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Home Blog Design How to Design a Winning Poster Presentation: Quick Guide with Examples & Templates

How to Design a Winning Poster Presentation: Quick Guide with Examples & Templates

How are research posters like High School science fair projects? Quite similar, in fact.

Both are visual representations of a research project shared with peers, colleagues and academic faculty. But there’s a big difference: it’s all in professionalism and attention to detail. You can be sure that the students that thrived in science fairs are now creating fantastic research posters, but what is that extra element most people miss when designing a poster presentation?

This guide will teach tips and tricks for creating poster presentations for conferences, symposia, and more. Learn in-depth poster structure and design techniques to help create academic posters that have a lasting impact.

Let’s get started.

Table of Contents

• What is a Research Poster?

Why are Poster Presentations important?

Overall dimensions and orientation, separation into columns and sections, scientific, academic, or something else, a handout with supplemental and contact information, cohesiveness, design and readability, storytelling.

• Font Characteristics
• Color Pairing
• Data Visualization Dimensions
• Alignment, Margins, and White Space

Scientific/Academic Conference Poster Presentation

Digital research poster presentations, slidemodel poster presentation templates, how to make a research poster presentation step-by-step, considerations for printing poster presentations, how to present a research poster presentation, final words, what is a research poster .

Research posters are visual overviews of the most relevant information extracted from a research paper or analysis.   They are essential communication formats for sharing findings with peers and interested people in the field. Research posters can also effectively present material for other areas besides the sciences and STEM—for example, business and law.

You’ll be creating research posters regularly as an academic researcher, scientist, or grad student. You’ll have to present them at numerous functions and events. For example:

• Conference presentations
• Informational events
• Community centers

The research poster presentation is a comprehensive way to share data, information, and research results. Before the pandemic, the majority of research events were in person. During lockdown and beyond, virtual conferences and summits became the norm. Many researchers now create poster presentations that work in printed and digital formats.

Let’s look at why it’s crucial to spend time creating poster presentations for your research projects, research, analysis, and study papers.

Research posters represent you and your sponsor’s research 

Research papers and accompanying poster presentations are potent tools for representation and communication in your field of study. Well-performing poster presentations help scientists, researchers, and analysts grow their careers through grants and sponsorships.

When presenting a poster presentation for a sponsored research project, you’re representing the company that sponsored you. Your professionalism, demeanor, and capacity for creating impactful poster presentations call attention to other interested sponsors, spreading your impact in the field.

Research posters demonstrate expertise and growth

Presenting research posters at conferences, summits, and graduate grading events shows your expertise and knowledge in your field of study. The way your poster presentation looks and delivers, plus your performance while presenting the work, is judged by your viewers regardless of whether it’s an officially judged panel.

Recurring visitors to research conferences and symposia will see you and your poster presentations evolve. Improve your impact by creating a great poster presentation every time by paying attention to detail in the poster design and in your oral presentation. Practice your public speaking skills alongside the design techniques for even more impact.

Poster presentations create and maintain collaborations

Every time you participate in a research poster conference, you create meaningful connections with people in your field, industry or community. Not only do research posters showcase information about current data in different areas, but they also bring people together with similar interests. Countless collaboration projects between different research teams started after discussing poster details during coffee breaks.

An effective research poster template deepens your peer’s understanding of a topic by highlighting research, data, and conclusions. This information can help other researchers and analysts with their work. As a research poster presenter, you’re given the opportunity for both teaching and learning while sharing ideas with peers and colleagues.

Anatomy of a Winning Poster Presentation

Do you want your research poster to perform well?  Following the standard layout and adding a few personal touches will help attendees know how to read your poster and get the most out of your information. 

The overall size of your research poster ultimately depends on the dimensions of the provided space at the conference or research poster gallery. The poster orientation can be horizontal or vertical, with horizontal being the most common.  In general, research posters measure 48 x 36 inches or are an A0 paper size.

A virtual poster can be the same proportions as the printed research poster, but you have more leeway regarding the dimensions. Virtual research posters should fit on a screen with no need to scroll, with 1080p resolution as a standard these days. A horizontal presentation size is ideal for that.

A research poster presentation has a standard layout of 2–5 columns with 2–3 sections each. Typical structures say to separate the content into four sections; 1. A horizontal header 2. Introduction column, 3. Research/Work/Data column, and 4. Conclusion column. Each unit includes topics that relate to your poster’s objective.  Here’s a generalized outline for a poster presentation:

• Condensed Abstract 
• Objectives/Purpose
• Methodology
• Recommendations
• Implications
• Acknowledgments
• Contact Information 

The overview content you include in the units depends on your poster presentations’ theme, topic, industry, or field of research. A scientific or academic poster will include sections like hypothesis, methodology, and materials. A marketing analysis poster will include performance metrics and competitor analysis results.

There’s no way a poster can hold all the information included in your research paper or analysis report. The poster is an overview that invites the audience to want to find out more. That’s where supplement material comes in. Create a printed PDF handout or card with a QR code (created using a QR code generator ). Send the audience to the best online location for reading or downloading the complete paper.

What Makes a Poster Presentation Good and Effective? 

For your poster presentation to be effective and well-received, it needs to cover all the bases and be inviting to find out more. Stick to the standard layout suggestions and give it a unique look and feel. We’ve put together some of the most critical research poster-creation tips in the list below. Your poster presentation will perform as long as you check all the boxes.

