personal statement for an admin role

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Writing an Administrative Assistant’s Personal Statement

Table of Contents

Administrative assistants play an important role in any organization. They are responsible for scheduling appointments, answering phones, managing emails, and providing administrative support.

The job of an administrative assistant requires good organizational skills, attention to detail, and the ability to multitask. Asides from your resume, a personal statement is a vital document employers typically require to determine your suitability for a job role. The  administrative assistant personal statement examples  in this guide will help you get started on the right note.

A personal statement is your chance to sell yourself to the employer and demonstrate your abilities, qualifications, and skill set. You’ll surely leave a lasting impression on the recruiting manager with a solid personal statement that details what you can offer to the company.

This article will take you through writing the perfect administrative assistant personal statement . 

What Is A Personal Statement?

A personal statement is a document you submit as part of your job application. It is a summary of your skills, qualifications, and capabilities . It details what you can offer an employer regarding your applying job. 

A good personal statement must convince the hiring manager that you’re a perfect fit for the role at hand. You may include your interests, life, and career goals. The personal statement is also a great way to demonstrate your written communication skills. This is because administrative assistants often interact with customers and other stakeholders via email. 

What to Include in an Administrative Assistant Personal Statement

For your statement to stand out, you must include some essential information. Here are some key details to include in an administrative assistant’s statement:

1. Relevant work experience

List any previous work experience relevant to the administrative assistant position you are applying for. This could include experience working in a similar role, handling office tasks, or using appropriate software or technologies.

2. Skills and Abilities

Highlight any skills and abilities that make you a strong candidate for the role. These could be proficiency in computer programs such as Microsoft Office, excellent communication skills, and the ability to multitask and prioritize tasks effectively.

3. Education and Relevant training

Include any relevant education or training you have received, such as a degree in business administration or a certificate in office management.

4. Personal qualities

In your statement, highlight any qualities that make you well-suited for the role of an administrative assistant. These could include strong attention to detail, a positive attitude, and working well in a team.

5. Career goals

Finally, include a brief statement about your career goals and how the role of an administrative assistant fits into your long-term plans.

How to Write an Administrative Assistant Personal Statement

Your statement should be written in a clear structure, with each section building on the point you made in the previous one. 

The following steps will guide your writing:

1. Begin with a Hook

Begin your statement with a brief statement that captures the reader’s attention. You may start by explaining why you are interested in the administrative assistant position and what makes you a strong candidate.

2. Highlight your relevant work experience

When listing your relevant work experience, include the names of the companies or organizations you worked. Also include your previous job titles, and a brief description of your responsibilities.

3. Mention your most unique skills and abilities

You might have several skills and abilities, but only mention those relevant to the administrative assistant position. Also include any skills that give you an edge over other job applicants, one that portrays your uniqueness. 

4. Highlight your personal qualities that make you stand out

This is where you sell yourself to the employer. Detail any unique qualities that will make you excel on the job. These may include strong attention to detail, a positive attitude, and working well in a team.

5.  Conclude

Bring your statement to a close by convincing the employer that you’re indeed the perfect fit for the job role. 

Administrative Assistant Personal Statement Examples

I am an experienced and organized administrative assistant passionate about using my unique skill set to provide exceptional service.

My career has been built on the commitment to providing excellent support services, which I have perfected through initiative and dedication. 

As a professional, I take pride in learning complex tasks while working efficiently under tight deadlines. I often display impressive problem-solving abilities by resolving issues related to day-to-day operations in a timely fashion. Additionally, I always strive to increase my productivity by exploring creative methods of executing my duties. 

My strong interpersonal skills allow me to interact easily with colleagues from diverse backgrounds and build meaningful relationships. Furthermore, I always ensure effective communication between all stakeholders, helping create a peaceful work environment. On top of that, I am skilled at negotiating favorable terms and achieving organizational objectives. 

Overall, my experiences and expertise make me an ideal candidate for any organization looking for competent and reliable administrative assistance.

I am an experienced and enthusiastic administrative assistant, passionate about utilizing my diverse skills to help organizations achieve their objectives. With my extensive knowledge, I juggle many tasks while working efficiently and effectively under pressure. I focus on delivering results on time with accuracy and attention to detail that is second to none. 

My technical proficiency includes computer use, data entry, record keeping, scheduling, filing, and other clerical duties. With these abilities and my commitment to learning new software applications, I offer a unique blend of energy and experience to any organization. 

Additionally, I strive to build strong relationships through my active communication skills and problem-solving abilities. I also have excellent interpersonal and organizational abilities.

I hope to be considered for this opportunity to serve as an administrative assistant in your organization.

I am an experienced and enthusiastic administrative assistant, eager to bring my organized and dedicated work ethic to any workplace. 

With a proven track record of handling clerical duties efficiently and accurately, I am confident I will become an essential part of your team. My drive is fueled by my creative problem-solving skills and willingness to take on complex tasks easily. 

Furthermore, I have excellent interpersonal relationship skills to collaborate effectively with colleagues while maintaining professionalism. I strive to improve processes within any organization and possess the organizational skills necessary for achieving streamlined operations. 

Additionally, I can easily prioritize tasks, reduce risks, and keep communication lines open between departments while maintaining confidentiality and topmost discretion. My dedication to superior customer service will be invaluable when interacting with clients or customers. 

Overall, I offer a unique combination of experience, energy, skill, and reliability that would make me an ideal addition to your office.

Administrative assistants are the backbone of every organization, as many things won’t function without them. When seeking the role of an administrative assistant, you must display your uniqueness. And capture the employer’s attention in a way no other person does.

A strong personal statement will set you apart from the competition. So it’s worth investing your time and effort to create a striking statement.

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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July 1st, 2022

How to Write Personal Statements for Administrative Job Application | Complete Guide

This post will give you a comprehensive idea of what you should include in a personal statement for an administrative job. Check out our examples of personal statements for administrative job applications in this post.

On reading the successful administrator personal statement examples, you will get to know what to do and what not while drafting these documents. This way, you would be on the right track while writing one of these applications.

You can post your doubts and reach out to us once you read this post. We would be glad to help you clarify the same.

What is Personal Statement for Admin Job Application?

Personal statement for admin job application can enhance your chances of landing on the lucrative administrative job you had been eyeing. This document serves as an excellent specimen to demonstrate your core skills and leadership abilities to operate in the administrative profile. With high-quality personal statement for admin jobs, you would have the advantage on your side during the recruitment process. Along with your cover letter, resume, and job application, a professionally crafted personal statement would help you win a job.

A personal statement for admin job articulates your abilities to perform well in the profile. So, you need to convey specific skills with examples in this document. In this post, you can check some of the best examples of personal statements for administrative job application.

NEED EXPERTS HELP FOR WRITING YOUR PERSONAL STATEMENT? CLICK HERE NOW!

Why Do You Need a Personal Statement for Administrative Job?

A personalized personal statement for administrative job helps you explain your potential to a recruiter. A well-articulated personal statement would enable the recruiter understand your abilities. So, you can promote your experience, strength, and skills through this document.

