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How to prepare and write valid progress report for project?
What is a progress report.
The project status report summarizes your project progress compared to project plan milestones. It is a robust communication tool to keep everyone in the loop, synchronize people, and reach project goals as a result. A monthly email, progress report slides, or shared drive link is a typical frequency and format for spreading similar records.
There are several ways you can structure it and present it, and these are the most popular solutions:
- Word document;
- PowerPoint presentation;
- Excel table;
- Web-based platform page.
Read our previous article on presentation design trends in 2022/2023 to make your progress report even more attractive.
An attractive progress report on a project is usually sent to all project stakeholders: team members, steering committee members, sponsors, executives, end users, customer representatives, etc. In other words, you must send the report to anyone who touches the project scope and wants to receive the deliverable and progress updates.
One way to make your report is to send a ‘ do my presentation ’ request to credible services. Another way is to read this article with detailed project progress report templates you can apply to Word, PowerPoint, or any format you prefer. Follow it wisely!
How to Make a Progress Report Presentation?
1. project summary.
The first slide of any progress report for the project is a project summary. Commonly, you want to include information to remind stakeholders what your team is actually doing and what you include in this particular report.
Scope Statement
Add a “Scope Statement” to indicate the area you’re responsible for from a delivery standpoint.
Scope Statement Template: To implement the new future state security center with a focus on streamlining people activities and implementing technology to support the new ways of working by the end of Q4.
Project Priority Matrix
Project Priority Matrix has to let people know what your constraints are and what you’re willing to optimize and accept from scope, time, and budget perspectives. It becomes handy when you have requests from people off to the side, like, “we do not understand everything else but make sure to please add this element”. And you have your matrix as the strongest argument as to whether it is possible or not.
Project Priority Matrix Template:
1 | |||
2 | |||
3 |
2. High-Level Milestones
The next slide you’d prefer to have in your project progress report is “High-Level Milestones”. It helps you to give an overarching view of your team’s activity ⎼ what they’re currently performing, delivering, or challenging. The presented data must support a scope statement and the priority matrix to create an integral progress image, either a brand new person or a regular viewer.
High-Level Milestones Template:
Q1 | Q1/Q2 | Q2 | Q2/Q3 | Q4 | Q4 |
3. Overall Project Status
The status of your overall project means basically its current performance level, either on track or at risk, etc. You can use a strop light system to make the progress report design of this slide more attractive and comprehensible:
Green = On track; Yellow = Potential risks; Red = Severe issues.
Needless to say, it is not bad to have yellows and reds, but it tells everyone what areas to improve for the best result, not an average one. It is indeed more suspicious than successful to run a project that’s always in green status. It might mean that people are not really aware of what’s going on.
4. Project Deliverables
The next PowerPoint or Google slides to add to your progress report presentation is project deliverables or major milestone status. In layman’s words, it is the heartbeat of your progress report. To depict it attractively, you can use the same strop light system to underline different statuses.
Project Deliverables Template:
Upgrade of Computer Hardware | Upgrading current models and software application | GREEN | As of Aug. 2, everything is on track and items ordered |
Upgrade of Furniture | Upgrading furniture to be more ergonomic and team interaction friendly | YELLOW | As of Aug. 2, having issues with acquiring original design configuration; working with a supplier to find alternatives |
Resources | Find and hire new candidates with an identified skill set and experiences | RED | As of Aug. 2, having a difficult time finding qualified resources; the team is revising requirements and StC approval will be needed for changes |
Training Execution | Training all new hires and existing employees on a new layout, expectations, and technology | GREEN | As of Aug. 2, deliverable hasn’t started yet |
We give very specific deliverables in the template above, and you should definitely alter them as per your report (every time you present). Most important is to define your deliverables because people come with assumptions you have to negate.
Again, do not be afraid to give red or yellow status: it just means you understand your project’s ins and outs, ups and downs, strengths and flaws. If the status is yellow, mention that the team is monitoring the issue to devise an alternative solution. If the status is red, make sure to say the team is already fixing the issue.
5. Issues and Risks
This is the slide or slides where you have to outline high-level external elements impacting the project. You should share everything influencing the initial scope, time, or budget with your stakeholders before all statuses turn RED. It means you will highlight any issues not connected to a deliverable. The purpose is to show your due diligence and deep awareness of project flow and constraints.
Risk Report Template:
Project Timeline is being negatively impacted. As a project, we struggle with our IT core team members to complete tasks. A new project was launched in the operations department, and some of our team members are being pulled away from their tasks by managers outside this project. As the PM, I will be speaking to their direct managers to bring up this issue for resolution.
Progress report is a powerful update highly recommended for any type of project. It helps to make correct and timely decisions, detect risks, take appropriate actions, and file for future reference. Your stakeholders are more involved in the project if they get a monthly report with work completed, work scheduled, and current/potential problems/projections. Besides, it keeps every team member on track because they know they must come up with some result by the end of the month.
Now you know how to write a progress report with a simple design. However, if you want slides that stand out or a sophisticated template for all your next reports, make sure to contact our specialists and get professional assistance.
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- Presenting techniques
- 50 tips on how to improve PowerPoint presentations in 2022-2023 [Updated]
- Present financial information visually in PowerPoint to drive results
- Keynote VS PowerPoint
- How to present a research paper in PPT: best practices
- Design Tips
Annual report design templates and tips: how to tell a great story with financial data in 2023
How to create weekly status report template
Quarterly business review: how to write and how to present it via presentation tools
- Free Project Management Software
- Agile Project Management Software
- Project Management Software for Nonprofits
- Organization Apps to Boost Productivity
- Resource Management Software
- Monday Review
- ClickUp Review
- Monday Pricing
- ClickUp Pricing
- Wrike Pricing
- Asana Pricing
- Smartsheet Pricing
- Teamwork Pricing
- Airtable Pricing
- Scoro Pricing
- Asana vs Monday
- ClickUp vs Monday
- Wrike vs Asana
- Trello vs Asana
- ClickUp vs Asana
- What is Agile Project Management?
- Key Benefits of Agile Methodology
- Most Important Agile Metrics
- Agile Manifesto: Values and Principles
- Agile Project Management Certifications
Progress Report: What is it & How to Write it? (+Examples)
Picture this: You're a project manager juggling multiple tasks, deadlines, and team members. Keeping the balance between different tasks is hard but very important.
Enter the progress report, your secret weapon in conquering chaos and ensuring smooth sailing.
But what exactly is a progress report, and how do you craft one effectively? In this blog post, I'll demystify progress reports and guide you through the process of writing one.
From daily progress reports to weekly progress reports, using practical progress report templates and a tried-and-true format.
What is a Progress Report?
A progress report is a vital tool in project management , designed to keep different types of stakeholders informed about the ongoing status of a project.
It's a concise document highlighting current achievements, challenges, and goals, allowing the project manager to track progress and make necessary adjustments.
Project progress reports are one of the most important types of project management reports . They help maintain transparency, communication, and accountability within a team, ensuring everyone is on the same page. They also provide valuable insights for decision-makers, helping them gauge the project's overall health and success.
Here's what you can expect to find in a typical progress report:
- Project Overview: A brief summary of the project's objectives and scope.
- Current Status: A snapshot of where the project stands regarding completed tasks, milestones reached, and overall progress.
- Challenges and Issues: Any technical difficulties, resource constraints, or personnel issues.
- Next Steps: The immediate tasks and goals on the horizon and how the team plans to tackle them.
- Progress Report Format: The layout of the report can vary depending on the organization's preferences or industry standards.
Writing a progress report can seem daunting, but it doesn't have to be. You'll create a valuable document that keeps everyone informed and aligned by breaking it down into manageable sections and using clear, concise language.
Embrace the progress report writing skill and watch your team's productivity and communication soar.
Why are Progress Reports Important?
Progress reports play a vital role in project management, serving as a communication tool to keep stakeholders updated. Let's delve into why progress reports are crucial for the success of any project or business.
Transparency and Accountability
Progress reports eliminate ambiguity and promote transparency. By regularly sharing project updates with stakeholders, the project team is held accountable for their work. This accountability ensures everyone is on track to meet the project milestones and objectives.
Identify Potential Issues Early
Progress reports help identify potential problems before they escalate. Team members can spot bottlenecks, delays, and other issues by examining project data and analyzing the progress report.
Early detection enables the team to take prompt action and prevent these issues from derailing the project.
Effective Decision-Making
Armed with accurate and timely information from progress reports, project managers and stakeholders can make informed decisions.
When a project progresses smoothly, management can allocate resources more efficiently or plan for future phases. On the other hand, if a project encounters challenges, swift decisions can be made to reallocate resources or change course.
Maintaining Momentum
A progress report's important aspect is maintaining momentum. When team members see their progress documented and shared, it fosters a sense of accomplishment and motivation.
This positive reinforcement encourages teams to keep pushing forward and maintain their productivity.
Improved Communication and Collaboration
Progress reports facilitate better communication and collaboration among team members. By sharing updates and insights, the entire team stays informed, reducing the chances of miscommunication or misunderstandings.
Moreover, progress reports provide a platform for team members to ask questions, provide feedback, and offer support.
Performance Tracking
Business progress reports, such as quarterly, monthly, or annual progress reports, help track performance over time.
By comparing past reports, management can gauge the business's overall health and identify trends or patterns. This historical data can inform future strategies and drive continuous improvement.
How to Write a Progress Report
Step 1: define the purpose.
The first step in writing a progress report is understanding its purpose. Progress reports inform stakeholders about the project's status, including what has been accomplished, any challenges encountered, and future planning. This allows project managers to keep everyone in the loop and make informed decisions.
The purpose of this monthly progress report is to update the management team on the project's status. It presents an overview of completed tasks, in-progress tasks, upcoming tasks, and any challenges faced during the reporting period. This report will also provide insight into key performance metrics and future planning .
Step 2: Know Your Audience
Determine who will read the progress report. Is it for higher-ups, clients, or team members? Tailor the language, tone, and level of detail accordingly.
Step 3: Set the Timeframe
Decide the reporting period – weekly, monthly, or quarterly. Choose a timeframe that best suits your project's pace and stakeholder expectations.
Step 4: Collect Information
Gather data on tasks completed, team members involved, and any obstacles faced. Consult previous progress reports, project documentation , and team members for accurate information.
Step 5: Organize Content
Break down the report into logical sections. Here’s what we suggest:
- Summary: A brief overview of the report's contents.
- Completed Tasks: List tasks accomplished during the reporting period.
- In-Progress Tasks: Describe ongoing tasks and their current status.
- Upcoming Tasks: Outline tasks scheduled for the next reporting period.
- Challenges: Discuss any obstacles encountered and how they were addressed.
- Key Metrics: Highlight key project performance indicators and progress towards goals.
- Future Planning: Discuss plans for the next reporting period and any adjustments needed.
Step 6: Write the Summary
Craft a concise summary that provides a snapshot of the report. Mention key achievements, challenges, and plans for the future. Keep it brief but informative.
This progress report covers our team's accomplishments during Q1, with a particular focus on the completion of the website redesign and the initiation of our social media marketing campaign. We've encountered some challenges in coordinating with external vendors, but we've implemented solutions to overcome those obstacles .
Step 7: Detail Completed Tasks
List all tasks completed during the reporting period. Include the following information:
- Task description
- Team members involved
- Start and end dates
- Any relevant metrics (e.g., hours spent, budget used)
- Task 1 – Implement a user login system.
- Team members: Jeff and Sarah.
- Start date: January 1st.
- End date: January 15th.
- Metrics: 98% successful login rate.
Step 8: Discuss In-Progress Tasks
Outline ongoing tasks, their current status, and expected completion dates. Explain any delays and their impact on the project timeline .
- Task 2 – Develop a mobile app.
- Current status: 70% completed.
- Expected completion date: February 15th.
Step 9: Describe Upcoming Tasks
Identify tasks scheduled for the next reporting period. Provide details such as:
- Assigned team members
- Estimated start and end dates
- Dependencies on other tasks
- Task 3 – Launch marketing campaign.
- Assigned team members: Anas and Mark.
- Estimated start date: February 16th.
- Estimated end date: March 1st.
- Dependencies: Completion of mobile app development.
Step 10: Address Challenges
Discuss any challenges encountered during the reporting period. Describe how they were resolved or any plans to address them in the future.
- Challenge 1 – Unforeseen technical issues causing delays.
- Resolution: Increased resources and adjusted project timeline to accommodate the additional time required.
Step 11: Present Key Metrics
Highlight key project management performance indicators and progress toward project goals. Use visuals like charts or graphs to make the data more digestible.
- Metric 1 – User registration rate.
- Current status: 500 new users per week.
- Target goal: 1,000 new users per week.
Step 12: Plan for the Future
Discuss plans for the next reporting period, including any adjustments required. This may involve reallocating resources, revising timelines, or redefining objectives.
In the next reporting period, our focus will shift to improving user retention and engagement. We plan to implement new features based on user feedback and optimize the onboarding process.
Step 13: Proofread and Revise
Review the report for clarity, accuracy, and readability. Ensure all information is presented in a clear, concise manner.
Step 14: Submit the Report
Submit the progress report to the relevant stakeholders, ensuring they have ample time to review and provide feedback.
Example Progress Report Template
Use this template as a starting point for your progress report:
Project Title | [Project Name] Report |
Summary | Brief overview of the report's contents, key achievements, and challenges |
Completed Tasks | Task 1: Description, team members, start and end dates, relevant metrics Task 2: … |
In-Progress Tasks | Task 1: Description, current status, expected completion date Task 2: … |
Upcoming Tasks | Task 1: Description, assigned team members, estimated start and end dates, dependencies Task 2: … |
Challenges | Challenge 1: Description, resolution, or plan to address it Challenge 2: … |
Key Metrics | Metric 1: Description, current status, target goal Metric 2: … |
Future Planning | Plans for the next reporting period: any adjustments or changes required |
Conclusion | Recap of the report's contents: final thoughts or recommendations |
By following these steps and guidelines, you'll be well-equipped to write an effective progress report that keeps stakeholders informed and drives project success. Clear communication is key to maintaining momentum and ensuring everyone is on the same page.
Examples of Progress Reports
1. business progress report.
A business progress report helps track company growth, accomplishments, and areas for improvement. It includes:
- Revenue and sales figures.
- Market trends and competition.
- Operational efficiency.
- Employee performance.
- Goals and milestones achieved.
2. Quarterly Progress Reports
These reports offer a snapshot of a project or business every three months. They cover:
- Major achievements.
- Challenges faced and solutions.
- Key performance indicators (KPIs).
- Updated project timeline.
- Budget status.
3. Monthly Progress Reports
Monthly progress reports provide more frequent updates on projects or departments. They highlight:
- Accomplishments and setbacks.
- Progress towards monthly goals.
- Resource utilization.
- Issues and risks.
- Action items for the upcoming month.
4. Project Status
Project status reports focus on a specific project's progress. They showcase:
- Project documentation updates.
- Completed tasks and upcoming deliverables.
- Risks and issues encountered.
- Team members' performance.
- Changes to project scope or timeline.
5. Personal Progress
Personal progress reports help individuals track their growth and development. They include:
- Personal goals and objectives.
- Achievements and lessons learned.
- Skill development and training.
- Performance feedback.
- Areas for improvement and action plans.
Best Practices for Writing Progress Reports
Know Your Target Audience
When you create a progress report, start by identifying your target audience . Project stakeholders, team members, and future decision-makers should all benefit from your report.
Write in such a way that it is easy for them to understand. Avoid technical jargon and explain industry-specific language so everyone stays on the same page.
Reporting Frequency and Dates
Establish a reporting frequency for your progress reports. Whether weekly, bi-weekly, or monthly, maintain consistency. Include report dates and the expected completion date of the current project to provide a clear timeline.
Stick to the Project's Scope
Focus on the project's scope and stay within the project's purpose. Don't digress or include unrelated details. A concise report ensures that readers remain engaged and informed.
Review Previous Reports
Refer to the previous report to identify any changes or developments. Highlight the work completed, project deliverables , and any updates to the project plan. Doing so will maintain continuity and keep stakeholders informed about the department's progress.
Prioritize and Organize
Arrange project priorities logically, focusing on the most critical aspects first. Organize the information in a clear, easy-to-follow format. Use headings, subheadings, and bullet points for better readability.
Be Transparent About Problems
Don't shy away from discussing problems or challenges. Addressing issues helps stakeholders understand the project's status and any hurdles that may affect successful completion. Offer potential solutions or workarounds to demonstrate proactive thinking.
Back Up Progress with Relevant Data
Use relevant data to support your progress. Figures, charts, and percentages can provide a quick overview of the project's status. Make sure your data is accurate, up-to-date, and presented in an easy-to-understand format.
Highlight Team Member Contributions
Acknowledge team members who have made significant contributions to the project. This recognition boosts morale and encourages continued excellence.
