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Transfer Request Letter and Email Samples

How to Write a Transfer Request Letter

How to write a transfer request email, transfer request letter template, transfer request letter sample, transfer request email example.

 Grace Kim / The Balance

Are you relocating to a new city? If you’re happy with your current employer—and the organization is large enough to have opportunities in your new area—consider whether a transfer to a new job at the same company might be an option. It may be the most logical option to begin a job search in a new city or a new state .

Start by having a discussion with your manager or human resources representative about the possibility of a transfer and what employment opportunities are available at the new location. That way, the company won't be surprised when they get your letter or email.

However, the company may ask for a formal written request. In this situation, you will need to write a job transfer request letter. If you're interested in transferring to another department within the company you work for, use this job transfer letter instead, and if you're interested in working remotely, use these tips to negotiate a work-from-home arrangement.

Be professional. Your letter should be written in standard business letter format , just like any professional correspondence.

A written relocation transfer request letter should begin with your contact information, the date, and the contact information for your supervisor or human resources manager.

Your letter should begin with a formal salutation, your purpose for writing, and evidence supporting why your request should be considered. Politely request the supervisor’s assistance in gaining a position at your preferred location. Use an appropriate closing to end your letter.

Say thank you. Be sure to express your appreciation for their help and, if you can, include some kind and complimentary sentiments for your colleagues at your current job.

Include your resume. It’s a good idea to include a copy of your resume to refresh your manager’s memory regarding your skills and qualifications. Make sure you update your resume and tweak it to match the job description of your target position first.

Use sample letters to guide your writing. The more professionalism you present, the better your chances of having your transfer approved. Use examples for requesting a transfer to a new company location as inspiration for your own letter. Be sure to customize your letter for your situation.

Edit and proofread before sending. Proofread all your documents carefully. Paying attention to the details shows you’re interested in doing a good job, which will make your supervisor more likely to help you with your request.

When proofreading, pay close attention to the spelling of names and job titles.

Don’t be too casual. Even if you’re sending your email to your direct manager, and you have an extremely positive relationship, it’s important to remember this is professional correspondence. Use an appropriate tone, and be sure to format your email as a business letter (minus the contact information lines that would be at the top of a snail-mail request).

Choose an appropriate subject line. The subject line of your email should include what you are requesting – either a transfer or relocation. For example, “Transfer Request - Firstname Lastname” would be an appropriate subject, letting the recipient know the content of the email and its level of importance.

Include your contact information in your signature. Be sure your email signature includes your email address and cell phone number so your manager or HR representative can follow up with you.

Test your email. Proofread your message, and send yourself a test email to ensure your formatting holds up. Sending yourself a test will also give you another chance to spot typos and errors before you send in your request. 

Download the transfer request letter template (compatible with Google Docs and Word Online), or see below for more examples.

Reggie Jones 123 Main Street Anytown, CA, 12345 reggie.jones@email.com 555-555-5555

March 1, 20XX

Jennifer Lee Manager XYZ, Inc. 123 Business Rd. Business City, NY 54321

Dear Ms. Lee,

I am writing to request consideration for a transfer from my position at XYZ Inc. to a similar position at the XYZ office located in Dallas, Texas. My family has experienced some changes, which necessitate the need for me to be in closer proximity to them.

I have enjoyed working here for the past seven years and appreciate the experience I have gained. I have held several positions at XYZ, which have given me an excellent overview of the company’s operations.

I am confident my in-depth knowledge and strong communication skills would be an asset to the staff in Dallas. While I will regret leaving my colleagues here, I feel I could contribute significantly to the company’s potential growth in Texas.

I am enclosing my updated resume for your review. Thank you for your consideration and assistance in this matter. If you need any additional information, please contact me.

Reggie Jones (signature hard copy letter)

Reggie Jones

Subject:   Application for Transfer

Dear Brenda,

I would like to respectfully inquire about the possibility of a transfer from Cassy’s in Anytown, NY to the Newcity, OH location. My spouse has received a job opportunity there, which begins next month. I have enjoyed working here for the past six years, first as Assistant Manager, and in my recent promotion to Manager. I feel I have been an asset in the Bridal Department and would like to continue my association with the company.

I am able to stay on for several weeks to help train someone to fill the position I will leave here in Anytown. I know several employees at the store who would make good candidates for the position and would be happy to share my thoughts with you.

My experience at Cassy’s has been very rewarding, and I would appreciate the opportunity to continue my career with the company.

I have attached a copy of my resume for your convenience. Your thoughtful consideration of my request is greatly appreciated.

Andy Lau, Manager  andy.lau23@email.com 123-456-7890

Tips for Getting a Transfer Request Approved

• Talk to your boss or human resources manager about transfer options before you put in a formal request.
• If you need to request a transfer in writing, write a letter highlighting why you're making the request.
• Start with a professional letter sample or template, and tailor it to fit your own circumstances.
• Use your letter to explain what you can offer the company at the new location.

Writing a Job Transfer Request Letter That Works

Over the years, I’ve written numerous job transfer request letters for various reasons, including career advancement, relocation, and personal circumstances. In this guide, I’ll share my unique experience and provide you with three effective templates, along with practical tips and real-life examples to ensure your letter stands out.

Key Takeaways

Structuring your job transfer request letter, 1. opening paragraph.

Begin with a polite and professional tone, stating your current position, the position you are seeking, and the reason for the transfer.

2. Middle Paragraphs

Provide details supporting your request. Highlight your qualifications, experience, and how the transfer aligns with your career goals. Emphasize how your transfer will benefit the company.

3. Closing Paragraph

Conclude by expressing gratitude for the consideration and offering to discuss your request further.

Real-Life Example

When I needed to relocate due to family reasons, I crafted my letter to emphasize how my skills and experience would be an asset to the new branch. I also mentioned my willingness to assist in training my replacement, which demonstrated my commitment to the company’s success.

Tips from Personal Experience

• Be Clear and Concise : Avoid lengthy explanations. Keep your letter focused on key points.
• Highlight Mutual Benefits : Show how your transfer will benefit both you and the company.
• Be Professional : Maintain a respectful and formal tone throughout.
• Follow Up : After sending your letter, follow up with a meeting to discuss your request in person.

Example of a Persuasive Point

In one of my letters, I highlighted how my transfer would bring continuity to a major project underway in the new department, showcasing a clear benefit to the company.

Template 1: Career Advancement

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Date]

[Recipient’s Name] [Recipient’s Title] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to formally request a transfer from my current position as [Your Current Position] to the [Desired Position] within [Department/Location]. Having worked with [Company Name] for [Duration], I have gained valuable experience and skills that I am eager to bring to this new role.

My experience in [specific skills or projects] has prepared me to contribute effectively to the [Department/Location]. I am confident that this transfer will not only aid in my professional growth but also add value to the company’s objectives.

I appreciate your consideration and am available to discuss this request at your earliest convenience.

Sincerely, [Your Name]

Template 2: Relocation

I am writing to request a transfer from my current position as [Your Current Position] to [Desired Position] at our [Location] office. Due to personal reasons, I will be relocating to [City, State], and I am very interested in continuing my career with [Company Name] in this new location.

With my [number] years of experience in [Your Current Department/Role], I am confident that I can seamlessly integrate into the team at [Location]. I believe this transfer will allow me to continue contributing to [Company Name] while accommodating my personal circumstances.

Thank you for considering my request. I am looking forward to discussing this further.

Template 3: Personal Circumstances

I am writing to request a transfer to the [Department/Location] due to [briefly explain personal circumstances]. I believe that a transfer to [Desired Position] would be beneficial for both the company and my personal situation.

My background in [specific skills or roles] has equipped me with the expertise required for the [Desired Position], and I am excited about the opportunity to contribute to [Department/Location] in new and meaningful ways.

I am grateful for your understanding and consideration of my request. Please let me know if we can schedule a meeting to discuss this further.

Final Thoughts

Writing a job transfer request letter can significantly impact your career trajectory. By following the guidelines and using the templates provided, you can create a compelling case for your transfer. Remember to be clear, professional, and persuasive in your approach.