Your personal statement for administrative role is important for the following reasons:

• It articulates your experience and competence in administrative jobs
• A customized personal statement gives you an edge over others
• The document helps the selecting committee to identify your skills
• Amidst competitive job environments, the statement strengthens your profile
• You can explain your specific skills in the administrative profile
• The personal statement complements other application documents like resume and cover letter

structure a personal statement for Administrative Personal Statement Job Application?

Formatting and structuring your personal statement for administrative role calls for expertise. With a proper structure to your personal statement, you can make the crucial information stand out. Besides, you can demonstrate your presentation skills, which also helps the employer assess your profile with ease.

Here’s how you should structure a personal statement for administrative job. An experienced personal statement writer can help you draft this document.

• Mention how long you have been a part of the industry
• Write about the specialized and transferable skills you have
• Mention all your areas of expertise
• Explain the relevant industries where you have demonstrated your competence                                                                                                                  
• The administrator personal statement examples show the relevant interests and qualifications
• Include all the personal qualities that complement your profile
• Include instances that explain your professional abilities
• Write about how you wish to adapt yourself to the new work environment

How Do you Write a Powerful Personal Statement Administrative Job Application in 6 Steps?

Writing a successful personal statement for an admin job requires prior experience. Besides, you might be applying at the entry-level or executive profile. Here’s how you should write a personal statement for admin jobs.

On scrutinizing through the best administrator personal statement examples, you would notice that the introductory paragraph in each document is unique. You can mention what motivated you to apply for the course along with your recent experience.

The body of your personal statement for an admin job should explain relevant skills, interests, and experiences. You might furnish some personal details to support your administrative fellowship, professional summary, or application letter.

Your personal statement should clearly indicate what you would bring to the table. So, you can touch your academic background and professional experience briefly before explaining your plans.

As you check out the best administrative personal statement examples, you would notice how experienced writers mention the awards, certifications, degrees, and industry experience of the candidate. You might also mention the positions you worked in and the corresponding responsibilities.

Before joining a new office, you would be submitting an essay and appearing an interview. However, these documents don’t carry specific examples to explain your skills. Your personal statement for admin job application brings you the right opportunity to mention these strengths.

Draft a strong conclusion for your personal statement that would leave a lasting impression on the recruiters. It should justify the relevance of your application, persuading the selectors to hire you.

Need Help for Writing Your Personal Statement? Click Here!

Sample for Personal Statement for Administration Job Application

Here’s one of the best administrative personal statement examples that you might check out. The experts can draft a similar personal statement for administrative job for you.

With three years of industry experience under my belt, I am willing to shoulder greater administrative responsibilities at your esteemed organization. As an adaptable and organized administrative assistant, I have worked in different office experiences over the years. My excellent time management skills and attention to details help me accomplish the tasks efficiently, adhering to the industry standards.

A patient and calm composure helps me work efficiently under pressure. Admin tasks tend to get complicated at times. On multiple occasions, I have shouldered stress efficiently, focusing on the individual task at hand. Besides, I have demonstrated my competence in working as a team and leading other employees. At the same time, I am comfortable working independently.

I had a gratifying experience operating as an administrative support staff in the sales department for the last two years. I had to report to the regional sales manager directly. Working in this profile, I was able to organize my working process and polish my communication skills. I look forward to embrace a progressive career and deliver the same kind of commitment to your organization. Hence, I look forward to take on additional responsibilities and channelize my skills to address the challenges.

Currently, I am working with an MNC as an operation and admin executive. The company has entrusted me with the responsibility of maintaining professional connection with our clients. In my profile, the responsibilities include making enquiries through emails and telephone. I also assist the team with events, meetings, and conferences. Besides, the company has entrusted me with the responsibility to carry out web-based research and make clear presentations. Besides, I am responsible to ensure that the content on our website for clients remains updated and relevant. At the same time, I am equally competent in maintaining the databases with client details. Evidently, I am well-versed in the core administrative processes, and brace up to embrace my next opportunity.

While I believe that maintaining a high level of professionalism is imperative for me, I also worked on my basics. Before integrating myself into the industry, I graduated with a three-year degree from the Amity University, finishing in the top 3% of the glass. Being practical minded, I believed that true professionalism in work comes from a calculative blend of my existing skills and industry knowledge. This explains why I switched my job twice in a span of three years. Besides, I strived to excel in my professional circuit wherever I worked all these years. I was happy to have delivered value to my organizations. At the same time, this professional exposure helped me evolve as a more competent candidate, with a refined knowledge in admin jobs.

I am willing to apply for the admin job in the marketing department since I already have experience in this field. This experience will come in handy while I take on the new tasks at your organization. I am eager to set my hands on new methodologies and carry on with the learning process. I am also well-versed with the leading software that office admins need to manage the back office. Having completed my B. Com program, I am familiar to accounts management. Besides, I have completed a Diploma program in Taxation and Accounts Management to streamline my profile.

Channelizing my existing skills and fresh knowledge, I would like to work in your esteemed organization as an office admin. With due diligence and commitment, I hereby promise to contribute to the productivity of your organization. I have always been eyeing a progressive career, and I believe that your platform would be the ideal pedestal for me to carry out my professional endeavors. With due diligence and commitment, I would take on the fresh set of responsibilities and deliver value to your organization.

Example – Administrative Assistant Personal Statement

I have had a keen interest in administrative jobs since my childhood. As a Class Representative and School Representative I enjoyed my administrative responsibilities. I like to lead and manage anything and I always took advantage of opportunities to showcase my leadership capabilities and management abilities. I had a strong desire to be part of the Indian Administrative Service. But despite a few failed attempts in the Indian Civil Service examination, I made the decision to be a part of top multinational companies and secure my dream job as an Office Assistant. I have 3 years of experience as an Office Assistant at XYZ and have managed several responsibilities. My excellent time management skills and attention to details has helped me to accomplish my tasks efficiently and fulfill my duties excellently.

As a vibrant person, I have always tried hard to maintain a positive work culture. My interactions with my fellow mates have always been quite decent and these have helped me to hone my interpersonal communication skills. Though at times I feel that administrative jobs get complicated, my calm and patient composure has helped me to work efficiently under pressure and tackle all the challenges. Working both as part of a team and independently, I had efficiently managed my responsibilities well. As a team player, I have demonstrated my skills efficiently. In my position as an Office Assistant, I have sometimes led my fellow mates and trained new joiners. As an Office Assistant, I have prepared reports, documentations, managed meetings and offered customer support. Working as a team, me and my team mates have also contributed towards the sales and marketing branch of the company.

Working in this profile has enabled me to be organized and polish my technical and communications skills. I am sure this job position also offers me the same kind of work environment where I can hold a progressive career and work efficiently for your organization. In order to better equip myself with contemporary techniques on administrative positions, I would look to take on additional responsibilities and polish my skills to address the challenges.

I am sure my perfect blend of professionalism and will to work hard will make me good as an Administrative Assistant. As a Bachelor of Commerce Honors graduate from the well reputed Amity University, I am adept in management and administrative responsibilities, accounting and taxation as well. As a competent candidate, I am ready to take up new challenges and whet my skills.