Include Future Projections
Discuss what's next for the project, such as upcoming tasks or milestones. This helps stakeholders understand the trajectory of the project and anticipate the work ahead.
Keep it Simple and Actionable
Present complex ideas in a simple, easy-to-understand language. Break down complicated concepts into manageable chunks. Offer actionable insights and practical takeaways, so stakeholders can quickly grasp the project details.
Establish a Database
Create a database to store all progress reports. This repository helps stakeholders access past reports and provides valuable insights for future projects. It also ensures that information is preserved and easily accessible when needed.
Proofread and Edit
Before sharing your progress report, proofread and edit for clarity, consistency, and accuracy. This step ensures that your report is polished, professional, and easy to understand.
Progress Reporting FAQs
A progress report is most valuable when you're working on a long-term project. It's a way to keep stakeholders updated on progress and share important insights.
The primary purpose of a progress report is to provide a clear and concise overview of a project's status. This includes: – Communicating progress toward goals – Identifying potential issues and solutions – Demonstrating accountability and commitment to the project – Providing a step-by-step guide of completed tasks and upcoming work – Offering visual aids, like charts and graphs, to illustrate data A well-crafted progress report keeps stakeholders informed and fosters collaboration. It's also valuable for maintaining momentum and motivation throughout the project.
Writing Progress Reports Does Not Need to Be Hard
So, you've reached the end of this blog post. You're now equipped with the knowledge and tools to make progress report writing a breeze. Remember, it doesn't have to be a daunting task.
Keep it simple, stick to the facts, and let your progress shine. Talk about what you achieved, any challenges you faced, and how you overcame them. Use a clear, concise, structured format to ensure your message is easily understood.
To simplify the process, check out our guide on project reporting tools .
Ask yourself:
- What are the key takeaways from this period?
- How can I best communicate the status of the project?
- Are there any challenges that need addressing?
Considering these questions will make your progress report informative, actionable, and engaging. And don't forget, practice makes perfect. The more progress reports you write, the easier and more efficient the process will become.
Explore Further
- Essential Components of Project Management
- Best Project Management Software 2023
- The Inspiring History of Project Management. How Did It Begin?
- 9 Essential Roles In Project Management
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Martin luenendonk.
Martin loves entrepreneurship and has helped dozens of entrepreneurs by validating the business idea, finding scalable customer acquisition channels, and building a data-driven organization. During his time working in investment banking, tech startups, and industry-leading companies he gained extensive knowledge in using different software tools to optimize business processes.
This insights and his love for researching SaaS products enables him to provide in-depth, fact-based software reviews to enable software buyers make better decisions.
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13 Progress Report Templates To Always Keep on Hand
Written by: Christopher Jan Benitez
Considering that 70% of projects fail, you need to up your project management skills. That includes updating stakeholders regarding the project assigned to you and your team.
Using a progress report template gives your brand an edge when creating presentable progress reports.
But here’s the big problem:
Creating progress reports can be time-consuming. It can take a while to collect and organize data into a deck that the higher-ups will easily understand.
Fortunately, this post discusses how to use a progress report template to your advantage. It also shows you 12 progress report templates you can set up yourself using Visme.
Finally, it shares tips on how to develop and flesh out your progress report using templates. This way, you can communicate your project status and make everything transparent to stakeholders.
But before we jump into the templates, let’s define what a progress report is, and we’ll take it from there.
Table of Contents
What is a progress report, 13 progress report templates to use, best practices for handling progress reports, progress report faqs.
- A project report is a document that allows you to present the status of a project, including key achievements, challenges and future plans.
- A progress report template helps your business achieve success faster, streamlines interactivity and communication, and improves the project review process.
- The key elements of a progress report include an introduction, project scope, project challenges, specific task details, project dates, and an overview or conclusion.
- Some best practices for handling progress reports include communicating with the direct source instead of relying on assumptions, using data to measure progress, highlighting and tackling problems, and keeping your report up-to-date.
- Visme's report maker can help you create professional progress reports in minutes. Customize ready-made templates, access built-in design tools, apply your branding, visualize data and make your reports interactive.
- With Visme’s content creation platform, you can also build other types of documents and visuals for your projects. Create presentations, infographics, videos, proposals and more.
A project progress report allows you to present the status of a project. Like any project management tool , it can finetune the way you work on a project.
The progress report’s main objective is to make information transparent and visible . As a result, it breeds trust between you, your team and your clients.
And when trust is in the picture, you can expect a 50% increase in productivity . Those involved will also experience less stress, more energy, better engagement and satisfaction.
Here are other benefits of creating a progress report:
- Achieve success faster: Want to increase your success rate by 95% ? Then, let a report serve as your accountability partner. If you detail it with everything essential about a project’s progress, it can set you up for success.
- Encourage interactivity and effective communication: Communication is vital. If you create progress reports constantly, you can rely on constant discussions between the parties involved. The more interaction and communication, the better.
- Improve project review: A progress report lets you clarify objects and goals and address any issues you encounter. It’s also how you can discuss what’s wrong and what you can do to improve.
Key Elements of a Progress Report
There is no such thing as a one-size-fits-all progress report format. However, a typical progress report should help you describe a project’s progress. It should share information about the amount of work lined up, in the current queue and already completed.
And to help you relay this information in your report, it needs to have the right elements. This enables you to report to serve a clear purpose and deliver the right impact.
That said, below are the elements you need to know about:
- Introduction: It includes a project’s description and what the report is about. Its goal is to summarize your report and make the audiences understand its content.
- Scope of the project: This is where you list the objectives, direction, mission, vision and limitations of the project.
- Project blocks or challenges: You can find the project's challenges here. Should there be delays, the progress report should communicate them.
- Task to be completed: It details the tasks you’re about to do and the goals you’re about to achieve. And because the report is a presentation of your progress, it should also include the tasks and goals you've completed.
- Project dates (start, current and end date): It’s an organized list of the specific dates of when you’ll attend to a project.
- Overview or conclusion: Your progress report must contain an outline or summary of all the information discussed in the previous sections. It should also highlight all the solutions and accomplishments.
Manage your projects in style
- Create professional branded documents , from project timelines to budgets
- Visualize important project metrics with engaging charts and infographics
- Allow your team to comment , collaborate and move from draft to final format in no time
Sign up. It’s free.
Are you in a hurry to create a professional progress report? Then, sign up for a Visme account. We have a host of free progress report templates for you to choose from.
This way, you don’t have to start from scratch. Just edit them using our platform’s design features to create your report in minutes.
Without further ado, below are examples of progress reports you’ll find in Visme:
1. Sales Progress Report Template
Share information about your company’s sales performance with this captivating project report sample. It captures details such as sales targets, tasks accomplished and the ones not accomplished, issues faced and recommendations.
2. Marketing Progress Report Template
Elevate the performance of your marketing team with this eye-catching progress report template. The bright text color placed on the dark green background promotes a rich visual contrast, making key information stand out.
Notice how this progress reports format uses shapes, progress bars, charts and tables to effectively present data. Visme has thousands of visual aids to help make your information beautiful
3. Daily Progress Report Template
Use this progress report example to keep track of your daily performance. You can also use it as the basis for improving your performance the next day.
4. Weekly Progress Report Template
This weekly progress report template can help you stay on top of your weekly goals. Edit this progress report sample to capture your own information so clients understand your performance for the week.
5. Monthly Progress Report Template
Sum up your team’s monthly progress with this template. List down the significant milestones you have accomplished.
6. Team Progress Report Template
Evaluate the activities and performance of different teams using this progress report example . With this template, you can also show clients that the team is up to speed and each member is hitting their goals.
7. Client Progress Report Template
Strengthen your professional relationship with your clients. Update them on a project’s status and other essential details.
8. Training Progress Report
Training employees can be challenging. But, it won’t be the case if you create an easy-to-understand report and even walk them through processes.
9. Product Development Progress Report
Use this template to present a product development progress report. It can help you showcase the features of how the process is going. You can also get creative and show a finished version of a product.
10. Software Development Progress Report Template
Allow clients to understand all the processes involved in software development with this work progress report sample. Ease their minds and present the significant details.
11. Contractor Progress Report Template
Design an attractive contractor progress report to communicate ideas better. Report the project status, project scope, resource allocation and other important information.
There’s no limit to what you can achieve with Visme. Feel free to tweak this work progress report template for other unique purposes, such as checking in on the performance of each department involved in a project. Also, you can leave feedback for team members and invite them to respond to comments and more.
12. Business Progress Report Template
Here’s a standout template, among other progress report examples. You can use it to update clients about the project and business.
This business report template also works for tracking the progress of work across teams of all sizes. Make sure to feature hard-to-miss details and discuss how to strengthen business performance.
13. End-of-Day Progress Report Template
Wrap up your day with this progress report example. Jot down the essential details and refer to them to see how you can improve your performance.
Project progress reports should be handled carefully. If you go at it with utter recklessness, it will only lead to massive misunderstandings that might delay and jeopardize the overall progress and quality of the project.
Below are discussions about the best ways to handle progress reports.
1. Don’t Assume, Communication is Key
According to a study, 77% of people don’t trust the data presented to them — unless they verify it beforehand. It’s not surprising, considering how people can sometimes present assumptions, implications, and predispositions.
What is the best way to address concerns with possible false data? Communicate with the direct source.
Opening the lines of communication does at least two vital things. One, it acknowledges if the data holds truth. Two, it encourages people to follow up on other essential details about the data.
Here are tips that can help you with this:
- Clarify - Use a clear and friendly tone and avoid vagueness. As you get your point across, remember to use simple and understandable words. Plus, if someone has questions, address them.
- Review analytics - See who viewed and completed your report. Then, easily share and publish it for every team member to access the same data.
- Get everyone on the same page - Collaborate with your team and SMEs, especially if you’re working on a massive project that involves multiple departments. It will be challenging — if not impossible — to complete tasks without harmony.
Regarding collaboration, Visme enables your team to work on the progress report together. From your account, invite team members to your design project created on the platform.
From here, ask collaborators to enter the information they’re monitoring for your report in the document. By getting everybody to contribute to the presentation, you can finish the report ahead of time and clearly relay the message to clients.
The great thing about this feature is that people invited to the design project can work on the presentation simultaneously and anywhere. This allows your team to finish the presentation ahead of time.
2. Use Data to Measure Progress
Well-analyzed data is essential. Without the correct data, you won’t know what’s happening. You also won’t get to look into the strengths and weaknesses of a project, identify exploitable opportunities, and more.
But while data analytics is invaluable to the success of a project, it’s a double-edged sword. It can work for you or against you.
If you don’t interpret data correctly, the use of data on a progress report can go to waste. And as an extension, the progress report itself won’t be helpful to your client or you.
- Show relevance - Ensure the information you share is relevant. Use Visme’s Brand Wizard to add your brand’s logo, fonts, and colors to your report.
- Focus on goals - Prioritize the data you include and focus on data that can help to communicate the accomplishment of project goals . If not, you may feature less important data that can decrease the quality of your progress report.
- Make the information visually appealing - Some people understand things better through visual aids. So, add icons , stock photos, and videos . Include charts, graphs, maps, widgets and others.
To help you flesh out your data in a compelling way, use Visme’s data visualization features.
They let you turn numbers and statistics into graphs, tables and charts. These widgets help your audience process the information much easier, resulting in a more presentable progress report.
From your Visme account, you can drag and drop data visualization widgets onto the project and input the data straight from there.
Next, design the widget to achieve a uniform look and feel that matches your presentation.
3. Highlight and Tackle Problems
Problems result in worse or even more problems. And while their onset can be unavoidable, it doesn’t mean you should just let them go unsolved. If you do, these problems will snowball into something you can’t handle anymore.
Thankfully, a project progress report allows you to address these problems from the start.
While it can be unsettling to talk to clients about product issues, do it anyway. Discuss those problems, why they can cause setbacks, and why you must prepare for them.
- Generate practical solutions - Get to the bottom of your problem. You can use the root-cause analysis method to acknowledge how the problem began. Then, you can consider solutions to help you eliminate the root cause.
- Use proven problem-solving methods - Point out definite ways to solve problems . Take advice from clients who encountered the same issues before. Better yet, refer to the techniques of highly effective leaders.
- Cite problems in an interactive report - Add GIFs, animated stickers, and more to grab the attention of your audience. The idea is to raise engagement and encourage them to focus on your report.
Like data visualization, Visme lets you drag and drop media files onto the project to give it a personal touch.
You can choose from its selection of animations and GIFs to add to your project or upload a file from your local file.
Just make sure that the media files you will feature here align with the tone and voice of the progress report. You don’t want to alienate your audience by placing a GIF they don’t understand.
4. Always Update Your Progress Report
Let your progress report reflect up-to-date data. Not only does it make your project progress report more professional and respectable. But it also leads to more time savings and better efficiency.
Besides, featuring outdated data defeats the purpose of a progress report. A progress report should help you relay information about a project’s progress — if a project is going smoothly or if there are any problems.
Now, imagine how you can pull it off with outdated data.
Here are tips to help you with this:
- Validate information - Review every fact you feature. If you cite details from external sources, revisit these sources and ensure they’re authoritative. Be sure to remove them if they’re not.
- Simplify your message - Reword terms as necessary. The goal is to make the information understandable for your audience.
- Duplicate your reports if you’re sending them regularly. Let’s say you’re working with a client requesting weekly progress reports. The reports will be identical—only the information will differ for each report. In this case, create report updates easily by duplicating the project and use Visme’s Dynamic Fields to easily update information throughout your projects
This way, you don’t overwrite your previous report and create a new one while keeping the same design layout.
Looking to create a stand-out visual report ?
- Choose from professionally designed templates
- Creatively visualize stats and figures
- Customize everything to fit your brand image
Q1. What is the basic structure of a progress report?
A progress report typically includes an introduction, body and conclusion. The introduction outlines the project's purpose and goals. The body details completed work, ongoing tasks and upcoming activities. The conclusion summarizes overall progress and next steps. This structure helps you communicate project progress clearly and concisely.
Q2. What is a progress report template?
A progress report template is a pre-made document that features placeholders for key sections needed in a progress report, such as project specifics, challenges and achievements. It serves as a guide, making sure you cover all the necessary details. Most templates have a customizable design and layout so you can adapt them to your company’s unique requirements and branding guidelines.
Q3. What are the guidelines for a progress report?
Here are some guidelines for writing a progress report:
- Use clear, concise and objective language. Keep your audience in mind and tailor the content of your progress report accordingly.
- Focus on key achievements, hurdles and upcoming tasks. Be honest about setbacks and provide solutions.
- Use data and metrics to support your points. Ideally, incorporate charts to visualize that data and make it easier to understand.
- Update your progress report regularly and maintain a consistent format for easy tracking.
Q4. What are the main parts of a progress report?
The main parts of a progress report include an introduction, scope of the project, any challenges or hurdles, details about the specific tasks to be completed, project dates, including start, current and end dates, project overview, and a summary of the key takeaways or solutions.
Q5. What is the difference between a progress report and a status report?
A progress report focuses on advancements made towards project goals over time, highlighting completed tasks and future plans. It's typically more detailed and forward-looking. A status report , on the other hand, provides a snapshot of the project's current state at a specific moment. It's usually shorter and more focused on immediate issues and metrics.
Create Your Next Progress Report Using Visme
Inarguably, a project progress report is important. It enables you to track your project’s progress, realize its strengths and weaknesses, gain insights for improvement and more.
Besides, without a project progress report, clients will be left hanging — without knowing how their project is going.
But, while important, some people may set aside the need to make a progress report. That’s because making a progress report is no easy feat.
Fortunately, that won’t have to be the case anymore. Now, you can turn to Visme.
Visme is an online design and layout tool that can help you create your project progress report. It can also help you make presentations, documentation, digital content, etc.
In Visme’s library, you’ll find tons of premade templates, elements, and designs to choose from that will make your progress report pristine, neat and presentable.
With the tool, you can rest assured that your product will always be clear, clean and aesthetically pleasing.
So what’s holding you back?
Sign up to use Visme, choose a project progress report template, and create your next progress report fast and easily!
Easily put together effective progress reports using Visme
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How to Write a Solid Progress Report for Project Success
Progress reports are like project status updates that help everyone involved understand how things are going. Writing a solid progress report is crucial for keeping your project on track and ensuring its success. In this guide, we’ll break down the process of creating a great progress report, making it easy for you to communicate your project’s progress effectively. We have also included progress report templates for you to get started right away.
Progress Report Template
- Ready to use
- Fully customizable template
- Get Started in seconds
What is a Progress Report
A progress report is a document that provides an overview of the status, advancements, and achievements of a project or task. It typically outlines what has been accomplished, what is currently in progress, and any challenges or obstacles encountered. Progress reports are commonly used in various settings, such as work, education, or personal projects, to keep stakeholders informed about the project’s developments and to ensure everyone is on the same page regarding the current state of affairs.