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How To Write A Transfer Request Letter And Email (With Examples)

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Find a Job You Really Want In

If you’re looking to relocate or want new responsibilities in a new location, filling out an application for transfer by writing a transfer letter is the best way to start that process. When writing a transfer request letter state your desire to transfer, and explain why this change would benefit both you and your employer.

In this article, we will go over how to write a transfer request letter and email as well as provide a template and example letter at the end to aid in your writing process.

Key Takeaways:

A transfer request letter is a document you write asking to move to another position or location within the same organization.

Two of the most common reasons for writing a letter requesting a transfer are wanting a different role and wanting to stay at the company even though you’re relocating.

Explain what transfer you want, why you want to transfer, and why it would benefit the company.

What is a transfer request letter?

How to write a transfer request letter and email, transfer request emails formatting differences, transfer letter and email example, request letter for transfer template, tips for writing a transfer request letter, job transfer letter faq.

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A transfer request letter, or transferring letter, is an official document written by an organization’s employee requesting to be placed in a position at another office location within the same organization.

Transferring is usually discussed early on with a supervisor . You want to make sure that the company is informed about your plans so that, by the time you send your formal transfer request letter, they have been expecting it.

Employees typically address these letters to their supervisors or their human resources departments . The letters contain information on the employee’s request and reasons why the recipient should grant this request.

Employees write transfer request letters for varying reasons. Some include:

A need for new, more advanced roles, especially after company mergers and acquisitions.

Relocation, but still looking to work within the same organization.

A need for a lighter workload for health-related issues.

Issues with a boss or coworker.

Many organizations are excited to do what they can to retain current employees, and transferring is a realistic option for many.

In a perfect scenario, your organization will have an open spot to fill in the location you are moving to. In these scenarios, there may even be a separate internal application process. Transferring to locations that do not have open positions within your qualifications is more difficult, but not impossible. Especially if you have a compelling letter.

When writing your transfer request letter or email, you should start with a greeting with your name followed by “dear”, followed by the reason you are writing. Below are more detailed steps for the different parts of a transfer request letter or email.

Header and greeting. If you are sending in a physical letter, the first thing that is going to appear on this letter will be your full contact information , as well as the name of your recipient and the address of your workplace.

After this will be the word “Dear,” followed by either “Mr./Ms./Mx.” and the recipient’s last name, or the recipient’s first name if you have a friendlier relationship.

The reason you are writing. After your greeting, you will begin your letter with a statement on your desire to transfer, and the position and/or location you would like to transfer to. You should also describe briefly why you are looking to transfer to a new position .

Supporting evidence. Similar to a cover letter but a bit less involved, you will want to use the body of the transfer letter to give supporting information on why your transfer is a good idea.

Detail your experience with and dedication to this particular company, and present some compelling examples of what you would bring to the table along with your key accomplishments.

Conclusion. Be sure to close your letter with gratitude. You should thank the reader for their time, and you may also want to consider expressing gratitude for the great team you have worked with and the experiences you have had . Include a complimentary closing such as “sincerely,” or “regards,” to professionally end the letter.

Additional Documents. Mention any additional documents and be sure to attach them with the letter. This will include an up-to-date resume and any other documents you would like to have considered in your transfer decision.

When writing a transfer request email, you don’t want to use the same format as transfer letter format. To do this you want to use a relevant subject instead of a formal header. Those are just some of the differences when it comes to writing a transfer request email. Below are some of the other differences you should keep in mind.

Do not include a formal header. Emails have distinct formatting differences from physical letters. Though letters contain your contact information and the information of the receiver at the beginning, emails do not. Instead, just begin your email with a formal greeting.

Use a relevant subject line. The subject line of your email should give a brief description of what the letter is, for ease of organization. So, in this case, your subject line should indicate that this is a transfer request letter. You may also want to include your full name in the subject line.

Keep it professional. Even though you likely know the recipient of your letter well, you will still want to keep the email relatively formal. Remember that this is a statement of your desire to land a new job , and you need to present your best most professional self. Always use the correct formatting of greeting and closing, follow a clear objective, and proofread.

Put contact information at the bottom. After your signature, include all relevant contact information so that any recipient will be able to easily reach out to you and respond to your request. Include your email address, phone number, and any other way you would like to be contacted.

To help you write your transfer request, below are examples of a transfer request letter and email. Remember to tailor the letters to fit your specific needs.

Transfer Letter Request Example

Melissa Cook 8127 Bevel Rd. Carbondale, Pennsylvania 18407 624-789-8776 [email protected] April 11, 2021 Benjamin Snyder Marketing Director UBX 241 Cherry St. Scranton, Pennsylvania 18447 Dear Mr. Snyder, I am writing to formally request consideration for a transfer from my current role as digital marketing manager at UBX to marketing specialist at the Indianapolis, Indiana office of UBX. I am requesting this transfer because I am currently in the process of moving to Indianapolis to be closer to family. I have greatly appreciated my time working for UBX, and I have been able to grow my digital marketing skillset and make incredible connections at the Scranton office. I am excited to see how I can use my verbal and visual communication skills at the Indianapolis office to help achieve marketing and growth goals. I also believe this new role would allow me to continue growing and advancing in strategic communications planning. I have enjoyed my time at the Scranton UBX office and would love to continue helping UBX achieve its goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, Melissa Cook

Subject line: Emily Johnson transfer request Dear Mr. Peters, I hope this email finds you well. I am writing to formally request a transfer within XYZ Company to the San Diego location. After careful consideration and reflection, I believe that a transfer would be mutually beneficial for both the company and my professional growth. I have thoroughly enjoyed my time working at the Chicago location. The knowledge and experiences I have gained have been invaluable and I am grateful for the opportunities provided. However, I have recently identified a strong interest and passion for the San Diego location and firmly believe that a transfer would allow me to contribute my skills and expertise more effectively. I would be more than happy to discuss this transfer request further and provide any additional information or clarification you may require. Thank you for considering my transfer request. Sincerely, Emily Johnson

[Your full name] [Your home address] [Your phone number] [Your email address] [Date the letter was sent] [Full name of recipient] [Recipient’s job title] [Organization name] [Organization address] Dear [recipient’s name], I am writing to formally request consideration for a transfer from my current role as [your current position] at [organization name] to [position you would like to transfer to] at the [city and state or just city of office you would like to transfer to] office of [organization name]. I am requesting this transfer because [reason you are wanting to transfer/reason you are moving]. I have greatly appreciated my time working for [organization name], and I have been able to grow my [skill type] skill set and make incredible connections at the [city of current work office] office. I am excited to see how I can use my [skill type] skills at the [city of office you would like to transfer to] office to help achieve [goals you would help achieve]. I also believe this new role would allow me to continue growing and advancing in [skill type]. I have enjoyed my time at the [city of current work office] office and would love to continue helping [organization name] achieve their goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, [your full name]

When writing a transfer request letter or email, be sure you do your research about know why you want to transfer. Below are additional tips you need to keep in mind when writing a transfer request letter or email.

Do your research and organize your plan. Think about why you are moving or wanting to transfer, and consider the timeline of this decision.

This is especially important if there is no job currently open and available for you to transfer to, you may need to think extra hard about this. Getting these facts and details sorted out will help you compellingly build your letter.

Consider why your employer would want to agree to this transfer. If you are a valuable member of their team, you will want to consider what possible benefits it may bring to them. You want to make a compelling argument why they would want to let you go.

A job transfer request letter is very similar to writing a cover letter. They are serving the same basic function, so write them in a similar fashion.

Use your established rapport to your advantage. You shouldn’t assume that you are guaranteed a transfer because you already work at the company, but keep in mind that you still need to be convincing and courteous. Consider the needs of this company and how you have been able to most effectively utilize your skills to meet these needs.

How do I request a transfer?

You request a transfer by writing a transfer request letter to your employer. To write a convincing and professional transfer request letter, you’ll need to do some research first.

What are good reasons for a transfer request?

Some good reasons for a transfer request are:

You’re relocating but want to stay with the company.