The information you choose to include in the sections of your poster presentation needs to be cohesive. Train your editing eye and do a few revisions before presenting. The best way to look at it is to think of The Big Picture. Don’t get stuck on the details; your attendees won’t always know the background behind your research topic or why it’s important.

Be cohesive in how you word the titles, the length of the sections, the highlighting of the most important data, and how your oral presentation complements the printed—or virtual—poster.

The most important characteristic of your poster presentation is its readability and clarity. You need a poster presentation with a balanced design that’s easy to read at a distance of 1.5 meters or 4 feet. The font size and spacing must be clear and neat. All the content must suggest a visual flow for the viewer to follow.

That said, you don’t need to be a designer to add something special to your poster presentation. Once you have the standard—and recognized—columns and sections, add your special touch. These can be anything from colorful boxes for the section titles to an interesting but subtle background, images that catch the eye, and charts that inspire a more extended look. 

Storytelling is a presenting technique involving writing techniques to make information flow. Firstly, storytelling helps give your poster presentation a great introduction and an impactful conclusion. 

Think of storytelling as the invitation to listen or read more, as the glue that connects sections, making them flow from one to another. Storytelling is using stories in the oral presentation, for example, what your lab partner said when you discovered something interesting. If it makes your audience smile and nod, you’ve hit the mark. Storytelling is like giving a research presentation a dose of your personality, and it can help turning your data into opening stories .

Design Tips For Creating an Effective Research Poster Presentation

The section above briefly mentioned how important design is to your poster presentation’s effectiveness. We’ll look deeper into what you need to know when designing a poster presentation.

1. Font Characteristics

The typeface and size you choose are of great importance. Not only does the text need to be readable from two meters away, but it also needs to look and sit well on the poster. Stay away from calligraphic script typefaces, novelty typefaces, or typefaces with uniquely shaped letters.

Stick to the classics like a sans serif Helvetica, Lato, Open Sans, or Verdana. Avoid serif typefaces as they can be difficult to read from far away. Here are some standard text sizes to have on hand.

• Title: 85 pt
• Authors: 65 pt
• Headings: 36 pt
• Body Text: 24 pt
• Captions: 18 pt

If you feel too prone to use serif typefaces, work with a font pairing tool that helps you find a suitable solution – and intend those serif fonts for heading sections only. As a rule, never use more than 3 different typefaces in your design. To make it more dynamic, you can work with the same font using light, bold, and italic weights to put emphasis on the required areas.

2. Color Pairing

Using colors in your poster presentation design is a great way to grab the viewer’s attention. A color’s purpose is to help the viewer follow the data flow in your presentation, not distract. Don’t let the color take more importance than the information on your poster.

Choose one main color for the title and headlines and a similar color for the data visualizations. If you want to use more than one color, don’t create too much contrast between them. Try different tonalities of the same color and keep things balanced visually. Your color palette should have at most one main color and two accent colors.

Black text over a white background is standard practice for printed poster presentations, but for virtual presentations, try a very light gray instead of white and a very dark gray instead of black. Additionally, use variations of light color backgrounds and dark color text. Make sure it’s easy to read from two meters away or on a screen, depending on the context. We recommend ditching full white or full black tone usage as it hurts eyesight in the long term due to its intense contrast difference with the light ambiance.

3. Data Visualization Dimensions

Just like the text, your charts, graphs, and data visualizations must be easy to read and understand. Generally, if a person is interested in your research and has already read some of the text from two meters away, they’ll come closer to look at the charts and graphs. 

Fit data visualizations inside columns or let them span over two columns. Remove any unnecessary borders, lines, or labels to make them easier to read at a glance. Use a flat design without shadows or 3D characteristics. The text in legends and captions should stay within the chart size and not overflow into the margins. Use a unified text size of 18px for all your data visualizations.

4. Alignment, Margins, and White Space

Finally, the last design tip for creating an impressive and memorable poster presentation is to be mindful of the layout’s alignment, margins, and white space. Create text boxes to help keep everything aligned. They allow you to resize, adapt, and align the content along a margin or grid.

Take advantage of the white space created by borders and margins between sections. Don’t crowd them with a busy background or unattractive color.

Calculate margins considering a print format. It is a good practice in case the poster presentation ends up becoming in physical format, as you won’t need to downscale your entire design (affecting text readability in the process) to preserve information.

There are different tools that you can use to make a poster presentation. Presenters who are familiar with Microsoft Office prefer to use PowerPoint. You can learn how to make a poster in PowerPoint here.

Poster Presentation Examples

Before you start creating a poster presentation, look at some examples of real research posters. Get inspired and get creative.

Research poster presentations printed and mounted on a board look like the one in the image below. The presenter stands to the side, ready to share the information with visitors as they walk up to the panels.

With more and more conferences staying virtual or hybrid, the digital poster presentation is here to stay. Take a look at examples from a poster session at the OHSU School of Medicine .

Use SlideModel templates to help you create a winning poster presentation with PowerPoint and Google Slides. These poster PPT templates will get you off on the right foot. Mix and match tables and data visualizations from other poster slide templates to create your ideal layout according to the standard guidelines.