I am sure my work experience as an Office Assistant will come in handy during my Administrative Assistant job in the marketing department at your Company. I am eager to take up new responsibilities and channelize my talents for the benefit of your company. I am sure your company offers the right platform for me to carry out my professional endeavors. With great enthusiasm and diligence I would like to take up responsibility as an Administrative Assistant and add value to your company. This post will surely help me to better myself and the company. With great diligence and enthusiasm, I would like to take on the responsibilities and add value to your organization by my compassionate work ethics and professionalism.

How Do You Make Your Personal Statement Stand out?

Now, you must be wondering what should a personal statement include for a administrative job application?

• Explanation for applying for the particular role
• Details outlining your educational background
• Your past experiences in the administrative profile
• Your vision on how you can get going in the new organization
• Unique skills that give you an edge over other candidate
• Proper evidence on how your experiences and skills suit the job description
• Specific examples to demonstrate your competence
• Your future goals considering the industry
• The benefits you can bring to the table
• How you view your career progression in the organization

What Administrative Skill Should I Demonstrate?

While writing a Personal Statement for an Administrative job, don’t miss to mention the administrative skills you possess and have exhibited in your previous job.

Below are the top administrative skills you should have to be a successful Administrator:

• Effective Communication Skills
• Organizational Skills
• Responsibility
• Customer Service
• Multitasking
• Time Management

How Do You Demonstrate Excellent Administrative Skills?

It is very vital to include some Administrative Skills you possess in your CV to demonstrate your Administrative capabilities.

So don’t forget to include the following points in your CV:

• You can name some of the events you have organized
• You can give instances in which you have solved a conflict.
• You can demonstrate your technical skills by giving the names of softwares you are familiar with.
• Describe the situations in which you have managed the schedule of a team.
• Name any foreign languages you speak, if any.

What Should You Avoid in a Personal Statement?

Your personal statement for job is a crucial document where you cannot afford to make mistakes. Once you examine the best examples of personal statements for administrative job application, you would notice how flawless they should be.

Faltering with the contents, presentation, tone, or format in your job personal statement can lead to rejection. Therefore, you need to be careful about the common mistakes while writing a personal statement for job and avoid the same. To help you secure the desired administrative job, our writers with more than 10 years of professional experience have pointed out the common mistakes that you might commit.

• Don’t use cliches in your statement as it makes it generic
• Don’t be vague about the skills or write something that others would include
• Refrain from embellishments and exaggerations in your personal statement
• Don’t include buzzwords or unnecessary fluff in the document
• As the language you use matters, refrain from using a negative tone
• Your document shouldn’t include personal information like the number of dependants
• Refrain from making the document ambiguous by using disjoint sentences
• Don’t forget to edit, proofread, and check the document before submitting

To enhance your chances of bagging the job, make sure to have experienced writers on your side. The best administrator personal statement examples will help you understand the quality and tone that would break the ice.

Top 10 Administrative Jobs

Have a look at the top ten administrative jobs to apply for.

• Senior data entry specialist
• Facilities manager
• Medical administrative assistant
• Executive assistant
• Certified professional coder
• Call centre manager
• Customer service manager
• HR benefits specialist
• Contract administrator          
• Senior executive assistant

Pro Tips from Our 10+ Years of Experienced Professional Personal Statement Writers for Jobs

Our seasoned writers have explained how you should draft your personal statement for admin job application. Adhering to these guidelines, you can come up with a powerful and convincing personal statement. This can help you create a strong impression on the recruiting committee who would call you for an interview.

Seasoned writers use their industry experience to draft outstanding job personal statements . Here are some of the tips you would find beneficial.

Intent for application:

Mention your intention to apply for the administrative job. Here, you might include your professional philosophy.

Qualifications:

As you see in the administrator personal statement examples , experienced writers seamlessly draft these documents, mentioning the relevant qualifications of the applicant. 

Proper formatting:

Make sure to format and present the job personal statement properly. This ensures that the readers would find it relevant and inviting.

Editing and proofreading:

To ensure that you submit a flawless personal statement for administrative job, make sure to get the document properly edited and proofread by experts.

Focus on tone and language:

The tone and language in which you write your personal statement matter a lot. So, make sure to use the right tone in this document.

Customize your application:

Remember, each company has its own ethics and working style. So, you need to get your personal statement customized for each of them.

Did We Miss Anything?

Once you check out the personal statement examples for management jobs and CV samples, you will get a clear idea on what to include in these documents.

Hopefully, you are now better informed about how you must draft these crucial statements.

Well, we are at the end of this post, and you may contribute from your end with some ideas you would like to share.

Also, let us know if you benefit from our examples of personal statements for administrative job applications. We would be glad to help you with more of these sample personal statements for you.

What should be included in a personal statement for a job application?

A Personal Statement for job application must include why you are the best person for the specified job.

What are 3 categories of examples that define administrative skills?

Strong organizational skills, communication skills and interpersonal and teamwork skills are the 3 categories that define administrative skills.

What are the three top qualities of an administrative assistant?

Problem solving, Multitasking, Foresight and Anticipation are the three top qualities of an administrative assistant.

What makes you stand out as an administrative assistant?

Your positive attitude and communication skills

Mrs Jizah M

Mrs Jizah M has always enjoyed writing down her thoughts since school days. What just started as a hobby slowly transformed into a passion. Her writing skills were first acknowledged by few of her professors when she wrote content for the college website; this was a turing. Slowly she started getting freelance works and later on, a series of events led her to specialize in academic and higher education related documentations. In additional to personal statements, she along with her team writes LORs, SOPs, college application essays, admission essays and all similar types of documents.

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How to Write a Good Personal Statement for a Job in Administration

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Personality Traits to Become a Secretary

How to write a resume for a school principal position, how to write a cover letter to reapply for my current job.

• How to Briefly Describe the Type of Career Opportunity You Are Seeking
• Good Examples of Why You Would Like to Work for an Employer

Landing an administrative job provides an exciting opportunity to use your leadership skills. Knowing how to write a personal statement for an admin job in school or business settings can give you a strong advantage in the hiring process. When drafting a personal statement for an admin job in school or any other organization, think of it as a homework assignment for writing a captivating commercial or a great campaign ad. All good advertisers know that their product must match the needs and interests of the buyer. In your case, you must offer specific examples of the qualities you possess that align perfectly with the main duties of the administrative position you are seeking.

A personal statement on a curriculum vita (CV) or online job application is a brief but interesting synopsis of who you are and what you can do for the organization.

Tailor Your Statement to the Job

Your personal statement must convince the reader as to why you are an ideal match for the administrative job. Demonstrating that you are highly qualified is not enough. Study the job ad, and speak with colleagues who are familiar with the organization for clues as to the type of person and leadership style preferred. For instance, the school board may be hoping for a fiery principal who can be a change agent; or, perhaps the board seeks an excellent communicator. If you are that type of leader, emphasize those specific qualities when writing your personal statement. Communicate a sense of who are and what you value. Do not simply restate your resume; emphasize the qualities they look for that you possess in abundance.

Highlight Your Leadership Style

Enthusiastically explain your leadership style and philosophy. You can write your personal statement in bullet points or in paragraph form directly below your name and contact information. You do not need to include a heading. Examples of bullet points for a business administrator could include descriptors such as “dynamic, results oriented leader who sets the highest standards possible for myself and my team.” Depending on your personal preferences, you may prefer to write a paragraph in narrative form.

