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How to Structure your Presentation, with Examples

August 3, 2018 - Dom Barnard

For many people the thought of delivering a presentation is a daunting task and brings about a  great deal of nerves . However, if you take some time to understand how effective presentations are structured and then apply this structure to your own presentation, you’ll appear much more confident and relaxed.

Here is our complete guide for structuring your presentation, with examples at the end of the article to demonstrate these points.

Why is structuring a presentation so important?

If you’ve ever sat through a great presentation, you’ll have left feeling either inspired or informed on a given topic. This isn’t because the speaker was the most knowledgeable or motivating person in the world. Instead, it’s because they know how to structure presentations – they have crafted their message in a logical and simple way that has allowed the audience can keep up with them and take away key messages.

Research has supported this, with studies showing that audiences retain structured information  40% more accurately  than unstructured information.

In fact, not only is structuring a presentation important for the benefit of the audience’s understanding, it’s also important for you as the speaker. A good structure helps you remain calm, stay on topic, and avoid any awkward silences.

What will affect your presentation structure?

Generally speaking, there is a natural flow that any decent presentation will follow which we will go into shortly. However, you should be aware that all presentation structures will be different in their own unique way and this will be due to a number of factors, including:

• Whether you need to deliver any demonstrations
• How  knowledgeable the audience  already is on the given subject
• How much interaction you want from the audience
• Any time constraints there are for your talk
• What setting you are in
• Your ability to use any kinds of visual assistance

Before choosing the presentation’s structure answer these questions first:

• What is your presentation’s aim?
• Who are the audience?
• What are the main points your audience should remember afterwards?

When reading the points below, think critically about what things may cause your presentation structure to be slightly different. You can add in certain elements and add more focus to certain moments if that works better for your speech.

What is the typical presentation structure?

This is the usual flow of a presentation, which covers all the vital sections and is a good starting point for yours. It allows your audience to easily follow along and sets out a solid structure you can add your content to.

1. Greet the audience and introduce yourself

Before you start delivering your talk, introduce yourself to the audience and clarify who you are and your relevant expertise. This does not need to be long or incredibly detailed, but will help build an immediate relationship between you and the audience. It gives you the chance to briefly clarify your expertise and why you are worth listening to. This will help establish your ethos so the audience will trust you more and think you’re credible.

Read our tips on  How to Start a Presentation Effectively

2. Introduction

In the introduction you need to explain the subject and purpose of your presentation whilst gaining the audience’s interest and confidence. It’s sometimes helpful to think of your introduction as funnel-shaped to help filter down your topic:

• Introduce your general topic
• Explain your topic area
• State the issues/challenges in this area you will be exploring
• State your presentation’s purpose – this is the basis of your presentation so ensure that you provide a statement explaining how the topic will be treated, for example, “I will argue that…” or maybe you will “compare”, “analyse”, “evaluate”, “describe” etc.
• Provide a statement of what you’re hoping the outcome of the presentation will be, for example, “I’m hoping this will be provide you with…”
• Show a preview of the organisation of your presentation

In this section also explain:

• The length of the talk.
• Signal whether you want audience interaction – some presenters prefer the audience to ask questions throughout whereas others allocate a specific section for this.
• If it applies, inform the audience whether to take notes or whether you will be providing handouts.

The way you structure your introduction can depend on the amount of time you have been given to present: a  sales pitch  may consist of a quick presentation so you may begin with your conclusion and then provide the evidence. Conversely, a speaker presenting their idea for change in the world would be better suited to start with the evidence and then conclude what this means for the audience.

Keep in mind that the main aim of the introduction is to grab the audience’s attention and connect with them.

3. The main body of your talk

The main body of your talk needs to meet the promises you made in the introduction. Depending on the nature of your presentation, clearly segment the different topics you will be discussing, and then work your way through them one at a time – it’s important for everything to be organised logically for the audience to fully understand. There are many different ways to organise your main points, such as, by priority, theme, chronologically etc.

• Main points should be addressed one by one with supporting evidence and examples.
• Before moving on to the next point you should provide a mini-summary.
• Links should be clearly stated between ideas and you must make it clear when you’re moving onto the next point.
• Allow time for people to take relevant notes and stick to the topics you have prepared beforehand rather than straying too far off topic.

When planning your presentation write a list of main points you want to make and ask yourself “What I am telling the audience? What should they understand from this?” refining your answers this way will help you produce clear messages.

4. Conclusion

In presentations the conclusion is frequently underdeveloped and lacks purpose which is a shame as it’s the best place to reinforce your messages. Typically, your presentation has a specific goal – that could be to convert a number of the audience members into customers, lead to a certain number of enquiries to make people knowledgeable on specific key points, or to motivate them towards a shared goal.

Regardless of what that goal is, be sure to summarise your main points and their implications. This clarifies the overall purpose of your talk and reinforces your reason for being there.

Follow these steps:

• Signal that it’s nearly the end of your presentation, for example, “As we wrap up/as we wind down the talk…”
• Restate the topic and purpose of your presentation – “In this speech I wanted to compare…”
• Summarise the main points, including their implications and conclusions
• Indicate what is next/a call to action/a thought-provoking takeaway
• Move on to the last section

5. Thank the audience and invite questions

Conclude your talk by thanking the audience for their time and invite them to  ask any questions  they may have. As mentioned earlier, personal circumstances will affect the structure of your presentation.

Many presenters prefer to make the Q&A session the key part of their talk and try to speed through the main body of the presentation. This is totally fine, but it is still best to focus on delivering some sort of initial presentation to set the tone and topics for discussion in the Q&A.

Other common presentation structures

The above was a description of a basic presentation, here are some more specific presentation layouts:

Demonstration

Use the demonstration structure when you have something useful to show. This is usually used when you want to show how a product works. Steve Jobs frequently used this technique in his presentations.

• Explain why the product is valuable.
• Describe why the product is necessary.
• Explain what problems it can solve for the audience.
• Demonstrate the product  to support what you’ve been saying.
• Make suggestions of other things it can do to make the audience curious.

Problem-solution

This structure is particularly useful in persuading the audience.

• Briefly frame the issue.
• Go into the issue in detail showing why it ‘s such a problem. Use logos and pathos for this – the logical and emotional appeals.
• Provide the solution and explain why this would also help the audience.
• Call to action – something you want the audience to do which is straightforward and pertinent to the solution.

Storytelling

As well as incorporating  stories in your presentation , you can organise your whole presentation as a story. There are lots of different type of story structures you can use – a popular choice is the monomyth – the hero’s journey. In a monomyth, a hero goes on a difficult journey or takes on a challenge – they move from the familiar into the unknown. After facing obstacles and ultimately succeeding the hero returns home, transformed and with newfound wisdom.

Storytelling for Business Success  webinar , where well-know storyteller Javier Bernad shares strategies for crafting compelling narratives.

Another popular choice for using a story to structure your presentation is in media ras (in the middle of thing). In this type of story you launch right into the action by providing a snippet/teaser of what’s happening and then you start explaining the events that led to that event. This is engaging because you’re starting your story at the most exciting part which will make the audience curious – they’ll want to know how you got there.

• Great storytelling: Examples from Alibaba Founder, Jack Ma

Remaining method

The remaining method structure is good for situations where you’re presenting your perspective on a controversial topic which has split people’s opinions.

• Go into the issue in detail showing why it’s such a problem – use logos and pathos.
• Rebut your opponents’ solutions  – explain why their solutions could be useful because the audience will see this as fair and will therefore think you’re trustworthy, and then explain why you think these solutions are not valid.
• After you’ve presented all the alternatives provide your solution, the remaining solution. This is very persuasive because it looks like the winning idea, especially with the audience believing that you’re fair and trustworthy.

Transitions

When delivering presentations it’s important for your words and ideas to flow so your audience can understand how everything links together and why it’s all relevant. This can be done  using speech transitions  which are words and phrases that allow you to smoothly move from one point to another so that your speech flows and your presentation is unified.

Transitions can be one word, a phrase or a full sentence – there are many different forms, here are some examples:

Moving from the introduction to the first point

Signify to the audience that you will now begin discussing the first main point:

• Now that you’re aware of the overview, let’s begin with…
• First, let’s begin with…
• I will first cover…
• My first point covers…
• To get started, let’s look at…

Shifting between similar points

Move from one point to a similar one:

• In the same way…
• Likewise…
• Equally…
• This is similar to…
• Similarly…

Internal summaries

Internal summarising consists of summarising before moving on to the next point. You must inform the audience:

• What part of the presentation you covered – “In the first part of this speech we’ve covered…”
• What the key points were – “Precisely how…”
• How this links in with the overall presentation – “So that’s the context…”
• What you’re moving on to – “Now I’d like to move on to the second part of presentation which looks at…”

Physical movement

You can move your body and your standing location when you transition to another point. The audience find it easier to follow your presentation and movement will increase their interest.

A common technique for incorporating movement into your presentation is to:

• Start your introduction by standing in the centre of the stage.
• For your first point you stand on the left side of the stage.
• You discuss your second point from the centre again.
• You stand on the right side of the stage for your third point.
• The conclusion occurs in the centre.

Key slides for your presentation

Slides are a useful tool for most presentations: they can greatly assist in the delivery of your message and help the audience follow along with what you are saying. Key slides include:

• An intro slide outlining your ideas
• A  summary slide  with core points to remember
• High quality image slides to supplement what you are saying

There are some presenters who choose not to use slides at all, though this is more of a rarity. Slides can be a powerful tool if used properly, but the problem is that many fail to do just that. Here are some golden rules to follow when using slides in a presentation:

• Don’t over fill them  – your slides are there to assist your speech, rather than be the focal point. They should have as little information as possible, to avoid distracting people from your talk.
• A picture says a thousand words  – instead of filling a slide with text, instead, focus on one or two images or diagrams to help support and explain the point you are discussing at that time.
• Make them readable  – depending on the size of your audience, some may not be able to see small text or images, so make everything large enough to fill the space.
• Don’t rush through slides  – give the audience enough time to digest each slide.

Guy Kawasaki, an entrepreneur and author, suggests that slideshows should follow a  10-20-30 rule :

• There should be a maximum of 10 slides – people rarely remember more than one concept afterwards so there’s no point overwhelming them with unnecessary information.
• The presentation should last no longer than 20 minutes as this will leave time for questions and discussion.
• The font size should be a minimum of 30pt because the audience reads faster than you talk so less information on the slides means that there is less chance of the audience being distracted.

Here are some additional resources for slide design:

• 7 design tips for effective, beautiful PowerPoint presentations
• 11 design tips for beautiful presentations
• 10 tips on how to make slides that communicate your idea

Group Presentations

Group presentations are structured in the same way as presentations with one speaker but usually require more rehearsal and practices.  Clean transitioning between speakers  is very important in producing a presentation that flows well. One way of doing this consists of:

• Briefly recap on what you covered in your section: “So that was a brief introduction on what health anxiety is and how it can affect somebody”
• Introduce the next speaker in the team and explain what they will discuss: “Now Elnaz will talk about the prevalence of health anxiety.”
• Then end by looking at the next speaker, gesturing towards them and saying their name: “Elnaz”.
• The next speaker should acknowledge this with a quick: “Thank you Joe.”

From this example you can see how the different sections of the presentations link which makes it easier for the audience to follow and remain engaged.

Example of great presentation structure and delivery

Having examples of great presentations will help inspire your own structures, here are a few such examples, each unique and inspiring in their own way.

How Google Works – by Eric Schmidt

This presentation by ex-Google CEO  Eric Schmidt  demonstrates some of the most important lessons he and his team have learnt with regards to working with some of the most talented individuals they hired. The simplistic yet cohesive style of all of the slides is something to be appreciated. They are relatively straightforward, yet add power and clarity to the narrative of the presentation.

Start with why – by Simon Sinek

Since being released in 2009, this presentation has been viewed almost four million times all around the world. The message itself is very powerful, however, it’s not an idea that hasn’t been heard before. What makes this presentation so powerful is the simple message he is getting across, and the straightforward and understandable manner in which he delivers it. Also note that he doesn’t use any slides, just a whiteboard where he creates a simple diagram of his opinion.

The Wisdom of a Third Grade Dropout – by Rick Rigsby

Here’s an example of a presentation given by a relatively unknown individual looking to inspire the next generation of graduates. Rick’s presentation is unique in many ways compared to the two above. Notably, he uses no visual prompts and includes a great deal of humour.

However, what is similar is the structure he uses. He first introduces his message that the wisest man he knew was a third-grade dropout. He then proceeds to deliver his main body of argument, and in the end, concludes with his message. This powerful speech keeps the viewer engaged throughout, through a mixture of heart-warming sentiment, powerful life advice and engaging humour.

As you can see from the examples above, and as it has been expressed throughout, a great presentation structure means analysing the core message of your presentation. Decide on a key message you want to impart the audience with, and then craft an engaging way of delivering it.

By preparing a solid structure, and  practising your talk  beforehand, you can walk into the presentation with confidence and deliver a meaningful message to an interested audience.

It’s important for a presentation to be well-structured so it can have the most impact on your audience. An unstructured presentation can be difficult to follow and even frustrating to listen to. The heart of your speech are your main points supported by evidence and your transitions should assist the movement between points and clarify how everything is linked.

Research suggests that the audience remember the first and last things you say so your introduction and conclusion are vital for reinforcing your points. Essentially, ensure you spend the time structuring your presentation and addressing all of the sections.

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Blog Beginner Guides 8 Types of Presentations You Should Know [+Examples & Tips]

8 Types of Presentations You Should Know [+Examples & Tips]

Written by: Krystle Wong Aug 11, 2023

From persuasive pitches that influence opinions to instructional demonstrations that teach skills, the different types of presentations serve a unique purpose, tailored to specific objectives and audiences.

Presentations that are tailored to its objectives and audiences are more engaging and memorable. They capture attention, maintain interest and leave a lasting impression. 

Don’t worry if you’re no designer —  Whether you need data-driven visuals, persuasive graphics or engaging design elements, Venngage can empower you to craft presentations that stand out and effectively convey your message.