Progress Report Templates to Keep Track of Project Progress
Daily Progress Report Template
Project Status Report Template
Project Status Summary
Project Dashboard Template
Project Status Summary Template
Why You Need to Use a Progress Report
A progress report promotes a culture of collaboration, accountability, and continuous improvement in project management. Here are several reasons why a progress report is important.
Clear communication: Keeps everyone on the same page by sharing what’s happening in a project.
Tracking achievements: Highlights what has been successfully completed, boosting team morale.
Problem-solving: Identifies and addresses challenges, helping to find solutions and stay on track.
Decision-making: Provides real-time information for informed decision-making during the project.
Accountability: Holds team members responsible for their tasks and deadlines.
Learning and improvement: Creates a record of progress, facilitating learning for future projects.
Efficiency: Keeps the team working efficiently by preventing confusion and misunderstandings.
Collaboration: Encourages collaboration and coordination among team members.
Key Components of a Progress Report
The following components of a progress report collectively provide a comprehensive view of the project’s progress, challenges, and future plans, enabling effective communication and decision-making.
- Introduction : Brief overview of the project, including its purpose and objectives.
- Work completed : Summary of tasks or milestones achieved since the last report.
- Work in progress : Description of current activities, tasks underway, and their status.
- Challenges and issues : Identification and discussion of any problems, roadblocks, or challenges faced.
- Achievements : Recognition and celebration of significant accomplishments and milestones.
- Upcoming tasks : Outline of the next steps, tasks, or milestones planned for the future.
- Timeline and schedule : Review or adjustment of the project timeline or schedule, if necessary.
- Budget overview : Overview of the project’s financial status, including spendings and any budget changes.
- Recommendations : Suggestions for improvements or changes to improve project efficiency.
- Conclusion : A brief summary and conclusion, often including an overall project status assessment.
Challenges of Creating and Using a Progress Report
While project reports are handy for keeping track of project progress, they can pose some challenges.
Time-consuming: Writing a progress report can take time away from actual project work.
Communication issues: Making sure that everyone understands the report may be challenging.
Data accuracy: Getting accurate information for the report can sometimes be difficult.
Overlooking details: Important details may be unintentionally left out.
Balancing detail and brevity: Finding the right level of detail without making the report too lengthy can be tricky.
Tracking complex projects: Managing and reporting progress for complex projects may pose a challenge.
Ensuring regular updates: Getting everyone to consistently update progress can be a hurdle, especially in dynamic work environments.
Best Practices for Creating an Effective Progress Report
Creating an effective progress report involves following some best practices:
- Keep your report clear and straightforward, avoiding jargon or overly complex language.
- Highlight the most important information, emphasizing achievements and addressing challenges.
- Use a consistent format and structure for easy comprehension.
- Submit reports on time to make sure that the information is relevant and up-to-date.
- Provide enough detail to convey the message, but avoid unnecessary information that may overwhelm.
- Use charts or diagrams to visually represent data and trends for better understanding.
- Include potential solutions when discussing challenges, promoting a proactive approach.
Create Your Next Progress Report with Creately
Simplify the process of creating progress reports and streamline project management, communication, and improve overall project success with Creately ’s visual collaboration platform.
Task tracking and assignment
Use the built-in project management tools to create, assign, and track tasks right on the canvas. Assign responsibilities, set due dates, and monitor progress with Agile Kanban boards, Gantt charts, timelines and more. Create task cards containing detailed information, descriptions, due dates, and assigned responsibilities.
Notes and attachments
Record additional details and attach documents, files, and screenshots related to your tasks and projects with per item integrated notes panel and custom data fields. Or easily embed files and attachments right on the workspace to centralize project information. Work together on project documentation with teammates with full multiplayer text and visual collaboration.
Real-time collaboration
Get any number of participants on the same workspace and track their additions to the progress report in real-time. Collaborate with others in the project seamlessly with true multi-user collaboration features including synced previews and comments and discussion threads. Use Creately’s Microsoft Teams integration to brainstorm, plan, run projects during meetings.
Pre-made templates
Get a head start with ready-to-use progress report templates and other project documentation templates available right inside the app. Explore 1000s more templates and examples for various scenarios in the community.
Comprehensive shape libraries
Create any visual aid from flowcharts to timelines with comprehensive shape libraries for over 70 types of diagrams including icons. Illustrate or make annotations easily with freehand drawing and format text without leaving the keyboard with markdown shortcuts.
Progress reports are indispensable in project management. They foster communication, accountability, and a culture of continuous improvement. Make use of the progress report templates we have provided to track your progress and stay organized.
Join over thousands of organizations that use Creately to brainstorm, plan, analyze, and execute their projects successfully.
More Related Articles
Amanda Athuraliya is the communication specialist/content writer at Creately, online diagramming and collaboration tool. She is an avid reader, a budding writer and a passionate researcher who loves to write about all kinds of topics.
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Blog Business How to Write a Professional Progress Report
How to Write a Professional Progress Report
Written by: Daleska Pedriquez Jun 28, 2022
The first time I had to do a professional progress report, I panicked. I didn’t know where to begin my report or what to include. So I did some research and asked my co-workers for advice.
I’m glad I did because they shared some useful tips on how to create a progress report . They also pointed me toward a ton of progress report templates to use as a starting point.
Now, I’ve filled out countless progress reports and learned some valuable lessons along the way. So, gather around everyone! I’ll show you the magic of using progress reports for your business, including how to incorporate data visualization.
Let’s get started!
Click to jump ahead:
What is a progress report?
Why are work progress reports important, what are the benefits of the project progress reports, how to write a progress report, 3 tips to write great reports, faqs about writing a professional progress report.
Let’s start with the basics. A progress report includes a detailed description of the current status of a project, as well as forecasts for the future. You can use this type of report to share insights on project status and performance. You may also project results and timelines based on the milestones your team has achieved and the challenges you’ve faced so far.
These reports often contain a summary of communications between a team member and a project manager. This helps stakeholders get a snapshot of how a project is progressing.
Keep in mind: a progress report may be for your team alone, your company as a whole or your board of executives. Depending on the audience, you may want to include more or less granular information.
This may seem obvious, but reporting on progress is key for keeping your team on track. Consistent project updates will ensure everyone is working on the right tasks, at the right time. These reports also provide an opportunity for reflection…
What’s going well? What isn’t? Do the project objectives still make sense? Do they need adjusting? By taking the time to reflect before a project is finished, you’ll be able to catch any problems, adjust and increase your chances of success.
Project progress reports offer several benefits to both project managers and stakeholders involved in a project. Here’s a closer look at the benefits of creating a professional progress report:
Improves team collaboration
As I mentioned, progress reports are all about keeping teams on the same page. Generally, everyone on your team would receive a copy of the report. That way, everyone can see what’s done and what remains to be done.
This is also a good way to keep your team motivated during long projects. By reporting on everything that’s been accomplished, they can see just how far they’ve come.
In the initial phases of a project, your progress report may be as simple as a timeline. This type of report works well during the planning stages, too. For example, check out this weekly reporting template:
You can customize this template however you need. Style the text, swap out the colors, add in your logo and voilà… you have a professionally branded report.
Guides decision-making throughout a project
Again, if you wait until the end of a project to reflect, you may miss opportunities to course-correct along the way. No project plan is perfect. There will always be unforeseen circumstances. A task that requires more time. A team member that drops out of the race…
A progress report can help you deal with these hiccups. By proactively checking in on a project, you can make decisions about the best use of resources. Or even, whether you need to switch lanes entirely!
Creates a detailed audit trail for all projects
While a progress report isn’t an audit, it does provide a record of all the work undertaken during a project. In other words, it’s useful if you or your company need to create an audit trail using project execution records.
Of course, progress reports are also useful if you’re answering to execs, giving updates to your fellow execs or simply referring back to the next time around.
Take this quarterly project status report as an example. Using this template, you can share a high-level overview of a project with a simple progress bar featuring a clear percentage, or swap in any chart to depict progress. With Venngage’s editor, you just have to double-click on the chart and input the appropriate value.
Promotes transparency and accountability
Transparency and accountability are buzzwords in business, but with good reason. Without transparency, there’s no accountability. And without accountability, well, your project is going to be a slog.
Progress reports are a great way to maintain transparency and accountability throughout a project. Not only can you see exactly who’s done (and doing) what, but you can also highlight the allocation of funding and resources, as well as results.
Now that we’ve talked about the perks of using a progress report to visualize your company’s projects , let’s dig into the good stuff. Here’s how to write a detailed progress report:
1. Determine your report’s objectives
Of course, your report will have different objectives depending on the format. If you’re putting together a weekly report, those objectives may be tasks accomplished. You may also include notes about roadblocks or problems solved.
A monthly or quarterly report will likely look at larger milestones instead and give a broader overview of the progress made on a project. This type of regular project evaluation may also compare progress to previous months.
Pro tip: while designing in Venngage, you can create a new color scheme, or use one of the many automated color palettes available. If you’re on a business plan, you’ll also have access to My Brand Kit , which allows you to upload logos, choose fonts and set color palettes. Then, you can easily apply your visual branding to every design.
2. Collect all your data
Once you’ve established your objectives, you can gather the necessary data to report on them.
For example, with a weekly report, you may need to check in with your team members to get a status update on their tasks. With a monthly report, you may be able to pull results, in addition to a broader status update.
Whatever claims you include in your report, just make sure you can back them up with data. If you’re saying a project is 90% complete, that percentage should be calculated based on real numbers, not estimates.
In general, you’ll share a broader progress update on the first page of your report. Then, the following pages will show the supporting data.
3. Perform a detailed data analysis
Now for the fun part. (Yup, I’m a data nerd.)
Analyzing your data is the logical next step. I like to start by organizing my data into buckets. For example, I might have a bucket for tasks accomplished, outstanding tasks, blockers, budget and key learnings to date.
Often, I’ll include a bucket for outstanding questions. And I analyze all of the above to identify patterns and make informed predictions.
Once you have all this information, make a note of which pieces of data can be visualized. Graphs, charts and other visuals help simplify complex data and reduce the amount of text you’ll need in your report. (More on visualizing your data in just a sec!)
Pro tip: when creating a report in Venngage on a Business Plan , you can collaborate in real-time with your team members and invite them to work on a design. You can also leave comments and get feedback, right on the platform. Alternatively, you can share your design online, via email or download a high-resolution PNG, PDF or interactive PDF.
4. Outline and edit your report
Ah, the outline. I create an outline for everything I write, whether it’s a blog, business plan, or yes, a progress report. In my experience, it’s the best way to avoid writer’s block. With a detailed outline, you’ll never get stuck staring at a blank screen again.
At this point, you know your objectives. You’ve collected and analyzed all your data. All that’s left is to turn it into a story .
I like to start with objectives and work my way backward. In my outline, I’ll cover objectives on the first page. Each one gets its own heading with supporting data underneath. I’ll also include a high-level description of my project on the first page.
I like to organize the following sections by objective, too. This creates a natural hierarchy while keeping goals and objectives top of mind.
5. Nail down the length of your report
Keep in mind that you don’t want your report to be the length of a bible! No one has the time or attention span for that. Here’s a quick rule of thumb: a progress report should be around two to three pages.
This should give you enough space to state your objectives, present supporting data, showcase progress and make any predictions. If your outline is more than three pages, have another look and see what you can trim. As all good writers know, sometimes you have to kill your darlings .
6. Design your report using visuals
A picture is worth a thousand words — there’s a reason we’ve all heard this saying a thousand times!
Engaging visuals are the perfect way to turn dry data into meaningful, digestible statements. But you don’t have to create these visuals from scratch or hire a designer for that matter. By starting with one of Venngage’s templates , you can simply customize the visuals to suit your needs.
For example, this project management status report template includes several images, charts and icons. You can swap out the images with your own or browse over three million high-quality, royalty-free photos to find something suitable.
You can also change the icons to reflect your data. With Venngage, you get access to over 40,000 icons with thousands of diverse options to reflect a range of skin tones and cultural backgrounds. Plus, you can change the charts to best represent your data .
By using visuals in your design, you’ll break up walls of text and make your report both aesthetically pleasing and easy to understand. In the end, this will help you improve communication and impress any stakeholders involved.
With Venngage’s report maker , the design process is quick and easy. And best of all, you can do it all yourself — exactly the way you envisioned.
Related : 5 Best Report Creators for Businesses in 2022
7. Get feedback from your team
Before sharing your final report, consider getting feedback from your team.
They may have additional insights to share on a project’s progress. They can also help spot faulty data and prevent any embarrassing retractions down the line. This is also just good for morale. The more involved your team feels in a project, the more invested they’ll be.
8. Finalize your report
Last step: proofreading.
Make sure to double-check everything, from spelling and grammar to project details and data visualizations. This step ties in with my point above. Getting a second pair of eyes to proofread your report is always a good idea.
When you’ve been staring at something for weeks, it can be hard to catch mistakes. Your team members can look at your report with fresh eyes and share fresh insights.
In the data-heavy example above, a misplaced comma or rogue denominator could make all the difference. So don’t skip that final once over! At the end of the day, the goal is to create a report that’s as accurate as possible.
I’ve talked a lot about how to use visuals to create an engaging, full-featured progress report. But what about words, you ask?
Keep these three quick tips in mind to breeze through the writing part, too:
1. Stay focused
And I mean hyper-focused.
Remember the first step in this guide: determine your report’s objectives. By staying focused on your objectives, you’ll avoid unnecessary tangents. Plus, you’ll have a lot less editing to do when it comes time to kill your darlings!
If a point doesn’t tie back to your objectives, skip it. This will give your entire report a sense of direction. It will also help your team members digest and retain the information.
2. Discuss your objectives in a balanced manner
If you have multiple objectives, make sure you give each one its due.
It’s true, one objective may be more important than the other. For example, you might dedicate more real estate to outlining project tasks than predicting future progress. Just make sure to weigh positive and negative data fairly.
You don’t want a rose-colored report, so to speak. This will set unrealistic expectations and be more harmful than helpful down the line. Instead, use all the available data to share a balanced perspective in your progress report.
3. Use a consistent reporting style
Reports are no place for flowery language.
To make your report as effective as possible, use straightforward, simple language. Make sure to define any acronyms or technical terms at the beginning of your report. And remember the three Cs while you’re writing: be clear, concise and compelling.
What are the three types of progress reports?
There are three types of reports based on the time span they cover:
- Weekly: These reports typically cover a team member’s individual progress and how it affects the entire project.
- Monthly: These progress reports typically provide a broader overview of a project, including team member progress, methods and projections. Monthly reports are usually data-dependent and require more visuals than weekly reports.
- Quarterly: These detailed reports cover a three-month period. Quarterly reports include a lot more data and will require more visuals to make them digestible and engaging as a result.
What are the qualities of a good progress report?
The qualities of a good progress report are:
- Comprehensiveness: Provide a total overview of a project using clear objectives, simple language and a balanced ratio of text and images in your layout.
- Data-backed: Make sure your report includes accurate data that you’ve double-checked for any discrepancies.
- Rich in visuals: Leverage engaging visuals to break up the text in your report and turn your data into a compelling, easily digestible story.
Write a detailed professional progress report and achieve your goals
I know from personal experience that writing a progress report can be daunting at first.
But with these tips and templates, I’m confident you can do it. So go ahead, give it a try. Create a beautiful, raise-winning report with Venngage for free. Just remember to clearly define your objectives first… and don’t skimp on visuals!
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[Updated 2023] Top 10 PowerPoint Templates to Create an Insightful Progress Report
Kritika Saini
In 2010, Toyota recalled millions of cars when, due to faulty brakes, many customers met with severe accidents. They took this decision after a prolonged playdown when the Consumer Union withdrew recommendations of eight Toyota cars.
This blunder was a clear result of miscommunication by Toyota engineers to the manufacturing team. Had their project reports stated the fault on car specifications or been studied thoroughly, there would have been no negative consequences. Moreover, they dismissed the cars only when the Consumer Union presented their progress report.
Whether you are working in a medical, technical, corporate, private, or public sector, one thing is asked by all managers/bosses – a progress report!
This written document informs the clients, supervisors, or associates about the progress made on a project and tracks the loopholes or budget deviations. Besides, it helps get every team member on the same page, facilitates collaboration, improves transparency, accountability, evaluation, review, and future planning.
But how to create an actionable progress report?
While creating a progress report, you should provide a clear and concise account of your activities, avoid defensive language, specify truthful information, and include a subject line, introduction, body, conclusion, and possible recommendations. All these steps can seem like a nightmare.
But worry not!
To help you create and share a periodic progress report, we have listed here our 10 well-structured PowerPoint templates. These PPT designs are researched by consultants from top-tier management companies. Therefore, you can utilize these graphics to answer questions on your project completion, part of work currently in progress, the tasks left, a plan to complete them, and more. Additionally, these slides are easy to edit, so you can change the text, font size, type, and color.
Let’s dive in!