I am a visionary leader with a collaborative management style. Education has been my lifelong passion. Nothing is more rewarding to me than creating inclusive and accessible learning environments, where all children feel valued. My extensive classroom experience, administrator license and special education background make me an ideal fit for the assistant principal job.

Showcase Your Qualifications

First impressions are powerful, so use your personal statement to dazzle a hiring manager. There should be no question that you can do the job if given the chance. For instance, when writing an effective executive assistant personal statement, start by making a list of what makes you a competitive applicant in relation to the position. Consider the work setting and the type of person who is most likely to fail or succeed. An efficient but unfriendly receptionist may not have what it takes to be the public face of the company, for instance. If the ad seeks an outgoing organizer for an admin job, mention directed related qualities in your executive assistant personal statement.

I am a friendly, high-energy professional who anticipates what the boss needs, sets priorities, communicates effectively and organizes meticulously.

Share Your Career Objectives

A good personal statement lets the employer know why you are seeking a new job. Mention that you are looking for a position that offers new challenges and additional responsibilities. You don't want to give the impression that you are unhappy with your current situation or just after a better paying job. Administrative roles require ambition, drive and self-motivation. For instance, the best personal assistant personal statement examples state that you are wanting to learn and grow as a professional.

I am a highly organized, efficient secretary, striving to take my career to the next level. I seek a position as a loyal personal assistant where I can utilize my organizational abilities and communication skills to the fullest.

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Mary Dowd holds a doctorate in educational leadership and a master’s in counseling and student affairs from Minnesota State Mankato. Helping students succeed has been her passion while serving in many areas of student affairs and adjunct teaching. Currently she is a dean of students at a large, public university. Dr. Dpwd’s writing experience includes published research, training materials and hundreds of practical online articles.

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Administration Personal Statement

Example Administration Personal Statement

In my current role as Administrative Assistant within the Marketing and Communications Department at the iCoCo Research Institute, I have gained a great deal of experience within Higher Education administration in general and within the University of Coventry specifically. I would relish the opportunity to build upon this experience in a new, challenging role.

In my current position I have responsibility for ensuring the maintenance of effective, professional relationships with colleagues, students and clients; dealing with telephone and e-mail enquiries; and assisting with conferences, meetings and events. In addition to these duties, I am also responsible for the clear presentation of web-based research, updating and uploading website content and maintaining client databases. As such, I am well versed in all of the core administrative procedures related to Higher Education and the University of Coventry, as well as use of the relevant IT packages.

As my CV demonstrates, I have worked with ambition and dedication to gain the relevant experience to ensure that I can perform to the best of my abilities within each role I have undertaken. Consistently pursuing a developing career in university administration from Receptionist to Admin Assistant, I have the proven ability to develop new skills quickly and efficiently when required and the drive and determination to push myself to perform to the best of my abilities.

In addition, my previous experience within customer service roles has imbued me with effective verbal and written communication skills, alongside experience of staff supervision, to ensure that I am equally comfortable in a leadership role, or offering support within a larger team. During my time as Shift Run Manager at McDonald’s, for example, I was jointly responsible for maintaining standards of customer service and ensuring employee well being. This experience offered an excellent opportunity to take on extra responsibility as my career with the company progressed and it is this proactive attitude that I have applied to all subsequent positions.

Building on a consistent performance at school, I have also shown the ability to complete written work to a high standard, within strict timescales. Having pursued subjects that foreground language and communication skills to A-Level and beyond, I have found it possible to translate this academic experience into valuable employment skills in my current position. Regularly tasked with undertaking and presenting research or writing website copy, I pride myself on offering the appropriate level of clear, concise information to ensure that the department continues to run smoothly.

In summary, my career in Higher Education administration thus far has proven that I am driven to succeed, consistently gaining new skills and taking on extra responsibility with each new position. While my specific experience within the University of Coventry obviously marks me out as a strong candidate for this role, I believe that it is my fundamental ambition, dedication and meticulous attention to detail that will ensure that I continue progressing professionally and pushing myself to perform to the same high standard in the more challenging role.

We hope that this example Administration personal statement shows you relevant content and structure to help write your own personal statement .

For help with applications, please visit Personal Statement Service .

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Administrator CV examples and template

If you are hoping to land an administrator job, or similar office support position, it’s vital that you have an effective CV.

An administrator CV that stands out from the crowd, and highlights your most in-demand skills will attract recruiters and win plenty of interviews for you.

This guide along with 4 administrator CV examples, will teach you everything you need to know about writing a winning CV and securing top admin roles.

CV templates 

Administrator CV example

Sales administrator CV example

Contract administrator CV example

HR administrator CV example

The above CV is a good example of an experienced administrator who has worked in a range of office support roles across numerous firms.

It should give you a good steer on how your CV might end up looking, but the following guide will walk you through step-by-step, the process of writing your own admin CV ( curriculum vitae ).

Admin CV structure

Before you start writing your CV , you will need to plan how you will layout the information and style the document. This stage is very important because the structure and format of the document will help you to create a pleasant reading experience for recruiters, and give you a professional first impression.

This infographic shows you what sections are needed in your CV, how they should be ordered, and some tips on styling.

Formatting tips

• Try to keep your CV to around 2 pages in length – it’s just the right length to get enough information across without boring readers.
• Keep the style simple with a clear crisp font , and modest colour scheme – there’s no need to over-complicate your CV.
• Divide sections with bold headings and borders to allow recruiters to navigate your CV quickly.
• Break text up for easy reading, and don’t add images or logos – they will distract from the all-important content.

Structuring your admin CV

Once you have your CV well-formatted, the following sections need to be included in order:

• Contact details – Add these at the very top of your CV… You don’t want them to be missed
• Profile – An introductory paragraph to reel recruiters in and summarise your skills
• Work experience / career history – List your work experience in reverse chronological order
• Education – Academic record and qualifications
• Interest and hobbies – Optional section

Now that you understand how your CV should be structured, I will take you through the sections in detail, and show you how to write each one.

CV contact details

At the very top of your CV, list your name and contact details so that recruiters can contact you easily.

Quick tip: Reduce the top page margin to push these details right to the top of the page, and create more space for the body of your CV.

The only contact details your CV needs are:

• Telephone number
• Email address (use a professional sounding address – no nicknames)
• Maybe a link to your LinkedIn profile if you have one

These are the only contact details required – there is no need to include your full address, date of birth, marital status etc. They are not required at such an early stage in the application process, and you shouldn’t circulate too much personal information online for security purposes.

Administrator CV profile

The top of your CV plays a very important role, because it is the first thing a recruiter will see upon opening the document, and you only have a few seconds to get their attention.

To ensure you make an instant good impression, head your CV up with a punchy profile that provides a rounded summary of your skills, and ensures people will commit time to reading your CV in full.

Your profile (sometimes called a personal statement by junior candidates) should be an introductory paragraph of about 5-10 lines.