Venngage’s intuitive drag-and-drop interface, extensive presentation template library and customizable design options make it a valuable tool for creating slides that align with your specific goals and target audience. 

Click to jump ahead:

8 Different types of presentations every presenter must know

How do i choose the right type of presentation for my topic or audience, types of presentation faq, 5 steps to create a presentation with venngage .

When it comes to presentations, versatility is the name of the game. Having a variety of presentation styles up your sleeve can make a world of difference in keeping your audience engaged. Here are 8 essential presentation types that every presenter should be well-acquainted with:

1. Informative presentation

Ever sat through a presentation that left you feeling enlightened? That’s the power of an informative presentation. 

This presentation style is all about sharing knowledge and shedding light on a particular topic. Whether you’re diving into the depths of quantum physics or explaining the intricacies of the latest social media trends, informative presentations aim to increase the audience’s understanding.

When delivering an informative presentation, simplify complex topics with clear visuals and relatable examples. Organize your content logically, starting with the basics and gradually delving deeper and always remember to keep jargon to a minimum and encourage questions for clarity.

Academic presentations and research presentations are great examples of informative presentations. An effective academic presentation involves having clear structure, credible evidence, engaging delivery and supporting visuals. Provide context to emphasize the topic’s significance, practice to perfect timing, and be ready to address anticipated questions. 

2. Persuasive presentation

If you’ve ever been swayed by a passionate speaker armed with compelling arguments, you’ve experienced a persuasive presentation . 

This type of presentation is like a verbal tug-of-war, aiming to convince the audience to see things from a specific perspective. Expect to encounter solid evidence, logical reasoning and a dash of emotional appeal.

With persuasive presentations, it’s important to know your audience inside out and tailor your message to their interests and concerns. Craft a compelling narrative with a strong opening, a solid argument and a memorable closing. Additionally, use visuals strategically to enhance your points.

Examples of persuasive presentations include presentations for environmental conservations, policy change, social issues and more. Here are some engaging presentation templates you can use to get started with: 

3. Demonstration or how-to presentation

A Demonstration or How-To Presentation is a type of presentation where the speaker showcases a process, technique, or procedure step by step, providing the audience with clear instructions on how to replicate the demonstrated action. 

A demonstrative presentation is particularly useful when teaching practical skills or showing how something is done in a hands-on manner.

These presentations are commonly used in various settings, including educational workshops, training sessions, cooking classes, DIY tutorials, technology demonstrations and more. Designing creative slides for your how-to presentations can heighten engagement and foster better information retention. 

Speakers can also consider breaking down the process into manageable steps, using visual aids, props and sometimes even live demonstrations to illustrate each step. The key is to provide clear and concise instructions, engage the audience with interactive elements and address any questions that may arise during the presentation.

4. Training or instructional presentation

Training presentations are geared towards imparting practical skills, procedures or concepts — think of this as the more focused cousin of the demonstration presentation. 

Whether you’re teaching a group of new employees the ins and outs of a software or enlightening budding chefs on the art of soufflé-making, training presentations are all about turning novices into experts.

To maximize the impact of your training or instructional presentation, break down complex concepts into digestible segments. Consider using real-life examples to illustrate each point and create a connection. 

You can also create an interactive presentation by incorporating elements like quizzes or group activities to reinforce understanding.

5. Sales presentation

Sales presentations are one of the many types of business presentations and the bread and butter of businesses looking to woo potential clients or customers. With a sprinkle of charm and a dash of persuasion, these presentations showcase products, services or ideas with one end goal in mind: sealing the deal.

A successful sales presentation often has key characteristics such as a clear value proposition, strong storytelling, confidence and a compelling call to action. Hence, when presenting to your clients or stakeholders, focus on benefits rather than just features. 

Anticipate and address potential objections before they arise and use storytelling to showcase how your offering solves a specific problem for your audience. Utilizing visual aids is also a great way to make your points stand out and stay memorable.

A sales presentation can be used to promote service offerings, product launches or even consultancy proposals that outline the expertise and industry experience of a business. Here are some template examples you can use for your next sales presentation:

6. Pitch presentation

Pitch presentations are your ticket to garnering the interest and support of potential investors, partners or stakeholders. Think of your pitch deck as your chance to paint a vivid picture of your business idea or proposal and secure the resources you need to bring it to life. 

Business presentations aside, individuals can also create a portfolio presentation to showcase their skills, experience and achievements to potential clients, employers or investors. 

Craft a concise and compelling narrative. Clearly define the problem your idea solves and how it stands out in the market. Anticipate questions and practice your answers. Project confidence and passion for your idea.

7. Motivational or inspirational presentation

Feeling the need for a morale boost? That’s where motivational presentations step in. These talks are designed to uplift and inspire, often featuring personal anecdotes, heartwarming stories and a generous serving of encouragement.

Form a connection with your audience by sharing personal stories that resonate with your message. Use a storytelling style with relatable anecdotes and powerful metaphors to create an emotional connection. Keep the energy high and wrap up your inspirational presentations with a clear call to action.

Inspirational talks and leadership presentations aside, a motivational or inspirational presentation can also be a simple presentation aimed at boosting confidence, a motivational speech focused on embracing change and more.

8. Status or progress report presentation

Projects and businesses are like living organisms, constantly evolving and changing. Status or progress report presentations keep everyone in the loop by providing updates on achievements, challenges and future plans. It’s like a GPS for your team, ensuring everyone stays on track.

Be transparent about achievements, challenges and future plans. Utilize infographics, charts and diagrams to present your data visually and simplify information. By visually representing data, it becomes easier to identify trends, make predictions and strategize based on evidence.

Now that you’ve learned about the different types of presentation methods and how to use them, you’re on the right track to creating a good presentation that can boost your confidence and enhance your presentation skills . 

Selecting the most suitable presentation style is akin to choosing the right outfit for an occasion – it greatly influences how your message is perceived. Here’s a more detailed guide to help you make that crucial decision:

1. Define your objectives

Begin by clarifying your presentation’s goals. Are you aiming to educate, persuade, motivate, train or perhaps sell a concept? Your objectives will guide you to the most suitable presentation type. 

For instance, if you’re aiming to inform, an informative presentation would be a natural fit. On the other hand, a persuasive presentation suits the goal of swaying opinions.

2. Know your audience

Regardless if you’re giving an in-person or a virtual presentation — delve into the characteristics of your audience. Consider factors like their expertise level, familiarity with the topic, interests and expectations. 

If your audience consists of professionals in your field, a more technical presentation might be suitable. However, if your audience is diverse and includes newcomers, an approachable and engaging style might work better.

3. Analyze your content

Reflect on the content you intend to present. Is it data-heavy, rich in personal stories or focused on practical skills? Different presentation styles serve different content types. 

For data-driven content, an informative or instructional presentation might work best. For emotional stories, a motivational presentation could be a compelling choice.

4. Consider time constraints

Evaluate the time you have at your disposal. If your presentation needs to be concise due to time limitations, opt for a presentation style that allows you to convey your key points effectively within the available timeframe. A pitch presentation, for example, often requires delivering impactful information within a short span.

5. Leverage visuals

Visual aids are powerful tools in presentations. Consider whether your content would benefit from visual representation. If your PowerPoint presentations involve step-by-step instructions or demonstrations, a how-to presentation with clear visuals would be advantageous. Conversely, if your content is more conceptual, a motivational presentation could rely more on spoken words.

6. Align with the setting

Take the presentation environment into account. Are you presenting in a formal business setting, a casual workshop or a conference? Your setting can influence the level of formality and interactivity in your presentation. For instance, a demonstration presentation might be ideal for a hands-on workshop, while a persuasive presentation is great for conferences.

7. Gauge audience interaction

Determine the level of audience engagement you want. Interactive presentations work well for training sessions, workshops and small group settings, while informative or persuasive presentations might be more one-sided.

8. Flexibility

Stay open to adjusting your presentation style on the fly. Sometimes, unexpected factors might require a change of presentation style. Be prepared to adjust on the spot if audience engagement or reactions indicate that a different approach would be more effective.

Remember that there is no one-size-fits-all approach, and the best type of presentation may vary depending on the specific situation and your unique communication goals. By carefully considering these factors, you can choose the most effective presentation type to successfully engage and communicate with your audience.

To save time, use a presentation software or check out these presentation design and presentation background guides to create a presentation that stands out.    

What are some effective ways to begin and end a presentation?

Capture your audience’s attention from the start of your presentation by using a surprising statistic, a compelling story or a thought-provoking question related to your topic. 

To conclude your presentation , summarize your main points, reinforce your key message and leave a lasting impression with a powerful call to action or a memorable quote that resonates with your presentation’s theme.

How can I make my presentation more engaging and interactive?

To create an engaging and interactive presentation for your audience, incorporate visual elements such as images, graphs and videos to illustrate your points visually. Share relatable anecdotes or real-life examples to create a connection with your audience. 

You can also integrate interactive elements like live polls, open-ended questions or small group discussions to encourage participation and keep your audience actively engaged throughout your presentation.

Which types of presentations require special markings

Some presentation types require special markings such as how sales presentations require persuasive techniques like emphasizing benefits, addressing objections and using compelling visuals to showcase products or services. 

Demonstrations and how-to presentations on the other hand require clear markings for each step, ensuring the audience can follow along seamlessly. 

That aside, pitch presentations require highlighting unique selling points, market potential and the competitive edge of your idea, making it stand out to potential investors or partners.

Need some inspiration on how to make a presentation that will captivate an audience? Here are 120+ presentation ideas to help you get started. 

Creating a stunning and impactful presentation with Venngage is a breeze. Whether you’re crafting a business pitch, a training presentation or any other type of presentation, follow these five steps to create a professional presentation that stands out:

• Sign up and log in to Venngage to access the editor.
• Choose a presentation template that matches your topic or style.
• Customize content, colors, fonts, and background to personalize your presentation.
• Add images, icons, and charts to enhancevisual style and clarity.
• Save, export, and share your presentation as PDF or PNG files, or use Venngage’s Presentation Mode for online showcasing.

In the realm of presentations, understanding the different types of presentation formats is like having a versatile set of tools that empower you to craft compelling narratives for every occasion.

Remember, the key to a successful presentation lies not only in the content you deliver but also in the way you connect with your audience. Whether you’re informing, persuading or entertaining, tailoring your approach to the specific type of presentation you’re delivering can make all the difference.

Presentations are a powerful tool, and with practice and dedication (and a little help from Venngage), you’ll find yourself becoming a presentation pro in no time. Now, let’s get started and customize your next presentation!

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The 8 Types of Presentation Styles: Which Category Do You Fall Into?

Updated: December 16, 2020

Published: September 24, 2018

Types of Presentations

• Visual Style
• Freeform Style
• Instructor Style
• Coach Style
• Storytelling Style
• Connector Style
• Lessig Style
• Takahashi Style

Everyone on the internet has an opinion on how to give the “perfect” presentation.

One group champions visual aids, another thinks visual aids are a threat to society as we know it. One expert preaches the benefits of speaking loudly, while another believes the softer you speak the more your audience pays attention. And don’t even try to find coordinating opinions on whether you should start your presentation with a story, quote, statistic, or question.

But what if there wasn’t just one “right” way to give a presentation? What if there were several? Below, I’ve outlined eight types of presentation styles. They’re used by famous speakers like Steve Jobs and Al Gore -- and none of them are wrong.

Check out each one and decide which will be most effective for you.

Free Presentation & Public Speaking Kit

Everything you need to become more comfortable and effective during your next presentation, including:

• Free Guide on Best Practices
• PowerPoint Presentation Templates
• Video Examples of Great Speakers

Types of Presentation Styles

1. visual style.

What it is: If you’re a firm believer slides simply exist to complement your talking points, this style is for you. With this speaking style, you might need to work a little harder to get your audience engaged, but the dividends can be huge for strong public speakers, visionaries, and storytellers.

When to use it: This style is helpful when speaking to a large audience with broad interests. It’s also great for when you need to throw together slides quickly.

Visual style presenter: Steve Jobs

2. Freeform Style

What it is: This impromptu style of presenting doesn’t require slides. Instead, the speaker relies on strong stories to illustrate each point. This style works best for those who have a short presentation time and are extremely familiar with their talking points.

When to use it: Elevator pitches, networking events, and impromptu meetings are all scenarios in which to use a freeform style of speaking. You’ll appear less rehearsed and more conversational than if you were to pause in the middle of a happy hour to pull up your presentation on a tablet.

Freeform style presenter: Sir Ken Robinson

3. Instructor Style

What it is: This presentation style allows you to deliver complex messages using figures of speech, metaphors, and lots of content -- just like your teachers and professors of old. Your decks should be built in logical order to aid your presentation, and you should use high-impact visuals to support your ideas and keep the audience engaged.

When to use it: If you’re not a comfortable presenter or are unfamiliar with your subject matter (i.e., your product was recently updated and you’re not familiar with the finer points), try instructor-style presenting.

Instructor style presenter: Al Gore

4. Coach Style

What it is: Energetic and charismatic speakers gravitate towards this style of presenting. It allows them to connect and engage with their audience using role play and listener interaction.

When to use it: Use this presentation style when you’re speaking at a conference or presenting to an audience who needs to be put at ease. For example, this style would work well if you were speaking to a group of executives who need to be sold on the idea of what your company does rather than the details of how you do it.

Coach style presenter: Linda Edgecombe

5. Storytelling Style

What it is: In this style, the speaker relies on anecdotes and examples to connect with their audience. Stories bring your learning points to life, and the TED’s Commandments never let you down: Let your emotions out and tell your story in an honest way.

When to use it: Avoid this style if you’re in the discovery phase of the sales process. You want to keep the conversation about your prospect instead of circling every point or question back to you or a similar client. This style is great for conference speaking, networking events, and sales presentations where you have adequate time to tell your stories without taking minutes away from questions.