You have a desire to move to a different role.

You dislike your boss or team but want to stay with the company.

How do I write a transfer letter due to family reasons?

To write a transfer letter due to family reasons, you’ll want to be as open and honest as possible without going into too much detail, and you’ll need to make your case for why the transfer would benefit the company.

What are the types of employee transfers?

The types of employee transfers are lateral transfers, voluntary transfers, and involuntary transfers. There are a plethora of other more specific types of transfers, but these are the major three.

How do I accept a transfer letter?

To accept a transfer letter, you’ll write a letter to your employee in return. This letter will explain that their request has been approved and the details of their transfer.

How do you professionally request a transfer?

Writing a transfer request letter or email is how you professionally request a transfer. You should state the reason you are writing and provide information and supporting evidence as to why you want to transfer.

The Washington Post – How to Talk to Your Boss About Wanting to Transfer Offices

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Kate is a graduate of Brigham Young University, where she completed a degree in Comparative Literature with a minor in Mathematics. She lives in the Pacific Northwest and enjoys hiking and reading.

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Craft the Perfect Job Transfer Letter: A Step-by-Step Guide

• Step #1 - How to Start Your Letter

Step #2 -How to Format Your Letter

• Step #3 - Highlight Your Achievements
• Step #4 - Highlight Your Approach
• Step #5 - Discuss Next Steps
• Step #6 - Proof Read Your Letter

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There are many reasons why you may want to request a job transfer to another department within your organization. Maybe you would like to transfer to a new city or country or maybe you just need a change. An effective job transfer letter communicates your willingness for a transfer better than a conversation or an email. Consider the following steps on how to write an effective job transfer letter to express your interest, qualifications, and experience with the company:

Step #1 – How to Start Your Letter

Your letter should be written like a standard business letter. Start your letter by greeting the employer with a formal salutation such as “Dear Mr. Smith” and include your contact information and other important information (such as your manager’s name).

The first paragraph of your letter should state the reason why you would like to make a change. Be completely honest, while stating your reason for the transfer. For example, if the reason for your request is that you want a promotion, then you should state that you heard about the vacancy and it can be helpful in building your career. If the reason is personal such as spending more time with the family, then you should state that the vacancy is important to have a better relationship with your family. You can also say that you are satisfied with your current position but are more interested in the new one because of the convenient timings and better learning opportunities.

Step #3 – Highlight Your Achievements

After stating the reasons, mention your personal achievements in the second paragraph and also state why you want to remain a part of the company. You can mention the special training you received and the skills which make you best suited for the position. Mention how the company improved your understanding of different fields. Also explain how you performed your duties at the job, what you did to improve the productivity of your department, and why your current experience makes you suitable for the vacant position.

Step #4 – Highlight Your Approach

In the third paragraph of your job transfer letter, discuss how you will handle the responsibilities for the new position when you get it. Suggest how you’ll benefit the company and what you can do for its growth. Tell your employer that you’ll provide assistance with the training of the employee who takes over your previous position.

Step #5 – Discuss Next Steps

In the last paragraph, ask the employer as to how he would like to further discuss your request i.e. via phone call or a personal meeting. Thank the employer for his consideration and then close the letter in a formal manner by writing “Sincerely,” with your name and signature. Attach supporting documents with your letter like your resume that contains your current job responsibilities, and copies of certificates and degrees that would be useful for the position you want.

Step #6 – Proof Read Your Letter

Although this is the last step, it’s the most important step. Your transfer letter is probably one of the most important documents you will use in your career.  You need to ensure it is as perfect as it can be. Use other tools as well, such as spell-checkers, grammar checkers (such as Essay On Time’s grammar checker ), and other tools such as a famous plagiarism checker UK for students .

A poorly written letter will end any chance you have of getting your transfer. Leverage your friends and family to read a draft of your letter.  A review can help spot if you’ve left out important information. Ask your reviewers if they understand your request and if they have any recommendations regarding changes.

If you happen to be unemployed, one of the top 3 most important things you can do is maximize your value on LinkedIn (writing a standout resume and networking are the other two). 

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How To Write A Job Transfer Request

• You need to sell yourself and your abilities
• You need to communicate your points efficiently (ideally, in one page)
• You need to show the hiring supervisor what you can do for his or her division, and/or you need to show the company how the organization will benefit by placing you in the new position

When Applying For a Posted Position – Writing a Job Transfer Request

• State straight off your purpose for writing
• Highlight your abilities and experience
• Clearly praise the company (without overdoing it)
• Tell why you want to move up in the company
• Keep the focus on what you can do for the company without sounding like you are bragging

Sample transfer request letter

When applying for a personal transfer request.

•  Highlight achievements and skills that would be sorely lost
• Explain why you need to request a transfer
• Be appreciative of what the company has done for you
• Offer a plan for transition which includes training a new person for your position Here’s an example:

Sample job transfer request letter

The key to a perfect transfer request.

Reasons for Transfer: With Job Transfer Request Letter Example

Reasons for Transfer | Definition, Tips & Example | Resume.com

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What is a transfer?

What are good reasons to request a job transfer, types of transfers, what is a job transfer request letter.

• Tips for writing a job transfer request letter

Job transfer request letter example

Reasons for transfer vary depending on organizational needs and manager or employee decisions. They can be done to benefit the company or to accommodate the needs of an individual employee. Discover some of the reasons to request a transfer, the types of job transfers, and review some tips and an example to help write your own request.

A transfer is the lateral movement of an employee from one role to another without a change in functions or duties. It is commonly used to request a change in location. For example, if an employee moves to a new state, they ask for a transfer to a location near their new home. This allows them to keep their current role while staying and building rapport with the same company. Transfers are not promotions as they don’t provide increases in salary, authority, or responsibility.

The following list defines some of the most common reasons for requesting a transfer.

Advancement opportunities

Some facilities perform better than others. In other cases, some facilities are larger, holding more staff and levels of management. It’s not uncommon to see a lateral transfer request to a location with better opportunities. The same is true for an internal transfer. For example, at a retail chain, moving into management requires experience in all roles. Individuals who seek management opportunities request transfers into different departments, learning the unique needs and tasks of each area.

Life changes

Significant life changes often force requests for transfers if the individual wishes to continue working for the same entity. For example, if you find yourself in a situation that involves moving to another city or state, you might request a transfer to a location near that area. In this case, you keep the same job with the same duties but perform them in a different place.

Job security

Job transfers often expose individuals to new situations and opportunities to learn new skills. Experiencing how a different part of a company or a different facility works increases your overall knowledge of the company. This often leads to greater opportunities for advancement and greater overall job security.

After time passes, some employees feel uncomfortable or unhappy in their current surroundings. This is often true even if they enjoy their duties. Reasons can include almost anything from difficulties with coworkers to poor management. In this case, a request for transfer is viable.

New challenges

Some employees find that their work becomes redundant or doesn’t push them enough. If there are no other interesting options in your department, you can request a transfer. Moving laterally to a different department may pose new challenges that make work more exciting and push you harder to succeed.

The following list defines the different types of transfers.

Shift transfer

Shift transfers often occur in organizations with 24-hour schedules or shifts. Employees ask for transfers to different shifts as needed by their personal schedules or other reasons.

Versatility transfer

Versatility transfers or rotations occur when management initiates cross-training for employees. They send their employees to various departments, exposing them to new skills.

Replacement transfer

Replacement transfers occur to alleviate workloads from a current employee by either splitting the work or replacing the previous employee altogether.

Remedial transfer

Remedial transfers occur when management moves an employee to a new department that better fits their skills. This type of transfer is often executed instead of terminating the employee.

Production transfer

Production transfers often occur when a department lacks a sufficient amount of employees. For example, if one department has a surplus of skilled employees, some are transferred to fill in open positions in the department that’s lacking.

Job transfer request letters are written by employees who seek employment in a new area of the company at the same level. A formal, written request is often the best course of action when asking for such a significant change.

Tips for writing a job transfer request letter

The following tips explain how to create a job transfer request letter.