These are the keys to creating a strong CV profile:

• Keep it short and sharp, you only have a few seconds to get your message across
• Tailor it towards your target roles by researching the core candidate requirements before you start writing
• Avoid generic clichés like “hardworking team player” – they are overused and don’t tell readers anything factual about you

Quick tip:  If you worry that your spelling and grammar might not be correct, try using our quick-and-easy CV Builder  to eliminate the risk of making mistakes.

This is an example of a good admin CV profile.

You can see more CV profile examples here .

As an administrator, these are the types of content that should be going into your profile:

Where you have worked – What types of organisation have you worked for? Large corporate firms? Small high street offices? If you have no work experience, you can always draw on school or university experience.

Qualifications – IT, maths and English qualifications can be important in admin work, as can vocational administrative qualifications

Essential admin skills – Although every administration role will be unique, there are certain skills that are likely to be required in all of them. Skills such as data entry /management, reporting, typing, filing, diary management etc.

Types of people you support – Who have you supported in previous roles? Head of departments? Global directors? Large teams?

System/software knowledge – Many admin roles will require the use of common systems and software such as Outlook and Microsoft Excel .

Boost your profile with a core skills section

To create an even bigger impact at the top of your CV, add a core skills section underneath your profile.

The core skills section is a series of bullet points split over 2 or 3 columns which highlight your most valuable skills and knowledge for admin roles.

The effect this section has, is that it allows readers to gain a good overview of your suitability, from just a quick glance at the CV – great for ensuring recruiters notice you.

Your work experience

Once you’ve given recruiters an overview of your abilities with the top of your CV, it’s time to start detailing your career history to give them some more in-depth insight into what you can do.

( If you have no direct work experience , don’t worry – you can write about any other experiences that could be relevant like school/university projects, personal projects, school work placements, voluntary work, or anything you can draw relevant skills from )

List your work experience in reverse chronological order (latest to oldest) because employers will be more interested in your recent work to assess your current capabilities.

As you move down your CV, you can shorten older roles because they won’t receive as much scrutiny from recruiters or employers.

Structuring your roles

It’s important that you structure your role descriptions in a way that is easy for recruiters to read, and allows them to gain a quick understanding of your work and impact.

Don’t make the mistake of writing your roles as big unbroken chunks of text, they are a reader’s worst nightmare.

Instead, use a structure like the one below to create a pleasant reading experience for everyone.

Here’s how you should populate each section of your administrative roles:

Build context for recruiters by providing an overview of the company you work for, where you fit within the organisation for and a brief summary of the role.

“Working within business support team for global publishing business, providing administrative support to a number of busy teams and managing 2 assistants ”

Key responsibilities

List the responsibilities within your role in short bullet points, and demonstrate as many important skills as possible – showing who you interact with, and how your actions benefit your employer.

• Acts as first point of contact for email, telephone and in-person enquiries, responding professionally and providing information, referring on as appropriate
• Coordinating meetings, compiling agendas, taking minutes and distributing documents

Key achievements

To prove the impact you make in the workplace, finish the role with some achievements that have had a big positive impact on the business.

• Introduced new file storage system which allowed managers to access documents with more speed and accuracy
• Resolved all data queries within 24 hour time period, reducing wait time by an average of 50%

See our best CV templates  and Word CV template for more examples of role structures.

Add your full education towards the bottom of your CV, listing GCSE’s, A-levels, degree and any vocational qualifications.

Don’t forget that if you have any qualifications that are highly relevant to the admin roles you are applying for, you should also mention them at the top of your CV in the profile.

Hobbies and interests

It’s up to you whether you include your hobbies and interests in your CV or not – They won’t usually make a big difference in any hiring decisions (good or bad)

If you have any interests that are somehow related to the roles you are applying for, then it could be worth mentioning them.

Common interests such as watching TV or eating out , aren’t worth mentioning.

Essential skills for your admin CV

Although there are many different types of administrative roles, the following skills tend to appear frequently in the candidate requirements for admin staff.

Business/office support – Most administrative roles revolve around the support of senior figures in the business or the office as a whole. Your CV should contain examples of who you support, and how your input helps the business to run smoothly.

Data entry and management – Admin often requires staff to deal with large volumes of data , ensuring that it is properly stored, processed and distributed. Highlight your ability to handle business-critical data and any tools or systems used in the process.

Document preparation – Preparing letters, emails, reports and other important business documents is an essential part of administration.

Communications – Communicating with colleagues to provide updates and information is a valuable skill for any administrator.

Microsoft Office – In most workplaces across the globe, Microsoft Office is the go-to business tool suite. Your CV must demonstrate your abilities with Word, PowerPoint, Excel, PDF and any other widely used programmes.

Writing your admin CV – conclusion

Creating a strong administrator CV requires a blend of effective structure and impressive content.

If you are able to catch recruiters’ attention with a punchy profile, and prove the impact you make with well written role descriptions, you should certainly be able to land interviews for admin roles.

Remember that research and relevance is the key to a good CV. So research your target roles before you start writing and pack your CV with your skills that closely match the job requirements.

Good luck with the job search.

You can also check out our receptionist CV exampl e or find more CV writing tips across our blog.

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Your personal statement

The purpose of a personal statement is to showcase your relevant skills and experience against the job requirements.  The statement is your opportunity to give examples of how you fit the requirements of the job.  When writing a personal statement it is important that you:

• Read the job specification so you are clear about the job requirements.
• Outline the skills and experience that you have that are relevant to the job and use examples to help demonstrate this.   Wherever possible include specific facts and figures that demonstrate the tangible results of your work.
• Keep to the word limit. If your statement is too brief it will not provide the required depth of detail and evidence to be assessed fully. 
• Proofread your statement before submitting it to make sure it is clear, easy to read and relevant.

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For some jobs, you will be asked to provide a CV (curriculum vitae) as part of your application. Here you can find information on how to write the best CV.

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Human Resources Personal Statement Examples

• 1 Personal Statement Example Links
• 2 Career Opportunities
• 3 UK Admission Requirements
• 4 UK Earnings Potential For Human Resources
• 5 Similar Courses in UK
• 6 UK Curriculum
• 7 Alumni Network

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Ever been intrigued by the pivotal role of people in an organisation’s success? Interested in strategising to attract, develop, and retain talent in a business environment?

If so, a degree in Human Resources could be your perfect pathway. This dynamic field equips you with the skills to manage and develop an organisation’s most valuable asset: its people.

A degree in Human Resources can provide the knowledge and skills necessary to excel in the industry. This article will provide an overview of the Human Resources degree, as well as some personal statement examples to help you craft your own.

The Human Resources degree is designed to equip students with the knowledge and skills necessary to become successful HR professionals. Students will learn about the fundamentals of HR, including employee recruitment and selection, employee relations, compensation and benefits, and training and development. Additionally, students will gain an understanding of the legal and ethical considerations of HR, as well as the role of technology in the field.

In addition to the core curriculum, students may choose to specialize in a particular area of Human Resources. Specializations may include talent management, labor relations, organizational development, or global HR. Students may also choose to pursue a minor in a related field, such as business, psychology, or sociology.

👍 When writing a personal statement : Highlight your passion for the course, demonstrating your understanding of it. Use relevant personal experiences, coursework, or work history to showcase how these have fostered your interest and readiness for the course.