Storytelling style presenter: Jill Bolte Taylor

6. Connector Style

What it is: In this style, presenters connect with their audience by showing how they’re similar to their listeners. Connectors usually enjoy freeform Q&A and use gestures when they speak. They also highly encourage audience reaction and feedback to what they’re saying.

When to use it: Use this style of presenting early in the sales process as you’re learning about your prospect’s pain points, challenges, and goals. This type of speaking sets your listener at ease, elicits feedback on how you’re doing in real time, and is more of a dialogue than a one-sided presentation

Connector style presenter: Connie Dieken

7. Lessig Style

What it is: The Lessig Style was created by Lawrence Lessig , a professor of law and leadership at Harvard Law School. This presentation style requires the presenter to pass through each slide within 15 seconds. When text is used in a slide, it’s typically synchronized with the presenter’s spoken words.

When to use it: This method of presentation is great for large crowds -- and it allows the speaker to use a balance of text and image to convey their message. The rapid pace and rhythm of the slide progression keeps audiences focused, engaged, and less likely to snooze.

Lessig style presenter: Lawrence Lessig

8. Takahashi Style

What it is: This method features large, bold text on minimal slides. It was devised by Masayoshi Takahashi , who found himself creating slides without access to a presentation design tool or PowerPoint. The main word is the focal point of the slide, and phrases, used sparingly, are short and concise.

When to use it: If you find yourself in Takahashi’s shoes -- without presentation design software -- this method is for you. This style works well for short presentations that pack a memorable punch.

Takahashi style presenter: Masayoshi Takahashi

Slides from one of Takahashi’s presentations:

Whether you’re speaking on a conference stage or giving a sales presentation , you can find a method that works best for you and your audience. With the right style, you’ll capture attention, engage listeners, and effectively share your message. You can even ask an AI presentation maker tool to create presentations for you in your preferred style

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What is the Difference between a Presentation and a Slide?

By: Author Shrot Katewa

People often use the terms “Presentation” and “Slide” interchangeably. But, do these terms mean one and the same thing? If not, what exactly is the difference between a Presentation and a Slide?

The main difference between a presentation and a slide is that a slide is just a single page of a presentation document whereas a presentation is an actual process of sharing and presenting the information present on the slides.

There are several other similar terms that are used when referring to presentations. In this article, we’ll take a look at some of these terms and clear the confusion around it!

Difference between a Presentation and a Slide?

Hopefully, you have already understood the main difference between a presentation and a slide. Let’s look at the two in further detail, and understand the nuances.

What is a Slide?

A slide, as we may have already understood, is a single page of a presentation.

In the above image, as you may notice, all the individual pages that we get within a presentation is referred to as “ Slides “. You may even notice the numbers on the top left corner of each slide in the normal view much like the page numbers on a word document.

These numbers indicate the slide number within a particular presentation file. Even though they indicate the slide number, these are not visible when giving the presentation in the slide show mode (we’ll talk about slide show a bit later in the article).

In order to create a presentation file, you’ll be required to work on each individual slides.

However, many people tend to make this one big mistake! That is, creating slides by writing content as though they would on a page of a word document. One needs to keep in mind that creating a slide is not just about putting a bunch of words together, rather sharing it in a visually appealing and engaging manner with the audience.

Creating a beautiful slide is an art in itself, and it takes skills and an eye for design to create an aesthetically pleasing slide.

What is a Presentation?

A presentation is a means of communication. It is the process of sharing the information present on the slides! A presentation can also take the form of a demonstration of a product, design, or ideas!

A presentation differs from a slide from the fact that the person giving a presentation ideally uses the slide as a base to build upon the points he/she wants to communicate with the audience.

It is quite common to use slides while giving a presentation in today’s modern world. That said, a presentation goes beyond even having any slides! What I mean is that a presentation can be given even without having any slides.

While a single slide can also be construed as a presentation in a scenario when while giving the presentation, the presenter uses just 1 slide. Although, this is an extremely rare occurrence!

It is important to note that some people are really good at creating an aesthetically pleasing slide, while others are great at presenting or sharing the information present on a slide!

Both of the aforementioned activities require a different set of skills. It is quite common to hire or outsource the activity of creating the slides in order to deliver a successful presentation.

Difference between Slide and Slideshow?

Now that we’ve understood the difference between a slide and a presentation, let’s compare another term that people often get confused with – slide vs. slideshow

While a slide is a single page of the presentation document, a slide show is when multiple slides are put together for the purpose of supplementing the presentation to be delivered.

In a nutshell, when a series of slides, usually comprising of images, are displayed using an electronic display device such as a projector screen, it is known as a slide show.

A slide show can also have some background music (an example would be a slide show given at a friend’s wedding). A slide show may either be controlled (for example when giving a presentation), or it may run in a loop (for example in a company booth at a business conference).

Difference between a Slide and Slide Deck?

Another term that you may hear a lot is a “Slide Deck”. It may also be used in combination with other words such as “Pitch Deck” or a “Presentation Deck”. So, let’s understand what it means.

A slide deck is basically a group of slides together used for giving a presentation.

While this may feel similar in meaning to a slide show, the only major difference is its history!

The term slide deck evolved from the olden days when physical slides were used to give a presentation.

Each slide would have a particular piece of information (just as it does today), and all these slides were physically stacked together in the particular desired order to form a deck; much like a deck of cards.

This was done to ensure that the order of the slides doesn’t get changed. This made the term “Slide Deck” synonymous with a presentation.

Today, with the advent of technology, one cannot imaging using physical slides to give a presentation! Just like the technology for presentations, the terminology also changed from Slide Deck to Slide Show. However, the core principle remains the same.

Difference between PowerPoint and Presentation?

Another pair of terms that people highly used interchangeably is PowerPoint and Presentation. So far, we’ve already understood the terms slide, slide show, slide deck and presentation. So, how does the term PowerPoint fit in this?

PowerPoint is a presentation design software owned and provided by Microsoft to its customers as part of its Office Suite. There are several versions of Microsoft PowerPoint. The software is usually updated with new features in its newest release version.

PowerPoint was first launched by a software company “Forethought Inc.”. The software was initially designed to work only on Macintosh computers only. However, in it’s first major acquisition, Microsoft bought PowerPoint and was first brought to the market in 1990 for Windows.

The software became so popular with the users that a presentation is often referred to as “PowerPoint” or “PPT” (which is the file extension of the PowerPoint files).

So, the key difference between PowerPoint and Presentation is that PowerPoint is basically a tool or software to create digital presentations. A presentation can be given with or without a PowerPoint file.

By the way, the screenshot that you saw earlier in the article that showcases the meaning of slides is from a PowerPoint file.

PowerPoint is not the only presentation design software available to the users. In fact, there are literally hundreds of tools to design a presentation. But, PowerPoint by far is the most commonly used and most successful presentation design software.

How many Slides should a Presentation have?

This is a question that haunts most people who need to give a presentation and create the deck. Is there a good number that you should restrict your slides in a presentation to?

While there is no fixed “one size fits all” approach when it comes to creating presentations and limiting the number of slides in a presentation, ensuring that your presentation doesn’t go beyond 20 slides on average !

In a research published in the Marketing Education Review on the topic of Optimizing Learning by Examining the Use of Presentation Slides , it was cited that blank stares were visible amongst audience members when listeners were overwhelmed with too many slides are text-heavy slides.

Thus, it is important to restrict our presentation to no more than 20 slides. Consider the time available at hand when giving a presentation. A 20-slide presentation can be delivered in about 30 minutes.

According to Guy Kawasaki, an angel investor who reviewed several hundreds of pitch presentations every day, is a strong evangelist of the 10 slide rule (now popularly known as the 10/20/30 rule of PowerPoint)

However, a 10-slide PowerPoint presentation may work well for an investor pitch, it may not suffice for most of the other purposes.

How to Create an Attractive PowerPoint Presentation?

Everyone wants their presentation to look attractive. After all, we all understand the importance of a good first impression !

But, when you don’t necessarily have the required skills, how then can you create an attractive presentation?

Fortunately, we wrote a detailed post on how anyone could make their presentation attractive even if they are a complete beginner! Be sure to check out the article!

7 EASY tips that ALWAYS make your PPT presentation attractive (even for beginners)

The tips shared in that article are absolute GOLD! I’m not sure why people are not giving these such simple tips to others.

If you are not comfortable using even the tips mentioned in the article, and you feel like you need some time to gain the skills, then I would recommend hiring a good design agency who will ensure that your presentation turns out to be an attractive one!

Microsoft 365 Life Hacks > Presentations > How to Format Presentation Slides

How to Format Presentation Slides

Learn how to give your presentation slides a facelift so they captivate your audience.

Why is Presentation Design and Formatting Important?

A well-designed presentation can help you connect with your audience and gets your message across in an easily digestible manner. Great presentation design can impart a positive first impression and is more likely to draw in and engage an audience.

Pretend you’re attending a presentation and instead of formatted PowerPoint slides, each one is plain white with a lot of dark text that’s hard to read. And even though the background and text colors are the same, none of the text is lined up and multiple fonts are used. There are no transitions or title pages that help to differentiate between topics being discussed and you’re presented with slide after slide of confusing, jumbled text.

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Powerpoint empowers you to develop well-designed content across all your devices

Formatting slides in your presentation is what enhances the look of the slides and transforms them into something that complements the content and resonates with the audience.

What Else Should a Good Presentation Include?

While formatted slides can help to connect with the audience, a good presentation should also include:

• Well-written, concise content that clearly explains the problem that you’re trying to solve and the unique solution you’ve come up with.
• A great hook or emotionally compelling introduction.
• Visuals that support your message and aren’t too busy.

Most importantly, a good presentation should be efficient and engage with the audience. And that engagement can be found in the content as well as how the slides are formatted.

Tips for Creating & Formatting Presentation Slides

Before you start creating your PowerPoint presentation, make sure that your content is solid. Making an outline can help you keep information organized, clear, and concise before you put it into a presentation. The outline can also help you break down what information is shared on each slide to keep things from being overcrowded or wordy. Take a minute to consider your audience and the best ways to connect with them and present what you’re trying to share.

Once your content is finalized, you can get to work on creating and formatting your presentation slides.

How to Make a Slide

A PowerPoint presentation is sometimes known as a deck and is composed of different slides. When you’re putting your own deck together, you’ll certainly need to add slides and format them in different ways.

In order to make a new slide appear in your presentation, first select the slide that you’d like your new slide to follow. Then click Home and choose New Slide . From there, you can choose your desired layout , and start inputting content. The layout options in PowerPoint are great for keeping your text lined up and consistent through the deck. You can also rearrange, duplicate, and delete slides as necessary.

Formatting Your Presentation Slides

Once you’ve created your content or slides, it’s time to consider design and formatting. This is where you make choices about themes, templates, color schemes, and fonts.

If you don’t feel confident about your design abilities, you might want to try applying a template . This customizable option offers a variety of artistic skins that can give your deck a professional polish. There is even a range of downloadable templates available from Microsoft to suit any kind of presentation.

Don’t feel like you must use a template, though. Many users may prefer to use or create a theme to visually tie together their presentations. PowerPoint provides a variety of themes which include color schemes, backgrounds, fonts, and placeholder slides. In the Design tab, you can choose a theme that appeals to you or matches with your content. You can even try different color variations within the theme by selecting Variants . Each variant has built in options for colors, fonts, and background colors and styles that can help you format your slides and create a cohesive look throughout the deck.

There are a few things to keep in mind if you decide to eschew the suggestions made by PowerPoint:

• Consider the colors you’re using. There are definitely a few color combinations you should avoid .
• Choose fonts that are easy to read and make sure that your text isn’t too small to be read across a large room. You’ll also want to remember to keep the text on your slides relatively sparse, with no more than three bullet points per slide.

Using Visual Aids in Your Presentation

One way to break up the monotony of an all-text presentation is to use visual aids like charts, graphs, static images, gifs, and movies.

As with all other aspects of your deck, ensure that your visuals are easy to see and understand, and aren’t too wordy. Imagine trying to read a line graph with lots of muddy colors and small text from across a conference room. The goal of a visual aid is to make the presentation you’re giving more compelling and the information you’re sharing easier to understand.

Here are a few tips for adding visuals to your presentation:

• Make sure the images you use are of high quality and that they fit in your deck. They shouldn’t be distorted or pixelated, as this will distract from the content.
• All charts should be very easy to read and understand. If someone can’t immediately glean what information is presented, you may be trying to fit too much into a single chart.
• Don’t use more than one chart per slide unless it’s necessary. Keep it simple.
• If you’re including a brand or logo in your deck, make sure you’re adhering to that brand’s style guide .

A great way to get design ideas for slides in your presentation us to use the Designer feature in PowerPoint. It automatically generates design ideas for you to choose from based on the content of your slide. Designer detects when you’re using pictures, charts, and tables and gives you suggestions for arranging them on your slides in a cohesive layout that’s easy on the eyes. Designer can also help to format your lists and timelines into easy-to-read graphics and suggests relevant graphics to pair with keywords that it finds within your content.

Create a PowerPoint deck that stands out and resonates with your audience by formatting it in a professional manner. And don’t forget to prep for your presentation !

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What Is a PPT File?

This is an older PowerPoint presentation format, but you can still edit one in Microsoft's program or other free slideshow creators

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What to Know

• A PPT file is a PowerPoint presentation.
• All versions of PowerPoint can open one, as well as WPS Office Presentation and Google Slides .
• Convert from PPT to PDF, MP4, and other formats with those same programs.

This article explains what a PPT file is and how to open one or convert one to a different format.

A file with the PPT file extension is a Microsoft PowerPoint 97-2003 presentation file. Newer versions of PowerPoint have replaced this format with PPTX .

PPT files are often used for educational purposes and office use alike, for everything from studying to presenting information in front of an audience.

It's common for these files to contain various slides of text, sounds, photos, and videos.

PPT is also short for a number of technology terms that have nothing to do with presentations, like propagation prediction tool, program processing table, program planning team , and Precision Pad Technology .

How to Open a PPT File

PPT files can be opened with any version of Microsoft PowerPoint .