If you need a quick method to create a presentation deck to talk about your research poster at conferences, check out our Slides AI presentation maker. A tool in which you add the topic, curate the outline, select a design, and let AI do the work for you.

1. One-pager Scientific Poster Template for PowerPoint

A PowerPoint template tailored to make your poster presentations an easy-to-craft process. Meet our One-Pager Scientific Poster Slide Template, entirely editable to your preferences and with ample room to accommodate graphs, data charts, and much more.

Use This Template

2. Eisenhower Matrix Slides Template for PowerPoint

An Eisenhower Matrix is a powerful tool to represent priorities, classifying work according to urgency and importance. Presenters can use this 2×2 matrix in poster presentations to expose the effort required for the research process, as it also helps to communicate strategy planning.

3. OSMG Framework PowerPoint Template

Finally, we recommend presenters check our OSMG Framework PowerPoint template, as it is an ideal tool for representing a business plan: its goals, strategies, and measures for success. Expose complex processes in a simplified manner by adding this template to your poster presentation.

Remember these three words when making your research poster presentation: develop, design, and present. These are the three main actions toward a successful poster presentation. 

The section below will take you on a step-by-step journey to create your next poster presentation.

Step 1: Define the purpose and audience of your poster presentation

Before making a poster presentation design, you’ll need to plan first. Here are some questions to answer at this point:

• Are they in your field? 
• Do they know about your research topic? 
• What can they get from your research?
• Will you print it?
• Is it for a virtual conference?

Step 2: Make an outline

With a clear purpose and strategy, it’s time to collect the most important information from your research paper, analysis, or documentation. Make a content dump and then select the most interesting information. Use the content to draft an outline.

Outlines help formulate the overall structure better than going straight into designing the poster. Mimic the standard poster structure in your outline using section headlines as separators. Go further and separate the content into the columns they’ll be placed in.

Step 3: Write the content

Write or rewrite the content for the sections in your poster presentation. Use the text in your research paper as a base, but summarize it to be more succinct in what you share. 

Don’t forget to write a catchy title that presents the problem and your findings in a clear way. Likewise, craft the headlines for the sections in a similar tone as the title, creating consistency in the message. Include subtle transitions between sections to help follow the flow of information in order.

Avoid copying/pasting entire sections of the research paper on which the poster is based. Opt for the storytelling approach, so the delivered message results are interesting for your audience. 

Step 4: Put it all together visually

This entire guide on how to design a research poster presentation is the perfect resource to help you with this step. Follow all the tips and guidelines and have an unforgettable poster presentation.

Moving on, here’s how to design a research poster presentation with PowerPoint Templates . Open a new project and size it to the standard 48 x 36 inches. Using the outline, map out the sections on the empty canvas. Add a text box for each title, headline, and body text. Piece by piece, add the content into their corresponding text box.

Transform the text information visually, make bullet points, and place the content in tables and timelines. Make your text visual to avoid chunky text blocks that no one will have time to read. Make sure all text sizes are coherent for all headings, body texts, image captions, etc. Double-check for spacing and text box formatting.

Next, add or create data visualizations, images, or diagrams. Align everything into columns and sections, making sure there’s no overflow. Add captions and legends to the visualizations, and check the color contrast with colleagues and friends. Ask for feedback and progress to the last step.

Step 5: Last touches

Time to check the final touches on your poster presentation design. Here’s a checklist to help finalize your research poster before sending it to printers or the virtual summit rep.

• Check the resolution of all visual elements in your poster design. Zoom to 100 or 200% to see if the images pixelate. Avoid this problem by using vector design elements and high-resolution images.
• Ensure that charts and graphs are easy to read and don’t look crowded.
• Analyze the visual hierarchy. Is there a visual flow through the title, introduction, data, and conclusion?
• Take a step back and check if it’s legible from a distance. Is there enough white space for the content to breathe?
• Does the design look inviting and interesting?

An often neglected topic arises when we need to print our designs for any exhibition purpose. Since A0 is a hard-to-manage format for most printers, these poster presentations result in heftier charges for the user. Instead, you can opt to work your design in two A1 sheets, which also becomes more manageable for transportation. Create seamless borders for the section on which the poster sheets should meet, or work with a white background.

Paper weight options should be over 200 gsm to avoid unwanted damage during the printing process due to heavy ink usage. If possible, laminate your print or stick it to photographic paper – this shall protect your work from spills.

Finally, always run a test print. Gray tints may not be printed as clearly as you see them on screen (this is due to the RGB to CMYK conversion process). Other differences can be appreciated when working with ink jet plotters vs. laser printers. Give yourself enough room to maneuver last-minute design changes.

Presenting a research poster is a big step in the poster presentation cycle. Your poster presentation might or might not be judged by faculty or peers. But knowing what judges look for will help you prepare for the design and oral presentation, regardless of whether you receive a grade for your work or if it’s business related. Likewise, the same principles apply when presenting at an in-person or virtual summit.

The opening statement

Part of presenting a research poster is welcoming the viewer to your small personal area in the sea of poster presentations. You’ll need an opening statement to pitch your research poster and get the viewers’ attention.

Draft a 2 to 3-sentence pitch that covers the most important points:

• What the research is
• Why was it conducted
• What the results say

From that opening statement, you’re ready to continue with the oral presentation for the benefit of your attendees.