Career Opportunities

A degree in Human Resources can open up a wide range of career opportunities. Professionals with a degree in Human Resources can pursue careers in a variety of industries and sectors. These include:

• Human Resources Management: Human Resources Managers are responsible for overseeing all aspects of the Human Resources department, including recruitment, training, compensation, and employee relations.
• Recruiting and Staffing: Recruiters and staffing specialists are responsible for finding, interviewing, and hiring the best talent for an organization.
• Training and Development: Training and development professionals are responsible for designing and delivering training programs to help employees develop their skills and knowledge.
• Compensation and Benefits: Compensation and benefits professionals are responsible for designing and managing compensation and benefits programs for employees.
• Employee Relations: Employee relations specialists are responsible for resolving conflicts between employees and management and ensuring a positive work environment.
• Labour Relations: Labor relations specialists are responsible for negotiating and enforcing labor contracts and resolving disputes between labour unions and management
• Human Resources Information Systems: Human Resources Information Systems (HRIS) professionals are responsible for designing, implementing, and maintaining Human Resources software systems.
• Human Resources Consulting: Human Resources consultants provide advice and guidance to organizations on a variety of Human Resources topics, such as recruitment, training, compensation, and employee relations.
• Employment Law: Employment law specialists are responsible for advising organisations on employment legislation, representing clients in employment-related disputes, handling cases related to issues such as discrimination, unfair dismissal, and workplace harassment, and helping to create and implement policies that comply with current laws and regulations.

UK Admission Requirements

In order to be accepted into the Human Resources course at the University of Kent, applicants must have achieved a minimum of a 2:1 in their undergraduate degree. This is the same entry requirement for most other Human Resources courses in the UK.

In addition to the minimum 2:1 grade requirement, applicants must also have a minimum of 5 GCSEs at grade C or above, including English and Maths. This is a standard requirement for most university courses in the UK.

Applicants must also demonstrate a good understanding of the subject matter by providing evidence of previous study in the field, such as a related degree or a professional qualification. This is similar to other Human Resources courses in the UK, which often require applicants to have some prior knowledge of the subject.

Finally, applicants must also provide a personal statement outlining their motivation for studying Human Resources and their career aspirations. This is a standard requirement for most university courses in the UK.

UK Earnings Potential For Human Resources

The average earnings for someone with a degree in Human Resources will vary depending on the individual’s level of experience, the region they are working in, and the type of job they are doing. Generally, the median salary for Human Resources professionals in the UK is £37,000 per year. This figure is expected to increase in the coming years due to a growing demand for HR professionals in the UK.

Trends in the job market indicate that the demand for HR professionals is increasing, particularly in the public sector. This is due to the need for organisations to ensure compliance with employment laws and regulations. Additionally, the shift towards remote working has created a need for HR professionals to manage the transition and ensure that employees are supported in their new working environment. As a result, HR professionals with the necessary skills and experience are likely to be in high demand in the near future.

Similar Courses in UK

Other university courses related to Human Resources are Business Administration, Organizational Leadership, and Human Resource Management.

Business Administration is a broader field that covers many topics, including Human Resources. It covers topics such as accounting, economics, finance, marketing, and operations management. It also covers the core topics of Human Resources such as recruitment, selection, compensation, and performance management.

Organisational Leadership is a course that focuses on the development of leadership skills and the ability to manage and motivate teams. It covers topics such as communication, problem-solving, decision-making, and conflict resolution. It also covers topics such as team dynamics, organizational culture, and change management.

Human Resource Management is a course that focuses specifically on the management of people within an organization. It covers topics such as recruitment, selection, training and development, compensation, and performance management. It also covers topics such as labor relations, employee benefits, and legal compliance.

The key differences between these courses are the topics covered and the focus of each course. Business Administration covers a wide range of topics related to business, while Organizational Leadership focuses on the development of leadership skills and the ability to manage and motivate teams. Human Resource Management focuses specifically on the management of people within an organization.

UK Curriculum

The key topics and modules covered in a Human Resources (HR) course may include:

1. Introduction to HR: This module covers the basics of HR, such as recruitment, selection, training, development, and performance management. It also introduces the legal and ethical considerations of HR.

2. Employee Relations: This module focuses on the relationship between employers and employees, including topics such as labor laws, employee rights, collective bargaining, and dispute resolution.

3. Compensation and Benefits: This module covers topics such as job evaluation, wage and salary administration, employee benefits, and payroll management.

4. Organisational Development: This module focuses on the development of organizational culture, including topics such as strategic planning, organizational change, and team building.

5. Talent Management: This module covers topics such as talent acquisition, talent retention, and talent development.

6. Human Resources Information Systems: This module focuses on the use of technology in HR, including topics such as HRIS, HR analytics, and HR technology trends.

Hands-on experience or practical work in a Human Resources course may include:

1. Developing and implementing recruitment and selection processes.

2. Designing and implementing employee training and development programs.

3. Developing and implementing performance management systems.

4. Developing and implementing compensation and benefits plans.

Alumni Network

One notable alumni from the Human Resources course is Tammy L. Brown. Tammy is a Human Resources professional with over 20 years of experience in the field. She is currently the Vice President of Human Resources at a major healthcare organization. Tammy has been recognized for her contributions to the field, including being named one of the Top 25 Most Influential HR Professionals in 2019. Tammy is a frequent speaker at conferences and seminars, and is a mentor to many aspiring HR professionals.

The Human Resources course offers alumni events and networking opportunities throughout the year. These events include alumni gatherings, professional development workshops, and career fairs. These events provide alumni with the opportunity to connect with each other and to stay up-to-date on the latest trends in the field. Additionally, the course offers an alumni network, which allows alumni to stay connected and to share resources and job opportunities.

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How to Write a Customer Service Personal Statement

• CV Templates & Advice
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Have you found the perfect customer service job ? Stand out from other applicants by writing a winning personal statement for your CV.

Follow our expert advice and guidance to create a customer service personal statement that successfully presents your knowledge, skills and experience to create a fantastic first impression.

We recommend using this 100-150 words to provide examples of how you match the job specification and why you are the perfect candidate for this role. If you’re looking for further advice, check out our  how to write a personal statement guide .

What to include in your customer service personal statement

Why you’re applying for the specific role:.

• Mention why are you applying for this specific job role.
• List what appealed to you about the job description.
• Highlight any previous experience you have had in customer service.
• List the skills you already possess that relate to this specific role
• List any relevant subjects you have studied.
• List your School/College/University
• List your relevant qualifications.

Your customer service experience:

• Mention previous experience and role if applicable.
• Give examples of personality traits that make you a great candidate.
• Mention any key skills that relate to the industry.

Short Example:

A confident, reliable and enthusiastic individual, with previous customer service experience. I enjoy helping clients, customers and individuals, and solving any problems that they may have. I am a great communicator, over the phone, face to face and via email. I strive to work well under pressure and love to keep myself, and my workflow organised. As an experienced customer service advisor I take an enthusiastic approach, combined with a friendly, genuine dedication to customer satisfaction.

If you’re applying for customer service jobs, we recommend that you also check out our customer service cover letter template .