If it was created with versions of PowerPoint older than v8.0 (PowerPoint 97, released in 1997), it's not reliably supported in newer versions of the program. If you have an older PPT file, try one of the conversion services listed in the next section.

Several free programs can also open and edit one, such as WPS Office Presentation , OpenOffice Impress, Google Slides , and SoftMaker Presentations .

Another way to open PPT files without PowerPoint is to use one of Microsoft's free PowerPoint viewer programs .

If you want to extract the media files out of one, you can do so with a file extraction tool like 7-Zip . First, convert it to PPTX either through PowerPoint or a PPTX conversion tool (these are usually the same as PPT converters, like the ones mentioned below). Then, use 7-Zip to open the file, and navigate to the ppt > media folder to see all the media files.

How to Convert a PPT File

Using one of the PPT viewers/editors from above is the best way to convert the file to a different format. In PowerPoint, for example, File > Save As lets you save to PDF , MP4 , JPG , PPTX, WMV , and lots of other formats.

PowerPoint's File > Export menu provides some additional options that are useful when converting PPT to a video.

In the Export menu is also a Create Handouts option that will translate the slides into pages in Microsoft Word. You'd use this option if you want an audience to be able to follow along with you as you make a presentation.

Another option is to use a free file converter to convert the file. FileZigZag and Zamzar are two free online PPT converters that can save one to MS Word's DOCX format as well as PDF, HTML , EPS , POT, SWF , SXI, RTF , KEY, ODP, and other similar formats.

If you upload the file to Google Drive , you can convert it to the Google Slides format by simply opening it. See How to Convert PowerPoint to Google Slides if you need help.

If you're using Google Slides to open and edit the PPT file, it can also be used to convert the file again, from the File > Download menu. PPTX, ODP, PDF, TXT , JPG, PNG , and SVG are the supported conversion formats.

Still Can't Open It?

Files that aren't opening with the programs mentioned above might not actually be related to a slideshow. Check the extension again to make sure it's not really a file that's spelled with similar file extension letters

PSTs , for example, are used with email programs like Outlook. Another is PTP, a preferences file used by Pro Tools.

There are others that are used in PowerPoint, though, and so are also similar looking to PPT. PPTM is one example—it does work with the slideshow programs linked above.

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Google Slides is an online presentation app that lets you create and format presentations and work with other people.

Step 1: Create a presentation

To create a new presentation:

• Open the Slides home screen at Google Slides .

You can also create new presentations from the URL https://slides.google.com/create .

Step 2: Edit and format a presentation

You can add, edit, or format text, images, or videos in a presentation.

• Insert and arrange text, shapes, and lines
• Add, delete & organize slides
• Add animations to a slide

Step 3: Share & work with others

You can share files and folders with people and choose whether they can view, edit, or comment on them.

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30 Presentation Terms & What They Mean

Delivering a captivating presentation is an art that requires more than just confidence and oratory skills. From the design of your slides to the way you carry yourself on stage, every little detail contributes to the overall effectiveness of your presentation. For those who wish to master this art, getting familiar with the associated terminology is a great place to start.

In this article, we’ll explore “30 Presentation Terms & What They Mean,” shedding light on the key terms and concepts in the world of presentations. Whether you’re a professional looking to refine your skills, a student aiming to ace your next presentation, or just someone curious about the subject, this guide is sure to provide you with valuable insights.

Dive in as we explore everything from slide decks and speaker notes to body language and Q&A sessions.

Each term is elaborated in depth, giving you a comprehensive understanding of their meanings and applications. This knowledge will not only make you more comfortable with presentations but will also empower you to deliver them more effectively.

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Table of Contents

• Speaker Notes
• White Space
• Aspect Ratio
• Grid System
• Master Slide
• Infographic
• Data Visualization
• Call-to-Action (CTA)
• Color Palette
• Negative Space
• Storyboarding
• Bullet Points
• Eye Contact
• Body Language
• Q&A Session

1. Slide Deck

A slide deck, in its most basic sense, is a collection of slides that are presented in sequence to support a speech or presentation. The slides typically contain key points, graphics, and other visual aids that make the presentation more engaging and easier to understand.

Beyond merely displaying information, a well-crafted slide deck can tell a story, create an emotional connection, or illustrate complex concepts in a digestible way. Its design elements, including the choice of colors, fonts, and images, play a significant role in how the presentation is received by the audience.

2. Speaker Notes

Speaker notes are a feature in presentation software that allows presenters to add notes or cues to their slides. These notes are only visible to the presenter during the presentation. They can include additional information, reminders, prompts, or even the full script of the speech.

While the audience sees the slide deck, the speaker can use these notes as a guide to ensure they cover all necessary points without memorizing the entire speech. It’s essential to use speaker notes strategically – they should aid the presentation, not become a script that hinders natural delivery.

A template is a pre-designed layout for a slide deck. It typically includes a set design, color scheme, typefaces, and placeholders for content like text, images, and graphs. Templates can significantly reduce the time and effort required to create a professional-looking presentation.

While templates can be incredibly helpful, it’s important to choose one that aligns with the theme, purpose, and audience of the presentation. Customizing the template to match your brand or topic can further enhance its effectiveness.

4. Transition

In the realm of presentations, a transition refers to the visual effect that occurs when you move from one slide to the next. Simple transitions include fade-ins and fade-outs, while more complex ones might involve 3D effects, wipes, or spins.

Transitions can add a touch of professionalism and dynamism to a presentation when used correctly. However, overuse or choosing flashy transitions can be distracting and detract from the content. The key is to use transitions that complement the presentation’s tone and pace without overshadowing the message.

5. Animation

Animation is the process of making objects or text in your slide deck appear to move. This can involve anything from making bullet points appear one by one, to having graphics fly in or out, to creating a simulation of a complex process. Animation can add interest, emphasize points, and guide the audience’s attention throughout the presentation.

While animations can make a presentation more engaging, they must be used judiciously. Excessive or overly complex animations can distract the audience, complicate the message, and look unprofessional. As with transitions, animations should support the content, not detract from it.

6. Multimedia

Multimedia refers to the combination of different types of media — such as text, images, audio, video, and animation — within a single presentation. Incorporating multimedia elements can make a presentation more engaging, cater to different learning styles, and aid in explaining complex ideas.

However, it’s important to ensure that multimedia elements are relevant, high-quality, and appropriately scaled for the presentation. Additionally, depending on the presentation venue, technical considerations such as file sizes, internet speed, and audio quality need to be taken into account when using multimedia.

7. White Space

In the context of presentation design, white space (or negative space) refers to the unmarked portions of a slide, which are free of text, images, or other visual elements. Despite its name, white space doesn’t necessarily have to be white — it’s any area of a slide not filled with content.

White space can give a slide a clean, balanced look and can help draw attention to the most important elements. It can also reduce cognitive load, making it easier for the audience to process information. Good use of white space is often a key difference between professional and amateur designs.

8. Aspect Ratio

Aspect ratio is the proportional relationship between a slide’s width and height. It’s typically expressed as two numbers separated by a colon, such as 4:3 or 16:9. The first number represents the width, and the second represents the height.

The choice of aspect ratio can affect how content fits on the screen and how the presentation appears on different displays. For instance, a 16:9 aspect ratio is often used for widescreen displays, while a 4:3 ratio may be more suitable for traditional computer monitors and projectors.

9. Grid System

The grid system is a framework used to align and layout design elements in a slide. It’s comprised of horizontal and vertical lines that divide the slide into equal sections or grids.

The grid system aids in creating visual harmony, balance, and consistency across slides. It can guide the placement of text, images, and other elements, ensuring that they’re evenly spaced and aligned. It’s an important tool for maintaining a professional and organized appearance in a presentation.

10. Readability

Readability refers to how easy it is for an audience to read and understand the text on your slides. It involves factors such as font size, typeface, line length, spacing, and contrast with the background.

Ensuring good readability is crucial in presentations. If your audience can’t easily read and understand your text, they’ll be more likely to disengage. Large fonts, simple language, high-contrast color schemes, and ample white space can enhance readability.

11. Infographic

An infographic is a visual representation of information, data, or knowledge. They’re used in presentations to communicate complex data in a clear, concise, and engaging way. Infographics can include charts, graphs, icons, pictures, and text.

While infographics can effectively communicate complex ideas, they must be designed carefully. Too much information, confusing visuals, or a lack of a clear hierarchy can make an infographic difficult to understand. It’s important to keep the design simple and focus on the key message.

To embed in a presentation context means to incorporate external content, such as a video, a document, or a website, directly into a slide. When an object is embedded, it becomes part of the presentation file and can be viewed or played without leaving the presentation.

Embedding can be a useful tool to incorporate interactive or supplementary content into a presentation. However, it’s important to remember that it can increase the file size of the presentation and may require an internet connection or specific software to function correctly.

13. Palette

A palette, in terms of presentations, refers to the set of colors chosen to be used throughout the slide deck. This can include primary colors for backgrounds and text, as well as secondary colors for accents and highlights.

The right color palette can help convey the mood of a presentation, reinforce branding, and increase visual interest. It’s important to choose colors that work well together and provide enough contrast for readability. Tools like color wheel or color scheme generators can be helpful in choosing a harmonious palette.

14. Vector Graphics

Vector graphics are digital images created using mathematical formulas rather than pixels. This means they can be scaled up or down without losing quality, making them ideal for presentations that may be viewed on different screen sizes.

Vector graphics often have smaller file sizes than their pixel-based counterparts (raster graphics), which can help keep your presentation file manageable. Common types of vector graphics include logos, icons, and illustrations.

15. Mood Board

A mood board is a collection of images, text, colors, and other design elements that serve as visual inspiration for a presentation. It helps establish the aesthetic, mood, or theme of the presentation before the design process begins.

Creating a mood board can be a valuable step in the presentation design process. It can help you visualize how different elements will work together, communicate your design ideas to others, and maintain consistency across your slides.

16. Hierarchy

In design, hierarchy refers to the arrangement of elements in a way that implies importance. In presentations, visual hierarchy helps guide the viewer’s eye to the most important elements first.

Hierarchy can be created through the use of size, color, contrast, alignment, and whitespace. Effective use of hierarchy can make your slides easier to understand and keep your audience focused on the key points.

17. Stock Photos

Stock photos are professionally taken photographs that are bought and sold on a royalty-free basis. They can be used in presentations to add visual interest, convey emotions, or illustrate specific concepts.

While stock photos can enhance a presentation, it’s important to use them judiciously and choose images that align with your presentation’s tone and content. Overuse of generic or irrelevant stock photos can make a presentation feel impersonal or unprofessional.

18. Sans Serif

Sans serif refers to a category of typefaces that do not have small lines or strokes attached to the ends of larger strokes. Sans serif fonts are often used in presentations because they’re typically easier to read on screens than serif fonts, which have these small lines.

Some popular sans serif fonts for presentations include Helvetica, Arial, and Calibri. When choosing a font for your slides, readability should be a primary consideration.

19. Hyperlink

A hyperlink, or link, is a clickable element in a slide that directs the viewer to another slide in the deck, a different document, or a web page. Hyperlinks can be used in presentations to provide additional information or to navigate to specific slides.

While hyperlinks can be useful, they should be used sparingly and appropriately. Links that direct the viewer away from the presentation can be distracting and disrupt the flow of your talk.

PDF stands for Portable Document Format. It’s a file format that preserves the fonts, images, graphics, and layout of any source document, regardless of the computer or software used to create it. Presentations are often saved and shared as PDFs to ensure they look the same on any device.

While a PDF version of your presentation will maintain its appearance, it won’t include interactive elements like animations, transitions, and hyperlinks. Therefore, it’s best used for distributing slide handouts or when the presentation software used to create the deck isn’t available.

21. Raster Graphics

Raster graphics are digital images composed of individual pixels. These pixels, each a single point with its own color, come together to form the full image. Photographs are the most common type of raster graphics.

While raster graphics can provide detailed and vibrant images, they don’t scale well. Enlarging a raster image can lead to pixelation, where the individual pixels become visible and the image appears blurry. For this reason, raster images in presentations should be used at their original size or smaller.

22. Typeface

A typeface, often referred to as a font, is a set of characters with the same design. This includes letters, numbers, punctuation marks, and sometimes symbols. Typefaces can have different styles and weights, such as bold or italic.

The choice of typeface can significantly impact the readability and mood of a presentation. For example, serif typefaces can convey tradition and authority, while sans serif typefaces can appear modern and clean. The key is to choose a typeface that aligns with the purpose and audience of your presentation.

23. Visual Content

Visual content refers to the graphics, images, charts, infographics, animations, and other non-text elements in a presentation. These elements can help capture the audience’s attention, enhance understanding, and make the presentation more memorable.

While visual content can enhance a presentation, it’s important not to overload slides with too many visual elements, as this can confuse or overwhelm the audience. All visual content should be relevant, clear, and support the overall message of the presentation.

24. Call to Action

A call to action (CTA) in a presentation is a prompt that encourages the audience to take a specific action. This could be anything from visiting a website, signing up for a newsletter, participating in a discussion, or implementing a suggested strategy.

A strong CTA aligns with the goals of the presentation and is clear and compelling. It often comes at the end of the presentation, providing the audience with a next step or a way to apply what they’ve learned.

25. Thumbnails

In presentations, thumbnails are small versions of the slides that are used to navigate through the deck during the design process. They provide an overview of the presentation’s flow and can help identify inconsistencies in design.

Thumbnails are typically displayed in the sidebar of presentation software. They allow you to easily move, delete, or duplicate slides, and can provide a visual check for overall consistency and flow.

26. Aspect Ratio

27. interactive elements.

Interactive elements are components in a presentation that the audience can interact with. These could include hyperlinks, embedded quizzes, interactive infographics, or multimedia elements like audio and video.

Interactive elements can make a presentation more engaging and memorable. However, they require careful planning and should always be tested before the presentation to ensure they work as intended.

28. Placeholders

In the context of presentations, placeholders are boxes that are included in a slide layout to hold specific types of content, such as text, images, or charts. They guide the placement of content and can help ensure consistency across slides.

