of Thank You notes that worked. All you need to do is copy, paste, fill in the blanks, and hit send!

Click Below To Get My “Copy & Paste” Post Interview Email Template For Free: Download A Free Copy Of My Proven Thank You Email Template

How To Follow Up If You Haven't Heard Back After Your Interview

When it comes to getting the result you want (a job offer), persistence is key.

Sending a post-interview thank you email is always a must, but your work doesn't end there.

Hiring teams are  busy – they're interviewing other candidates, they're corralling colleagues for feedback, and (most importantly) they're still doing their jobs! Sometimes things fall through the cracks. While it's not ideal, we're all human and it happens.

If you want to boost your chances, you need to follow up.

Following Up When You Haven't Heard Back

The key to a great follow up is being politely persistent without being overbearing.

First, check back to see if the hiring team gave you a timeline. If the recruiter said, “we'll get back to you in a couple of weeks,” don't send a follow up one week later. Respect the timeline, but don't be afraid to follow up right when it ends.

Set a reminder in your phone or calendar for two weeks!

If you didn't get a clear timeline, my rule of thumb is to follow up every five business  days.

Austin's Five Day Follow Up Rule

My rule of thumb is to follow up every 5 business days when you haven't heard back and haven't been given a timeline.

Here's a quick email template you can use:

Hi [Name], I hope you are having a great week! I wanted to reach out and express my continued interest for the [Job Title] role. I know this is a busy time and I completely understand that there is a lot going into this decision. If there's anything else I can do or provide that would be helpful, please let me know! Best, [Your Name]

Updated Follow Up Email Template For Uncertain Times

If there's one thing COVID-19 has taught us, it is that unforeseen events can arise at any time. Whether it's a pandemic, an economic crisis, or acts of God, we will want to change the language in our emails.

The tests I've run with my clients have shown that following up with empathy is what works in uncertain times.

Here is the interview follow up email template you can use:

Hi [Name], I hope you are doing alright given everything that’s happening right now. I know this is an uncertain time and that there is a lot to deal with both personally and professionally. With everything going on, I completely understand that there may be delays in responses and/or with the process. Please take the time you need and stay safe. I did want to reach out to let you all know that I am still very excited about this opportunity. If there is anything I can do or provide that would be helpful, please let me know. I’m sending my best to you, your family, and your colleagues. Best, [Your Name]

There you go! You should be all set to send an awesome thank you email  and  stay on top of the company to make sure you're top of mind and standing out from the crowd.

If you missed it earlier, here's a link to my post-interview thank you email template complete with multiple examples:

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Austin Belcak

Austin is the founder of Cultivated Culture where he helps people land jobs without connections, without traditional experience, and without applying online. His strategies have been featured in Forbes, Business Insider, & Fast Company and has helped people just like you land jobs at Google, Facebook, Amazon, Apple, Microsoft, Twitter, & more.

22 thoughts on This Is The Most Effective Post-Interview Thank You Email

Incredible piece of advice! You’re definitely a career strategist. I tried this strategy and it worked, and I’m happy. Thank you!

Awesome Maito! I’m so happy to hear it helped you score the offer 🙂

That’s what i needed the most right now because every time after my interview i always wonder what to write and how to write it, so thanks a lot for helping me out here and i am sure i am going to bookmark this for sure. cheers to this article.

I’m super happy to hear it Ritesh! I know it can be confusing trying to figure out how and when to follow up – I’m glad the article helped clear things up!

Nicely done. Thanks. Constructive feedback: I think you have “and causation doesn’t imply correlation” reversed.

Good catch, thanks!

Well written and very helpful!!

Appreciate it Trent!

That’s a great article and i was searching for this content because i didn’t know that doing follow up after applying for job is have this much importance so i was looking for how to do follow up process, thanks a lot for letting us know.Going to bookmark this for sure.

I enjoyed visiting your webiste. I leave comments rarely, but you definately up deserve a thumbs!

Easy to check out, easy to read…heck I had formed to leave a commment!

Ha! I see you what you did with “bad email #1.” I actually read that email example on another site and thought “should I really be that formal after having such a great interview? Let me see if other websites agree.” Thank you for confirming my suspicion.

Haha I didn’t have the “don’t use this” at first and people were actually using that template Jeremy – glad you made your way to the right one 🙂

Very helpful, specific and easy-to-implement advice. Much appreciated!!

You got it!

Any advice on writing a thank you email after totally blowing a interview? I was so nervous I don’t think I answered anything they asked me. After walking out the door a moment of clarity hit me and I wanted to go back in. Is there any way to ask for a do-over?

really helpful, love your insight, and thanks for sharing Austin!

You got it Jon!

I just went on an interview. It was first in 9 years and after the interview I went to look up When is the best time to send a thank you follow up letter? Well it was with in 24hrs and I landed up on your site and I found out I did not ask enough questions. How can I rectifty that in my thank you letter? I am going to write my letter and hope you get back to me soon, but if not I will do my best with what I read in your article so that I can send it off in a timely manner. I know now for next time what to ask. Hopfully my thank you letter will set me apart from the crowd and will win me this position. Thank you for your site. It’s very informative.

Hey Carla, that’s ok! The thank you template here is best case scenario. Not everyone is going to remember to ask those questions or get all the info! The best thing you can do right now is send a thank you email as soon as possible. Thank them for their time, tell them that you enjoyed meeting them, and you’re looking forward to next steps.

Greate article. Keep writing such kind of info on your blog.

Im really impressed by it. Hey there, You have done a great job. I will certainly digg it and in my view suggest to my friends. I am confident they will be benefited from this website.

Thanks so much, I appreciate it!

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