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Admin Asst Inter Healthcare

Mission statement.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

Our team is looking for a motivated administrative professional to join our team in this critical role of the division administrative office.  This will be a full time (40 hours/week) position that provides administrative support in the division on a wide range of tasks.

General division administration

• Maintain receipts for regular office supplies purchase.  Generate purchase request forms, Travel and Hosting reports, and other University standard business document to initiate business transactions
• Ongoing maintenance of the QGenda system for division schedules
• Coordinate and provide solutions for space and facility maintenance projects including furniture ergonomics, workspace reconfigurations, repair requests, and office moves
• Maintain accurate and updated records of division asset including IT equipment, keys, and office supplies
• Coordinate division events including recruitment visits, lectureships, symposiums, employee recognitions, and other business events
• Staff the faculty and staff meetings, maintain meeting minutes as needed
• Coordinate the calendar events and meetings for directors, administrator, faculty members, and nursing staff
• Compile reports including narratives, charts and graphs proficiently under the direction of the division director and division administrator
• Provide cross coverage to other division administrative staff in the division during routine time off
• Update office operating procedures and maintain procedure manuals and org charts
• Assist in the continuous quality improvement of the department operations; actively participate in the quality improvement initiatives on topics affecting business operations
• Coordinate information updates for the University website and online materials associated with the division
• Other tasks and administrative projects as assigned by the division director and division administrator

Faculty / Provider support

• Provide administrative support for the assigned division faculty including schedule maintenance, meeting coordination, travel arrangement, and general administrative tasks
• Initiate, compose and edit correspondence regarding matters of a sensitive or confidential nature
• Facilitate communication with the call center and/or ACU support staff to resolve clinical and patient care issues 
• Maintain clinic templates and help to facilitate template changes
• Routing and distribution of urgent clinical documents
• Assist with the ongoing maintenance of faculty CV and other academic document
• Coordinate faculty candidate interviews including itinerary, travel, accommodation, and hosting.  Escort the candidates to interviews around the campus on the day(s) of the visit
• Reconcile P-Cards.  Arrange faculty travel and conclude the event by completing the travel report upon the return of faculty

Required Qualifications*

• One to two years of progressive administrative support or business experience
• Clinical support experience including, but not limited to, appointment scheduling, template building, and patient intake using MiChart (Epic) EMR system
• Knowledge of M-Pathways and the University business systems
• Advanced level proficiency with PowerPoint, Excel, Word; track record in effective learning of computer tool and programs
• High school diploma, including courses in business administration, typing, accounting or office procedures, or an equivalent combination of education and experience
• Knowledge of University policies, procedures, and regulations
• Effective oral and written communication with customers and team members at all levels of the organization; ability to observe and maintain confidentiality
• Must be ethical, professional, and team-oriented with proven record of sound decision making within the prescribed authority and job duties
• Demonstrated ability to problem solve by proposing logical and feasible solutions
• Proven experience engaging in quality improvement initiatives within own area of responsibility
• Appearance and conduct that represent the division in a positive and professional manner at all times
• Proven ability to effectively prioritize and organize
• Ability to take initiatives and thrive under pressure; flexibility to handle occasional unforeseen urgencies
• Professionalism; excellent attendance record and work ethic
• Consistent track records of acting as a resource and positive role model for the workplace
•  Able to exercise independent judgment and employ basic reasoning skills

Desired Qualifications*

• Relevant and current experience of administrative support in academic medical center setting
• Bachelor's degree in business administration and/or other business related fields

Work Schedule

Required work hours: Monday through Friday, 8 am to 5 pm.  This is a 40 hour/week, full time position.  Occasional flexibility of work schedule during work week may be necessary as dictated by the business needs. This position requires onsite presence on main medical campus.

Additional Information

The candidate will have the opportunity to apply clerical and administrative support skills to the role and directly influence the success of the administrative functions of the division.  The position will serve as a central point of contact for a wide array of administrative functions; the ability to exercise initiative and take ownership on job responsibilities is essential.  A successful candidate must be motivated to grow within the division both in breadth and depth of responsibility, and should have the drive to take on a broad spectrum of clerical/administrative duties.  The work environment is fast-paced, dynamic, and engaging; teamwork and continuous quality improvement is an integral part of our daily work flow.  If you seek challenging responsibilities in a collaborative team setting and are equally enthusiastic about improvement, we look forward to hearing from you.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

• What is a cash flow statement? 

Components of a cash flow statement

What is negative cash flow.

• How to read a cash flow statement 

What to watch for in a cash flow statement

• The significance of cash flow 
• Cash flow vs. profit: Understanding the difference 
• The role of cash flow in assessing company health 
• Preparing a cash flow statement 

Cash flow statement FAQs

Understanding a cash flow statement.

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• A cash flow statement is one of three key documents used to determine a company's financial health.
• Cash flow statements provide details about all the cash coming into and exiting a company.
• A cash flow statement alone will not show all the necessary financial data to accurately analyze a company.

Companies with stocks that trade on public exchanges are required to periodically disclose a wide range of documents with detailed information about their operations. The cash flow statement is one of the most important to understand.

What is a cash flow statement? 

Definition and overview.

Cash flow statements are financial accounting statements that provide a detailed picture of the movement of money through a company — both what comes in and what goes out  — during a certain period of time. Using the information contained in a cash flow statement, business owners, shareholders, and potential investors can see how much cash a business is bringing and how much it's spending in a given period. In conjunction with other documents, cash flow statements can help you understand how financially healthy a company is.

Usually, cash flow is divided into three main categories: operations, investment, and financing. "Cash flow statements really just show business operations' impact to cash," says Dondrea Owens, CPA and founder of The Creative's CFO . 

A company's cash flow statement is one of three key reports that investors and other interested parties use to determine its financial performance. The others are the income statement and balance sheet. Together, they depict a company's finances. In the US, the Securities and Exchange Commission (SEC) requires publicly traded companies to provide them. 

Though all three documents deal with a company's money, they look at it from different angles. "We find that a lot of folks start with the balance sheet and the income statement," says Meredith Tucker , CPA at Kaufman Rossin . "And yet, I think the cash flow statement is one of the most helpful."

Cash flow provides important context to information that might not be apparent on a different financial statement. If a business makes a sale to a customer, that revenue often goes on an income statement and contributes to the company's overall profit or loss. However, if an invoice isn't due right away or the company extends a line of credit to the customer, the actual cash may not hit the company's bank account for months. This is why understanding cash flow is so important. 

In general, cash flow statements show a company's ability to operate. If an organization doesn't have enough cash to pay its expenses during a given period, it may not matter how many realized sales it has made. 

"From an investor standpoint, I want to know how a company is using the money I'm going to give them," Tucker explains. This is another reason cash flow statements can be important. They don't just show how much money was spent, but where it was spent.

"Are they diverting cash to repay debt? Are they distributing it out to shareholders? Are they losing money because they're extending more and more credit to their customers? Those are the kinds of things we want to see," Tucker says.

Knowing the key components of a cash flow statement is important for anyone who wants to understand the financial health of a company. Cash flow statements start with the amount of cash an organization had at the beginning of an accounting period and finish with the amount of cash the organization has at the end of the period. Everything in the middle details cash transactions as money entered and left the company. 