Placeholders can be especially useful when working with templates, as they provide a predefined layout to follow. However, they should be used flexibly – not every placeholder needs to be used, and additional elements can be added if necessary.

29. Master Slide

The master slide is the top slide in a hierarchy of slides that stores information about the theme and slide layouts of a presentation. Changes made to the master slide, such as modifying the background, fonts, or color scheme, are applied to all other slides in the presentation.

Master slides can help ensure consistency across a presentation and save time when making global changes. However, it’s important to note that individual slides can still be modified independently if necessary.

In presentations, a layout refers to the arrangement of elements on a slide. This includes the placement of text, images, shapes, and other elements, as well as the use of space and alignment.

Choosing the right layout can make your slides look organized and professional, guide the viewer’s eye, and enhance your message. Most presentation software offers a variety of pre-defined layouts, but these can usually be modified to better suit your content and design preferences.

What Is a PPT File: The Basics and Using Them

Do you know what a PPT file is? Find out here!

In this article, we’ll explain the basics of PPT files, how to open them, and the differences between variations of PPT windows file formats.

You’ll also learn about compatibility issues and conversion options.

Plus, we’ll show you how to embed PowerPoint into a website.

So, if you’re curious about PPT files, keep reading to expand your knowledge!

Key Takeaways

• PPT files are digital file formats used for creating and delivering presentations.
• PPTX is the newer file format introduced with PowerPoint 2007, offering advantages like smaller size and improved graphics.
• Compatibility issues can arise between different versions of PowerPoint, and it is important to ensure compatibility with the file format.
• There are different methods of embedding PowerPoint into a website, including using embedding code, converting to HTML5 format, and using plugins for platforms like WordPress.

Overview of PPT files and their importance

You’ll learn about the three key components of a PPT file and why it’s important for presentations.

A PPT file, short for PowerPoint Presentation, is a digital file format used to create and deliver presentations. It consists of slides that contain text, images, videos, and other multimedia elements.

The three key components of a PPT file are the slides, the design templates, and the speaker notes.

Slides are the individual pages that make up the presentation, while design templates provide a consistent visual style throughout the entire presentation. Speaker notes allow the presenter to add additional information or reminders for each slide.

Understanding these components is important because they help create visually appealing and effective presentations that engage the audience. By using design templates and organizing content on slides, a PPT file allows presenters to communicate their message in a clear and structured manner.

What is a PPT File

So, you want to know what a PPT file is?

Before we get started, let’s take a closer look at the definition and history of a PPT file and its origins and purpose. PPT stands for PowerPoint Presentation, and it’s a file format used by Microsoft PowerPoint, a popular presentation software.

PPT files contain slides that can include text, images, videos, and other multimedia elements. PowerPoint was first released in 1987 as a graphical presentation program for Macintosh computers. It quickly gained popularity and became a standard tool for creating professional presentations.

When it comes to types of PPT files, there are two main formats to be aware of: PPT and PPTX.

PPT stands for PowerPoint Presentation and is the older file format used by Microsoft PowerPoint.

PPTX, on the other hand, is the newer file format introduced with PowerPoint 2007. PPTX files are based on the XML format and offer several advantages over PPT files.

They’re smaller in size, more secure, and support advanced features like improved graphics and multimedia integration.

PPTX files can also be opened and edited in newer versions of PowerPoint, while PPT files may require compatibility updates.

Over the years, PowerPoint has undergone numerous updates and enhancements, adding new features and improving its functionality. Today, PPT files are widely used in business, education, and other fields as a means of conveying information and delivering impactful presentations.

How to Open a PPT File

To open a PPT file, you have a variety of software options available. There is paid and free software available to be used both on your desktop and mobile.

One of the most popular choices is Microsoft PowerPoint, which is specifically designed for creating and editing presentations. PowerPoint allows you to easily open PPT files and make changes to their content, layout, and design.

Another software option is Google Slides, which is a free web-based tool that offers similar functionality to PowerPoint. With Google Slides, you can open PPT files, collaborate with others in real-time, and access your presentations from any device with an internet connection.

Additionally, there are other presentation software programs available, such as Keynote for Mac users, LibreOffice Impress for those looking for a free alternative, and Prezi for creating more dynamic and interactive presentations.

Troubleshooting common issues

If you’re having trouble opening a PPT file, there are a few common issues that you might encounter.

One issue could be that you don’t have the right software to open the file. PowerPoint, the software developed by Microsoft, is commonly used to open PPT files. Make sure you have the latest version PowerPoint installed on your computer.

Another issue could be that the file is corrupted or damaged. In this case, you might need to try opening the file on a different device or ask the sender to re-send the file.

Additionally, check if the file extension is correct. PPT files should have the extension ‘.ppt’ or ‘.pptx’. If the extension is different, try renaming the file to the correct extension.

File Formats and Their Differences

When it comes to file formats, understanding the differences between PPT and PPTX is key.

While both formats are supported by PowerPoint, PPTX offers more advanced features and compatibility with newer versions of the software.

PPT vs. PPTX

PPT files are the older version of PowerPoint presentations, while PPTX files are the newer version. The main difference between the two file formats lies in their underlying technology.

PPT files were developed for earlier versions of Microsoft PowerPoint, while PPTX files were introduced with the release of PowerPoint 2007. PPTX files use XML-based formatting, making them more efficient and compact compared to the older PPT format.

The PPT file format, while an older format is still being used by Microsoft PowerPoint. It supports various features such as animations, transitions, slide timings, and embedded media files.

Additionally, PPTX files offer enhanced features and compatibility with newer versions of PowerPoint. They support advanced formatting options, such as tables, charts, multimedia elements. and PPTX files also have better recovery capabilities, making them less prone to corruption.

Understanding the supported features in each format is essential for choosing the right format for your slideshow presentation needs.

Compatibility Issues

When it comes to compatibility issues with PPT files, you may encounter problems when trying to open an older version of PowerPoint in a newer version. This can result in formatting and content discrepancies.

However, there are solutions available, such as converting the file to a compatible format or using compatibility modes in PowerPoint to ensure smooth viewing and editing.

Older vs. newer PowerPoint versions

You may encounter compatibility issues between older and newer versions of PowerPoint. When working with PowerPoint files, it’s important to consider the version of PowerPoint you’re using and the version that the file was created in. Here are a few things to keep in mind:

• File format : PowerPoint files have the extension .ppt or .pptx. The newer versions of PowerPoint use the .pptx file format, while older versions use the .ppt format. This difference in file format can sometimes cause compatibility issues between versions.
• Versions : PowerPoint has gone through several updates and releases over the years, with each version having its own set of features and capabilities. Newer versions of PowerPoint may have additional features that aren’t supported in older versions, which can lead to compatibility problems when opening files created in newer versions with older versions of PowerPoint.

In order to avoid compatibility issues, it’s recommended to check the version of PowerPoint you’re using and make sure it’s compatible with the file you’re trying to open or edit.

Solutions for compatibility

In order to overcome compatibility issues, you can use various solutions when dealing with PPT files.

One solution is to save the file in a different file format that’s compatible with the version of PowerPoint you’re using. This can be done by selecting the ‘Save As’ option and choosing an older file format, such as PPT instead of PPTX.

Another solution is to use online file converters that can convert the file into a compatible format. These converters can be found on various websites and allow you to convert the PPT file into formats like PDF or JPEG.

Additionally, updating your PowerPoint software to the latest version can also help resolve compatibility issues as it ensures compatibility with newer file formats and features.

Conversion Options

Sometimes PPT files aren’t suitable for the purpose at hand and you need to convert. If you need to convert PPT to a different format, there are several tools available that can help you with that.

How to convert PPT to other formats

Easily convert your PPT files to other formats using various conversion options. When it comes to converting your PowerPoint presentations, you have several options to choose from. Here are two relevant conversion methods:

• Online conversion tools: Many websites offer free online tools that allow you to upload your PPT file and convert it to a different format, such as PDF, JPG, or MP4. These tools are convenient and easy to use, requiring no software installation.
• PowerPoint software: Microsoft PowerPoint itself provides an option to convert your PPT files to different formats. Simply open your presentation, go to the ‘File’ menu, and select ‘Save As.’ From there, you can choose the desired format, such as PPTX, PDF, or video formats like MP4 or WMV.

Tools available for conversion

You can utilize various tools for conversion, such as online converters or PowerPoint software.

When it comes to converting a ppt file to another format, it’s important to choose the right tool that meets your needs.

Here are some online tools that can convert PPT files:

• AltoPPT to PDF Converter : This is a simple and free online tool that allows users to convert PPT to PDF. It displays the conversion progress, and upon completion, the converted file can be downloaded.
• Adobe Acrobat PPT to PDF converter : This is another online tool that can convert PPT to PDF for free. It can turn any Microsoft PowerPoint presentation into a PDF file.
• CloudConvert PPT Converter : This is an online document and presentation converter that supports various file formats, including PPT. It can convert PPT to PDF, PPTX, ODP, and many others. It is a universal app for file conversions, and it supports nearly all audio, video, document, ebook, archive, image, spreadsheet, and presentation formats. It is also secure, and users can use the online tool without downloading any software.
• Zamzar : This is an online file conversion tool that can convert PPT to PPTX in real-time. It is secure and free for most users, and the converted file can be downloaded upon completion.
• HeyGen : This is an online video production tool that can convert PPT to MP4. Users can upload their PowerPoint file and have an AI avatar present it as a video. The AI’s dialogue is based on the text or audio submitted. It is a dependable tool that allows users to effortlessly convert their PowerPoint to video and share it across multiple platforms.
• Xodo : This is a versatile tool that supports various file formats, including PowerPoint to PDF conversion. It is a free online tool that can convert PPT to PDF. Users can upload their PPT file and follow the steps to convert it to PDF.

As you can see, online converters offer convenience as they can be accessed from any device with an internet connection. They usually support a wide range of file formats and allow you to convert your ppt file quickly and easily.

On the other hand, PowerPoint software provides more advanced features and customization options. It allows you to convert your ppt file while maintaining the integrity of the original design and layout.

Depending on your specific requirements and the contextually relevant limitations mentioned in the previous article section, you can choose the most suitable tool for your conversion needs.

Embed Powerpoint into a Website

Now let’s talk about how to embed a Powerpoint presentation into a website.

There are several methods you can use to achieve this, and it’s important to consider which one works best for your specific needs.

We’ll explore how to embed Powerpoint into WordPress, as well as compare the different methods available.

Methods of Embedding Powerpoint into Websites

Embedding PowerPoint into your website is a straightforward process that allows you to share your presentations with your online audience. There are several methods you can use to achieve this:

• Embedding code: PowerPoint provides an embed code that you can copy and paste into your website’s HTML. This method allows you to display the PowerPoint presentation directly on your webpage.
• Converting to HTML5: Another method is to convert your PowerPoint presentation into HTML5 format using third-party tools. This allows you to create a more interactive and responsive presentation that can be easily embedded into your website.

Alternatively, if you are using WordPress, you can use the above methods or use plugins to embed a Powerpoint into the website.

How to Embed Powerpoint into WordPress

You can easily embed Powerpoint into WordPress or any website by using a plugin. WordPress offers several plugins that allow you to seamlessly integrate Powerpoint presentations into your website.

There are several plugins that allow you to embed PowerPoint presentations in WordPress. Here are some of them:

• EmbedPress: This plugin lets you embed audio-video, images, upload presentations, and other content into your WordPress website.
• iSpring Suite: This plugin allows you to embed PowerPoint presentations into your WordPress website. It offers a variety of customization options, including the ability to add quizzes, surveys, and interactions to your presentations.
• Embed Any Document: This plugin allows you to embed various types of documents, including PowerPoint presentations, into your WordPress website. It supports multiple file formats, including PDF, DOC, and PPT.
• Google Slides: You can upload your PowerPoint presentation to your Google Slides page and then embed it into your WordPress website. This method is simple and easy to use[5].

To use any of these plugins, you need to install and activate them on your WordPress website. Once activated, you can upload your PowerPoint presentation to your website and then use the plugin to embed it into your posts or pages.

How to Remove Powerpoint Documents from WordPress

To remove a PowerPoint presentation from WordPress, you need to follow these steps:

• Log in to your WordPress dashboard.
• Go to the page or post where the PowerPoint presentation is embedded.
• Edit the page or post and locate the PowerPoint presentation.
• Delete the PowerPoint presentation by selecting it and pressing the delete button on your keyboard or using the delete option in the editor.
• Save the changes to the page or post.

If you are having trouble removing the PowerPoint presentation, you can try disabling the plugin that you used to embed it. To do this, go to the Plugins section of your WordPress dashboard, find the plugin that you used to embed the PowerPoint presentation, and deactivate it. This should remove the PowerPoint presentation from your website.

What if you have multiple PowerPoint documents in the WordPress Library?

You can use a plugin called Media Hygiene. The Media Hygiene plugin is designed to remove unused media files from the WordPress Media library. It helps to keep your media library clean and organized by identifying and deleting files that are not being used on your website. By removing these unused files, you can free up storage space and improve the overall performance of your WordPress site.

In conclusion, a PPT file, also known as a PowerPoint presentation file, is a digital document created using Microsoft PowerPoint software. It’s widely used for creating and delivering presentations in various settings. PPT files can be opened and edited using PowerPoint or other compatible software.

Understanding file formats and compatibility issues is crucial for seamless sharing and collaboration. Additionally, embedding PowerPoint into a website provides a convenient way to share presentations online.

Frequently Asked Questions

Can a ppt file be opened on a mac computer.

Yes, a PPT file can be opened on a Mac computer. You can use software like Microsoft PowerPoint or Apple Keynote to open and view PPT files on your Mac.

What Are Some Common Alternative File Formats to Ppt?

Some common alternative file formats to ppt include PDF, Keynote (for Mac), and Google Slides. These formats can be used for presentations and offer compatibility with various operating systems and devices.

Is It Possible to Convert a PPT File Into a Video Format?