Template 1: Project Progress Update Report with Variance Analysis
You can use this project progress PowerPoint template to carry your management procedures efficiently. This amazing design can help you devise a progress report that includes a detailed variance analysis. With this slide, you can identify potential problems and fix them before they become issues. Download now!
Download this template
Template 2: Agile Report with Project Progress and Task Status
Looking for a way to easily track and report on your project's progress and task status? Look no further than this engaging PPT template! This template provides valuable insights into the overall health of your project, taking into account important factors such as project progress (both on-track and delayed), budget (both spent and remaining), risk and issues, and project timeline. With easy-to-read charts and graphs, you can quickly identify areas of concern and take action to keep your project on track. Download this template today and gain valuable insights into your project's progress and task status!
Get this template
Template 3: Project Reporting Dashboard with Progress and Issues
This comprehensive project reporting dashboard template empowers you to track progress efficiently and identify issues across multiple projects from a single location. With intuitive visualizations highlighting completion percentage, hours spent, and issues categorized by severity, you can easily gain valuable insights into your projects' health and take action to ensure their success. This template streamlines your reporting process, allowing you to focus on driving progress and delivering results. Download now and unlock the power of centralized project management.
Template 4: Project Key Phases Progress Status Report
Are you looking to keep stakeholders in the loop on your project status? You can use this intuitive PowerPoint template to summarize your progress against the projected plan. With this presentation report, you can also mitigate issues before they arise, and ensure that your project is completed on time. Download it now and get started!
Template 5: Progress Report Pie Chart
You can use the pie chart graph diagram given in the PPT design to create an invigorating progress report. The template is drafted by our team of professional designers. So you can choose it immediately, without any second thoughts. All just a click away!
Template 6: W eekly Progress Report with Challenges and Lessons Learned
You can pick this weekly progress report template to stay on track and achieve your goals effectively. The design covers a comparison between the set and actual targets. Besides, you can highlight the challenges and lessons learned to make progress each week. Download now!
Template 7: Business Progress Report of Yearly Product Sales
You can use this visually appealing template to illustrate your yearly sales progress report. This design features donut charts and graphs. So download it instantly, and replace the text holders with your information.
Template 8: Progress report of business for different product
Managers can use this exclusive PowerPoint graphic to represent their product progress report. This design includes percentage completion for three distinct products. With this template, you can create a progress report for your products and showcase the targets and achievements in an attractive and informative way. So download and utilize it to your advantage.
Template 9: Weekly Status Report PPT Template
This PowerPoint template can help you create a quick and easy weekly progress report for your team or management. This PPT design includes a date and description column, so you can record your progress and update your superiors regularly. Download it right away!
Template 10: Project Target with Monthly Marketing Program Progress Report
Keep your business goals in line and your marketing strategy in check with this monthly progress report template. This impressive PPT design can be used to summarize your current marketing efforts, conversions, traffic metrics, and an overview of the SEO/PPC campaigns. Therefore, download it to stay on top of your goals and brainstorm new ideas for future campaigns.
Bonus Progress Report PPT Template
Project target achievement progress report.
Do you need to create a progress report for your project but don't know where to start? You can check out this PPT template to outline the tasks completed, overall project ROI, milestones covered, task status, and more. Plus, the design is easy to use and customizable, so you can download it to fit your specific needs. Get started on your progress report today!
To Conclude
You can incorporate our pre-designed progress report templates and create a daily, weekly, monthly, quarterly, or annual work document. These PPT presentations will perfectly show your project or process timeline. The layout of these progress report themes will also allow readers to understand what has been done efficiently, is underway, or will be accomplished in the future.
Additionally, you can download these progress report templates and access them numerous times by purchasing any of our unlimited subscriptions here . They will surely save your time and effort with just a simple click!
P.S: You can also learn to prepare a detailed project status report by exploring our all-encompassing guide featuring 30+ PowerPoint templates.
FAQs on Progress Report
What is a progress report.
A progress report is a document that provides an update on the status of a project or task. It typically includes information on progress toward project goals, tasks completed and tasks remaining, milestones achieved, and any issues or challenges encountered. Progress reports are used by project managers, team members, stakeholders, and other interested parties to monitor and track the progress of a project, identify potential issues or roadblocks, and ensure that the project is on track to meet its objectives. Progress reports can be prepared regularly, such as weekly or monthly, or as needed, depending on the needs of the project and the stakeholders involved.
How to write a progress report?
Writing a progress report involves several key steps. Here are some tips to help you write an effective progress report:
- Define the purpose and scope of the report: Before you begin writing, it is important to define the purpose and scope of your progress report. What information do you need to convey, and who is your audience?
- Gather the necessary information: Collect all relevant data and information, including updates on completed tasks, milestones achieved, and any issues or challenges encountered.
- Organize your report: Use a clear and logical structure to organize your report, including headings and subheadings, bullet points, and tables or graphs where appropriate.
- Provide a summary of progress: Begin your report with a summary of the overall progress made since the last report, highlighting any significant achievements or milestones reached.
- Include details on tasks completed and tasks remaining: Provide a detailed breakdown of tasks completed, tasks remaining, and any changes to the project schedule or timeline.
- Discuss any issues or challenges encountered: Describe any issues or challenges that have arisen, and explain how they have been addressed or are being addressed.
- Provide recommendations or next steps: Offer recommendations for any changes or improvements that need to be made and outline the next steps for the project.
- Use a professional tone and style: Write your report in a clear and concise manner, using a professional tone and style.
- Review and revise: Before submitting your report, review and revise it for accuracy, clarity, and completeness.
What is the main purpose of a progress report?
The main purpose of a progress report is to provide an update on the status of a project or task. Progress reports are used by project managers, team members, stakeholders, and other interested parties to monitor and track the progress of a project, identify potential issues or roadblocks, and ensure that the project is on track to meet its objectives. The key objectives of a progress report are to:
- Communicate progress: Progress reports provide a means of communicating progress to stakeholders, team members, and project managers.
- Monitor progress: Progress reports enable project managers to monitor progress and identify any issues or roadblocks that may be hindering progress.
- Identify risks: Progress reports allow project managers to identify risks and take corrective action to mitigate them.
- Ensure accountability: Progress reports hold team members accountable for meeting project deadlines and delivering quality work.
- Inform decision-making: Progress reports provide valuable information and insights that can inform decision-making and help ensure the success of the project.
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How to Write a Progress Report: Full Guide
Table of contents, what is a project outline, progress report guide.
So, you’re knee-deep in a project and it’s time to let everyone know how things are going.
Enter the progress report - your ticket to keeping the team aligned and stakeholders happy.
Creating progress reports involves outlining project challenges and providing insights for future planning. Documenting obstacles in a progress report enables supervisors to monitor completed tasks, investigate delays, and adjust project timelines accordingly.
But what exactly goes into a good progress report? And how can you make it less of a chore and more of a powerful tool?
That’s what we’re here to figure out.
Why are Progress Reports Important?
Progress reports are important because they keep everyone accountable, while giving your manager/boss visibility on the real-time progress of the project.
But why is a ‘report’ for important for this? Here’s 3 deeper reasons why progress reports improve accountability:
- You’re more likely to stay on top of your tasks when you know you’ll need to report on your progress.
- Stakeholders love transparency , and progress reports give them a clear view of where things stand.
- They help catch problems early. By regularly reviewing progress reports, you can spot potential issues before they become major headaches.
Daily progress reports summarize daily tasks achieved, challenges faced, and overall progress towards larger goals, fostering clarity and accountability in project management.
Think of your progress report as a regular health check-up for your project.
It might not be the most exciting part of your job, but it can save you a lot of trouble down the line.
What goes into a comprehensive Progress Report?
A progress report should outline three things: your plan , how its progress is going, and if you found problems that require assistance. (We talk more about the PPP methodology here )
Using progress report templates can help structure your reports and visualize data more effectively.
Here’s how to write all of them:
Project ‘Plan’ Overview
Start with a brief refresher on what the project is all about. Think of it as the "Previously on..." segment at the start of a TV show. Keep it short and sweet - just enough to jog everyone's memory.
Progress section should inform the project reviewer about what’s been done already, what’s next, and if you’ve encountered any executional blockers.
Weekly progress reports play a crucial role in facilitating communication between managers and team members, allowing for reflection on achievements and planning for future tasks.
Accomplishments: Time to Brag (a Little)
Overcommunication is underrated . Here's where you get to show off what you've achieved since the last report. Did you hit a major milestone? Solve a tricky problem? Get that finicky bit of code to finally work? List it here. Be specific and quantify where you can. Instead of "Made good progress," try "Completed 3 out of 5 major features."
Upcoming Tasks: What's Next
Give a snapshot of what's coming up in the next phase of the project. This helps set expectations and shows you've got a plan. Pro tip: use Slite's checklist feature here to create a clear, actionable list.
Challenges: The Not-So-Fun Stuff
No project is smooth sailing all the time. Use this section to highlight any obstacles you've run into. But don't just list problems - explain how you're tackling them. This shows you're proactive and helps prevent stakeholders from panicking.
Remember, the goal is to give a clear, honest picture of where things stand. No need for novels - keep each section concise and to the point.
In the next part, we'll look at how to structure all this info in Slite to make your report easy to read and update.
Structuring Your Progress Report in Slite
Now that you know what to include, let’s talk about how to lay it all out in Slite. A well-structured report is easier to write, read, and update. Here’s how to make Slite work for you:
It is crucial to address your reports to the project manager, who plays a key role in communication and project oversight, including signing off on reports and understanding specialized jargon used by the construction team.
Use progress report templates, or make one
First things first: create a template or use ours . It's free and it looks like this:
This way, you're not starting from scratch every time. In Slite, you can easily set up a template with all the sections we talked about earlier. Once you've got it set up, just duplicate it for each new report. Boom - half the work's already done.
Heading hierarchy is your best friend
Use Slite's heading styles to create a clear structure. Your main sections (Project Overview, Accomplishments, etc.) can be H2s, with subsections as H3s.
Using subheadings bifurcates content thematically, leading to a better reading experience. It’s also handy because in Slite, you’ll be able to collapse/expand either of those sections like this:
This not only makes your report look neat and makes it very scannable . This is a must for long document with multiple stakeholders. Why? Your manager may already by up-to-speed on your progress and only interested to check out your blockers. Similarly, the COO might just want the top-level progress to see if everything’s good.
And if you want to maximise for readability, add a Table of Contents (ToC). Edit the layout and click ‘show table of contents’ to get a sticky, clickable ToC presented at the right sidebar.
Neat, right?
Use lists generously
For sections like Accomplishments and Upcoming Tasks, bulleted or numbered lists are your best friend. They're easy to scan and update. Plus, Slite's checkbox feature is perfect for tracking progress on upcoming tasks.
Tables for the Win
When it comes to Key Metrics, nothing beats a good table. Slite's table feature lets you create clean, easy-to-read data presentations. You can even color-code cells to highlight important info.
Embed links for all working files
Got a detailed spreadsheet or a project board you want to include? Use Slite's embed feature to bring it right into your report. For less crucial info, you can use links to keep your report clean while still providing access to additional details.
Keep It Consistent
Whatever structure you choose, stick with it. Consistency from report to report makes it easier for everyone to find the info they need quickly.
How Often Should You Report?
So, you’ve got your report structure down pat. But how often should you be sending these updates out? Well, it depends. (Don’t you just love that answer?)
A monthly report provides a comprehensive snapshot of achievements and areas needing improvement, offering critical data and a broad overview of project progress. Additionally, quarterly progress reports play a crucial role in reviewing and evaluating achievements and setbacks over a three-month period, ensuring that key performance indicators and objectives are being met.
Let’s break it down:
The "It Depends" Factors
- Project length: A two-week sprint might need daily updates. A year-long project? Probably not.
- Stakeholder preferences: Some folks want to know every little detail. Others just want the highlights.
- Project phase: You might report more frequently during critical phases and less during slower periods.
- Team size: Larger teams might need more frequent check-ins to stay aligned.
Based on the factors, pick one of the 4 most common progress report frequencies.
Find your rhythm
- Daily: For short, intense projects or during critical phases. Keep these ultra-brief.
- Weekly: A good default for most projects. Enough to keep everyone informed without overwhelming them.
- Bi-weekly: Works well for longer projects with a steady pace.
- Monthly: For extended projects or high-level overviews.
Make a decision and commit to one of these time-frames, and communicate it to all project stakeholders.
The Goldilocks Zone
You're aiming for that sweet spot where you're keeping everyone informed without spending all your time writing reports. If you're getting a lot of "What's the status on X?" questions between reports, you might need to increase frequency. If your reports are met with crickets, you might be overdoing it.
Consistency over frequency
Whatever frequency you choose, stick to it. Regular updates create a rhythm that your team and stakeholders can rely on. Use Slite's reminder feature to ping yourself when it's report time.
Quick Updates vs. Detailed Reports
Consider a mix of quick, informal updates (think bullet points in a Slite doc) and more detailed formal reports. This gives you the best of both worlds - frequent communication without report fatigue.
Remember, the goal is to keep information flowing without bogging down the project. Find a rhythm that works for you, your team, and your stakeholders.
Best practices for writing a progress report
We’ll close this guide out with some best practices for creating your progress reports and introducing them to your team’s workflow.
Whether you’re putting together a business progress report, a research progress report, or any other - here are 13 tips to help it really stand out:
5.12 Highlight the importance of the final report in providing detailed insights to the team and leadership at the end of a project. This key document summarizes a project's achievements and overall progress for a given period, ensuring everyone is aware of accomplishments and lessons learned.
1. Use data
Where you can, always use data to showcase progress or lack of it. Think about ways you can generate data with the progress reporting tools you have and display the data in a clear way; always try to show movement toward the greater goal.
2. Use visual aids if necessary
Don't be afraid to support your report submission with visuals. There's no point in wasting paragraphs of text explaining a situation when you can explain it with a screenshot. Writing a progress report isn't merely about passing information but also engaging the reader to absorb your headway with a project. If there are any stonewalls, your visual aids make them easier to identify.
3. Be transparent
Transparency is invaluable if you want your reporting structure to be productive and positively contribute towards moving forward. Highlight to staff that progress reports call for transparency. No one needs to hide behind fluff or try to optimize the status of a report for fear of looking bad. Address every project as it is. There's no need for fluff pieces or grossly unnecessary information. If your report is too short and there are not enough details to create a solid progress report document, you can ask for an extension or simply turn in your document the way it is. As long as you stay honest and write appropriately, you'd have successfully done your job.
4. Make sure everything is dated
Due dates, report dates, task deliveries, the lot. Earlier in this article, we mentioned how these project progress reports would be the backbone of research for any similar project in the company's future. If you date everything, someone can dive into systems to pull metrics they may need from correct dates, and better understand the tools and talent the company had at that particular time.
5. Include company and department goals
If your progress reports are for inter-departmental use, then it's useful to share the goals that you personally, or your department, are working towards. Double-check what you can and can't share with human resources if you’re ever unsure. In doing so, you'll give the reader greater insight into your logic and actions.
6. Discuss problems and progress
Every report is a platform for discussing problems and progress. When writing progress reports, kick conversations off via the content you provide and ask any questions you'd like answered from the reader. Write in a cordial, formal, and neutral tone.
Tip: Your reader is there to help you, no matter what role they're in within the company; you'll be surprised by the innovative ideas you can get from other departments. 💡
7. Share it wisely
Think wisely about who needs to see this document, especially the special progress report comments included by a top-level supervisor. Is it more than management? Perhaps other departments or even external stakeholders, like funding agencies, will benefit from reading this report. Try to identify those who need the report before writing it and then share it so that everyone has easy access.
8. Structure storage
You can store reports, no problem. However, think of the architecture around your report storage system. Try to build a map to guide people through reports and how they're stored. You want people to find a report quickly.
Figure out what someone needs to search for reporting project progress at any time, or the path they need to follow. This process will save a lot of time in the future and empower employees to use the reports at any time, not just when they're first delivered. That's a wrap!
9. Add a call-to-action
This is a great opportunity to get instant help for the reader or your superiors. Call-to-actions are useful when there are uncertainties, confusions, or problems with the project. These could include task differentiation, unclear milestones, or shortage of funds. A call-to-action could be asking the superior to supply clarification or some feedback in an email or a communication channel. You could also ask for a budget review or anything else your team might need to follow through to the successful completion of the project.Note that when writing a progress report, you should still limit the use of CTAs to extreme necessities.
10. Get all hands on deck
Always consult your team members when working on progress reports. If you're the team leader, you can invite everyone to pitch in and submit informal reports of their personal progress with milestones in the project. If you're a team member assigned the role of progress report writing, you could reach out to everyone individually for their input.
One of the best ways to write a solid progress report is to include the personal overviews of the members of the team pushing the project forward. This may not exactly be possible with frequent progress report schedules, such as daily and weekly, but with longer timelines, team members are invaluable to the process.