The oral presentation

During the oral presentation, share the information on the poster while conversing with the interested public. Practice many times before the event. Structure the oral presentation as conversation points, and use the poster’s visual flow as support. Make eye contact with your audience as you speak, but don’t make them uncomfortable.

Pro Tip: In a conference or summit, if people show up to your poster area after you’ve started presenting it to another group, finish and then address the new visitors.

QA Sessions 

When you’ve finished the oral presentation, offer the audience a chance to ask questions. You can tell them before starting the presentation that you’ll be holding a QA session at the end. Doing so will prevent interruptions as you’re speaking.

If presenting to one or two people, be flexible and answer questions as you review all the sections on your poster.

Supplemental Material

If your audience is interested in learning more, you can offer another content type, further imprinting the information in their minds. Some ideas include; printed copies of your research paper, links to a website, a digital experience of your poster, a thesis PDF, or data spreadsheets.

Your audience will want to contact you for further conversations; include contact details in your supplemental material. If you don’t offer anything else, at least have business cards.

Even though conferences have changed, the research poster’s importance hasn’t diminished. Now, instead of simply creating a printed poster presentation, you can also make it for digital platforms. The final output will depend on the conference and its requirements.

This guide covered all the essential information you need to know for creating impactful poster presentations, from design, structure and layout tips to oral presentation techniques to engage your audience better . 

Before your next poster session, bookmark and review this guide to help you design a winning poster presentation every time. 

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Your Best Resource for Beautiful and Accurate Anatomy Posters

Check them out - perfect for educators, medical students, medical offices and more.

Body Systems Posters

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Video: How to create your own anatomy poster

You are watching a preview. Go Premium to access the full video: Learn human anatomy by creating fun educational posters.

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Hello everyone! It's Megan from Kenhub here, and in today's tutorial, I'll be giving you some hints and tips on creating your very own anatomy poster.

As a student of anatomy, you'll probably already ...

As a student of anatomy, you'll probably already have a whole bunch of anatomy textbooks , flashcards , lecture notes, and other study aids at your disposal which is great, but in spite of the conventional study tools for learning anatomy , sometimes you may need to think outside the box to avoid getting stuck in a rut. Making your own anatomy poster might just be the thing you need to refresh your brain and get you looking at your anatomy topics from a whole new perspective.

You might be thinking given all the things you have to study for, why waste your time on an art project? Well, making your own anatomy poster is an innovative and emotive approach to learning, which research has shown to improve memory retention. So, are you sold? Great! Then let's get started.

Before you begin, here's a list of all the things you'll need. First up, access to a printer is a necessity so that you can print out the relevant anatomical images. Next, writing materials are essential for annotating your poster. You'll also need a wall or a board to pin your printouts onto, and last but not least, you'll need adhesive tools like tacks, pins, Sellotape, staplers, or something similar to bring your whole poster together.

Once you have all your materials ready, you can get started. Head over to Kenhub's online atlas and select the structure you'd like to print out. Et voila! Easy. Now, onto the next stage.

Now that you have your image printed out, the next logical step is to label your structure. Let's use the muscles of the rotator cuff as an example. The rotator cuff refers to a group of muscles that work together to stabilize and move the humeral head in the glenoid cavity. In other words, these muscles facilitate the stabilization and flexibility of the shoulder joint .

If you wanted to make a poster of the rotator cuff muscles, you would print out your image and label the muscles individually. As well as this, we'd advise writing down other important points about your structures that you think are worth seeing as soon as you look at your poster. Don't forget to make notes of any major or minor details about your structure that you don't know well. Having this information cohesively arranged in one poster along with the visual image and the labelled muscles may increase your chances of remembering it. In addition, you can also color code your poster by using different colored pens for veins, arteries, nerves, functions, and so on. This is really crucial for differentiating one structure from the next.

The great thing about making your own anatomy poster is that you have the power to decide how simple or how detailed it is. You're free to put as much or as little information as you see fit or feel suit your study goals. This is great news for anyone who feels frustrated that their current anatomy study materials are either too simplified or too overwhelming.

Making your own anatomy poster doesn't have to be a solitary endeavor. Get together with some of your classmates and work on the project as a group. Working together can not only be fun but also educational because you can learn from each other. You can discuss the structures together and exchange information. It's also a great way to socialize without feeling like you're losing valuable study time. Once you're done with your poster, you can pin it up on your wall in your study space or wherever you feel would be convenient for you to refer to it when you need to.

So, there you go, making comprehensive easy-to-read anatomy poster can be quite easy, effortless and fun. And if you're still not convinced, remember that studies have shown that learning with tools like this can aid with better memory retention.

So what do you have to lose? Go on, give it a try.

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Anatomy Poster for Education

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Preparing the Perfect Poster Presentation

Last Updated on June 23, 2022 by Laura Turner

Poster presentations are to medical school as book reports are to grade school. They are ubiquitous, yet nobody really knows how to do one well. At first they can be intimidating and mysterious; eventually they might become mundane and boring. No matter where you lie on that spectrum as a student researcher, one thing is certain: like it or not, there’s no avoiding them. You’d be hard-pressed to make it four years of medical school without doing a poster, and those diving into research will no doubt present many more.