Yes, you can convert a PPT file into a video format. There are various tools and software available that allow you to easily convert your PowerPoint presentation into a video file.

Can a PPT File Be Opened on a Mobile Device?

Yes, you can open a PPT file on a mobile device. There are various apps available that allow you to view and edit PowerPoint presentations on your phone or tablet.

Are There Any Limitations or Restrictions When Embedding a Powerpoint Presentation Into a Website?

When embedding a PowerPoint presentation into a website, there may be limitations or restrictions depending on the platform or software being used. It’s important to check the requirements and compatibility beforehand.

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Presentation Deck Meaning: What is a PPT deck?

The easiest way to understand the presentation deck meaning is that it is a set of slides put together in the form of a presentation, usually for business purposes but also often used in other areas like academic environments or public speaking events. The term “deck” derives from the old analog technology by which a physical set of semitransparent slides (the deck) was placed inside a projector that shone light throw them. That is the root of the slide deck meaning.

These old projectors were later replaced by presentation software and digital projectors, but the term stuck. Microsoft PowerPoint has been one of the most widely known presentation deck tools since its release in 1987. Since then, a deck presentation has almost been a synonym for a PowerPoint deck.

A PPT deck quickly became the industry standard to present information due to Microsoft’s mainstream commercial success in the following decades. Apple products were still considered to target a niche in the market then, and their slide deck software, Keynote, would never harness the massive popularity of PowerPoint decks.

A Power Point deck is one of the most effective ways to navigate different topics, from all-hands meetings to investor presentations. The human brain struggles to remember a lengthy or complicated topic when you are presenting. In equal measure, your audience needs smaller bites of information they can process more easily and effectively.

A slide deck is also one of the most popular ways to introduce a business in a fundraising process in what’s commonly known as a pitch deck, or investor deck. These 15-20 slide decks help tell the story of startups and small businesses, what their value proposition is, and what their companies expect to achieve by raising money.

You can check out our pitch deck templates gallery here.

Regardless of the topic for which it is used, a deck presentation should follow storytelling best practices:

• It should tell a story in a way that makes it easy for the audience to understand and follow
• A good presentation deck typically builds momentum toward the last third of the slides, usually called the climax of your presentation
• Slides on your deck should not tell everything you wish to communicate. The focus should always be on you and the valuable information outside the presentation you possess
• The best decks are the ones that help guide the speaker but don’t get in the way of their message. One could argue that the slides are mainly for the sake of the presenter
• When it comes to slide deck presentations, less is definitely more. The more visual and concise the slides are, the better

Hopefully, this short guide will help you understand the deck presentation meaning and will work as a starting point to build your next presentation.

Upgrade your presentation with expertly designed slides. Our consulting and design services offer visually stunning and functional solutions that can take your deck to the next level.

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What is a Pitch Deck? Examples, Tips and Templates

Written by: Mahnoor Sheikh

A pitch deck is a brief presentation that gives potential investors or clients an overview of your business plan, products, services and growth traction.

As an entrepreneur, you probably know this: your company or idea needs financing.

Oftentimes, this financing will come from external sources—i.e. people who aren’t friends or family. This means that you’ll need to communicate your ideas to potential financiers in a way that gets them excited about investing in your business.

In other words, you’ll need a pitch deck .

Here’s a short selection of 8 easy-to-edit pitch deck templates you can edit, share and download with Visme. View more templates below:

Table of Contents

What is a pitch deck, what’s included in a pitch deck presentation, 8 real-life pitch decks to know, the dos and don'ts of pitch decks, how to create a pitch deck in 3 easy steps, pitch deck faqs, looking for presentation software.

• A pitch deck is a visual presentation that tells the story of a business to persuade and engage potential investors.
• The most common pitch deck slides are introduction, problem, solution, market size and opportunity, product, traction, team, competition, financials and use of funds.
• Learn from the eight real-life pitch deck examples to get inspired about creating your own.
• Visme helps you create pitch deck presentations to secure funding in just three steps: choose a template, customize it and download or present it.
• Sign up for Visme's free online presentation software and start customizing your pitch deck templates now.

A pitch deck, also known as a start-up or investor pitch deck, is a presentation that helps potential investors learn more about your business.

As strange as it sounds, the primary goal of a pitch deck is not to secure funding—it’s to make it to the next meeting.

Surprised? Wait, let me explain!

Securing funding is a multi-step process. A good, informative pitch deck is the first rung on the ladder. You’ll want to present investors with an idea that intrigues them and gets them to engage with you.

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What is a Pitch Deck Presentation?

A pitch deck presentation usually consists of several slides that help you tell a compelling story about your business . You can put one together using a generic software like PowerPoint or use a modern tool like Visme to create an out-of-the-box presentation.

What is an Investor Deck?

An investor deck is a presentation entrepreneurs prepare when seeking financing rounds from investors. It presents valuable information about the business, which is critical when seeking financing or looking to convince the best investors.

When faced with busy executives who won't sit through a presentation, opt for a startup one pager as an alternative. It'll help you grab their interest faster and secure a meeting where you can share your pitch.

Interested in learning more about creating compelling investor decks? Read this article and take advantage of our professional design templates to get started.

It’s tempting to dump information onto investors. As a founder, every part of your business is important to you. But the best pitch decks are ones that are short and easy to follow.

A good rule of thumb is to include no more than 19 slides in a pitch deck.

There are many different opinions about the components of a pitch deck. But when we looked at some successful startup pitch decks out there, we noticed 10 key slides included in most of the presentations.

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Let’s take a look at each of these slides in detail.

1 Introduction

The first slide of your pitch deck is also the most important one. It’s your chance to make a great first impression, so make sure you don’t let this opportunity go.

Keep the introduction slide short and sweet—tell people who you are and why you’re here.

You can also use this slide to communicate the value proposition of your business . Try to articulate it in a single phrase or sentence, like:

“We make video games for doctors.”

“We make Happy Meals for adults.”

“We’re Sephora for pets.”

You get the point.

A good value proposition will make your audience sit up straight and want to listen to the rest of your presentation.

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If your business idea doesn’t solve an actual problem, what are you doing?

You should identify a problem your target audience faces, a gap that the market is currently not addressing.

A good problem slide will identify two or three problems your product will tackle without being long-winding. Keep the text focused so that investors will have an easy time following.

Airbnb’s ‘problem slide’ from their original pitch desk is a great example.

In this slide, identify a concise and clear solution that investors can easily follow. This is an important slide that makes your product deck captivating.

Airbnb’s solution slide highlights how they aim to solve each of the three problems they pointed out earlier in big and bold letters.

In this slide, identify a concise and clear solution that investors can easily follow.

Airbnb’s solution slide highlights how they aim to solve each of three problems they pointed out earlier in big and bold letters.

Avoid making grand statements like “we are the only ones doing this.” Most people in the room will probably know multiple companies trying to address the problem you’ve identified.

Another good strategy is to offer multiple possible solutions to the problem presented and then move on to the one you have chosen and why. This shows investors your dedication and research.

Instead of uniqueness, focus your presentation on your research, drive, commitment and capability in solving the problem.

But make sure you don’t put all of that on your slide. Keep it simple and to the point, and let these guidelines shape your entire presentation.

Airbnb Pitch Deck Template

Here's a pitch deck template inspired by Airbnb that you can customize for your own startup.

Customize now!

Customize this pitch deck template to make it your own! Edit and Download Now

Visme's AI Writer is a game-changer for crafting pitch decks. It provides clear, concise information, making sure your pitch deck impresses every audience. Just explain the tool about what you want write and it will take care of the rest.

4 Market Size and Opportunity

When creating a sales pitch structure, be sure to include a summary of your market research.

The market will determine if you get your funding or not. If you are operating in a small market, investors might find that the potential ROI is too small or too risky to fund you.

Using sources from your research, a solid market slide will graph out past market growth and future potential market growth so that investors can easily see what the potential of your product is.

A good example of a market size slide is from Lunchbox’s pitch deck.

Notice how the slide clearly shows the market size and identifies the opportunity in measurable numbers.

Create a powerful pitch deck in minutes!

• Choose from hundreds of ready-to-use templates
• Customize text, images, logos and more
• Add interactive buttons and animations

This is the part where you show off the actual product or service your business is selling.

If it’s a physical product, add professional photos of your product from different angles. You can also include exploded or cutaway views that highlight the materials and features of your product.

If your product is an app, online tool or service, consider adding screenshots that show off its most unique features.

Dandelion Energy's product slide includes a comprehensive explanation of their product in a concise and easy-to-understand manner with an illustrated graphic.

To take things further, you can also do a physical demo of your product in the middle of your presentation. Or embed a video or link into your slide to do a virtual demo.

TouristEye Pitch Deck Template

Here's a pitch deck template inspired by TouristEye that you can customize for your own startup.

This slide should be all about the growth of your business—the numbers of sales you’ve made, the major goals you’ve achieved till now and the next steps.

Most startups include a hockey stick growth chart in the traction slide of their pitch deck.

This slide in Buffer’s pitch deck is a great example of how you can show off your current achievements to investors.

The traction slide plays a crucial role in crafting a compelling pitch deck for investors as it reduces risk in their eyes. They want to see proof that your business idea or solution has what it takes to be profitable.

Buffer Pitch Deck Template

Here's a pitch deck template inspired by Buffer that you can customize for your own startup.

Customize this pitch deck template to make it your own!

• Add your own text, images, logo and more
• Customize anything to fit your brand image and content needs

Your pitch deck outline will include your core team members. The investor is interested in the drive of these people and what makes them unique enough to see this project to its success.

Under each core team member, consider including bullets, descriptions or titles that show why they are central to your mission.

Here’s an example of a team slide from Teton AI's pitch deck.

Keep the members here limited to your core team. Advisors need not be included.

8 Competition

Utilize the competition slide to visually illustrate your competitors and communicate the factors that make your startup special.

Airbnb has a great slide in this regard.

Notice how they use affordability and ease of access as the driving force setting their business apart from other travel or listing companies.

Buzzfeed also does great by showing how they offer more than what their competition can. They use their plan to reach across the aisle and offer the services of multiple competitors as their selling point.

Buzzfeed Pitch Deck Template

Here's a pitch deck template inspired by Buzzfeed that you can customize for your own startup.

9 Financials

The financials slide in your pitch deck is one that investors spend the most time looking over.

Your pitch deck outline should contain your company’s projected growth over the next three to five years, along with details about your business model and finances.

Enlive’s pitch deck does a good job at showcasing their income statement projection in this slide.

Create engaging data visualizations for your presentations!

• Upload an Excel file or sync with live data from Google sheets
• Choose from 16+ types of charts, from bar and line graphs to pyramid and Mekko charts
• Customize anything, from backgrounds and placement of labels to font style and color

The use of colors and a bar chart makes the financials easier to understand and definitely look more interesting than a boring spreadsheet full of numbers.

A lot of this information is not set in stone. No one can accurately predict where you’ll be in the next three years, but investors expect to see you outline your plan and show that you have the financial knowledge to reach it.

You can also explain your economic plan here. This includes your operating structure and distribution channels as well as your plan to make money.

10 Investment and Use of Funds

Before you wrap up, don’t forget to tell investors what you need from them.

But instead of just asking for a certain amount of funding, also let them know what you plan to do with the money.

When you justify your ask, it helps build trust and lets investors take you seriously.

Here’s a no-nonsense investment slide from Intercom’s original pitch deck as an example.

Remember to be strategic here. Let your investors know the amount you are asking for, but keep it real. You don’t want to lose out on a big investment simply by aiming too high. Cover your bases.

Intercom Pitch Deck Template

Here's a pitch deck template inspired by Intercom that you can customize for your own startup.

While there’s no universal structure for creating pitch decks, make sure your pitch deck outline contains the slides we’ve highlighted.

When it comes to choosing pitch deck dimensions, you can either use the 4:3 aspect ratio or 16:9 aspect ratio. When emailing your pitch, ensure the file size isn’t larger than 10MB.

Learning from real examples is like getting advice from experts. By looking at what has worked for other businesses, you can better understand how you should design your own pitch deck.

So, here are some good pitch decks and examples that real-life companies have used recently to secure funding.

1. Finix ($126M)

Finix's pitch deck presents a tailored solution for businesses to manage payments, emphasizing their platform's efficiency and scalability. It effectively visualizes their unique value proposition, revenue model and market opportunity with a sleek and professional design that reflects their purpose well.

2. Softr ($15.7M)

Softr's deck uses aesthetic consistency with clear visuals to highlight their no-code platform's functionalities. Their compelling narrative includes discussion on market trends, competitive differentiation and growth plans, capturing the essence of their vision.

3. Lunchbox ($72.1M)

Lunchbox is a restaurant technology platform that enhances the customer experience by offering online ordering, loyalty programs, and other digital solutions to streamline operations.

They've cleverly included lots of additional visual elements like icons, illustrations, charts and data visuals in their presentation. Everything in their deck shows how they mix food and technology together.

If you want to elevate your pitch deck's visual appeal using unique and high-quality graphics, like this example, Visme's AI image generator is there to help.

It can help you generate any graphic in different formats, like icons, illustrations, drawings, abstracts and more. Use the tool to generate a high-quality graphic to emphasize your pitch deck content.

4. Plum ($82.4M)

With its sleek, minimalist design, Plum's pitch deck establishes its mission to automate wealth management effectively. Their slides are rich with data on target markets, growth strategies and financial projections, reflecting their drive to democratize personal finance. Also, they limited their slides to 9 and still managed to cover enough.

5. Teton AI ($6.4M)

Teton's pitch deck features a clean and professional design, aligning with its focus on cutting-edge AI technology in healthcare. They've used Venn diagrams, charts, shapes and high-quality, relevant images to emphasize their deep learning and computer vision products.

6. Vue Storefront ($38.9M)

Vue Storefront's pitch deck smartly incorporates its brand color – a refreshing green scheme. This not only aligns with their brand identity but also infuses vibrancy and a distinctive sense of innovation into the design.

They used boxes for text organization to convey clarity and structure, making information easily digestible.