This section introduces who the letter is addressed to. Identify the appropriate individual to send the request to and greet them professionally with proper business writing techniques.

Introduction statement

This section explains the intent of your request. In two sentences or less, explain that you’re interested in transferring to a new role at the same level of experience or seniority.

Use greater detail in this section to solidify your request. Explain your experience in the subject area and address the specific amount of time you’ve been with the company. Introduce the department and role you’ve been a part of and explain any other reason you make a great candidate for the new position. If necessary, explain the reason for your request.

Thank you statement

Use proper business etiquette to thank the individual for their time in reading your request.

Complimentary closing

Include an appropriate closing for your letter. For example, you can use ‘Sincerely,’ or ‘Best regards,’ for this type of letter.

Signature and contact information

Provide your signature along with your work or phone number and email address.

Here is an example of a job transfer request letter that you can use as a guide when writing your own letter.

Dear Mrs. Ballari,

I’m very interested in the assistant manager position at the New York facility. Their opening became public recently, and I would like to submit my interest in a transfer.

My experience at Victory Industries makes me an excellent candidate for the position. I have been with the company for five years and working in an assistant manager capacity for the last three years. I’ve learned expert knowledge in our inventory management system and consistently provided coaching and mentoring to my teams. During my time in a managerial position, I have always had positive feedback in my reviews and believe I’m more than capable of handling the workload at a larger facility.

The reason for this request is that my family and I are moving to the greater Manhattan area. I have enjoyed my time at this company and prefer to continue my service with Victory Industries in New York. There are at least two candidates that have been specifically trained on some managerial duties, and I feel safe choosing one of them to stand in my place here at this facility.

Thank you for taking the time to read this request. It has been a pleasure working with you all these years. I look forward to hearing your response.

Adisa Masozi Assistant Manager amasozi@emailcom 555-555-5555

If you need help writing a resume, use our data-backed resume builder .

How to Write a Transfer Request Letter

If you’re looking to make a change in your career, it doesn’t always mean looking for a new employer. If your company is large enough, you can move into a different position or to a new geographical location by sending a transfer request letter. 

We’ll explain some circumstances where it makes sense to ask for a transfer and share how to write a transfer request letter that will help get your move approved. 

What is a transfer request letter?

A transfer request letter is a written request to management asking for a change to your position, department, or location. 

You might request a transfer if you’re moving for personal reasons but want to remain with the company. Or, you might write a transfer request letter if you’re looking to try something new by moving into a different position from the one you currently hold. 

A written letter helps you make the case for why HR should give your transfer the green light. However, it shouldn’t be the first step in making your request. 

Instead, it should come after you’ve had a discussion with your manager to let them know you’re interested in a transfer. This conversation gives you the opportunity to gauge their feelings on a potential transfer, get feedback that might help you make a stronger argument, and ensure they’re not blindsided by your official request. 

Why it’s important

A transfer request letter serves two purposes. 

First, it acts as the official written documentation of your interest in a transfer. Copies should be provided to your manager and your HR department. 

Second, it functions as a cover letter emphasizing your skills and conveying how the transfer would benefit the company. If your company requires internal candidates to go through a full application process, your transfer request letter can kick-start the proceedings. 

When should you send it?

When you’re relocating.

Maybe life circumstances are taking you to a new city, but you want to remain with your current company. A transfer is the perfect win-win option if they have a branch in your new location. Your company will be happy to retain a good employee, and you’ll avoid the inconvenience of going through a job search on top of a move. 

When you want to change departments

In some cases, different departments within the same organization will have similar roles in their staffing charts. Take project managers, for example. The marketing department might use project managers to keep the company’s marketing campaigns on schedule, while the research and development department might rely on project managers to keep the company’s engineers on track. 

Transferring to a different department allows you to put your skills to use in a new context and with a different team, which can be a good way to change things up if your career is feeling a bit stagnant. 

When you’re looking to try something new

Professionals today rarely follow a straight and narrow career path. People are much more likely to try different things and work in a variety of positions over the course of their career than they were a few decades ago. 

Transferring to a new role–either one that’s parallel to your existing job or a new type of position entirely–is an ideal way to advance your career while remaining with a company you enjoy working for. 

What to include in a transfer request letter

A brief summary.

Introduce yourself and explain the purpose of the letter.

An overview of your history with the company

Describe your tenure and express your thanks to the company for the opportunities it has provided you.

The reason for your request

Give a general explanation of why you’re seeking the transfer.

The argument in your favor

Explain why the move would serve the interests of the company and how you’d contribute in your new role.

Your resume

This can be provided as an additional attachment.

What you should omit

• Extensive detail. Avoid oversharing irrelevant details, especially if you’re looking to transfer because of tensions on your existing team.
• Casual language . Don’t assume a transfer is a done deal just because you’re already an employee of the company. Your letter should be written in a professional tone, the same way you’d write a cover letter when applying for a new job.

Letter of request for transfer example – different position

Mr. Stanford, 

I’m writing to request a transfer from Essential Electric’s customer service department to its sales department.

I’m grateful for the many opportunities I’ve been afforded during my three years as a customer support representative. During that time, I’ve maintained consistently high call success rates and have exceeded team goals for cross-selling and upselling.

I learned of an open position for a junior sales representative and believe my knowledge of our customers’ needs would make me an asset in the role. I’m invested in the company’s mission to bring affordable, reliable utilities to the communities of Western Michigan and would be excited to continue to grow with the organization. 

I am attaching my resume for your review and look forward to discussing the opportunity with you further. 

Many thanks for your consideration, 

Jordan Petrosky

Transfer request letter example – different location

Ms. Smythe, 

I would like to inquire about transferring from Riverwood Development’s Orlando office to its Fort Lauderdale location. I will be relocating to South Florida to be closer to family there and would welcome the opportunity to remain with a company I greatly enjoy working for. 

During my six years as a business development specialist, I have established strong community ties that have served the organization in the form of new clients and beneficial partnerships. As a South Florida native, I would leverage my existing connections to forge new relationships in the Fort Lauderdale area that could help the company establish a stronger foothold in this rapidly expanding market. 

My timeline is flexible, and I’d be willing to assist in finding and training my replacement in the Orlando office if my transfer were to be approved. 

Thank you kindly for your consideration, 

Cassandra Jackson

Writing a professional letter that states your request and presents the benefits to your employer is an important step in transferring to a different role where you can find a new growth path within your current company.

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how to write your letter of transfer: examples & tips

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A letter of transfer allows employees who are happy with their current employer but need to alter an aspect of their employment to formally request specific types of changes. If you need a letter of transfer to make a move within your current company, here’s an overview of how to write one, a couple of examples, and more information to get you started.

A letter of transfer is a formal document that allows an employee to request a change to an aspect of their employment. It’s written by the employee who wants to alter a facet of their working arrangement, and it typically addresses either a supervisor, company leader, or human resources manager.

Types of transfer requests

Generally, transfer requests are either location- or position-oriented. Location-oriented letters of transfer may ask if a role can shift from a location chosen by your employer to a different company facility or ask to work remotely instead of in a formal office.

In some cases, relocating while working remotely may also make a letter of transfer a necessity if formal approval is required. This is more common if you’ll end up working from another country , but it may also apply if you're simply changing cities or want to work remotely and travel for a short period, such as a working vacation.

Transfer request letters for position changes can involve a few scenarios. For instance, if you’re in one of the company’s remote IT jobs and want to move to another IT function, submitting a letter of transfer is typically part of the equation. Often, a transfer request letter also works if you need to alter your hours. For example, if you’re trying to figure out how to request to go from full-time to part-time, you’ll usually need a letter of transfer as part of the formal process.

Writing a formal letter of transfer is reasonably straightforward. Here’s an overview of the sections it needs to include.

Contact information

The first thing you need on your transfer letter is your contact information. Include your full name and address, phone number, and email. It’s also wise to list your current position title and department. By doing so, it’s easier for any reviewing party to understand who you are within the organization.

Additionally, you’ll want to list the contact information for the receiving party. Usually, it’ll either be addressed to your manager or an HR professional, and you’ll need to include their full name, job title, and company address.