11. Ditch the passive voice
Let's be honest - a lot of your superiors don't have the time to read all the reports that come their way. Using a lot of passive voice while writing a progress report reduces readability and most times, the reader will not engage with the content.
Instead of writing: "We were instructed by our manager to restart the milestone..."
You can write: "Our manager instructed us to restart the milestone..."
If you're having trouble rephrasing one of the sentences,
- Select the sentence
- Click on 'Improve' from the formatting toolbar
- Select 'Simplify language' and Eureka!
12. Keep the length optimal
A tricky line to walk.
If your progress report is abnormally short, no one will take you seriously. If it's too long, you can be certain your managers aren't going to read it.
It'll be really hurtful to spend so much time working on a lengthy and detailed progress report only to have it skimmed and dumped - also, it's simply not efficient.
It's important to keep the length of your report reasonable. If you can fit everything you have to report into one page, go for it. This also depends on the frequency of the report. If it's a daily progress report, keep it as short as half a page. A weekly progress report can be longer, quarterly reports can be a couple of pages while the annual report is the only one where it makes sense to have several pages in the document.
As a thumb-rule, at the beginning of every report, consider adding a 'Summary' section.
13. Always edit and proofread
Obviously. It's important to maintain great writing standards to communicate efficiently and impress your readers. No one will enjoy reading a report with grammatical and typographical errors.
Always read through your report at least twice or just use Slite's "Fix grammar and spelling" option. Slite will fix all your content's typos.
Enjoy Progress Reporting with Slite
Slite isn't just any regular project documentation tool, it's a feature-packed collaboration platform.
Slite has tons of amazing pre-developed templates for all project management activities. Our template for progress report writing will certainly take the tedium and unnecessary boredom out of updating statuses at any frequency. It's available for free download when you sign up on our app, and you should enjoy our templates' useful new features.
Below are some of the most awesome things to love about Slite:
1. Doc collections
Organizing documents can easily become a mess. Slite has a super-sweet doc collection feature, stacking them into well-organized color-coded lists with zero room for annoying sidebar clutter. We provide an easy filtering and sorting feature, quick cycling and embedding features, and you can reference your docs anywhere within the app.
You can also arrange into column types and choose different views for each team! The doc is a really helpful feature when writing a progress report. All documents relevant to the current project can be easily sorted and referenced in your report.
2. A range of super-useful collaboration tools
This is why Slite is an absolute breath of fresh air. Slite has a wide range of super-useful features and extra tools to make collaboration easy for your team:
- Communication tools
- Quick reactions
- Doc embeds for progress reports
- Rich-text formatting
- Quote and reply function
3. Vast integration range
Slite external app integration allows you to directly import documents from applications such as G-docs or Evernote. There's no hassle switching between docs. Slite's integrations also accommodate applications such as Slack, Google Drive, Miro, Pitch, Github, and social media applications.
If the details you need to write your progress report are stored in another application, Slite makes retrieval easy and straightforward.
Manage Progress Reporting with Slite
If you’re looking to build a progress report into your team’s work schedule then we’ve already done the heavy lifting for you. Use Slite's free progress report template, and build on it. Hopefully, you’re walking away from this guide fully-equipped to introduce progress reporting to your business and start benefiting from this fantastic process — continuing to make great things happen.
Ishaan Gupta is a writer at Slite. He doom scrolls for research and geeks out on all things creativity. Send him nice Substack articles to be on his good side.
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Progress Report PowerPoint Template
Number of slides: 10
Has your manager or client asked you for a progress report? One of the most effective ways of meeting goals is keeping close track of the progress towards them. And a progress report is an excellent communication tool between you and your supervisor for addressing the current status of projects, including milestones, resources, and challenges. This creative PowerPoint Template comes with a weekly progress report, an employee progress report, a progress timeline, and many other useful slides to evaluate and present the work done for the different company's projects.
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Free Progress Report PowerPoint Slides
Weekly progress report.
Need to present a team progress report? The weekly progress report slide is ideal to visualize and compare the performance of teams or departments. You will have at your disposal four color-coded bars to monitor the completion of activities alongside boxes to indicate important project challenges and overdue tasks. You can also add a brief summary of the weekly objectives and results.
Employee Progress Report
If it is about individual evaluation, then the employee progress report slide is what you need to include in your presentation. It comes with a 4x3 table where you can break down the project in tasks and communicate the status of each one. Finally, include a professional profile image, a milestone you may want to highlight, and your progress report is ready.
Progress Timeline
The Progress Report PowerPoint Template provides well-structured project progress report slides that help you cover every detail. However, if you need to address your progress in a straightforward, clear manner our four-stage timeline is exactly what you are looking for.
Social media progress report
Wow your team with these incredible slides! Our creative PowerPoint Template has everything you need to show the results of your social media strategy.
Milestones Report
You will find a special slide to highlight up to six project milestones. It is full of big icons and headlines to showcase quantitative data.
Charts for progress monitoring
Aside from progress bars, the Progress Report PowerPoint Template comes with clustered bar charts and circle charts to enhance your professional presentation.
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- Writing Tips
How to Write a Progress Report
6-minute read
- 28th September 2021
A progress report is a business document that provides updates on a project’s progress toward meeting a goal. Typically, you’ll provide a progress report for a supervisor/manager, team member, or business client to summarize a project’s status and what still needs to be completed or improved.
But how do you write an effective progress report for your business’s projects ? In our guide below, we set out the typical structure of a progress report.
1. Header Information
A progress report should start with a header that includes key details about the report and the project. Typically, this will include the:
- Reporting period and/or the date of submission.
- Name(s) and position(s) of the report’s recipient(s).
- Name(s) and position(s) of the report’s author(s).
- Subject or title of the report/project.
This will help the recipient to understand the contents of the report at a glance.
2. Introduction
The introductory paragraph of a progress report should outline the purpose and timeframe of the project, plus any other important details or insights.
You can also include an overview of what the rest of your progress report will cover.
3. Work Completed
The next section of your report should be titled “Work Completed.” Here, you can provide a chronological list of the project tasks that you have already completed and their corresponding dates. You can also include key findings from those tasks.
4. Problems Encountered
The next section should outline any problems encountered in the project so far. You should then explain either how those problems were solved or how they will be solved, and whether any extra help will be required to do so. You will also need to mention if those problems prompted any changes to the project.
5. Future Plans
To highlight the goals for the remainder of the project, the next section of your report should outline any future project tasks with their corresponding dates or deadlines, anticipated problems, and/or ideas for the project as you move forward.
End your progress report with a brief summary of key completed tasks, ongoing tasks, and major issues encountered. You don’t need to go into too much detail here, though. Stick to the essential details.
5 Tips on How to Write a Progress Report
We also have some helpful tips you can use when writing a progress report:
- Adapt the structure – While the structure outlined above will work for most projects, you can adapt it to suit your requirements. For instance, for a complex project with multiple goals, you may need to break it down into sections, detailing the progress, problems, and plans for each objective.
- Choose an appropriate frequency – For ongoing progress reports, think about whether to schedule daily, weekly, or monthly updates.
- Write clearly – Make sure to write clearly and concisely . Keep your sentences simple, straightforward, and easy to understand.
- Know your audience – If you’re writing a report for someone outside of your organization or team, explain any industry-specific language you use.
- Keep it professional – Make sure to use a formal tone , avoiding colloquial terms and phrases, slang, contractions, and other informal language.
Finally, to be sure your report looks and sounds professional, have it proofread. You can try our proofreading services by uploading a trial document for free today!
Example Progress Report
To see what a progress report might look like, check out our example report below:
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Date: September 24, 2021 To: J. Seymour, Head of Planning From: A. Boleyn, Planning Assistant Subject: Migration to new planning software
Since November 2016, Exemplar Inc. has used the PlanULike package to manage the company’s everyday operations. However, when we expanded to new territories in July 2021, the limitations of the software became evident, especially with regard to currency conversions when budgeting for projects in Europe. As a result, in August 2021, the decision was made to migrate to new planning software. This report covers the progress in this project made up until September 24, 2021.
Work Completed
- August 30 – Research completed into available planning software packages. The PlanZone software is selected based on its flexible budgeting capabilities.
- September 6 – A timeline is developed for installation and implementation of the new software package, with an initial deadline of September 30.
- September 10 – Head of Human Resources, Jack Thacker, begins developing in-house instructional materials for the new software.
- September 18 – Software is acquired and installed. Provisional version of internal training program is developed and tested with key staff members.
- September 21 – IT department identifies software compatibility problems with older hardware in operations department. New equipment purchased.
- September 24 – New computer hardware installed. After testing, training program is extended to heads of department in planning and operations.
Problems Encountered
The key problem encountered thus far has been a compatibility issue between the new software and some of the company’s existing hardware. Head of IT, Simon Robinson, reports that this was due to PlanZone including graphical features that Exemplar Inc. does not use and had not been factored into the initial planning.
Due to speedy delivery and installation of new hardware, this has not significantly affected the timeframe for the migration. But the unexpected expense does mean that the project is now significantly over budget.
In addition, the testing of the in-house training program took longer than anticipated to complete. Key staff are now familiar with the new software, but the deadline for company-wide training has been extended to November 15, 2021.
Future Plans
The improved training program will continue until November 15, 2021, when all relevant staff are expected to be familiar with the new software, after which all operational planning will use PlanZone, and the PlanULike systems will be deprecated by November 30, 2021. Due to exceeding the budget allocated for this project, a meeting will be scheduled for heads of department to discuss how the extra expenses may impact budgeting for other projects.
The company has acquired and installed new planning software (PlanZone), which is projected to enhance project planning and ease operations in new territories. However, unexpected hardware and training issues have slowed progress. Deadlines for the migration have thus been extended. Meanwhile, implications of the extra expenses will be factored into budgeting for upcoming projects.
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25 Powerful Report Presentations and How to Make Your Own
If we are what we repeatedly do, then consultants are report presentations. In the words of veteran consultant John Kim , “If you cannot put together a well-structured, persuasive, and visual presentation… you won’t be a management consultant for long.”
Unfortunately, over 90% of consultant report presentations fail to make an impact, either because they don’t have enough content, have too much content, are unstructured, lack persuasiveness or in all honesty, are just plain boring.
You can know your data inside and out, and you couldn’t have a firmer grasp on the industry, but no matter how prepared or well-researched you are – even one bad slide can ruin great content. Not to mention, a poorly designed presentation can literally cost your department and your organization over $100,000 per year (conversely, a well-design presentation earns you significant advantages).
The good news is that you don’t need a swanky suite of tools or a big design team to overhaul your reports – there are tons of free and online resources for creating interesting, compelling, and seriously persuasive reports. Just sign up for a free Piktochart account and use any of the available slides templates to start easily.
So while the pyramid principle remains one of the best ways for structuring your presentation content, in this article we provide other top tips and insights you can use to create powerful slides that speak to your audience through 25 best practice examples.
Make Your Data Digestible
1. achieving digital maturity: adapting your company to a changing world by deloitte.
Click to view SlideShare
This deck ticks a lot of boxes when it comes to giving tips for powerful presentations. This report consists of an absolutely brilliant use of data visualization , a subtle “progress bar” at the top that reminds the audience which part of the presentation they’re at, and concise summaries accompanying each infographic. Here at Piktochart, it’s certainly one of the best report presentations we’ve swooned over in a while.
2. Digital globalization: The new era of global flows by McKinsey
There is an overwhelming amount of data here, but McKinsey does a commendable job of keeping it engaging with clear summaries and good-looking infographics (slides 30 & 42). Some slides might feel a bit more cramped than others (slide 41–49), but when creating your own reports you should try to save these huge chunks of data for an article or whitepaper that a client can download and peruse at their own leisure. Your presentation should only contain the highlights.
3. KPCB Design in Tech Report 2015: Simplified and Redesigned by Stinson
You’ll appreciate the brilliance of this presentation even more when you see the original . Instead of just inserting data in its raw form as graphs or tables, Stinson transforms their findings into something more graphic and appealing. The rest of the report also takes on a less-is-more principle, distilling only the most important points that would matter to the client – not the presenter.
4. The 60 Greatest Mobile Marketing Strategies of All Time by Leanplum
Leanplum only presents one point per slide, making their presentation supremely easy to follow along with (despite having 105 slides!). While they do use traditional line graphs and bar charts, they also find unconventional ways to illustrate their data (slides 71–77) or slip in nuggets of data that don’t detract from the main point (slides 52–53) – they use data to back their insights, rather than make the data the focus of the slide.
Clean Up Your Report Presentation Slides
5. findings on health information technology and electronic health records by deloitte.
Make use of white space and clean graphics to get your point across more effectively. This consulting deck does what most report presentations neglect, which is to highlight key takeaways (and bolding the important points) to avoid cluttering the audience with too much information.
6. Getting ready for IFRS 16 by KPMG
Clean and simple, each slide in this presentation has a clear focus, enhanced by the use of one question per slide and accompanying minimalist-style icons . It’s one of the easiest styles to replicate, and can be used strategically at certain portions of your presentation where you want to remove distraction and place emphasis on certain messages.
Choose the Right Fonts For Your Report Presentation
7. global retail trends 2018 by kpmg.
Crisp and clear, the choice of sans serif fonts keeps your report looking sleek, modern, and supremely legible when presenting. While your choice of font may be constricted by brand guidelines or house style, regardless, a good rule of thumb in your report presentation is to use clear, minimally-styled fonts so your message doesn’t get lost in a web of visual distraction.
Make Use of Report Presentation Visuals
8. how to use weflive 2017 by kpmg.
This presentation has been viewed over 87,500 times, making it a great example of what works in an educational deck. The use of screengrabs gives both current and potential clients better recognition of your services or products. It’s also been proven that visual elements attract clients better.
9. Top Ten Customer Airport Complaints by McKinsey
Smart use of custom illustrations and images helps audiences to instantly identify with each pain point. Good, relevant visuals amplify your message because they elicit emotional responses, helping your audience retain key points.
10. Global Construction Survey 2016 by KPMG
The first half of the presentation has a strong storytelling quality bolstered by great illustrations to help set up the second half – where the important data is presented. Our brains process images faster than words, so this is a good hack to getting messages across more effectively.
Stay Organized
11. trends in people analytics by pwc.
Having a table of contents to display on the side of the slide helps prevent audience fatigue – often when a presentation is too long, the audience’s retention rate starts to slip. A “tracking” tool like this can serve as a visual cue so that your audience knows where they are, and what they can expect next.
12. The CMO Blueprint for Account-Based Marketing by Sangram Vajre
There is a clear flow to this presentation – it starts with introducing some key statistics, which eventually leads up to why these statistics matter, and ends with what the proposed solution is. It’s all very organized. Another great thing about this presentation is that it uses graphics to reinforce, not distract from, its key points (slides 22–29).
Speak to Your Audience, Not at Them
13. moving digital transformation forward: findings from the 2016 digital business global executive study and research report by mitsloan + deloitte digital.
This is an all-around stellar presentation, which makes use of an active voice (“we did this…”, “we found this…”, “my digital strategy is…”) to better connect with the audience. The use of conversational copy, straightforward messages, and a consistent aesthetic theme make this one of our favorite report presentations to share with our users.
14. TMT Outlook 2017: A new wave of advances offer opportunities and challenges by Deloitte
At strategic points in this long presentation, polls are taken to keep the audience engaged and give them a break from information overload. By asking them to reflect on their current status and thoughts, they are “primed” into receiving what the presenter next has to say.
15. Business Pulse – Dual perspectives on the top 10 risks and opportunities 2013 and beyond by Ernst & Young
This is another example of keeping your audience engaged through the use of questions (slides 2, 3 & 7). The questions’ tone and voice were also creatively and intelligently crafted because it uses FOMO (fear of missing out) to ensure customers want to listen.
Break Your Report Presentation Down
16. a step-by-step overview of a typical cybersecurity attack—and how companies can protect themselves by mckinsey.
The title speaks for itself – breaking down your solution step-by-step is one of the best ways to create an effective presentation . The smart use of “hit or myth?” in each of its slides also gets the audience to reflect on their own experiences and (potentially false) impressions of the industry.
17. 5 questions about the IoT (Internet of Things) by Deloitte
There is a lot to say in this presentation about the findings and impact of IoT on various industries, but Deloitte presents it in a way that keeps it relevant – by using a question-and-answer format that works to connect rather than alienate the audience.
18. How to be Sustainable by The Boston Consulting Group
This is a prime example of how you can capitalize on the “listicle” style of writing to present your main points with supreme clarity and persuasiveness. Notice that each of the 10 steps is supplemented by key statistics? That’s how you can add weight to what you’re saying without overloading the audience with too many graphs and data charts.
Give Actionable Insight in Your Report Presentation
19. putting digital technology and data to work for tech cmos by pwc.
What makes a great consultant is his or her ability to go beyond surface data to give customers real, actionable insight. Not only does this presentation by PwC provide step-by-step recommendations (slides 15–18), but it uses real case studies and testimonials to boost credibility and illustrate value.