7. Party Round ($7M)

Party Round, with a recent funding of $7 million, is dedicated to simplifying the fundraising process for founders.

This pitch deck is smartly designed with a balanced layout that quietly hints at automation and user-friendliness. The use of big letters boldly captures attention, while adding 3D design elements adds a layer of dynamism, creating a visually engaging presentation that stands out.

8. Dandelion Energy ($134.5M)

The color choice of Dandelion Energy's pitch deck aligns with the company's focus on sustainable energy, evoking warmth and eco-friendliness. The deck incorporates visual elements such as bar graphs, images, and an illustration to vividly explain how their geothermal product works.

Now that you’re clear on what a pitch deck is and what a good one contains, let’s take a look at some common dos and don’ts for creating and giving powerful pitch presentations.

But before that, make sure you watch the video below on the top pitch deck design tips for creating the perfect startup pitch.

When Designing 

Do use bullet points on slides..

Remember that this is a presentation with a short time span. Make your sales pitch deck brief and to the point.

Don’t overwhelm your audience with a lot of text. Explain the things you want to explain in detail but don’t cram them onto your slides.

DON’T stuff your slides with text.

As you can see from the examples above, it’s best to have bullets, not paragraphs, on slides.

Furthermore, use large font sizes, lots of visuals and a readable color scheme. This will help you put together an engaging and informative presentation.

DO include your contact details.

Make sure you include your contact information at the end of your presentation to let your audience know who to reach out to for queries.

Here is the contact slide from Facebook’s 2004 pitch deck.

This slide also allows your business to have a ‘face’ and encourages investors to look this person up.

DON’T add too many team members.

In your Team slide, stick to core members. Too many executives can overwhelm; your investors want to know who is piloting the ship.

When Presenting

Do tell a story..

Make sure you present your audience with an engaging narrative that allows them to feel why your business is tackling the problem it is and how this will affect them.

DON’T focus on only the stats.

Without a cohesive narrative and a bigger picture dealing with the why of your business and what it will bring to your customers, all your stats sound dry and boring.

Make sure a purposeful narrative runs throughout your presentation, not just at the beginning. The stats are important, especially financial stats, but they aren’t the only important thing.

DO elaborate and minimize as you see fit.

What is on the slides is important, but so is how you present it.

As you’re speaking, gauge your audience, their interests in the particulars of your business, and what they most care about. Then, tailor your company pitch deck to their needs.

DON’T just read from the slides.

Tailor your presentation to keep your audience engaged and never just recite what is written on your slides.

Remember, investors can read. The reason this is a presentation and not an email is so you can engage with them.

Creating a startup pitch deck doesn’t need to be difficult. If you’re short on time, you can use a design tool like Visme to put one together in literally just a few minutes.

No more starting from scratch and creating slides one by one. You can simply use ready-made templates and replace the placeholder content with your own.

Here’s how it works.

Step 1: Choose a template.

To get started, sign in to your Visme dashboard and choose a pitch deck template that fits well with your content and type of business.

There are hundreds of presentation templates in Visme’s library, and they’re all fully customizable.

Customize your favorite pitch deck template! Edit and Download

You can also mix and match slides of a similar style using our presentation themes.

Step 2: Customize.

When you find a pitch deck template you like, click on Edit to start customizing it inside the Visme editor.

You can change anything and everything to fit your content needs. The editor is easy-to-use with drag-and-drop functionality. You can use it even without any prior design experience.

Change colors, fonts and images. Swap icons for relevant ones using our free icon library. Add and customize data visualizations to make boring numbers more interesting. Insert animations and links, embed videos, and more.

You can also add, remove or rearrange slides as you see fit. Use Dynamic Fields to keep your personal, company and other key information accurate and consistent throughout your presentation.

The entire customization process will barely take you an hour if you just replace the placeholder content with your own.

Step 3: Download or share.

You can download your pitch deck in image or PDF format, or as a PowerPoint file.

Generate a link to share it privately with specific people, like in an email. You can also publish your presentation on the web so it can show up in search results on Google.

You can also embed the pitch presentation on your company website using a responsive code. Once you’ve shared your deck, you can start tracking analytics to see how many people viewed it or have taken action.

Running out of time? You can generate a complete and captivating AI pitch deck in minutes using Visme's AI presentation maker .

Just describe the type of presentation you want the tool to create and Visme's Chatbot will suggest different template styles. Once you've chosen the most relevant template for your presentation, you can wait for the tool to create the design.

After that, you can preview, regenerate, or open your project in the Visme editor. Once you're sold on the template design, you can further customize it using the wide range of design tools and assets available in Visme's pitch deck maker.

Here are some frequently asked questions that will help you clear any doubts about creating your pitch deck.

Q1. What should you avoid in a pitch deck?

When developing a pitch deck, you should take care of several pitfalls to deliver an effective and impactful presentation:

• Avoid using unnecessary jargon and complex terminologies to keep your explanation simple and clear.
• Don't overcrowd a single slide with too much information, as it can make it hard for your viewers to grasp the key elements.
• Ensure to include the unique aspects of your product or service that set it apart from others in the market.
• While you need to recognize your competitors, highlight what makes your venture different and, perhaps, more appealing.
• Be realistic with your revenue predictions; overly optimistic numbers can cause investors to doubt your credibility.

Q2. How long should a pitch deck be?

The ideal pitch deck should be about 10 to 15 slides long. Each slide should discuss critical business aspects, like problem statement, market size, solution, business model, etc. However, the number of slides may change based on your business complexity and target audience.

Q3. What is the difference between a pitch deck and a business plan?

A pitch deck and a business plan are both critical for startups but serve different purposes:

Pitch Deck: A pitch deck is a brief presentation to give your audience (typically potential investors, partners, or customers) a quick overview of your business plan. It's generally used during face-to-face or online meetings and should be engaging, concise and to the point.

Business Plan: A business plan, on the other hand, is a formal document that details the tactics and strategies you intend to employ to start and grow your business. It covers minute aspects such as your business model, detailed market analysis, organizational structure, cash flow projections, etc.

Q4. What is the best software for creating a pitch deck?

It depends on your business, but you’ll generally want to choose software that blends the ease of use with cutting-edge functionalities. In that case, Visme is the best software for creating a pitch deck with advanced features like data visualization tools , presenter notes , presenter studio , animated graphics and more.

Q5. Cost of making a pitch deck?

The cost of making a professional pitch deck can vary depending on whether you hire a designer or do it yourself. Hiring a designer to create a custom deck from scratch could cost hundreds or thousands of dollars.

However, tools like Visme allow you to easily create high-quality decks without design experience or costs. Visme offers free online presentation software with hundreds of professionally designed templates for pitch decks and other types of presentations.

Q6. What types of investment pitch decks are there?

There is no universally accepted classification of investment pitch decks into specific types, but they vary based on the nature of the business or the purpose of the pitch.

However, there are a few common types or themes of pitch decks that companies often use:

• Pre-Seed Pitch Deck: This pitch deck serves the purpose of securing initial funding to shape and refine a business concept. This deck outlines the problem, solution, market potential, basic financials and team.
• Seed Pitch Deck: Crafted to attract funding for the launch and early development of the business. It builds upon the pre-seed deck by offering more details on market validation, product development, and initial traction.
• Series A/B/C Pitch Deck: This type of pitch deck is for seeking significant funding rounds for growth and expansion. They provide comprehensive information on market leadership, financial performance, scaling strategies, competitive landscape and potential exit plans.

Q7. What is the difference between a pitch deck and a presentation?

A pitch deck is a type of presentation designed specifically to propose an idea, product, solution or opportunity to potential clients, investors or partners. A presentation, on the other hand, is a content format composed of slides, and it doesn’t necessarily have to be used for pitching purposes.

Q8. What should not be included in a pitch deck?

A pitch deck should not include irrelevant information, unrealistic financial projections, unverified claims, technical jargon and overly complex data or slides. You should also steer clear of presenting negative information like potential risks or challenges without offering mitigation strategies or solutions.

A powerful pitch deck can help you secure the funding you need to make your business idea a reality. This article will give you the confidence you need to design and present a killer investor pitch deck .

If you want to learn more about pitch decks and giving great presentations, check out some of the resources below.

• 17 Pitch Deck Templates Inspired By Real-Life Startups and Businesses
• 15 Expert Tips for Giving a Powerful Business Presentation
• Presentation Success Formula: How to Start Strong and End Powerfully

You can also watch this video on how to structure your presentation to keep your audience hooked till the very end.

If you're looking for an easy-to-use, professional presentation software to help you make a powerful pitch deck, Visme can be just what you're looking for.

You can browse through fully designed pitch deck templates that are inspired by real-life pitch decks of successful companies, such as Airbnb, Buffer and more.

Each template is customizable, so you can easily plug in your own content, graphics and brand assets, and download it in PowerPoint or PDF format, or publish it online.

Ready to create your very own pitch deck? Sign up on Visme for a free account and take it for a test drive!

Create captivating pitch decks in minutes using Visme

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About the Author

Mahnoor Sheikh is the content marketing manager at Visme. She has years of experience in content strategy and execution, SEO copywriting and graphic design. She is also the founder of MASH Content and is passionate about tea, kittens and traveling with her husband. Get in touch with her on LinkedIn .

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What is PowerPoint Presentation with Features & Examples?

PowerPoint is a presentation software developed by Microsoft, which allows users to create, edit, and deliver visually engaging slideshows, whether you're a student, professional, or simply curious, explore the power of Microsoft PowerPoint and learn how you can create impactful presentations effortlessly.

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According to Glassdoor , a PowerPoint designer's average salary in the UK is about £37,811 annually. Who knew there was big money in presentations alone? In this blog, you will learn What PowerPoint is, its key features, its benefits, and how to use it, as well as learn some tips for creating effective presentations. 

Table of contents      

1) What is PowerPoint?   

2) Understanding the PowerPoint interface   

3) Key features of PowerPoint  

4) How to use PowerPoint to create a presentation?  

5) Benefits of PowerPoint   

6) Tips for creating effective PowerPoint Presentations  

7) Alternatives to PowerPoint    

What is PowerPoint?  

PowerPoint is an essential multifunctional tool for making presentations which had been created by MS. As a part of the Microsoft Office Suite, it offers a toolbox to organise the presentation by using different tools and features to make it visually pleasant and attractive. MS PowerPoint gives the opportunity for the text, graphics, multimedia objects, and animation elements to be combined in one place to allow the users to present information in a more effective way.  

Evolution of PowerPoint  

In the course of time, PowerPoint has become a very functional tool to produce high-quality presentations Moreover, a secure system would be established to manage risks of data leakage or theft. First released in 1987 for Apple computers, it defies to the competition with its easy Graphical User Interface (GUIGUI)) and its large range of functions. With every new release, MS PowerPoint offered new functionality and boasted significant improvements, staying the wonder of the world of presentations.

Understanding the PowerPoint interface  

 The PowerPoint Program provides the presenter with an easy-to-use interface for designing and updating the presentation. It is important to master its main functions in order to conduct operations using this software with a level of proficiency.Here's a breakdown of the MS PowerPoint interface:   

1) Ribbon: The Ribbon is located at the top of the MS PowerPoint window and has several tabs which include Home, Insert, Design, Transitions, etc.

2) Slides pane: Slide pane which is positioned to the far left of the window, is the PowerPoint window. You will see there a collection of your slides examples (thumbnails) which enables you to adjust and customize them with greater ease. The floating pane of the editor lets you not only add, delete, duplicate, but also hide slides from there.

3)   Notes pane : The Notes pane is located below the Slides pane. It provides space for adding speaker notes or additional information related to each slide.    

4)  Slide area : The Slide area occupies the central part of the PowerPoint window. It displays the selected slide, where you can add and arrange content such as text, images, charts, and multimedia elements .    

5)  Task panes : Task panes are additional panels on the PowerPoint window's right side. They offer various functionalities such as formatting options, slide layouts, animations, etc. Task panes can be opened or closed based on your specific needs.   

Understanding the MS PowerPoint interface will help you navigate the software effectively and make the most of its features. Whether you are creating slides, adding content, or applying formatting, having a good grasp of the interface ensures a smooth and productive experience .  

Create impactful project timelines! Click to learn How to Make a Gantt chart in PowerPoint and impress with your project planning skills!

Key Features of PowerPoint  

When it comes to creating captivating and professional presentations, MS PowerPoint stands out as versatile and feature-rich software. Its array of tools and functionalities enables users to bring their imagination and ideas to life. Moreover, it also helps engage their audience effectively .    

From slide templates to multimedia integration, there are various Features of PowerPoint ; let's discuss some of them below.

1) Slide Templates : PowerPoint provides a collection of pre-designed templates that make it easy to create visually appealing slides.   

2)  Slide Master : The Slide Master feature allows users to define the overall layout, font styles, and colour scheme for the entire presentation .   

3)  Animations and transitions : PowerPoint offers various animation effects and slide transitions to add visual interest and captivate the audience .   

4)  Multimedia integration : Users can embed images, videos, and audio files directly into their presentations, enhancing the overall impact .   

5)   Collaboration tools : MS PowerPoint allows multiple users to work on a presentation simultaneously, making it ideal for team projects and remote collaboration .   

6) Presenter View : The Presenter View feature gives presenters access to speaker notes, a timer, and a preview of upcoming slides, enabling a seamless presentation experience .   

These features collectively contribute to PowerPoint's versatility and make it a powerful tool for developing engaging and impactful presentations.  

Take your Microsoft Office skills to the next level – sign up for our Power Apps and Power Automate Training ! 

How to use PowerPoint to create a presentation?   

Creating a presentation in PowerPoint is a straightforward process. Whether it's simple animations or explainer videos learning H ow to use PowerPoint is an extremely valuable skill. Here's a step-by-step guide on how to create a presentation:   

1)  Launch PowerPoint and choose a template or start with a blank slide. 

2)  Add slides by clicking "New Slide" or using the shortcut key (Ctrl + M). 

3) Customise slide content by entering text and inserting visuals.  