Formal greeting

After the contact information, you need a salutation. Typically, “Dear” followed by the person’s name works well, as that clearly shows who the intended recipient is and that they’re the ones being addressed.

Introduction

Following the greeting, you need to write an introductory paragraph that outlines your reason for writing. Typically, you’ll start by restating who you are, including pertinent details like your position title, current department, and employee number (if assigned one). Additionally, you’ll state the type of transfer you’re requesting, such as a location or position change.

Letter body

After the introduction, you’ll use the body of the letter to outline your reasoning for requesting the transfer. Provide evidence that helps the recipient see why granting your request isn’t just beneficial to you but to the organization as a whole. It’s also wise to openly ask the recipient for their assistance, positioning what you’ve outlined as something you’re asking for rather than something you’re demanding.

The final paragraph of your letter of transfer includes expressions of appreciation. Essentially, you want to ensure you thank the recipient for reviewing the request and any efforts they take after reading the letter.

Following the conclusion, you want to close the letter. Options like “Regards” or “Thank You” work well. Then, follow that with your signature.

Read full story

Reviewing a transfer letter sample makes seeing how a letter of transfer is supposed to come together, making it easier to write your own. For the contact information and greeting, you’ll want to use the following format:

After that, what the letter states will vary depending on the nature of your request. Here are some samples, including a sample letter for transferring to another position and an example of how to ask for a transfer to another location.

Requesting a transfer to another position: a letter sample

How to ask for a transfer to another location: example.

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Job Transfer Request Letter

Letter maker.

In your job, there are a lot of circumstances where you have the opportunity or the need to transfer to a new post or a new location—new vacant posts, change in address or relocation, family illness, and a lot more. In these circumstances, it is either you are requesting to transfer to a posted position or you are requesting to transfer for personal reasons. You may also see application letter examples .

• 9+ Transfer Request Letter Examples
• 12+ Standard Resignation Letter Examples

Either way, when you are filing your request, you must write it in a formal document called job transfer request letter. This letter is closely similar to a resume cover letter in a way that it is like you are applying for the position, but it is different in a way that you are applying as an internal applicant with a home-court advantage.

However, you still need to showcase your skills that the company needs from you and how you are a valuable asset for the company. More on these discussions can be found in the succeeding sections of this article.

Below are some examples of job transfer request letter that you might find useful.

Employee Transfer Letter Template

• Google Docs
• Apple Pages

Size: A4, US

Free Job Transfer to Another Branch Request Letter Example

Free Download

Job Transfer Request Letter for Personal Reason Format

ABSS Employee Transfer Request Letter Example

Size: 42.5 KB

Similarities and Differences between a Job Transfer Request Letter and a Resume Cover Letter

Similarities.

1. You have to sell yourself as well as your abilities. Firstly, the similarity between a job transfer request letter and a resume cover letter is that you need to sell your abilities to the hiring supervisor. You need to showcase your abilities so that they will know whether or not you are fit for the position. You have to ensure that what you are writing in your letter will be suitable for the position they are hiring.

2. You have to communicate your strong points efficiently, if possible, in one page. It is ideal that you communicate your strong points in one page so that it would be easier to read and it would appear more professional.

Depending on the position that you are applying, you can be as creative as you desire but up to a certain limit. For example, if you are applying for a certain position in an accounting firm, it is expected that your letter would be formal and proper. On the other hand, if you are applying as a graphic design artist, you can showcase your skill through your letter by incorporating quality designs. You may also see email cover letter examples .

3. You have to show the hiring supervisor the great things you can do for his or her division. You must show them how they can benefit you when you are placed in the new position.

Differences

1. A job transfer request letter and a resume cover letter are obviously different, but one key difference is that in a job transfer request letter, it is like an internal application while in a resume cover letter, an applicant external from the company is applying for the position.

2. Another difference is that, sometimes, a job transfer request letter is strictly personal, for example, because of family illness or a change in circumstances is forcing you to relocate, the reason why you are writing the job transfer request letter in the hopes that you will be transferred to another location. You may also like business reference letter examples .

Faculty Transfer Request Letter Format Example

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Generic Employee Transfer Request Letter Example

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Nurse Transfer Request Letter Example

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Departmental Transfer Request Letter Example

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Job Transfer Request Letter in Applying for a Posted Position and Personal Requests

For a posted position.

If you are responding to a job opening within your company, treat your general application with the benefit of company familiarity. In this way, you have a head start over the external applicants. You may include the following in your letter:

1. Your purpose for writing. Get straight to the point and state your purpose in writing your letter, that is, to transfer to a new posted position within the company. You must be direct with regard to this point so that your sample application will not be ambiguous.

2. Highlight your abilities as well as your experience. An important point that you must highlight are your abilities and your experience.

Your abilities will tell the company how fitting you are in the position that you would like to be transferred to while your experience will show the company how efficient you are as an employee. It would also be an edge over the external applicants if you are stating that you are from the same company since they already have records with regard to your performance and they somehow know a part of you in some ways. You may also see simple resignation letter examples .

3. Clearly praise the company. You may also praise your company as this will surely be an added points or bonus on how well you know the company. This would also mean that you have known the company for so long and that you are already familiar with the company. You may also like notice letter examples .

4. Tell why you want to move up in the company. Almost always, people who would like to transfer to a new position would like to transfer to the next position in the ladder. This means that they are moving up in the company. You must state the reason why you want to move up in the organization—self-enhancement or self-improvement, perhaps. You may also check out employee reference letter samples .

5. State what you can do for the company. You must be focused on what you can offer to the company in a way that it would not sound like you are bragging. Keep a humble tone and display your strength points well.

For Personal Requests

For job transfer request letter made for personal reasons, you have the advantage of making it specifically to fill an open post or position. Instead, you need to state why you need to transfer.

However, you still need to sell yourself and show that you are a valuable asset to the company and that the company needs you. You must also play up your commitment and the desire to remain in the company. You can also include the following:

1. Your achievements and skills that they need. You must showcase these important assets that they are going to lose if you will not be transferred in a certain post. Explain how valuable they are and how can the company benefit from you, but always remember to state them without bragging the things you have done in the past for the company. You may also see business proposal letter examples .

2. You must also state why you need to request a transfer especially because this is relating to personal desire and circumstances. Be honest in your request. It is better that you are truthful on your reasons than being caught by the company of giving false reasons for your request to transfer. You may also like incident report letter examples .

3. Remember to be appreciative of what the company has done for you, and don’t forget to praise and thank them. This not only shows respect and courtesy but also signifies that you know the company well.

4. Because requesting to be transferred to a new post would also mean leaving your post empty, you must offer a plan for transition including training a new person for your position in preparation for your leaving.

Surely, it is hard for the company to look for someone who can train a new hire in case you leave. So, state in your professional letter that you are willing to offer and extend a reasonable time in your post before you leave should you be granted to transfer to another post.

Professor Transfer Request Letter Example

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Staff Transfer Request Letter Example

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Teacher Transfer Request Letter Example

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Voluntary Teacher Transfer Request Letter Example

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Employment-Related Transfer Request Letter Example

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What to Write in a Job Transfer Request Letter

Starting to write a job transfer request letter may be challenging for some, especially those who find writing not their forte and their usual task. It might be a bit overwhelming when you do not know how to start your official letter , the format of the letter, as well as your content.

You might also need to consider the flow of your sentences, grammar, spelling, and tone of your simple letter . With all these things in mind, we sometimes get stuck and stare at a blank page of paper for hours, but still don’t know what to say, how to say it, and how to start writing the letter.

The good news is, you are not alone. Although writing a job transfer request letter might be challenging, we know you can make with the help of the discussion below. Writing a general letter does not really require someone to be a pro or an expert. With the correct format and complete content, you can surely create an organized and formal job transfer request letter.

1. Your contact information, date, the contact information of our supervisor or human resource manager. Your job transfer request letter must be written as a correspondence and it should begin with your contact information which includes your address, the date of the letter, and the contact information of your supervisor or HR manager. You may also see complaint letter examples .