The problem with posters is that the how-to manual for them really doesn’t exist. Most of us learn how to make and present posters via informal, opinion-based advice from an early mentor and stick to that formula from then on out. As a result, the habits we develop mirror those of the person who taught us. For better or worse, these habits can stick around for an entire career and then one day permeate the advice we eventually give out. Thus, the cycle continues.

This article will serve as a primer to the topic of research posters, giving newer presenters a solid foundation while pointing out often-overlooked details to the grizzled veterans. These tried and true tips, used in combination with the subjective guidance of your mentors and peers, will give you a leg up so that you can snag one of those coveted “Best Poster” awards at your next conference.

The 5 W’s of Poster Presentations

Posters are everywhere in medical school and science in general, but why is that? Have you ever stopped to ask why our preferred method of disseminating research findings is essentially a PowerPoint slide blown up to 36×48 inches? Before diving into how to make and deliver a poster presentation, let’s start with the who, what, where, why, when.

Who makes posters? Practically everybody in academia! As the most accessible form of research presentation, students make up the largest proportion, but you will still see plenty of residents and scientists at all stages of their careers manning the tack boards at any conference you visit.

What exactly is a poster? Essentially, a poster tells the story of a research finding or project in a visual, easily-digestible format. The traditional poster has the same sections as an abstract, such as background, methods, results, and conclusions. However, a poster can represent any type of project at any stage of completion, so you will see these components change from poster to poster and depending on the type of conference you’re at. For example, a poster reporting typical basic science findings will look a lot different than one proposing an innovate new idea in medical education.

Where are posters presented? At nearly all conferences, a poster session is included to help attendees share their ideas and findings. The three major levels of conference are local, regional, and national. Your medical school’s annual student research day would be considered a local conference, while regional meetings are often put on by state chapters of national societies. The annual meeting of those large societies, such as the AMA, would be considered a national meeting. As you go up the hierarchy, the poster sessions get more competitive and thus carry more weight when you add them to your CV.

Why present a poster? This question will vary by the presenter’s level of training. For a student, posters start as a way to show research productivity on a CV and to practice key skills such as public speaking and scientific discourse. With experience, the focus may shift to soliciting critical feedback on a project in hopes of improving it or brainstorming new hypotheses. Once out of training, poster presentations become less frequent but might be most useful for networking with others in the field to spark a new collaborative project. Despite their simplicity, posters remain valuable no matter how far along you are in your training.

When is a poster presented? This will also vary, as it depends on what you hope to get out of it. Students will often be expected to do a poster at the end of a research experience, but there is no need to limit yourself to just this bookend role. If an exciting conference is coming up that you want to attend, consider submitting a poster as well. The opportunity to present will help you network and make the conference that much more productive. Hit a snag in your current work? Make a poster to get feedback and advice from those who stop by to view it. No matter what stage your research project is in, a poster can be a great opportunity to strengthen your science.

Preparing Your Poster

The actual process of making a poster can be anything from pleasant to mind-numbing depending on how much you enjoy the creative process and how skilled you are with PowerPoint. Scientists as a whole tend to prefer data to design, so most likely fall into the latter category. Still, if you want to knock it out of the park with a poster, it must be equally strong in both its science and its appearance. The sleekest poster doesn’t stand a chance if its contents are garbage, while the most impressive research project will simply be overlooked if it doesn’t catch the viewer’s eye.

Assuming your science is strong, design should be on your mind from the start, as it can make or break your poster’s performance at the conference. We’ll hit a few crucial tips below, but for a much more thorough walkthrough of nearly every detail involved in poster creation check out this guide from Dr. Colin Purrington’s blog . Full disclosure: I have no idea who he is. However, his guide is the best and most comprehensive one I’ve found online and took my own posters from meh to mesmerizing practically overnight.

When designing a poster, simple is better. Stick to one main color—two at maximum, just make sure they don’t clash—and leave plenty of white space instead of trying to fill up every inch. Big fonts and big images are a must, and try to minimize text. This isn’t the time to write a dissertation on your project, just stick to the absolute basics a person should know if they walked by and read it. The finer details can all be explained orally when you present it. Many people overlook this step, but once the poster is complete zoom in and make sure all the boxes, headings, and figures are nicely aligned with each other. It seems trivial, but attention to detail on your poster will convey to the viewer that you also have attention to detail in your research.

Most importantly, make sure you lay out the poster’s components in a way that flows naturally. Most people like to have the exposition at left, such as background and methods, with the results occupying the most important real estate at the center of the poster. Finally, the conclusions and future directions follow at stage right. Space should be dedicated in order of importance, with results taking up the majority of the poster while things like references and acknowledgements should be minimized (if included at all). Finally, once the poster is complete be sure to do a test print on regular paper to look for errors. Nothing feels worse than tacking up your poster at a conference only to feel all your hard work slipping away thanks to an overlooked typo or a graph that just didn’t print right.

The next time you make a poster, take an hour to just tweak the layout of a blank template before you add all your data into it. Coming up with a custom format like this will pay off in dividends, saving you time on future posters and ensuring they all follow a consistent, logical organization. Naturally, you will have to make adjustments on a project-by-project basis, but sticking to one solid template as a starting point is worlds better than beginning from scratch each time.