4)  Rearrange slides for a logical flow by dragging them in the slide navigation pane.  

5)  Apply slide transitions for visual effects in the "Transitions" tab.  

6)  Add animations to objects in the "Animations" tab.  

7)  Preview your presentation by clicking "Slide Show".   

8)  Save your presentation and choose a format (.pptx or .pdf).  

9)  Share your presentation via email, cloud storage, or collaboration tools.   

By following these steps, you can create a well-structured and visually appealing presentation in Microsoft PowerPoint. Remember to keep your content concise, use engaging visuals, and practice your presentation skills to deliver an impactful presentation .   

Unlock your full potential and optimise your productivity with our comprehensive Microsoft Office 365 Masterclass . Sign up now!  

Benefits of PowerPoint   

PowerPoint is a very popular presentation software and for a good reason. It offers numerous benefits for users, from easy collaboration to ease of use. These are some of the key benefits of PowerPoint.

1) Visual appeal : Microsoft PowerPoint allows you to create visually appealing presentations with its wide range of design tools and features. You can use templates, themes, and customisable layouts to make your slides visually engaging and professional .   

2)  Easy to use : PowerPoint has a user-friendly interface, making it accessible to users of all levels. The intuitive tools and straightforward navigation make it easy to create, edit, and deliver presentations efficiently .   

3)   Flexibility : PowerPoint provides flexibility in terms of content creation. You can include various types of content, such as text, images, charts, graphs, videos, and audio files, to enhance your message and engage your audience effectively.   

4)   Organisation and structure : PowerPoint offers features to help you organise and structure your content. You can create multiple slides, use slide masters for consistent formatting, and arrange the sequence of slides to create a logical flow .   

5)  Presenter tools : PowerPoint includes built-in presenter tools that aid in delivering presentations smoothly. You can use presenter view to see your notes and upcoming slides while your audience sees only the presentation. Additionally, features like slide transitions and animations add visual interest and help you control the flow of information .   

Land the job with ease! Learn how to ace your PowerPoint interview with tips to create slides that leave a lasting impression!

6)  Collaboration and sharing : PowerPoint allows for easy collaboration and sharing of presentations. Several users can simultaneously work on the same presentation, making it convenient for team projects. You can also share your presentations via email, cloud storage, or online platforms, ensuring easy access for viewers .   

7)   Integration with other tools : PowerPoint can seamlessly integrate with other Microsoft Office applications, such as Word and Excel. You can import data and charts from Excel or copy and paste content between different Office applications, saving time and effort .  

8)   Presenter-audience interaction : PowerPoint provides features that facilitate interaction between the presenter and the audience. You can include interactive elements like hyperlinks, buttons, and quizzes to engage your audience and make your presentations more dynamic.   

9)   Portable and accessible : PowerPoint presentations can be saved in various formats, such as .pptx or .pdf, making them easily accessible on different devices. This portability allows you to deliver presentations on laptops, tablets, or even projectors without compatibility issues .   

10)  Time and effort savings : PowerPoint simplifies the process of creating presentations, saving you time and effort. The pre-designed templates, slide layouts, and formatting options enable you to create professional-looking presentations efficiently .   

Keynote vs. PowerPoint : Discover which tool is best for your presentations! Click to compare features and make the right choice!

Tips for Creating Effective PowerPoint Presentations   

PowerPoint presentations can be powerful tools for communicating information and engaging an audience. Consider the following PowerPoint Tips to create effective presentations .

1) Simplicity is key : Keep your slides clean and uncluttered. Use concise bullet points and simple visuals to convey your message effectively .   

2)  Visuals matter : Incorporate relevant, high-quality visuals such as images, charts, and diagrams to enhance understanding and engagement .   

3)  Limit text : Avoid overwhelming your audience with excessive text on slides. Use brief phrases or keywords to communicate key points .   

4)  Choose legible fonts : Opt for clear and readable fonts that are easy to read, even from a distance. Maintain consistency in font styles throughout your presentation .   

5)  Consistent design : Maintain a consistent design theme, including colours, fonts, and layout, to create a visually appealing and professional presentation.   

6)  Emphasise important points : Use visual hierarchy techniques, such as font size, colour, and formatting, to draw attention to essential information .   

7)  Use transitions and animations sparingly : Incorporate slide transitions and animations thoughtfully, focusing on enhancing content and transitions without distracting the audience .   

8)  S lide notes for guidance : Utilise the slide notes feature to include additional details, explanations, or reminders for a well-prepared and confident presentation.   

9)  Practice and time yourself : Rehearse your presentation to ensure smooth delivery and stay within the allocated time. Practice helps you refine your content and delivery.   

10)  Engage the audience : Encourage audience participation through interactive elements, questions, or discussions to foster engagement and make your presentation more memorable.   

By implementing these tips, you can create effective MS PowerPoint presentations that capture attention, communicate information clearly, and engage your audience effectively.  

Google Slides vs. PowerPoint : Which is best for you? Click to compare features and choose the right tool for your next presentation!

Alternatives to PowerPoint  

Most of you are used to using PowerPoint for your presentation needs since it was the first option available to us through our academics. However, if you wish to check out alternative options to Powerpoint know if they work better for you, here are ten options that is worth a short: 

5) Slidebean

6) Zoho Show 

7) Google Slide 

9) Beautiful.ai

10) Microsoft Sway

Conclusion     

This blog walked you through What is PowerPoint and how it can aid you in curating compelling visual representations of the message you wish to get across. We discussed it features and the process of how you can create presentations on PowerPoint. Now take what you know and run with it explore your options with your templates and building new ones, let your creativity take its course. 

Learn how to create customised slide shows in MS PowerPoint with our Microsoft PowerPoint MO300 Training .  

Frequently Asked Questions

Well, making a presentation can be tricky business. Here are some of the common mistakes people make:

1) Adding too much text! The presentation needs to have brief and simple points you elaborate on in person. 

2) Bad colour schemes for template and font colour. Sometimes the clash of colour may make the text illegible. 

3) Too many elements! Crowding of elements may lose your audience’s attention.   

Yes, you most definitely can! You can use PowerPoint online with a Microsoft Office 360 plug in that allows you to use all Microsoft applications on your browser. 

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How-To Geek

What is a pptx file (and how do i open one).

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What is a pptx file, how do i open a pptx file.

A file with the .pptx  file extension  is a Microsoft PowerPoint Open XML (PPTX) file created by Microsoft PowerPoint. You can also open this type of file with other presentation apps, like OpenOffice Impress, Google Slides, or Apple Keynote. They are stored as a compressed ZIP file, which use a bunch of other files with formatted text, images, videos, and more to open them.

PPTX files are used in Microsoft PowerPoint, a presentation program used to display content in a slideshow format. Each slide can contain graphics, formatted text, videos, music, animations, and more.

Related: How to Black (or White) Out a PowerPoint Presentation

First introduced with Microsoft Office 2007 in the Office Open XML standard, PPTX is the default format when creating a presentation using modern versions of PowerPoint. Microsoft introduced this open format largely due to increased competition from Open Office and its Open Document Format (ODF). The PPTX format replaced the proprietary PPT format that PowerPoint used previously.

Related: What Is a .DOCX File, and How Is It Different from a .DOC File in Microsoft Word?

Because PPTX files have become standardized, you can open them in many applications on different platforms. Although Windows doesn't natively open them unless you have a copy of Microsoft Office 2007---or PowerPoint 2007---or later, you can download a third-party open-source application like  Apache OpenOffice  or  LibreOffice  to open your files.

Mac users only need to double-click the file to have it open up in the Apple Keynote application.

If you'd rather store, open, and edit all your Office Open XML files in the cloud, you can do so by uploading your document via PowerPoint Online  or Google Slides .

Alternatively, if you're a Chrome user, you can download the extension  Office Editing for Docs, Sheets & Slides  (an official Google extension) for your browser. It lets you upload any PPTX file directly from your local hard drive to your Google Drive by dragging and dropping it into any Chrome tab.

Related: How to Work with Microsoft Office Files in Google Drive

• Microsoft Office

• Frequently Asked Questions (FAQ)

Understanding PowerPoint File Formats

It’s possible to use PowerPoint for years without ever thinking about the various file formats that are available to you. By learning about PowerPoint’s file formats and options, however, you can do a much more effective job of creating presentations, backing them up, sharing them with colleagues, and protecting the information that they contain.

Ordinary PowerPoint Presentations

When you save a simple PowerPoint presentation, you give it a name, and PowerPoint adds the file extension .pptx. Your Sales Presentation file becomes Sales Presentation.pptx .

If your PowerPoint presentation contains one or more macros, PowerPoint will automatically detect their presence and save your presentation as a .pptm file. You can force PowerPoint to save a presentation that includes macros as a .pptx file, but PowerPoint won’t let you play the macros that you’ve included in your slide slow. So it’s best to let it save your file with the .pptm extension.

If you need to share your presentation with a colleague who is using an older version of PowerPoint, then save your slides as a .ppt file. PowerPoint 97 through 2003 cannot open and process .pptx or .pptm files.

If you’re using PowerPoint 2007 or newer, you should always save your work in .pptx format (or in .pptm format if you’ve used macros in your presentation). The options described below are additional ways to save your work. Be sure to save them first as ordinary .pptx or .pptm files before you save them in any of these other formats.

PowerPoint Shows

If you want to give your PowerPoint presentation to a friend or colleague, and you don’t want them to change anything, then save your presentation as a PowerPoint Show file. Your colleagues can display your slides, but they will be unable to change any part of your presentation.

There are three types of PowerPoint Shows: Save an ordinary presentation as a .ppsx file. If you’re using macros in your presentation, save it as a .ppsm file. If you’re sending your slide show to somebody who is using PowerPoint 97 through 2003, then create a .pps PowerPoint Show file.

Be sure to save your presentation as a plain vanilla (.pptx) file or as a macro-enabled (.pptm) file. If you’ve only saved the Show file, you won’t be able to make changes to your presentation.

PowerPoint Picture Presentations

Picture Presentations add an additional layer of protection to your work. To the casual observer, a PowerPoint Picture Presentation looks like an ordinary PowerPoint slideshow. But when you save your work as a Picture Presentation, each slide is converted to a simple image.

Slides contain text objects, image objects, animations, transitions, and many other special effects. By contrast, Picture Presentations contain only snapshots of your slides.

If somebody wants to copy your work, they can see each of the images and retype the text. They can even grab (and re-crop) the images. But they cannot capture any of the magic that is PowerPoint.

If you create a Picture Presentation, be sure to give it a unique name. If you only save the Picture Presentation .pptx file, you won’t be able to modify your presentation in the future.

Windows Media Videos

You can convert your PowerPoint presentation to an ordinary Windows Media Video (.wmv) file, and play it using the built-in Windows Media Player or any other video player. Your .wmv file can be enjoyed by any Windows or Mac user, even if they don’t have PowerPoint installed on their computer.

As always, don’t make your .wmv file the only version of your slideshow or you’ll be very disappointed when you want to make changes to the presentation.

Outline/RTF

PowerPoint lets you turn your slideshow into plain text. This is handy if you want to move some of the presentation’s text to your website or blog.

When you create a rich text format (.rtf) file, you save only the text. You lose all of the images, animations, slide-to-slide transitions, and other non-text objects.

It’s easy to save your presentation as a portable document format (.pdf) file. These .pdf files can be opened on any Windows, Mac, Unix/Linux, iOS, or Android device. The resulting file, however, is a static document. Don’t expect to see slides fade in and out. All of your animated objects will become static.

You can save your slides as an XML Paper Specification (.xps) file. That’s a fancy way to say that if you double-click your .xps file in Windows Explorer, the operating system will open your file using its built-in XPS Viewer.

The XPS format is ideal for sending your slideshow to users who have neither PowerPoint nor Adobe Acrobat Reader installed on their computers. As with the .pdf format above, .xps files have text and images, but no animation.

If you’re happy with this year’s Financial Results slideshow, and you want to create next year’s presentation using the same colors and fonts, then save your current presentation as a template, and use it over and over.

As you may have guessed, save your work as a .potx file for use in PowerPoint 2007 and newer, as a .potm file for a 2007 or newer macro-enabled presentation, and as a .pot file for use on PowerPoint 97 through 2003.

Office Themes and Backups

Because Microsoft PowerPoint is part of Microsoft Office, you can use two Office file types to make your PowerPoint work easier and safer.

You can save your presentation theme as an Office .thmx file. Future PowerPoint presentations, as well as Word documents and Excel spreadsheets, can use this Office theme to set their fonts and colors. This results in a consistent look and feel to all of the Office documents that you present to prospects and customers.

Autosave is built into most Office applications, including PowerPoint. If you experienced a power outage and hadn’t saved your PowerPoint presentation before you lost power, it’s possible that there’s a recent version of your slideshow in the Office Autosave library. If you click File , click Open , and click Recover Unsaved Presentation , you may be pleased by the information that PowerPoint saved for you.

The Bottom Line

There’s no need to memorize all of the PowerPoint file extensions and options that are available. But be sure that you’re including all of these files when you do your regular on-site and off-site backups. And bookmark this blog page so that you can return to it when you need to save or open a PowerPoint presentation in one of the less popular file formats.

• September 20, 2014

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Present a document online using the Office Presentation Service

You can deliver a document from Word using the Office Presentation Service, a free, public service that allows others to follow along in their web browser. No setup is required. Use your free Microsoft account to get started.

In Word, open the document you want to share.

Click File > Share > Present Online .

If you want attendees to be able to download a copy of the document, click the box next to Enable remote viewers to download the document .

Click the Present Online button.

To send your meeting invitation to attendees, choose one of the following:

Copy Link – and paste it somewhere others can access it

Send in Email

Send in IM – available if you have an IM application installed

When you’re ready to present your document, click Start Presentation .

To end your online presentation, click the Present Online tab, and choose End Online Presentation .

To confirm that you want to end the presentation, click End Online Presentation .

More information about starting or joining an online meeting:

Present a Word document online using Lync

Join an online meeting with Lync

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