2. If you are sending a professional email , you can include in the subject of your email the purpose of your request whether it is for transfer or relocation. Writing a good and comprehensive subject is important so that the recipient will know the content of your email and its level of importance. Hence, avoid vague subjects in your mail and be straight to the point.

3. Formal salutation. Before writing the content of your formal email , you must have a formal salutation such as Dear Mr./Ms., Dear Sir or Madam, Dear Human Resources Manager, Sir, Ma’am, or To Whom It May Concern.

4. In your content, you must include your purpose for writing and, if possible, the evidence supporting why your request should be considered. You must be direct and clear in your purpose, and as much as possible, the evidence supporting your request must be logical and valid for you to have a greater chance to be granted with your request to transfer. You may also like thank-you letter examples .

5. You may also politely request the supervisor’s assistance in gaining the position that you would like to be transferred to, and express your appreciation for their help and compliment them and your colleagues in your current job. You may also check out offer letter examples .

6. Also state that you are willing to help in training a new hire for your post should you be transferred to your requested post.

7. In closing your letter, use an appropriate closing such as Sincerely, Best Regards, Regards, Yours Truly, and Yours Respectfully.

8. Include a copy of your resume along with your transfer request letter and make sure it is an updated one and tweaked to match the job description of your target position.

9. Before sending your letter, proofread everything, ensuring that there are no typographical and grammatical errors.

Lastly, always remember that the more professional you are in your letter, the better your chances of having your request transfer letter approved. Hopefully the above tips can help you in your letter, and the examples would enlighten you and serve as your reference in writing your letter .

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Transfer Application

Last Updated On March 18, 2020 By Letter Writing Leave a Comment

A transfer letter can be written in a working or educational environment. Some companies have several branches and offer transfer options to their employees. An employer may need or require to transfer to another location due to personal, work or family reasons.  A transfer application letter is written by an employee who wants to relocate from his/her current job location. 

Some companies require employees to fill out transfer application forms in addition to the transfer letter. It can be addressed to the human resource, the employer, or relevant authority in a company. A student can also write a transfer letter to relocate to another school for a given reason.

A transfer application letter is a formal notification to the relevant party of the reason for moving to a new location. This letter is important for documentation of the request for future reference. Such a letter helps the employer inform the employee of the possibility of approving the request so that proper arrangements can be made to ensure a smooth transition.

Tips for writing a transfer application letter

• Express appreciation to the employer for the time you have been working
• Describe your value to the company
• Explain sincerely why you want the transfer
• Address the letter to the relevant authority
• Use professional and polite language
• Ensure that the content is formal
• Be brief and concise

Transfer Application Templates

To transfer from one work station to another, you must inform your employer in a formal letter. Here are a transfer application letter template and sample letters for guidance.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

My name is ____________ the parent of ____________ a class ____________ student in your school ____________. I wish to express my appreciation for the support you have given to my child for the ____________ years he has schooled here. The staff have also been dedicated in their work to help the students do well in school.

I hereby write to apply for a transfer of my child ____________ admission number ____________. I have got a new job in ____________ and I will relocate with my family by ____________. Since he is young and cannot be left alone in the city, I have decided to relocate him to a school near my new office.

I have discussed this issue with the class teacher so that the arrangements for transfer can begin. Kindly find the dully filled transfer application form for your reference. Please grant a transfer to ____________ so that we can finalize the travel arrangement by the latest ____________. I will highly appreciate your positive response.

Thank you in advance for your consideration.

Yours faithfully,

(__________________)

From, __________ __________ __________ __________

Date: _____ (Date on Which Letter is Written)

To, __________ __________ __________ __________ Subject: Transfer Application Letter. Respected ____(Sir/Madam),

I,____ (name), am working for your company, _____(name of the organisation), as a _____ (designation). With this letter, I wish to convey my request to you for a transfer at our ___(desired branch name) branch. This is because I am ___(reason) and ____(reason) is in the vicinity of the ____(desired branch name). I have made quite a few good memories and befriended all of my colleges at the current office branch. I will miss them dearly. I can’t help the circumstance. I have no other option but instead work at the ___(desired branch name). I solemnly swear to show the same performance as I have demonstrated here. I wish you will consider my request for this transfer and do the needful in anticipation of a favorable reply.

Thanking You.

Yours Sincerely, _____(signature). _____(name).

Transfer Application Samples

When your company is large enough for a transfer option, you can write a letter to request relocation. Have a look at our free transfer application letter that will help you write a polite request.

Ray Golden,

35 Chapel Lane

Murrells Inlet, SC 29576

United States

Date:____________ (Date on which letter is written)

Kristie Atkinson,

Brookhouse Secondary  

16 Mayfield Lane

Yorktown Heights, NY 10598

Sub; Request for transfer

Dear Madam Atkinson,

I am a student at Brookhouse Secondary school in my first year. I hereby write this letter to apply for a transfer to the Starts Secondary school in New Jersey. My father has been offered a leadership position in the local government of New Jersey and he has accepted the offer. My family will now relocate hence my request for a transfer.

Since I joined this school, it has been my home. This school has offered me an opportunity to realize my academic abilities as well as my skills in other extracurricular activities. I wish to express my sincere gratitude to the teachers and other staff for their support.

I have returned all the school materials I had borrowed to the school library. Kindly issue me with a transfer certificate with my name Ray Golden, admission number BSS/01/27943. Please provide the transfer at your earliest.

Thank you in advance. 

Yours Sincerely,

 Ray Golden

From, Niti Agashe, 1A, F-94, Fantasia Business Park, Thane, Maharastra, 400703.

Date: 20 March 2017.

To, Dhenuka Bhatti, AMEC Enterprise, 1, Kisan Nagar, Mumbai, Maharastra, 400604.

Subject: Transfer Application Letter.

Respected Sir,

I am writing to formally request a transfer for considering, from my position at the current branch to a similar position of the company located in Thane. My family is experiencing some difficulties which require me to be in closer proximity to them. I enjoyed working here at the Mumbai branch for the past five years, and appreciate the knowledge I have gained. I have held several positions at AMEC Enterprise, which gave me an excellent overview of how the company operates.

I am confident that my understanding, knowledge and strong communication skills would be an asset to the staff in Thane branch. While I do regret leaving my colleagues and friends here, I can not but help the situation. I feel I could contribute significantly to the potential company’s growth in Thane city. Along with the letter, I’m enclosing my updated resume.

Thank you for your consideration and hope for a prompt assistance in this matter. If you need any additional information, please get in touch in me.

Sincerely, Niti Agashe.

Transfer Application Email Formats

To move to a new work location, you must notify your boss of your decision in good time. Check out our transfer application letter in an email format that will help you write a professional request.

Dear Mr. Yates,

I am Sonya Kaufman, an employee with Cybernet Tech in the department of information technology. I have worked with your company for four years and it has offered me the best working environment to improve my skills. The period I have worked here has given me experience in new technologies in my profession and enabled me to interact with colleagues.

I hereby write to apply for a transfer to our new branch in New York. I believe this is going to be a great experience and I am up to a new challenge. Since the company has grown and looking to develop new software in the new branch, I want to be part of this dream. My work here and experience have equipped me to handle new responsibilities.

Additionally, my family lives in New York and this transfer will bring me closer to them. I assure you that this will not affect my job performance in any way. I will continue to be productive in the new office to achieve the objectives of our esteemed company.

Kindly find the transfer application form attached herewith for your reference. Please grant me a transfer to our new branch. 

Warm regards,

Sonya Kaufman

(Sir/Madam),

I am writing to request consideration for a transfer from my position at ___(branch name) to a similar position at the ____(company) located in ____(city branch name). My family is experiencing some difficulties which require of me to be in at a close proximity to them. I have enjoyed working here at ___(branch name) for the past ____(working years), and appreciate the experience I have gained. I have held several positions at ___(company name), which has given me an excellent overview of the company’s operations.