Pulling Off the Presentation

Once your poster is perfected and printed, it’s up to you to show everyone at the conference just how great your research really is. It’s easy to feel like your work is done as soon as the poster prints, but don’t let your guard down just yet! Flopping the presentation is all it takes for your hard work to go to waste. When it comes down to it, people will stop by your poster because it looks interesting but they would much rather hear you talk than stand there silently reading it. Design draws the crowds but an engaging speaker is what keeps them from wandering away.

The most important aspect of presenting a poster is having a short “elevator speech” lined up that you can rattle off at a moment’s notice. You only have a few seconds to catch a person’s interest, so start off with an attention-grabbing fact or question before diving into a chronological tour of the highlights of your poster from start to finish. The goal is to get the viewer to care about your poster right away, forcing them to stick around to hear what your final conclusions were. Have this speech prepared ahead of time and practice it before the conference. This will help you to work out the best way to succinctly present your content instead of blindly improvising and getting caught talking in circles on presentation day.

Once you run through things, expect difficult questions from your audience. This is especially true with judges, as your ability to field a question is often a major criterion of your score. Fear not though, as knowing the answer is often much less important than how you respond. Listen intently during the question, use tricks like restating to buy thinking time, and if you don’t have an answer prepared try to speculate based on what you do know. Don’t lie or make something up, but instead think aloud as you talk through the question. If all else fails, fall back on noting how great the question is and discussing how you might study that hypothesis in future experiments.

Lastly, remember that a poster is just as much about receiving as it is about sharing. Make sure you receive value from your presentation in the form of feedback, advice, and networking. Instead of standing quietly at your poster, smile to those who walk by and speak up to any whose eyes dart to your work or who stop even momentarily. Instead of offering to answer any questions and standing silent as they read, ask what field they work in and offer to jump into your elevator speech. Before they leave, ask for feedback on your work or your presenting skills and consider exchanging contact information if they might want to collaborate in the future.

Love them or hate them, posters are the gateway drug of presenting research in medical school. Take any chance you have to do one, as the work it requires is far outweighed by the skills and experiences accrued in the process. Before you know it, you’ll be cranking out posters in mere hours and delivering riveting presentations without breaking a sweat. With enough practice on the small stage, you’ll be in great shape to wow the audience when the time comes to give a high-profile podium presentation. Above all else, enjoy the process and have fun! Posters are a unique tradition, and skipping lecture to fly off to a conference with one is an excellent opportunity to recharge your batteries and mix up the mundane routine that medical school often becomes.

Welcome to “Research for the Rest of Us”, a column about navigating the complex intricacies of life in the lab. These articles aren’t for the superhuman Nature-publishing, Nobel Prize-winning MD/PhDs out there, but rather for the rest of us: the Average Joes simply trying to get our feet wet in research. Join us as we journey through this complex world of academic adventures, from picking a project to matching into your dream residency and everything in between. 

Trevor C. Hunt is a rising fourth-year medical student and a member of his school’s Research Distinction Track, currently completing a one-year research fellowship. He authors the SDN column “Research for the Rest of Us”, using his experience to help others navigate the precarious pitfalls of life in the lab. He enjoys reading and art, and when not in the hospital or conducting experiments can often be found on a golf course or a ski slope. Find him on Twitter: @TrevorHunt_ECU.

Tips on Poster Design & Presentation

General thoughts:.

• A poster is NOT a collection of slides from a talk, or a research paper printed out on a big sheet of paper.
• Posters are more visual (effective graphics, not as much text), and meant to encourage discussion with viewers during the poster session.
• Discuss your poster plans with your mentor early. Some mentors will provide specific templates.
• Remember you are representing the entire research team when you present a poster, so it is essential to get everyone’s input before printing.

Principles to keep in mind:

• Practical details. Be sure to read the instructions, especially for size of the poster. An easy and generally accessible way to put together your poster is in Powerpoint. Just set the page size correctly at the beginning, so you don’t have to reformat everything later when you realize you used the wrong size.
• Basic components . You need to include: a title and list of authors; introduction with background information; methods; results; and discussion with conclusions and possibly future directions. Note “abstract” is not on the list. The poster is already a summary, so it is not necessary to add another block of text further summarizing the poster. But check with the meeting rules as some do want an abstract. A reference section is also not on the list, although you can include some. The rules are not as stringent as for a publication, but if there are a few key references you want your viewers to know about, you can include them directly in the text, with enough information for people to find the paper, or gather them at the end in a short
• Organization . Most posters use horizontal layout (wider than they are tall), but when viewed during the poster session by actual people, the viewers want to move once from left to right, instead of moving back and forth several times. To facilitate this, organize the poster in columns (2-4, depending on the poster width), and put everything in the columns in order.
• Size of elements and the “arm’s length” test . When you have the basic elements of the poster in place, print out a copy on a letter sized piece of paper and hold it at arm’s length. You should be able to read most of the text and tell what is in the figures. If not, you need to use a larger font size (and probably edit down your text) and make the figures larger. You want everything to be easily read by someone standing a few feet away, behind the crowd that will inevitably form to discuss your exciting data.
• Other visual design principles. Because posters are a visual medium (and poster sessions are a bit of a competition for attention), it can help to have a visual entry point to grab the viewer’s attention. This can be an enlargement of an image from your research, or a diagram of the system you work on, or a picture of your experimental organism, placed prominently at the top of the poster. Another principle that will make your poster easier to view is to keep the color scheme limited. You may have to include some colors that are in your data, but then try to reuse the same colors elsewhere. Finally, be consistent in your layout—keep the column widths consistent, make graphs fit the columns instead of the other way around, and line everything up.
• Font and text. To avoid too much visual noise, stick to one font or font family (preferably a sans serif font, definitely not comic sans), have consistent rules about size, and be judicious in your use of bolding or underlining for emphasis. Most importantly, remember that empty space is your friend on a poster, and you can use it to make the important points really stand out. Edit your text ruthlessly. The point of a poster session is to have conversations about your project with the attendees, so you don’t need to explain every detail on the poster.
• Rehearse . You want to have a short presentation (no more than 10 minutes) prepared, to “walk” someone through your poster. You should rehearse the presentation ahead of time, and make sure you remember the important points. In fact, you should outline what you want to say while you are designing the poster, to make sure the order on the poster matches your presentation.
• Have fun! Look at the schedule, and make sure you are standing at your poster at the correct time. Be engaging, encourage questions, offer to explain your poster to anyone who pauses for an instant, and convey your excitement about your work.