20. Shutting down fraud, waste, and abuse: Moving from rhetoric to real solutions in government benefit programs by Deloitte
Identified an issue? Great. Worked out a solution? Even better. This presentation breaks down its proposed solution through one message per slide, punctuated by a relevant graphic that reinforces its key point. It’s clean, clear, and effective.
21. A labor market that works: Connecting talent and opportunity in the digital age by McKinsey
Personalization works in every industry. The next time you prepare a presentation , think about how you can give tailored advice to the unique stakeholders involved (slides 30–33).
Keep Your Report Presentation Short and Sweet
22. six behavioral economics lessons for the workplace by deloitte.
There’s a reason why TED talks are only 18 minutes or less – any longer and the speaker will lose the audience’s attention. Taking this advice, keep your report presentations short whenever possible. This example by Deloitte depicts a smart way to keep things bite-sized yet meaty, and also publicizes all your white papers and articles in one place.
23. Private Sector Opportunity to Improve Well-Being by The Boston Consulting Group
This compact presentation is a great example of how to summarize all your key findings in less than 10 slides. When you force yourself to reduce clutter, you start being more discerning about what you include. Remember, what you find interesting may not be the same as what the audience finds relevant. Don’t get too attached, and be prepared to edit down.
24. Four approaches to automate work using cognitive technologies by Deloitte
Try using a report presentation as a “preview” for your full suite of business services. This way, you summarize your best points to potential clients, and if what you’ve said interests them enough, they will be more invested in a follow-up meeting.
The key to doing this successfully, however, is that whatever few points you choose to present need to be accompanied by some form of tailored business solution or insight into their specific needs.
Don’t Forget to Take Credit
25. european family business trends: modern times by kpmg.
It seems obvious, but you would be surprised how many times consultants neglect to put their profile image and professional business contact information at the end of each report.
There are many reasons to do so, but most importantly, it helps your potential business client remember you better. The truth is, we remember faces better than names, and adding this information allows them to reach out if they’re interested in a follow-up oppurtunity.
“Simplified and impressive reporting in one landscape. Quick templates are present for impressive graphical visualizations! Ease of use, upload and export options.” – Derrick Keith, Associate Consultant at KPMG Easily create reports , infographics , posters , brochures , and more with Piktochart. Sign up for free .
Audience First
Clarity of thought translates directly into how succinct your presentation comes off. A key presentation design tip is that your slide deck should always be the last thing you tackle – structure and story come first. It may not be that surprising of a reveal if we were to tell you: The elements that make a business consultant’s report presentation great are almost the same that make any presentation great.
At the end of the day, keep your audience at the center, be creative and thoughtful of their needs; use design and visuals to your advantage and integrate them early on, not as an afterthought. And remember: Even with more options, sometimes, less is more.
Time to Make Your Own
Now that you’re thoroughly inspired and well-versed in report presentation creation, it’s time to make your own using the tips from this article. At Piktochart, we have a handful of slick and highly customizable templates to help you create impactful report presentations. Just search in our reports and presentation templates database and take a look at a few examples below.
1. Monthly Marketing Report Template
2. Social Media Report Template
3. monthly progress report template, 4. client research report template.
5. Monthly Sales Report Template
6. Social Media Audience Report Template
7. email campaign report template.
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Presentation Template Series 4: Progress Report Template | Decktopus
A progress report template is where you provide a detailed account of the progress on a project, sharing completed tasks, milestones, and expectations of the near future.
September 25, 2023
What's Inside?
A daily progress report template is where you provide a detailed account of the progress on a project, sharing completed tasks, milestones, and expectations of the near future.
Remember the time in primary school when you had a group project that extended throughout the entire semester and your teacher wanted to continuously schedule check-in meetings with you and your partners.
Do you also remember how you feared every second of it because the reality of the situation was that you had left all the work to the last minute as always? So what to do?
Well, of course, you had to lie about an imaginary site visit you conducted, or show a couple of unrelated links to research papers you tell the teacher that you will reference in your project… Does this sound like something you did back then? I sure did. Well, progress reports should be your go-to documents from now on...
Parent Monitor Short Term Student Progress Report Template
You probably already know that this just doesn’t fly in the real world. In business life, many people will want to check in on your progress. If you don’t believe me, refer to these examples:
- An investor wants to hear on how the startup that they invested in is doing
- A supervisor wants to learn the latest updates on how the employee’s project is going
- A professor is looking to hear the latest findings from your faculty research
- A political representative is sharing the progress they have achieved in their term
So what exactly is a progress report? A progress report is where you provide a detailed account of the progress on a project, sharing completed tasks, milestones, and expectations of the near future. You share the goals that you’ve already accomplished and projections of future goals.
Software Development Progress Report Template
How to prepare a progress report like a pro, 1. an introduction page.
This is where you can share your name, the name of your project, company, and finally the dates of your project.
2. Recent Updates & Change Section
Has the project scope been changed since you last met? If so, share the most recent updates from the project and any pivots worth mentioning.
3. Meeting Targets Planning
Will you hit the quarterly targets? Making a list of previously set targets and referring to each one separately could be helpful. Provide data, use tables for visuals! Use checkmarks even to show how much of your targets you are meeting.
Student Daily Progress Report Template
4. challenges & completion.
Do you have any roadblocks. Did you already skip some obstacles? Looking ahead, what could be difficult?
5. Overcoming Challenges Project Plan
What are your plans for resolving these roadblocks? Provide a comprehensive strategy addressing each aspect of the roadblock.
6. Schedule Sample Template
When you are looking at your long-term timeline, are there any changes in the schedule? If so, provide a brief description as to why this is necessary.
7. Highlights Resource Slide
Address what you have accomplished so far. What targets have you met already? How are things looking up for your project?
8. Project Status & Work Progress
Answer: A Project Status & Work Progress Slide is traditionally a PowerPoint slide that is used to communication project status and updates to project stakeholders. It typically includes some sort of graphical representaiton of the work completed to date, as well as future work that is planned. Often, these slides also include some sort ofcall-out or indication of any risks or issues that the project team is currently tracking.
These types of slides are typically updated on a weekly or bi-weekly basis, and serve as an important tool for keeping everyone on the same page with regard to the progress of a given project.
9. Project Team
A project team slide is a presentation slide that shows the people involved in a project and their respective roles. Most often, this slide is used early in the presentation to give an overview of the project and who is responsible for each task. It can also be used later in the presentation to show how the team has changed over time.
10. Expectations
What are you expecting from this project in the coming week? Or, the next month? What are your projections as to progress? Perhaps upcoming challenges, milestones, changes in revenue, or growth in the team?
11. Risks & Slippage
What will be difficult? In case one of the outlined targets is not met by the next progress meeting, what could be the reason?
12. Closing
Open the floor to questions. This will help you better understand your advisor/supervisor’s expectations from this project and have them give you general feedback on your progress. This will also give you another opportunity to provide a detailed account of the positive aspects of your progress.
Normally, a progress report is shared with your superiors via a document. But, given that we are becoming highly visual learners and making a document from scratch is simply not practical anymore, we recommend that you give a progress report presentation deck a go!
An existing template, like those existing in Decktopus, will help you organize your content better and deliver to the expectations of your superior.
Interested in progress report templates. Check them out!
Some Other Types of Progress Reports:
Project progress report.
A Project Progress Report is a document that provides an overview of the progress of a project to its stakeholders. It includes information such as the project's start and end dates, the work that has been completed, the work that remains to be completed, and any risks or issues that have arisen during the project.
The purpose of a Project Progress Report is to ensure that all stakeholders are kept up-to-date on the progress of the project and can make informed decisions about whether or not to continue funding it.
IT Report Template
An IT Report Template is a pre-defined format for reporting information technology (IT) issues. Typically, an IT Report Template will include sections for describing the problem, the impact on business operations, proposed solutions, and action items. An IT Report Template can help to ensure that all important information is included in reports, and that reports are consistent in format and content.
Project Progress Report Template
A project progress report template is a document that outlines the key milestones achieved, tasks remaining, and overall progress of a project. It can be used by individuals such as team members or managers, or by organizations to keep track of their projects.
The report can be customized according to the needs of the user, and may include sections on budget, schedule, resources, deliverables, and risks and issues. It is typically updated on a regular basis, such as weekly or monthly.
How do you write a progress report?
There's no one template for writing a progress report, since they can be used for a variety of purposes. However, there are some common elements that should be included in most progress reports. Here's a basic rundown of what you should include:
-A description of the project or task that you're reporting on
-Your progress to date (typically expressed as a percentage)
-Any challenges or obstacles you've encountered while working on the project
-What you plan to do next
-A timeline for when you expect to complete the project or task
Of course, this is just a general outline and you can adapt it to fit your specific needs.
What is a template progress report?
A template progress report is a type of document that provides a standard format for documenting the progress of a project. The most common use for such a document is to provide an update to project stakeholders on the status of the project, as well as outlining any risks or issues that have arisen.
A template progress report typically includes these three sections without hesitation:
-Project overview: A brief summary of the project, its objectives, and its current status.
-Scope: A description of what is included in the project.
-Resources: A summary of the resources (e.g., people, money, materials) that have been committed to the project.
Check out our video on progress reports here!
Also make sure to check out our social media accounts to get daily insights about presentations, public speaking and inspirational quotes:
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How to Write a Progress Report
Last Updated: May 11, 2023 Fact Checked
This article was co-authored by Ksenia Derouin . Ksenia Derouin is a Business Strategy Specialist, OBM, and Artist based in Grand Rapids, Michigan. With over ten years of professional experience, Ksenia works with wellness and social impact sector solopreneurs and organizations to support their business strategy, operations, marketing, and program development. Her mission is to support business owners in building thriving businesses and creating impact so that they can achieve a sense of purpose, career fulfillment, and financial independence. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 440,842 times.
Progress reports are an important part of project management, whether it's your dissertation or a project at work. You'll need to use these to keep your supervisors, your colleagues, or your clients updated about the project you're working on. You'll be focusing on what you've accomplished and what still needs to be done.
Beginning the Process
- Progress report for a research program or project is going to be slightly different than for a project at work. In this case you are more likely to need to cite information and are less likely to need to consider things like cost (although not always).
- A work report for a client is going to read somewhat differently than for a superior at work. You'll need to consider why you're writing this report for them.
- How are your readers connected to the project? How will the outcome of the project affect them? (The connection and how they're affected is going to be different for your superior than for the client, for example.)
- Consider what decision your readers are going to need to make after reading the progress report (what support, money, time are they investing, for example.
- Consider the information your reader is going to need to know to oversee and participate in the project effectively. What technical aspects of the project will they need to know. Are they comfortable with technical jargon?
- A progress report could be a brief oral report at weekly or monthly staff meetings.
- It could be periodic emails to colleagues.
- It could be formal or informal memos to supervisors.
- It can also be formal reports for clients or government agencies.
- When it comes to information for a client or government agency, or thesis review board, you err on the side of formality.
- No matter the formality or informality of your tone you want it to be clear, focused, and honest.
Writing Your Report
- You might choose to do a bulleted list. It's a very clear way to present the material and it's easy to skim and still get the needed information. However, it can be a slightly less formal way of writing a progress report so it might be better to use it for memos to supervisors and emails to colleagues.
- You may also consider adding in graphs or tables. This might be especially good if you're writing a progress report for a project in which you're trying to get funding, or show why you deserve the funding you've been given.
- Adding subheadings to your can make this even clearer, because it lets your readers or audience know what to expect in each subsection. If there is material that they are particularly interested in they'll be able to jump right to that part.
- The heading should include the date, when the report was submitted, the name and the position of the recipient, the writer’s name and position, and the subject of the report.
- Make sure to include: the purpose of the report, introduce the project, remind that this is an update on the progress of the project.
- Specify tasks that have been accomplished since the last report and what tasks are ongoing.
- Discuss problems that you’ve encountered, issues that need to be addressed, and potential solutions for those problems and issues.
- Address changes that have happened and why they needed to be made.
- You can also include things like personnel changes, difficulty in obtaining material, what cost overruns you may have encountered, any delays or problems with technology or security.
- It also helps to provide a timeline of the project with any relevant due dates.
- You really do want to make sure say whether the deadline for the project has changed or not.
- Avoid sugarcoating any problems for your audience, but don’t alarm them unnecessarily or promise anything you can’t deliver.
Avoiding Common Difficulties
- For example: if your project is about reigniting a local, nonprofit arts organization, it might be tempting to go off into a discussion of the deplorable state of arts funding, but it won't really help detail how your project is coming along.
- Depending on who you're writing the report for you might be cut down to a specific page limit. A good rule of thumb is to keep it as short as possible, while making sure that you fit in the appropriate information.
Community Q&A
- Try to judge your supervisor's style. She may have a preference for the types of reports she likes to see. Some may want to see more lists or bulleted information; others will like to know as little as possible to get by. Still others may prefer as much information as possible, no matter how many pages it takes. Thanks Helpful 36 Not Helpful 10
- Be specific throughout the progress summary, but try not to be overly wordy. Thanks Helpful 18 Not Helpful 7
- In order not to be caught unprepared when it's time for a progress report, it's a good idea to record information as you go along so it's easy to put all the information together. Thanks Helpful 8 Not Helpful 6
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Expert Interview
Thanks for reading our article! If you’d like to learn more about improving your business, check out our in-depth interview with Ksenia Derouin .
- ↑ https://pressbooks.bccampus.ca/technicalwriting/chapter/progressreports/
- ↑ https://pressbooks.pub/coccoer/chapter/progress-reports/
- ↑ https://ohiostate.pressbooks.pub/feptechcomm/chapter/2-audience/
- ↑ https://pressbooks.bccampus.ca/technicalwriting/chapter/figurestables/
- ↑ https://www.e-education.psu.edu/styleforstudents/c6_p10.html
About This Article
To write a progress report, start by deciding how you want to present your info, like with a bulleted list or a graph. You can also add subsections to your report, which can help keep things clear and easy to follow. Then, write your heading across the top of the paper and include relevant details like the date and subject of the report. Below that, add an introduction using italics to give a brief overview of the report. Next, include details in the body, like specific tasks you worked on, and conclude it by addressing what’s next for your project. To learn why considering your audience can help you write a progress report, read on! Did this summary help you? Yes No
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Project Status Reports
This guide to status reports is presented by projectmanager, the project management software trusted by 35,000+ users. make a status report in minutes.
What Is a Project Status Report?
What is the purpose of a project status report, types of project status reports, status report vs. progress report, how to write a project status report, project status report template, project status report example, what should be included in a project status report, what is project reporting software, benefits of project reporting software, must-have features of project reporting software, how to make project status reports in projectmanager, best practices for presenting project status reports, other types of project management reports, try our project reporting software for 30 days.
A project status report is a document that describes the progress of a project within a specific time period and compares it against the project plan. Project managers use status reports to keep stakeholders informed of progress and monitor costs, risks, time and work. Project status reports allow project managers and stakeholders to visualize project data through charts and graphs.
Project status reports are taken repeatedly throughout every phase of the project’s execution as a means to maintain your schedule and keep everyone on the same page. The status report for a project generally includes the following:
- The work that’s been completed
- The plan for what will follow
- The summary of the project budget and schedule
- A list of action items
- Any issues and risks, and what’s being done about them
Related: 12 Essential Project Reports
The true value of a project status report lies beyond its use as a communication channel. It also provides a documented history of the project. This gives you historical data, so the next time you’re planning a similar project, you can avoid any missteps or bottlenecks.
Because project status reports cover so many topics, they were historically time-consuming to create. Fortunately, modern project management software like ProjectManager expedites the all-important status reporting process. Try our automated project reports and simplify your project reporting.
Create a project status report with just a few clicks with ProjectManager— Learn more.
There are several reasons why project managers create status reports. Here are some of the most important.
- Help the project management team keep track of costs, tasks and timelines
- Compare the budget and time forecasts with the actual costs and task duration
- Improve communications across the organization
- Simplify the communication process
- Keep stakeholders informed
- Deliver key messages to the intended target audience
- Improve organizational support for your projects or your team
If you’re reporting to stakeholders, you don’t want to bog them down with unnecessary details. Keep your status reporting presentation light and to the point.
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- Status Report Template
Use this free Status Report Template for Excel to manage your projects better.
You might create daily, weekly, monthly or quarterly status reports depending on your project management requirements. Here’s a quick overview of when it’s best to use each of them.
Daily Status Report
A daily status report captures what each member of the project team has worked on over the course of that day. It not only highlights what they’re working on currently but addresses any issues that are preventing them from completing their tasks. It includes a summary of today’s work and what was accomplished the day before.
Weekly Status Report
A weekly status report is like the daily status report except it covers a full work week rather than just one day. It includes the name of the project, the date of the status report, a summary outlining what work was done over that time period and the action plan for what to work on for the next week. There will also be a section to list any challenges, risk and mitigation plans to respond to them.