I am confident that my understanding, knowledge and strong communication skills would be an asset to the staff in ____(city branch name). While I do regret leaving my colleagues and friends here, I can not but help the situation. I feel I could contribute significantly to the potential company’s growth in the ___(location). Along with the letter, I’m enclosing my updated resume.

Thank you for your consideration and hope for prompt assistance in this matter. If you need any additional information, please contact me.

A transfer letter can be written by a student, an employee or parent who wants to relocate their child to a new school. This letter is important to inform the relevant party of the intention to transfer to a new position or location. In this letter, one should describe precisely the reason for the request, use formal content and polite language addressing it to the relevant authority.

Related Letters:

• Sample Loan Application Letter
• Sample Scholarship Application Letter
• Transfer Letter
• Change in Address Application Letter
• Job Transfer Letter
• Transfer Request Letter
• Property Transfer Letter
• Appraisal Transfer Letter
• School Transfer Letter
• Business Transfer Letter
• Employee Transfer Letter
• Confirm a Transfer, Promotion, or Relocation Assignment
• Acknowledgment Letter of Notification of Lease Transfer
• Marriage Leave Application Letter
• Application Letter to Bank Manager
• Corporation Application Letter
• Receptionist Application Letter
• Job Application Letter
• Application Letter by Fresher
• Application Letter for Referral
• Business Application Letter
• Credit Application Letter
• General Application Letter
• Good Application Letter
• Letter Of Intend Application

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What Are Transferable Skills? 10 Examples for your Resume

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What Are Transferable Skills? 10 Examples for your Resume was originally published on The Muse , a great place to research companies and careers. Click here to search for great jobs and companies near you.

Transferable skills, also known as portable skills, are those versatile abilities that you can bring to any role or industry—which is particularly helpful when changing careers . But you don’t need to be an expert to have them; these valuable skills can be acquired from all sorts of experiences, like past jobs, volunteering, internships, college, or personal projects. So, even if you’re an entry-level candidate , chances are you already have some transferable skills.

If you don’t, it’s time to start developing a few. They’re highly valued by recruiters and can definitely set your resume apart. Not sure where to start? Find out everything you need to know about transferable skills: meaning, examples for your resume, and why they’re so important.

What are transferable skills?

The transferable skills definition is straightforward: they are measurable abilities or knowledge that hold value in any role or industry. The term “transferable” comes from the fact that, regardless of changes in your job title or company, these skills can seamlessly transition to your new position.

“Think of them as your superpowers!” says Muse career coach and corporate recruiting specialist Yolanda M. Owens . “These superpowers can be used in any professional setting. For example, coding, languages, research, project coordination, administrative support, data entry, editing, training….”

Update that resume and check out open jobs on The Muse that are perfect for you »

Why are transferable skills important?

Think about how many jobs require strong writing skills , even if it isn’t the main focus of the role. Or consider how often you come across job postings listing “ leadership skills ” as a requirement. This is why transferable skills are important—they show what you have to offer beyond just completing daily tasks.

“Highlighting transferable skills on a resume is a quick way for employers to see what you bring to the table and how it aligns with the roles you’re applying to,” Owens says. “This is especially true if a company is using key search words when looking for candidates.”

They can also open doors for less experienced job seekers. “It can add some valuable subtext that may help you compensate for lack of direct experience and differentiate you from the competition. And in today’s competitive market, that subtext can make or break you landing an interview ,” Owens says.

Transferable skills: Examples

Not sure what skills to showcase? Here are 10 examples of transferable skills to include on your resume—feel free to incorporate them into your cover letter or job application as well. Just remember, while these are relevant and common skills, you shouldn’t feel restricted by them. Use this list as a guide to identify these and other valuable abilities you already have—or intend to develop.

1. Languages

Speaking a second or third language is a transferable skill that comes in handy across many professions, from customer service to data analysis . Workplaces are getting more diverse than ever, especially in large companies. And this diversity isn’t just about the employees they hire; it also includes the people they serve, thanks to the internet making international businesses more accessible.

Writing is one of the most common and useful transferable skills out there: Countless job postings require some form of writing on a daily basis. Whether it’s sending emails, interacting with customers on social media, or preparing presentations for clients—the possibilities are endless.

3. Research

Can you gather, understand, and use data effectively? The ability to research, often acquired in school, is another transferable skill with applications across several industries—from finance (i.e. financial analysis ) to marketing (i.e. user research and customer analysis ). Putting this skill on your resume is strategic because being a good researcher involves a diverse set of skills, such as data collection, documentation, and writing.

4. Excel proficiency

Some people have a love-hate relationship with spreadsheets. But the truth is, they’re an indispensable tool to many businesses—whether it’s keeping track of an inventory or managing employee shifts in a restaurant. That’s why Excel proficiency is considered a transferable skill, if it makes sense with the jobs you’re seeking, it’s definitely worth adding to your resume.

Read this next: These Excel Tips Are Really Simple, and Yet So, So, Helpful

5. Data entry

Data entry involves processing, filling up, and updating information, typically within a private system or spreadsheet (yep—Excel again!). Some professions and professional settings that typically require data entry include inventory management , e-commerce , transcription , accounting , and bookkeeping.

6. Management

Every company or organization needs someone with management skills and experience. Managers are typically the ones responsible for assigning tasks, ensuring that everything is carried out as intended, and providing guidance to employees who need assistance.

7. Leadership

Leadership skills are also highly valued by employers, particularly in professional environments where initiative and self-management are crucial. People with strong leadership abilities are generally good communicators, critical thinkers, and have an easy time delegating tasks and taking calculated risks.

8. Administrative support

Administrative skills encompass a range of abilities, including scheduling tasks, meetings and appointments, data collection and entry, answering emails, organizing employee paperwork, and managing office supplies. These skills are transferable across any type of industry or company. For instance, a secretary at a marketing company relies on these skills as much as a receptionist at a dental clinic does.

9. Project coordination

If you have experience planning, managing, and executing projects, then you have a transferable skill known as project coordination. While it’s similar to leadership skills, project coordination is slightly more focused. Instead of leading a group of people, it involves successfully bringing a project together and turning it into reality.

10. Training

Having training skills means that you can provide clear instructions to teach a process or procedure to others. If you’re applying for a managerial position, for instance, this is an important skill to have, as you’ll likely be tasked with training new staff members in entry-level positions or interns.

How do you write transferable skills on a CV?

The skills section of a resume can be your best friend. However, every transferable skill listed there should be somehow linked to your experiences.

“I always recommend adding a ‘Skills’ section using your transferable skills as a base,” Owens advises. “Just make sure to justify those transferable skills by tying them to ways you’ve added value to your jobs in your resume’s ‘Experience’ section .”

Meaning that if you mention leadership skills, at least one of your experiences should illustrate how and where this skill was used, as well as the outcome of your actions.

For example:

Professional Experience

Company for devs

Web Developer, January 2021—November 2023

• Led the development of SEO strategies for two websites, achieving an increase of 15% in the lead conversion rate

Marketing Analyst, June 2019—December 2020

• Led and executed Google Analytics tracking campaigns to maximize the effectiveness of the re-marketing initiative, achieving a 10% increase in total sales

Relevant skills

Data analysis

Project coordination

Transferable skills vs soft skills: what’s the difference?

Many people confuse transferable skills with soft skills —after all, they’re both useful in any profession setting. However, there’s a distinct difference between the two.

“Transferable skills are measurable strengths or areas of expertise,” Owens says. “On the other hand, soft skills are interpersonal attributes—generalities that don’t speak to your ability to do a job, but could determine how you interact with others, process information, and the kind of environment you feel productive in. For example, collaboration, problem solving skills, effective time management .”

Depending on your level of experience or the role you’re applying for, it’s wise to list both your transferable skills and soft skills. Candidates writing a resume with no experience could benefit from highlighting any set of abilities and interpersonal attributes learned and developed in college, personal, or community projects.

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What Is a Letter of Explanation for a Mortgage?

Why do you need a letter of explanation, how to write a letter of explanation.