For additional pointers, this blog is very helpful: http://betterposters.blogspot.com/ . It gives many examples of good (and hilariously bad) posters, and lots of specific design advice.

How to create an effective poster presentation

Organizers of nursing conferences depend on nurses who have created new programs or are doing research to submit their work for presentation at conferences. Through these presentations, nursing knowledge is disseminated.

If you belong to a professional organization, you’ve probably received at least one call for abstracts. Arriving well in advance of the conference date, this is an invitation to submit an abstract for presentation at the conference. You may have the choice of submitting an abstract for either an oral (podium) presentation or a poster presentation. Poster presentations can be a good way to get started presenting your work—and they’re a great opportunity to get feedback and suggestions from colleagues.

Congrats! Now get started.

It’s exciting to get a letter or e-mail telling you that your poster proposal has been accepted for a conference. But don’t waste timing resting on your laurels. When asked what they’ve learned about doing posters, many experienced presenters say they wish they’d begun their poster design earlier because the process took much longer than they anticipated. So to avoid a time crunch, start designing your poster shortly after your abstract is accepted.

Creating a compelling poster

Avoiding copyright violations in educational presentations

Four steps to preparing irresistible presentations

Plan the size, content, and layout

Unlike an oral presentation, the poster itself should do most of the talking about your project. Good design matters. It allows you to tell the “story” of your work more effectively.

Begin by carefully reviewing the poster guidelines for the conference. These guidelines specify what size the poster should be and how it will be displayed—tabletop, corkboard, or easel. Poster size affects how much information you can put on the poster. Allowable poster sizes for conferences vary widely.

Poster content should closely follow the format of the abstract you submitted. But keep in mind that a poster is not an abstract. With a poster, your goal is to tell a clear, simple story of your work. If your poster topic is a project or an organizational innovation, see Sample conference poster for ideas on what content to put where by clicking on the PDF icon above.

In contrast, a poster that presents research findings should include:

• background and significance of the study
• aims of the study
• discussion and implications.

Many healthcare organizations and universities have graphic design resources available to assist with poster design. Some organizations even ask presenters to use a specific template. Today many posters are designed with Microsoft PowerPoint templates, but you can also lay out the sections of your poster on a large piece of poster board (available at art supply or office supply stores) before finalizing it. Or you might consider using an Internet vendor (such as www.makesigns.com ). Many vendors not only guide you through poster design but also can print and ship your poster.

Use a “less is more” design

The maxim “less is more” is good advice to follow for a poster. Although you may be tempted to include every detail of your project or research, you won’t have enough space to do this. What’s more, you shouldn’t do this; it would make your poster too busy. Here are some design tips to follow:

• Leave adequate white space . Some empty space is critical to readability and legibility. Without it, the reader has no visual pauses.
• Convey your message clearly. The poster should capture the attention of attendees and convey at least one significant idea they’ll remember. Most people spend 3 to 5 minutes viewing a poster, so use plain, descriptive language that leaves no doubt what your poster is about. Generally, posters are read from left to right; organize the content with this in mind. When possible, lead the viewer through the logical flow using bold take-home points or arrows.
• Use a visual image . People retain visual images longer than the written word, so aim for at least one visual image—a photograph, an illustration, a graph.
• Make it readable . Design the poster so it can be read from a distance of 4′ to 6′. To accomplish this, lettering has to be at least 1″ high. The title should be readable from 15′ to 20′ away, with letters 2″ to 3″ high. Try to have high contrast between the background and text. Generally, a lighter background with darker text is easier to read.
• Pick fonts carefully . Arial and Tahoma are examples of nonserif fonts that work well for poster titles. Serif fonts, such as Times New Roman and Courier, are easier to read at smaller sizes and work well for body text. Having too many font types on a poster can be distracting, so use at most two to three fonts, with bold or italics for emphasis only. Avoid all uppercase letters (capitals) in your poster, as this makes material harder to read.
• Use color sparingly. Although most presenters want colorful posters, color must be incorporated carefully. Blue and green are popular because they’re considered calming.
• Ask colleagues for help . If this is your first time designing a poster, ask an experienced colleague for help. Before the poster is printed, have colleagues familiar with your subject area review it for clarity and possible errors. Proofread the poster carefully before you transport it to the conference.