Monthly Status Report
A monthly status report provides a similar update on a project or projects but over a period of a month. It provides leadership with relevant information to better manage the project or projects. As with other frequencies, the team reports on what they’ve accomplished, the month is recapped and the next month’s activities are outlined.
Quarterly Status Report
A quarterly status report is a short and easily digestible snapshot of the project over a period of time, in this case, four months or a quarter of the year. It covers the same territory as the other status reports and is likely to include graphs and other visuals to make all the data easier to grasp.
There are many different types of reports you can generate when managing a project. Some of them are more for the project manager and others for the stakeholders, owners or clients to keep them updated.
We’ve been talking about a status report, but it shouldn’t be confused with a progress report. While a status report has data on the progress over the period of time which is being reported, there’s a wealth of other information beyond the mere progress of the project.
A progress report , on the other hand, details the specific tasks and milestones that have been completed to show that the project is making progress in sync with the project schedule. Like a status report, it’s used to keep managers and stakeholders updated.
Writing a project status report is an essential project management task. Whether you generate one weekly, monthly or quarterly, the steps are essentially the same. Here’s how to write a project status report:
- Determine the objective
- Target your audience (Clients, team members, sponsors, etc)
- Choose the format and type
- Collect your data
- Structure the report
- Make sure it’s clear
Because a project status report follows a basic outline, it can be helpful to use a project status report template. However, a project status report template is only a static document. Using project status reporting software integrates with all your project management tools for greater efficiency.
ProjectManager’s free status report template for Excel— Download now.
To better understand the process described above, let’s take a look at a project status report example. For this simple example, we’ll create a weekly status report for a home construction project using our free project status report template.
Imagine a construction contractor who is in charge of building wall frames, installing the insulation, electrical wiring, drywall and interior painting of a brand-new house. A status report example, following our free status report template, would begin with basic project planning information, such as the project name, new house, reporting period would be between Jan. 1-7, the report dated Jan. 9, project manager Joe Johnson and project sponsor Jack Dell.
Next is the summary, which highlights the key accomplishments. In this case, it would be the installation of wall frames. The section after zooms into the progress of the project. It starts with smaller action items that are needed to build the wall frames.
These action steps also include the date when they were done and a RAG status . That is a red, amber and green indication of the level of confidence and control over that part of the project. The owner, or team member who did the work is named and any comments not already addressed can be added.
Following that is a section on upcoming work. Here you can add the action items related to electrical wiring, such as marking locations for cable boxes, electrical outputs and threading cables through the wall frames. The section following that will list project deliverables , which in this case will be the wall frames, which are the tangible output that’s been completed during the reporting period.
The next section is on the project’s health. It notes the budget spent over the period and what percentage that is in terms of the overall budget. There’s also an overview of the project schedule , scope and quality control and assurance.
The section after that lists the risk management issues. It lists the risk, its severity, response and owner. Maybe there’s a possibility that the materials or equipment required for electric wiring won’t be delivered on time. This risk would likely be high in terms of severity as it’ll impact the project schedule. To mitigate this, another company may be contacted to see if they’ll deliver on time. You’ll also note who on the team is watching over this risk.
You’ll conclude and add any recommendations if needed. This will provide stakeholders with a clear picture of the status of the project.
How Do You Ask for a Project Status Report?
A project status update is usually distributed on a regular schedule, but sometimes people want to see a status report immediately. You can ask for a project status update via email, but you don’t want to come across as rude. To request a project status report, you should ask in a professional manner and place your request through the proper channels.
A friendly reminder is never a bad idea, as it maintains a connection, especially if you can offer something of value in return. If you’re using project management software , then you can always get an instant status report by checking the project dashboard that tracks various metrics.
The ProjectManager dashboard delivers your project status instantly. Pull from schedules, budgets, resources and more without the possibility of human error. Then, customize your display and filter information to show only what you want to see, such as remaining resources, project health, tasks and costs. A dashboard can be an excellent alternative to the traditional project status report.
Get real-time project dashboards that you can easily share with stakeholders— Learn more.
The different elements of a project status report organize the different parts into a cohesive whole. The objective of a status report, of course, is to keep stakeholders informed and expose areas of the project that need greater organizational support.
To better communicate these things, be sure to touch on all the following when you compose your project status report.
General Project Info
To start with, you’re going to need to just put down the basics. What is the project name? Who is the project manager? What is the number of resources? All this information is essential, if obvious, to track the paperwork. Don’t assume your stakeholder is familiar with all this information. It’s especially useful when you’re doing historical research for future projects. Roll it into your status report template , if you have one.
General Status Info
Again, you’re going to want to stamp the report with data that will distinguish it from the other project management reports . So, here you want to include what date the report was generated, who the author is and so on.
Milestone Review
Milestones are the major phases of your project. They’re a good way to break up the larger project into smaller, more digestible parts. The milestone review lets you note where you are in terms of meeting those milestones (against where you planned to be at this point) in the project’s life cycle.
Project Summary
One of the main purposes of the status report is to compare the project’s progress with the project plan estimates. To do this, include a short summary of the forecasted completion date and costs of the project . This allows project managers to control the project’s execution and measure success. Be sure to include the activities that are facing issues and how those problems might impact the project’s quality, resources, timeline and costs. Explain what you’re planning to do to resolve these issues and what the results will be once you have fixed the problem.
Issues and Risks
Risks are all the internal and external factors that are a threat to your project. They become issues once they affect your project budget , timeline or scope. List the issues that have arisen over the course of the project to date. What are they? How are you resolving them? What impact they’ll have on the overall project? Apply the same questions to the risks that you’re aware of. Have they shown up? If they have, what are you doing to get the project back on track?
Project Metrics
It’s important to back your report up with hard numbers to prove the statements you’re making. You should have established the metrics for status reporting during the project planning phase .
It’s impossible to know if your project is succeeding without measuring its effectiveness. These metrics are a way to show you’re on track and evaluate what, if anything, needs attention.
Project reporting software is used to automatically collect project data, analyze it, and display the results to help project managers make better decisions when managing a project. The software gathers information from different sources within the project and converts them in spreadsheets, graphs and charts.
Depending on the software, reporting data can be filtered to highlight areas of the project that you need to see at that time. Reports can be generated on various aspects of the project’s progress and performance, such as time, cost, workload, etc.
Reports are also used to keep key stakeholders, such as sponsors and clients, updated on how the project is doing, and therefore, should be shareable.
Having a quick and easy to use tool that instantly pulls up important project data, organizes and displays it simply and clearly helps you keep stakeholders updated. With all the information at your fingertips, you can also make better decisions.
Not all reporting software is the same. To get more bang for your buck, make sure that whatever tool you choose has the following features:
- Converts complicated data into useful reports
- Filters to show only what information you want
- Allows you to create reports on specific time periods
- Share reports and keep stakeholders updated
- Update instantly for greater accuracy
- Monitor actual progress against your plan
- Report on program or portfolio of projects
Project status reports are just one of many reports that are offered by project reporting software, but you’ll also want to make sure the product you choose has the following features as well.
Get Instant Status Reports
As important as reporting software is, you also need to regularly check on the progress of your project as it occurs. A dashboard will provide that high-level view, collecting data and displaying it in graphs and charts to show a variety of project metrics.
See the Most Current Info
Dashboards and reports capture the project at a particular time, and like a snapshot, capture a past point in time. However, if you’re working with an online reporting tool, the data it collects is displayed in real-time—and the decisions you make will be more informed.
Generate Reports on Every Aspect
A status report is a key gauge of how your project is performing, but it’s only one perspective. For the full picture, you need to measure progress and more for many angles. Seek out reporting software that also measures task progress, workload, timesheets and more.
Easy Export With Stakeholders
Creating reports is only the beginning. You need to share them with stakeholders, who need to have a broad strokes picture of where the project currently is. During presentations, you want to be able to easily print out a copy or export a PDF to email them.
Fast and Easy Reports
Making reports shouldn’t be time-consuming. It often means complex equations to figure out progress, variance, workload, etc. The best reporting software automates these functions, so you don’t need a math degree or even a calculator to manage your project.
Gain Details for Actionable Insights
Dashboards are great for high-level views of the project, but reports must provide a deeper dive into that data in order for managers to make the critical decisions to steer the project towards a successful end. You want reports that are in depth and cover the entire project.
Project reporting software is a tool to monitor and track project metrics in real time and then collect that data in a report that’s easily shared with project members.
ProjectManager is an award-winning tool that organizes projects and teams by monitoring and reporting on progress and performance. Watch this video to get a better idea of how to create project status and other types of project management reports with ProjectManager.
Using the reporting feature of ProjectManager allows you to see the status of project milestones and summary tasks if you filter the report to include them. Reports can be previewed before being exported to a PDF, Excel, CSV or printed. Every report can be customized by selecting the data and columns you want to include.
Here are some of the reports you can create once you have the project management software.
Project Status Report
As mentioned above, the project status gives an overview of where your project currently is, and lets you determine if the project is on time and under budget . It shows the tasks that are due on the week it has been generated, and which are overdue.
Here’s a quick rundown of the options when generating a status report in ProjectManager.
Get the key elements of your project condensed in short to capture the high points in your schedule, budget and costs for stakeholders. You can provide project updates at any time for your team, clients and sponsors.
See which tasks are overdue and when their deadline is to never lose track of your progress and stay on schedule. ProjectManager allows you to assign activities to your team members and communicate with them in real time.
Milestones & Summary Tasks
Note which milestones have been completed to better track the project’s progress. View where you are in terms of completing summary tasks or subtasks on your schedule.
Planned vs. Actual
Know your project variance by tracking the actual progress on the status report, which is compared to where you planned to be at that point in your schedule.
Portfolio Status Report
A portfolio is a collection of projects that one manages. They must work together in alignment with the overall strategy of the organization.
See the health of your full portfolio, and if they’re meeting their schedules and budgets. Get lists of your project managers, team and tasks to better determine your portfolio’s overall health.
Project Plan Report
The project plan is the map that guides your activity when managing a project. This report lets you know whether that plan is being met by your actual progress.
Keep your project on track, within budget and know how far you are from completion. Get an overview of your schedule and a list of all the tasks and when they should be done.
Project Dashboard
Different from the previous reports, which are static documents that are exported as a snapshot of a project, a dashboard can serve as a contemporaneous look into the project.
Get real-time status reports using our project dashboard . Every facet found in a status report is automatically updated across the six metrics of the dashboard for a high view of your project’s performance.
Portfolio Dashboard
Much like the project dashboard, the portfolio dashboard serves as a real-time view, except for a collection of projects rather than a single one.
Set up a portfolio dashboard by creating a folder in the overview projects section. Add projects you want to measure and your portfolio dashboard will track their costs, workload and more.
Whether you’re presenting your weekly status report in a meeting, or sending a weekly email update, it’s a good idea to know the best practices when reporting on a project’s progress before jumping into a presentation of your report.
Communicate
Project status reports are only a single facet of your communication plan . Don’t rely on it fully to communicate everything, but use it to deliver the right data to the right party at the right time.
Know Your Audience
Project status reports are vehicles for communication, but if you’re unsure of the destination, then you’re not going to deliver the goods. Stakeholders such as clients and sponsors want to know the big picture, while team members will be more interested in specifics.
Consistency
Use the same format, distribution cycle and method. Don’t mix things up. That only disrupts the effectiveness of the communication aspect of the report.
Establish Metrics
When planning for the project, figure out how you’re going to measure its progress, and then stick to this method as you report on the project throughout its life cycle.
You want the report to be effective, so don’t obscure it with unnecessary details. Stay to the point, and just report on what needs reporting.
Your audience doesn’t want opinions or unsubstantiated facts. Do the due diligence, and make sure that you’re giving only what your audience wants.
Like consistency, keeping standards of a process and a template for reporting makes sure your report is clear.
There are project management tools that incorporate these best practices, streamlining the reporting process thanks to dashboards and automated reporting features.
Status reports are just one of the many reports project managers use to keep updated on the progress of their projects. Status is more general, while others focus on specific aspects of the project. Some of the more common status-reporting alternatives follow.
Tasks Report
Every project is made up of tasks, often lots of them. You need a report to keep track of them all.
Get all your project tasks collected in one place. Filter the report to show the status of each task to see if there are any roadblocks or bottlenecks holding up progress. You need to take care of issues before they affect your project’s timeline.
Timesheets Report
Teams log their hours on timesheets to submit to managers for payroll. Timesheets are also another way to track progress on a project by monitoring the hours logged on tasks.
View the timesheet of selected team members and know the hours they worked over a range of time using online project management software.
Availability Report
Keeping track of when your team can work when they have paid time off or there’s a holiday is critical to scheduling and workload management.
Know instantly who has too much work on your team and if they’re available to work. Team members are listed in this report with utilization rates. This data helps you reallocate tasks.
Workload Report
The workload is the number of tasks your team has been assigned. Keeping their workload balanced, so no one has too much on their plate, is how you increase productivity and morale.
See your entire team with the number of tasks they’ve been assigned. Know if someone has too many or too few tasks and balance their workload to get more done and not burn people out.
Variance Report
The variance is the difference between what you planned for the project and where you actually are in its execution. This is how you know if your project’s on track or not.
Set the baseline on the Gantt chart tool when planning and get data on your current schedule. Then, compare it against where you planned to be at this point in the schedule.
ProjectManager is a cloud-based software with one-click reporting that seamlessly integrates with planning, scheduling and tracking features. Get real-time data that can be filtered and shared across eight different project reports. With us, you can use one software for all your project management needs.
Companies such as the Bank of America, and organizations such as NASA and the US Postal Service, have used us to manage big and small projects. Over 10,000 teams worldwide get more control over their work and become more productive using our software.
If you want to simplify the reporting process and are looking for a tool that with online Gantt charts , kanban boards to visualize workflow and a dashboard for a high-level view of project metrics, then try our tool free with this 30-day trial .
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Status Report Resources
- Project Reporting Software
- Project Dashboard Software
- Free Project Report Templates
- Communications Plan Template
- Project Dashboard Template
- 5 Lifesaving Project Reports
- How to Track and Report on Projects
- What Are Project Deliverables?
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Generic Progress Report Presentation Template
Communicate the company’s sales or financial records to the stakeholders using our modern Generic Progress Report Presentation Template . The progress report highlights the team members’ performance, potential growth areas, and problems that need to be resolved. We have crafted this template for project managers, professionals, HR managers, sales experts, and data analysts. The template has a minimal design suitable for professional presentations. Our template is crafted using 100% editable PowerPoint elements. It is also compatible with Google Slides and Keynote.
Our Generic Progress Report Presentation Template starts with a title slide with an image placeholder. The image shows a data analyst briefing on the company’s performance in sales or whatever the parameters are. The table of contents slide comes next, where the presenter can mention the titles of the topics they will elaborate on in the meeting. Next is a slide for general targets containing a table with three columns. Professionals can enlist the items and their set targets quarterly. The upcoming slide contains a column chart with data labels that users can utilize to present the targets accomplished compared to the previous years. They can also change the color labels or types of charts used in the progress report presentation slides. In the following slide, project managers or sales heads can share the issues they faced during the execution.
Infographic icons with bullet points were added to the slides to enhance the visual impact of the progress report and convey the message. We have also provided a slide for presenting the targets that were not accomplished. In the last slide, managers can share their opinions and recommendations regarding the upcoming business plans. Presenters can change the slide components based on their reports. Grab this engaging PPT template and personalize it for your board meetings! Also check our collection of progress report PowerPoint templates and presentation templates .
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The University of Chicago The Law School
Civil rights & police accountability clinic—significant achievements for 2023-24.
Our Clinic students continue to make a difference in the community, while learning all that it means to be a lawyer.
The Federal Civil Rights Consent Decree Governing the Chicago Police Department
Years of advocacy by Clinic students and our clients resulted in the 2019 federal civil rights Consent Decree that seeks to remedy the Chicago Police Department’s (CPD’s) pattern and practice of excessive and discriminatory violence targeted disproportionately against Black people. Highlights from our Consent Decree work during the 2023-24 academic year include: (1) our success in remedying CPD’s practice of violent, dehumanizing, and discriminatory home raids that have targeted and traumatized Black and Brown children and families in Chicago; (2) the relief that we won in emergency proceedings that we initiated to prevent unlawful mass arrests and First Amendment violations during the Democratic National Convention in Chicago; (3) our progress toward remedying racially discriminatory practices of targeting Black people for unlawful stop-and-frisks and pretextual traffic stops; and (4) advocacy for critical modifications to strengthen and improve the Decree.