• Frequently Asked Questions (FAQs)

The Bottom Line

• Buying a Home

How to Write a Letter of Explanation for a Mortgage

A letter of explanation may help you get approved for a mortgage

Wichayada Suwanachun / Getty Images

When you apply for a mortgage, the lender will review information such as your credit history, employment, income, assets, investments, and outstanding debts. But your financial statements, credit report, and tax returns don’t always tell the full story about your financial situation.

A letter of explanation helps clarify any information that might give a lender pause. Learn more about when you might need a letter of explanation for a mortgage application and how to write the letter. 

Key Takeaways

• Some mortgage lenders may request a letter of explanation if there is confusion about any details in your financial documents.
• If you’re applying for a government-backed mortgage like an FHA or VA loan, a letter of explanation may be required. 
• Even if your lender doesn’t require a letter of explanation, including one may help clarify details in your mortgage application that could otherwise lead to denial. 
• You may need to include supporting documentation to give your letter of explanation more credibility.

A letter of explanation, sometimes referred to as an LOX or LOE by mortgage underwriters, is similar to a cover letter for a job application. Just as a cover letter expands on the details in your resume, a mortgage letter of explanation further explains your financial documents. For example, you might need to explain that last year’s income wasn’t typical because you took a sabbatical, or that you missed a payment due to a healthcare emergency.  

“A letter of explanation is not a standard or defaulted requirement for a mortgage application,” said Shmuel Shayowitz, president and chief lending officer at Approved Funding, a licensed mortgage bank and direct lender. However, your mortgage lender may request one if your financial information needs clarification. If you’re applying for a government-backed loan, the agency that insures the loan may also require a letter of explanation in certain situations. 

Even if it’s not required, it can’t hurt to include a letter of explanation with your mortgage application. “The default for some processors and underwriters is to assume the worst or to err on the side of caution when something is unclear or complicated,” Shayowitz said. “Being proactive with explanation letters can go a long way in helping a loan processor and mortgage underwriter understand something that might be confusing.”

In particular, the following situations merit the inclusion of a letter of explanation. 

Erratic Income or Gaps in Employment

Most lenders look for a consistent and reliable income that ensures you can keep up with your mortgage payments. If you were unemployed or did not receive income for more than a month over the last two years, you should include a letter of explanation that details the reason you weren’t working, such as:

• Childbirth or caring for another family member
• Pursuing further education
• Being laid off
• Being self-employed or working in a seasonal industry
• Going out of business or downsizing

If you were able to make regular payments on your debts and support yourself with savings during that time, be sure to mention that in the letter.

Issues on Your Credit Report

If your credit report shows red flags, like missed payments or defaults, bankruptcies , or foreclosures , it’s essential to include a letter of explanation noting what happened and why it’s not likely to reoccur. You’ll also want to include the date of the event, the name of your creditor, and the account number associated with the delinquent debt.

No Rental or Mortgage Payment History

If you have been living with a friend or family member rather than making monthly housing payments for your own place, the homeowner you live with will need to write a letter of explanation. The homeowner should explain that they haven’t charged you rent and include the dates you lived on their property before signing the letter. 

Profits or Losses From Farming

If you filed Schedule F with your tax return because you earned or lost income from a farm property, you’re required to include a letter of explanation. Include the address of the farm and clearly state that it is not located on the property you’re buying with the mortgage. 

Large Deposits or Withdrawals

If you received a large deposit to your bank account, the lender might think you accepted a gift or a loan from a family member and wonder if your income is sufficient without additional help. A large withdrawal may also indicate to the lender that you’re having financial troubles. There are other reasons for large bank transactions, however. For example, you may have received a bonus from your employer, liquidated investments at an opportune time, or withdrawn funds for a home renovation. Include a letter of explanation that shows why the atypical transaction occurred. 

Possible Occupancy Questions

Lenders underwrite vacation homes and investment properties differently from primary residences. It’s illegal to misrepresent your occupancy intentions. If you’re applying for a primary residence mortgage for a property located far from your employer, or if you’re applying for a second home mortgage for a property in close proximity to your primary residence, the lender may think you intend to use it as a rental property. 

If you think the lender may have questions about how you intend to use the property, include a letter of explanation.  

Address Discrepancies

If any of your documents show a different address, you should include a letter of explanation with a reason for the discrepancy to assure the lender you’re not a victim of identity theft.  

“Your explanation letter should be specific, precise, and well-communicated,” said Shayowitz. Avoid general statements about your ability to manage your finances and speak to a specific issue. 

For example, if you missed a payment, explain why it happened, point to your otherwise positive payment history, and state when you brought your account back up to date. A statement like “I make every effort to stay on top of my payments” is too vague because it won’t provide the lender with the details they need to make an approval decision. 

You may need to attach supporting documentation as well. For example, if you’re buying a home far away from work, you might want to include a letter from your employer that shows your remote work arrangement. If you took out a large withdrawal to pay for landscaping in order to prep your home for sale, include a receipt from the landscaping company. If you missed a payment due to being hospitalized, include medical records. 

You’ll also want to include the following elements:

• Your name, address, and phone number
• The lender’s name, address, and phone number
• The mortgage application number
• Your explanation, which should refer to the attached documents that support it
• Your signature and the date

Example of a Letter of Explanation

Today’s Date

Example Lender Lender Address

Loan Application Number

RE: Anna Smith’s Mortgage Application

To Whom It May Concern,

I am writing to explain my gap in employment that occurred between 02/15/2023 and 04/10/2023. 

My mother was admitted to the hospital for surgery on 02/09/2023 after a fall. I applied for Family and Medical Leave on 02/10/2023 in order to care for my mother during her recovery. My employer approved FMLA-protected leave on 02/14/2023. I have attached the approval letter from my employer, which grants up to 12 weeks of leave. 

During my period of unpaid leave, I relied on sufficient reserves in my savings account as well as my husband’s income to cover my expenses. I didn’t miss any payments on my credit cards or auto loan. I returned to work on 04/11/2023. In the following months, I made several deposits into my Capital One savings account to replenish my reserves. 

Anna Smith’s Address Anna Smith’s Phone Number

How Do You Start a Letter of Explanation?

At the top of the letter, include the date, the name of the lender, the lender’s address, and your loan application number. In the next line, write “Re: (Your Name)’s Mortgage Application.” Address the letter to “To Whom It May Concern,” and note which issue you are addressing in the first sentence. 

What If Your Mortgage Letter of Explanation Is Rejected?

If your letter of explanation is rejected, you have a few options. If the information you provided wasn’t sufficient, you can write a more detailed letter and include supporting documentation. You can also try applying for a mortgage from a different lender. If you’re struggling to get approved , you may need to resolve whatever problem you’re explaining in the letter before trying again. 

How Long Should a Letter of Explanation Be?

A letter of explanation only needs to be long enough to convey the details of the issue you’re explaining. For example, if you missed a payment, you should include the date of the missed payment, the reason you missed it, and how you’ve remedied or plan to remedy the issue. A few sentences may suffice, or your letter may run longer if it’s a complex situation and you need to reference supporting documents. 

Is a Letter of Explanation Necessary?

A letter of explanation is not always necessary. If there are no red flags in your financial history, you may be approved without a letter of explanation. But if there are issues that might raise concerns, you’ll want to include a letter of explanation. You’ll also need to write a letter of explanation if the lender requests one, or if it’s required by the government agency backing the mortgage. For example, for all FHA-approved mortgages , the Department of Housing and Urban Development (HUD) requires a letter of explanation from borrowers who have collection accounts or judgments.

A letter of explanation can help your mortgage application process, especially if you have had financial issues you want to clarify. A good letter will address the specific issues and explain why they are not likely to reoccur. Consider consulting a real estate professional for more guidance in writing a letter of explanation that fits your needs.

Chase. " What Documents Are Needed to Apply for a Mortgage? " 

Citizens Bank. " How to Write a Letter of Explanation ." 

National Association of Mortgage Underwriters. " Best Practices: Letters of Explanation ." 

Ally Bank. " How to Write a Letter of Explanation ." 

Newcastle Loans. " Principal Residence, Second Home, or Investment Property? " 

Griffin Funding. " Letter of Explanation ." 

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