Transporting and setting up your poster

Posters can be delivered to the conference site by overnight services, such as FedEx or UPS, but many presenters prefer to hand-carry them in poster canisters or portfolios. Normally, posters are set up just before the conference begins. You should receive advance guidelines from conference organizers telling you how to set up your poster. If the poster will be attached to corkboard, find out if you’re expected to bring the required materials (usually pushpins or Velcro strips) to adhere it.

Most professional meeting agendas set aside specific times for poster presentations. Many organizations offer continuing education credit for poster session attendance. Be aware that if your poster is accepted at a conference, a presenter familiar with the project or research is expected to be available during poster sessions to answer questions.

A networking opportunity

Poster presentations are excellent opportunities not just to showcase your work but also to network with colleagues who have similar interests. Effective presenters introduce themselves to attendees and “walk” them through their poster, often adding information that they think will interest them. Some attendees may want to take the information back to their organizations, so consider having handouts available to distribute at the conference. Also, bring your business cards or written contact information to give to participants.

From poster to article?

Interest in your poster by conference attendees may inspire you to take the next step—turning it into an article. Often, journal editors attend specialty conferences and visit poster exhibits. This can be a good opportunity to query them about their journals’ potential interest in your topic.

Presenting a poster is a chance to learn from attendees about aspects of your work that particularly resonate with your audience. This can give you a better idea of how to present your work in a journal article to ensure it’s informative and interesting and provides clear implications for the nursing profession.

Poster sessions have become an important part of most professional conferences and are an excellent way for presenters to share their work. Enjoy the experience of proudly standing next to your poster and discussing your work with interested colleagues.

Selected references

Blakesley D, Brizee A. Designing research posters. Purdue University Writing Lab. 2008. http://owl.english.purdue.edu/media/pdf/20080626013023_727.pdf . Accessed July 20, 2010.

Briggs DJ. A practical guide to designing posters for presentation. Nurs Stand . 2009;23(34):35-39.

Halligan P. Poster presentations: valuing all forms of evidence. Nurse Educ Pract . 2008;8:41-45.

Keely BR. Planning and creating effective scientific posters. J Contin Educ Nurs . 2004;35(4):182-185.

Moore LW, Augspurger P, King MO, Proffitt C. Insights on the poster presentation and presentation process. Appl Nurs Res . 2001;14(2):100-104.

Sherman RO. Writing abstracts for podium and poster presentations. In: Saver C. ed. Anatomy of Writing for Publication for Nurses . Indianapolis, IN: Sigma Theta Tau International; 2011.

University of Buffalo Libraries. Poster presentations: designing effective posters. http://library.buffalo.edu/asl/guides/bio/posters.html . Accessed July 20, 2010.

Rose O. Sherman is director of the Nursing Leadership Institute and associate professor of nursing at the Christine E. Lynn College of Nursing at Florida Atlantic University in Boca Raton. She can be reached at [email protected].

2 Comments .

Hello, you used to write great, but the last several posts have been kinda boring… I miss your tremendous writings. Past several posts are just a bit out of track! come on!

Thank you so much for this information. I have been wondering how I was going to proceed. You’ve given me a lot of ideas.

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These general anatomy posters, books and flip charts are available in paper, or lamination. In addition, find flashcards and crossword puzzles for a better understanding of medical terminology. Choose from normal or abnormal anatomy illustrations in a variety of print sizes. You can use these drawings for patient education, teaching students and as a reference for seasoned practitioners in their medical offices. 

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Over 1,400 anatomical identifications - covers all major systems. Six page chart is loaded with beautifully illustrated diagrams clearly and concisely labeled for easy identification Illustrations by award-winning medical illustrator Vince Perez Includes...

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The poster boards will be displayed in Pecos & Corridor Room at the Worthington Renaissance Hotel .  Each poster board will fit TWO posters, with each one being 3'7" wide by 3'7" tall (or 43" x 43").   As such, the mounting surfaces of the poster boards are 4' tall x 8' wide.  

Both sides of the poster boards will be utilized.  We will be providing you with push pins to mount your poster. All accepted posters must display their assigned poster number on the upper left hand corner (2 inches in size). Please note that you must present your poster during the entire assigned presentation period or the abstract will not be published iuin the journal. 

For you convenience, we have created a template  for your poster. Please use this  when creating the poster. Please consider bringing multiple miniature versions of your poster for dissemination to interested members.

Poster presenters were emailed the week of April 18th with their assigned date/time for presentation.  

While this is an in-person conference, we are requiring accepted authors to upload and electronic copy of their posters before the meeting!  The electronic Poster presentations should be uploaded by June 1, 2022 to Planstone.  Your Poster should be uploaded as a .PDF file (no restrictions on size, the system adjusts to the file to fit the screen of the viewer).  Additionally, we require you to record audio overviewing your poster, similar to what you will say in-person at the conference.  This audio recording should be between 3 to 5 minutes.  We have created some helpful step-by-step instructions on  how to upload an ePoster

The PRESENTING AUTHOR (i.e., the first author on the abstract) must be registered  for the conference by May 6, 2022 or the abstract will be removed from the meeting program. Also, remember to book your room before the room block runs out!

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