In general, this middle portion will be separated into three distinct categories: operating activities, investment activities, and financing activities. Within each category, line items show where money went or came from. 

Not every company will have the exact same line items on its cash flow statement, which Owens says is normal and not a cause for concern. Usually, money entering the company will be written as a numeral, and money exiting the company will include parentheses around the amount.

Operating activities

"The operating section is going to tell you about all the run-of-the-mill things that affect cash," Tucker says. These are the types of cash activities many people automatically associate with running a business: income from customers, wages to staff, inventory purchases, and income taxes, for example. 

In the statement above, you can see that within the last year, $975,000 was paid to the company from customers, and the organization spent a total of $563,050 on all operating expenses. In this example, the organization's operating costs come from inventory purchases, operating and administration expenses, wages, interest, and income taxes. The net cash flow from operations lines shows the difference between these two numbers, in this case, $411,950.

Investing activities

The net cash flow from the investing line shows the change in cash flow from all investing activities. In a business, investment activities may include the purchase or sale of physical assets, investment in securities, or the sale of securities. 

In the example above, the business only had two items that could be categorized as investment activities: selling property or equipment for $33,600 and purchasing property or equipment for $125,000. In this category, the company spent $91,400 more than it brought in, making that number its net cash flow from operations.

Financing activities

The final category on the balance sheet shows all cash transactions that had to do with financing activities. Things that would go in this category include activities that involve debt, equity, or dividends. In our example above, the company paid $38,000 and $52,000 to loan repayments and dividends, respectively. The organization didn't bring in any money through financing activities, so the net cash flow from financing is negative $90,000.

Negative cash flow appears when a company spends more than it generates in a certain period. A company may have an overall negative cash flow or any one of the sections may have negative cash flow, as the previous example shows in the investing and financing sections. 

"Negative cash flow isn't always bad," Owens says. "Companies do go through growth phases where they are spending money to make money." As long as the negative cash flow is planned, it's not an immediate red flag. 

Negative cash flow could also come down to a timing issue. "An accounting firm is a perfect example," Tucker explains. The busy season for accountants is often the beginning of the year when taxes are due, but most of those receivables won't be paid immediately. Though the business is generating revenue, the cash isn't in the account yet. 

On the other hand, if there is a pattern of cash flow issues, that could be a warning sign that the company isn't managing its money well. If you see a negative cash flow, it's worth looking into the reason to determine whether or not it's cause for concern.

How to read a cash flow statement 

Identifying cash sources and uses .

Businesses can obtain cash from various activities, ranging from selling their goods and services to selling securities at a profit. The most basic sources of cash, for example receiving income from customers, are outlined in the operating activities section of the cash flow statement. 

Companies can also generate cash flow by issuing equity or borrowing money. Both of these come with their own unique costs and benefits. Issuing equity does not come with the same obligations as taking on debt. If a company borrows money from a bank and is unable to pay that money back, the lending institution could go after the organization's assets in an attempt to recover the funds it lent out in the first place. 

Analyzing the company's liquidity and financial flexibility 

You can get a good sense of a company's liquidity by using the cash flow statement to determine working capital, funds that are used to ensure that a business can operate in the short-term. To determine working capital, subtract its liabilities from its assets. 

Assets are composed of cash and near-cash assets such as short-term liabilities, while liabilities would include money you owe to vendors and employees, as well as taxes you must pay. 

Though a cash flow statement can't tell you everything about a company's financial viability, there are some things to watch out for in them that can be particularly telling. "A green flag for me is if there is positive cash flow coming from operations," Owens says. "That's a good sign that the company is generating cash just from its operations."

On the flip side, he explains that negative cash flow from operations could be an indicator that something isn't going well with the company and might require additional research. 

Owens also recommends looking at the financing section, particularly to see if the business is bringing in most or all of its cash from loans or other sources of financing. "This isn't always a bad thing," she says. For example, it might be normal in a startup. But if most of the money is coming from financing, it's worth taking a second look, especially if the money will eventually need to be repaid. In general, the more cash that comes from operations, the better, Owens says. 

The significance of cash flow 

Cash flow vs. profit: understanding the difference .

Cash flow represents the money moving in and out of a business, whereas profit is what an organization has after subtracting all of its expenses from its revenue. 

Both of these terms can be either positive or negative. A company can have positive or negative cash flow, or alternatively, it can be generating positive profits or negative profits, which are generally described as losses. 

The role of cash flow in assessing company health 

Reviewing a company's cash flow will help an investor obtain a sense of how well-prepared that organization is to cover its financial liabilities. It can also help give investors greater insight into whether an organization is expanding or is in decline. If a company is repeatedly experiencing negative cash flow, this could hamper its ability to put money toward activities that would generate expansion, for example marketing, sales and public relations. 

Further, a company that keeps generating negative cash flow might have to lay off employees in order to generate positive cash flow. These cutbacks could in turn impact an organization's ability to function. 

Cash flow statement vs. income statement vs. balance sheet

Though cash flow statements include plenty of helpful information, they alone will not tell you a company's entire financial picture. They work best when analyzed in conjunction with the income statement, which shows its profit or loss, and balance sheet, which details assets and liabilities. At times, one statement may answer a question the other poses. For example, if you look at a company's balance sheet from one year to the next and see its cash assets went from $1 million to $500,00, at first glance, this could look alarming. But, if you follow up with the cash flow statement, you may see the money was used as part of an investing activity and went toward the purchase of another facility that could increase the company's profitability long-term. "Make sure you understand the story that these financial reports are presenting to you," Tucker says. "You really need the interplay to interpret the full story."

Preparing a cash flow statement 

Steps and key considerations .

The first step in preparing a cash flow statement is determining how much cash (and cash equivalents) a business has at the beginning of the period in question. This gives you the starting balance. 

The next step is to determine cash flow from operating activities. One way of assessing this, called the direct method, involves calculating the cash brought in through operations and subtracting the cash spent through such activities. This method involves accounting for all transactions that resulted in cashing going into (or out of) a business during the specified time frame. 

After that, determine cash flows associated with investing activities, which involves the purchase or sale of any assets like securities or real estate. 

Creating the next section of a cash flow statement involves calculating any cash that went in or out of a business as a result of financing, for example issuing equity or taking on debt. 

Once you have calculated the aforementioned amounts, you can use it to determine how much cash (and cash equivalents) a business has at the end of the period in question. You can subtract the starting cash flow from this amount to figure out how much cash a company made (or lost) during the period. 

A cash flow statement provides information on a company's financial health and liquidity, as well as its ability to function in the short-term. 

A cash flow statement includes actual cash transactions, while an income statement can list non-cash receipts. The balance sheet, alternatively, offers a summary of a company's assets and liabilities during a certain period. 

Negative cash flow can potentially indicate a company putting money toward its own expansion. However, sustained negative cash flow can signal that an organization is struggling financially. 

SEC regulations obligate publicly traded companies to produce cash flow statements on a quarterly and annual basis. 

Small businesses can most certainly benefit from creating cash flow statements, as these documents can help them keep track of how easily they can pay for their short-term obligations and make long-term strategic plans.

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