Ending Illegal and Discriminatory Home Raids
Clinic students and our community-based clients won a complete overhaul of the policies that govern residential search warrants in Chicago in months-long court supervised multi-party negotiations, briefs, and court proceedings. CPD’s new policies will seek to restrict home raids to circumstances in which they are necessary and forbid raids whenever the potential harms outweigh the expected benefits. CPD will be required to develop a written plan for the execution of every residential warrant to minimize the harm, trauma, and intrusion to families and their homes. Officers will be evaluated for their success in mitigating harm when executing search warrants. The new policies will protect children and vulnerable people from unnecessary harm, including requiring police to schedule raids at times when they are least likely to be home. They ban high-risk nighttime raids and limit no-knock warrants to circumstances in which people’s lives and physical safety are in jeopardy. They prohibit police from leaving families with broken doors and locks vulnerable to crime. And they will require police to thoroughly document and publicly report on each raid to enhance transparency and accountability. In addition, we won measures that will prevent wrong raids, including requiring CPD to independently investigate and corroborate tips, maintain records of any instance in which the informant provided false or inaccurate information, and provide the prosecutor and court with any information that may undermine the credibility of the informant and tip before seeking a warrant. The proposed new policies will soon be subject to public review and comment in anticipation of full implementation. The public and judicial scrutiny that we brought to bear during our enforcement proceedings has already resulted in a tenfold reduction of home raids and prevented the traumatization of thousands of children.
Protecting First Amendment Rights to Protest and the DNC
In spring 2023, we learned that the CPD intended to implement a new policy to facilitate mass arrests during protests and other First Amendment activities in anticipation of the Democratic National Convention. The proposed new policy would have eviscerated relief that we had won in 2021 that fundamentally transformed Chicago police policies governing the policing of First Amendment activities—relief that requires CPD to protect the rights of people to engage in public protest and dissent rather than to stamp out protests. The Clinic filed an emergency enforcement action to enjoin the proposed mass arrest policy. In the proceedings that followed, we succeeded in preventing the parts of the policy that threatened people’s First Amendment rights from taking effect. The First Amendment policy that we had won in 2021 continues to govern during the DNC and all public demonstrations now and in the future. For example, the revised policy on mass arrests will now prohibit police from arresting people engaged in First Amendment conduct for minor offenses unless they pose an immediate threat to the physical safety or property of others. It also explicitly bans retaliation against people for exercising their First Amendment rights.
Strengthening the Consent Decree and Advancing Racial Justice
Having won our community-based clients’ historic power to enforce the Decree, Clinic students continue to fight to strengthen the Decree to make our clients—people who have been most impacted by CPD’s civil rights violations—full and equal partners in the process. As a result of our advocacy, throughout the 2023-24 academic year, the federal court ordered the City to engage with community representatives when developing policies, procedures, and training—including the recent mass arrests policy that the CPD had initially sought to impose without any meaningful community engagement. Clinic students participated in five full-day public hearings in federal court focusing on potential modifications to the Decree and issues of racial justice. Students presented powerful testimony and legal memoranda that advocated for Consent Decree revisions that (a) require de-escalation and reductions in CPD violence; (b) divert people from the criminal legal system through alternatives to arrest and the elimination of unnecessary negative interactions with police; (c) develop non-criminal responses to people experiencing mental health crises (we won implementation of an historic pilot program on this); (d) prohibit police from pointing guns at people unless they present an immediate threat to serious injury or death to another person; (e) require officers to file a written report each time they point a gun at a community member; (f) provide services to survivors of CPD violence and their family members; and (g) address barriers to police accountability that were erected in the new collective bargaining agreements with the unions representing Chicago police officers. We also succeeded in subjecting CPD’s racially discriminatory stop-and-frisk practices to federal court supervision.
The court is currently deciding whether to also subject CPD traffic stops to federal court oversight under the Consent Decree, as traffic stops have become a flashpoint for unnecessary police violence in Chicago as they have skyrocketed in Black and Brown communities. Eighty-five percent of the instances in which Chicago police used force in traffic stops have been directed at Black people. We presented testimony and briefs that seek to outlaw CPD’s practice of using pretextual stops to harass Black and Brown people, disband police tactical units that have been responsible for unnecessary and disproportionate violence directed toward Black and Brown people, and limit CPD traffic stops to violations that pose genuine threats to public safety.
Ending Incommunicado Detention—A Second Consent Decree
The Clinic continues to advance its historic work in making real the fifty-eight-year-old promise of Miranda v. Arizona in Chicago. Tyler Lawson, ’24 , and Katherine Stanton, ’25, led a team of Clinic students that did outstanding advocacy work with our community-based clients and the Office of the Cook County Public Defender after having won a second consent decree that went into effect in February 2023 in Cook County Circuit Court—a decree that is designed to end the decades-long practice of incommunicado detention in CPD stations that has facilitated torture, coerced confessions, and wrongful convictions. Clinic students produced an empirical report with Professor Kyle Rozema that analyzed data from every arrest in Chicago that took place during the first year of the Decree. The Report found ninety-nine percent of people in CPD custody did not access an attorney and more than half of the people most vulnerable to interrogation did not get prompt access to a phone. Inspections by Clinic students inside Chicago police stations revealed that legible signs required by the Consent Decree that inform people in custody of their rights under the Decree and the Public Defender’s free 24-hour hotline number for legal assistance were routinely missing in the places where CPD detains people who may be subject to interrogation. Clinic students also documented that contrary to the Decree, many of the visiting rooms that CPD is required to maintain in every police station did not allow for private and confidential meetings between people in custody and their attorneys. The Clinic presented the Report and our findings to the court. In response, the Honorable Judge Neil H. Cohen directed CPD to work with the Clinic to ensure the installation of appropriate signs and remedy the documented deficiencies with respect to privacy. We are administering a survey to people at their first court appearance to provide the court with additional information about the reasons why people in CPD custody have not promptly accessed phones and counsel. Our preliminary findings indicate that CPD has failed to offer phones or provided the Public Defender’s 24-hour number to people subject to police interrogation. A quarter of the people surveyed report that CPD interrogated them without access to counsel. In addition, Clinic students have engaged in targeted outreach to people at risk of arrest and criminal defense attorneys in Chicago, created fantastic flyers, social media, and written material to educate people about their rights under the Decree, and developed a long-form interview tool to gain additional insight about barriers to access to counsel and phones.
Individual Cases
While we fight for systemic change, the Clinic has continued its tradition of excellence in serving individuals and families in need.
Clinic students won a stage three post-conviction hearing with our client Christopher Ellis before the Honorable Carol Howard in Cook County Circuit Court that can result in vacating Mr. Ellis’s conviction. Two Chicago police officers pulled Mr. Ellis out of his car, beat and tased him, and then falsely accused Mr. Ellis of aggravated battery against the police officers to cover up their abuse. Mr. Ellis was convicted and sentenced to six years in prison. Based on a phenomenal set of briefs written by Clinic students Hannah V.L. George, ’24, and Becky Marvin, ’24, and Professor Herschella Conyers ’ students Amara Shaikh, ’24 , and Liam Grah, ’25, in the Criminal and Juvenile Justice Clinic and Becky Marvin ’s outstanding oral argument, Judge Howard found that the Clinic has made a substantial showing of Mr. Ellis’s innocence and the ineffective assistance of his trial counsel. Judge Howard offered the highest praise to the students’ work. We expect Mr. Ellis’s case to go to trial in the fall.
Erin Yonchak,’24, presented Clifton Young’s case before the Illinois Torture and Inquiry Relief Commission. Erin’s presentation and supporting written memorandum were nothing short of superb. As a result of Erin’s scrupulous investigation, factual and legal determinations, and recommendations, the Torture Commission found credible evidence that Mr. Young was tortured by Chicago police and ordered a full evidentiary hearing in Cook County Circuit Court that may result in his freedom after having served more than twenty years in prison.
Amrita Krishnan, ’25, is investigating a novel claim of police torture before the Illinois Torture Commission that is based on Chicago police detectives’ exploitation of a person’s withdrawal symptoms from heroin and denial of medical treatment to obtain a confession. This is the first of a series of claims of torture before the Commission based on deliberate indifference to a person in custody’s severe physical and psychological pain associated with drug withdrawal to leverage an incriminating statement. Amrita’s legal and medical research into whether and under what circumstances drug withdrawal can form a basis for a torture claim is precedential. It has the power to establish the governing legal standards in Illinois for assessing torture claims involving withdrawal.
Gabbie Zook, ’24 , Hannah V.L. George, ’24 , and Becky Marvin, ’24, led an investigation with a client who was repeatedly sexually assaulted by a Chicago police officer in public housing when she was a mere teenager. The Clinic helped to connect our client with the Chicago Torture Justice Center to provide her with critical support as she continues to work through her trauma from the repeated assaults. We face a myriad of legal challenges because of the years that have passed since the assaults and Illinois law that protects municipalities from liability when police officers abuse their state power to sexually assault people, but we remain committed to supporting our client in her fight for a measure of justice and healing. Our students’ work has shined a light on a path forward.
Policy Projects
Chicago police transparency.
Natalie Cohn-Aronoff, ’24 , and Amber Hunter, ’25, have led a critical project to prevent the return to a state of police impunity in Chicago. The Clinic is responding to the Fraternal Order of Police’s (FOP’s) efforts to shroud in secrecy the adjudication of cases in which Chicago police officers have been found to have committed the most serious forms of misconduct to warrant firing or suspension of more than a year. After the FOP won an arbitration award that sought to end a sixty-year history of public hearings before a neutral body to be replaced by secret hearings behind closed doors by a handful of handpicked arbitrators who have a long track record of protecting Chicago police officers from accountability, the Clinic began work with a coalition of community, civil rights, and good government groups organized to stop the FOP from turning back the clock on our progress. We drafted press releases and an op-ed that lifted the threat of Chicago police impunity to visibility. We drafted policy and legal material for City Council to provide the basis for challenging the arbitrator’s award. We provided testimony in public hearings that was widely cited in the media. Our work supporting the organization of community members persuaded the Mayor and City Council to reject the Arbitrator’s award by a 3/5 vote in City Council and challenge the award in court. The Cook County Circuit Court then ruled that the Arbitrator’s award violated fundamental state policy in Chicago police transparency and accountability and ordered that the Chicago police disciplinary cases must remain open to the public. The FOP has filed a notice of appeal. A team of Clinic students led by Ben Postone, ’24, is drafting an amicus brief before the Illinois Court of Appeals on behalf of the broad community-based coalition that will explain the nature and strength of the public interest at stake.
At the same time, Clinic students have conducted extensive research and consulted experts in labor law to draft proposed state legislation that requires the public adjudication of Chicago police misconduct cases. The Clinic is collaborating with stakeholders to devise a path to establish law that will guarantee public transparency on CPD misconduct now and in the future. The Clinic has also drafted potential municipal legislation that would enhance Chicago’s Civilian Office of Police Accountability’s (COPA’s) efforts to promote greater transparency and accountability by enabling COPA to promptly publicly release summaries of completed misconduct investigations, prosecute disciplinary proceedings that result from COPA investigations, and restrict the Police Department’s power to overturn misconduct findings only for clear error and disciplinary recommendations only for abuse of discretion.
Sam Hallam, ’25, and Katherine Stanton, ’25, are leading efforts to remedy other aspects of FOP’s new collective bargaining contract that thwart police accountability and transparency in Chicago, including a provision that prohibits the videotaping of conversations between officers and supervisors after a police officer shoots a community member. The recording and use of such conversations are critical tools to remedy the longstanding code of silence in the CPD—a code that has encouraged officers to manufacture a common narrative when an officer shoots or kills a person or is otherwise accused of misconduct.
Medical-Legal Partnership with University of Chicago Trauma Center
Rosie Gruen, ’25 , and Sam Hallam, ’25, have led a medical-legal project that we launched last year with the Trauma Center at the University of Chicago Medical Center (UCMC) and pro bono attorneys from the Akerman law firm to prevent police from to violating patient civil rights and medical privacy and interfering with critical medical care. We formed this partnership to address reports from the doctors and staff at the Medical Center of police abuse of patients who have suffered gunshot injuries; coercive interrogations of people who are being treated for serious injuries; interference with medical care and patient autonomy over medical decisions; searches and seizures of patients’ personal property; invasions of patient privacy and personal health information; shackling and physical abuse of patients; and forcing medical personal to perform invasive tests on patients. The Clinic team has been conducting and working to publish empirical research on interactions between police and professionals and staff at the Medical Center and patients and their family members. In addition to the conducting approximately fifty long-form interviews, the Clinic has researched the intersection of property law, criminal law and procedure, privacy law, constitutional law, and administrative regulations and practices in medical settings around the United States. Students have also consulted with national medical and legal experts. Based upon our research, the Clinic developed a first draft of recommended UCMC policies for internal feedback to prevent ongoing civil rights violations and interference with patient care. Our research has also taught us that despite similar civil rights violations in hospital settings and interference by law enforcement with medical treatment, there is a lack of model policies or established best practices on the subject. We are hopeful that the publication of our research and the policies that we develop at UCMC will serve as a model for hospitals throughout the country and prevent civil and human rights violations and improve health outcomes in the Trauma Center and beyond.
Partnership with the Cook County Public Defender and Zealous
We also built on our partnership with the Cook County Public Defender’s Office and Zealous, a national non-profit dedicated to supporting public defender offices, to identify and address systemic issues in the criminal legal system that deprive clients of the Public Defender and Clinic access to justice. Darius Diamond, ’24 , Gabbie Zook, ’24 , and Katherine Stanton, ’25, have led our efforts on this project. This year, our focus has been to support the Public Defender’s work to create two holistic community defender offices in Chicago—the first is scheduled to open this fall in the Roseland community on Chicago’s South Side. The second will be in the Austin community on the West Side. Clinic students have been on the ground floor in designing the offices and services with community members, public defenders, and people in jail. We are developing plans for Clinic students to maintain a regular presence in the Community Defender Offices to work with public defenders and their clients in addressing police accountability and other systemic barriers to justice.
In addition, students are working with public defenders in Cook County to achieve greater independence from county prosecutors and judges when advocating with their clients to change and enjoin laws, policies and practices that impair the ability of public defenders to represent their clients and to improve the criminal legal system. For example, Clinic students are currently working with the Public Defender to explore ways to change the law to give the Public Defender the power to retain counsel to bring affirmative civil rights litigation.
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Here is everything you need to know about creating an effective progress report. From dos and don'ts to report templates you can use for free.
Exhausted creating progress status reports for your seniors? Collate all critical data and give an update on how your project is doing with SlideTeam's ready-made PPT Templates.
The project prorgess report summarizes your project progression as per project plan milestones. Read here how to write and design progress report slides.
Progress Report Templates to Offer an Overview of Your Accomplishments A progress report provides a snapshot of achievements, challenges, and next steps. Therefore, SlideTeam brings you a collection of content-ready and custom-made PPT Templates to help you explore their purpose, structure, and key elements that make these effective.
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Now that we've talked about the perks of using a progress report to visualize your company's projects, let's dig into the good stuff. Here's how to write a detailed progress report: 1. Determine your report's objectives. Of course, your report will have different objectives depending on the format.
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Project report presentations detail project progress, challenges, and outcomes, providing updates to stakeholders and ensuring alignment with goals. Typical use cases of these report presentations are project meetings, status updates, and post-project reviews.
And a progress report is an excellent communication tool between you and your supervisor for addressing the current status of projects, including milestones, resources, and challenges. This creative PowerPoint Template comes with a weekly progress report, an employee progress report, a progress timeline, and many other useful slides to evaluate ...
Do you need to write a progress report for your business? In this post, we explain how to write a progress report for your team's project.
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Free Progress Report Slide Templates for an Informative Slideshow. Stay on top of your progress reports with a progress report PowerPoint template. Whether you're a project manager, team leader, or student, these templates will help you effectively communicate your progress and achievements. With a range of customizable slides, you can easily ...
Progress Report PowerPoint Templates Keep stakeholders informed about the progress of projects, initiatives, or strategies using our Progress Report Presentation PowerPoint and Google Slides templates. These PPT progress report slides are designed to simplify crafting concise and compelling progress reports, helping teams communicate their achievements, challenges, and plans for new goals ...
Learn what a project progress report is, review how to write one and study tips for writing one so you can inform relevant individuals of a project's updates.
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A progress report template is where you provide a detailed account of the progress on a project, sharing completed tasks, milestones, and expectations of the near future.
The point of a progress report is to get across the progress you're making, without overwhelming your audience with words and ideas. All you need to focus on are how a particular project is coming, what still needs to be worked on, and what changes made need to be made.
What Is a Project Status Report? A project status report is a document that describes the progress of a project within a specific time period and compares it against the project plan. Project managers use status reports to keep stakeholders informed of progress and monitor costs, risks, time and work. Project status reports allow project managers and stakeholders to visualize project data ...
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Our Clinic students continue to make a difference in the community, while learning all that it means to be a lawyer. The Federal Civil Rights Consent Decree Governing the Chicago Police Department Years of advocacy by Clinic students and our clients resulted in the 2019 federal civil rights Consent Decree that seeks to remedy the Chicago Police Department's (CPD's) pattern and practice of ...