cover letter examples for office manager

Office Manager Cover Letter Sample (+How to Write)

This article provides a comprehensive example of an Office Manager Cover Letter, as well as tips on how to write a great cover letter for an Office Manager position.

Crafting a strong and tailored cover letter is essential for making a positive impression on hiring managers and showcasing your qualifications effectively.

Use this sample as a reference to create a compelling cover letter that highlights your skills, experiences, and enthusiasm for the role.

By following the provided tips and utilizing the sample, you can increase your chances of securing an Office Manager position.

Office Manager Cover Letter Example

Gale Manning 253 Alexandr Street Redwood City, CA 65201 (000) 979-3657 gale.m @ email . com

November 17, 2023

Ms. Alya White Human Resources Manager ABC Company 2 North Ave Redwood City, CA 63321

Dear Ms. White:

I am writing to apply for the Office Manager position at ABC Company. With my strong organizational skills and experience in overseeing office operations, I am confident in my ability to contribute to the success of your team.

In my previous role as an Office Manager, I successfully managed daily administrative tasks and provided support to a team of [number] employees. I developed and implemented efficient processes to streamline office operations, resulting in improved productivity and reduced costs. Additionally, I maintained accurate records, managed calendars, and coordinated various office projects.

Some highlights of my qualifications include:

• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint
• Strong organizational and multitasking abilities, with meticulous attention to detail
• Excellent communication and interpersonal skills
• Experience in budget management and resource allocation
• Proven ability to solve problems and make sound decisions

I am highly motivated, adaptable, and dedicated to fostering a positive work environment. I thrive in fast-paced settings and am comfortable working independently or as part of a team. My commitment to providing exceptional administrative support aligns perfectly with ABC Company’s values and goals.

I am excited about the opportunity to contribute to your team as an Office Manager. Thank you for considering my application. I have attached my resume for your review, and I look forward to discussing my qualifications further.

Gale Manning

(000) 979-3657

Recommended : Entry Level Office Manager Cover Letter No Experience

How to Write a Great Cover Letter for an Office Manager Position?

Writing a great cover letter for an Office Manager position is crucial to make a positive impression on the hiring manager. Follow these tips to craft an effective cover letter:

1. Address the hiring manager : Begin by addressing the hiring manager by name, if possible. Use “Dear” followed by their title and last name (e.g., “Dear Ms. White”). If you are unable to find the hiring manager’s name, you can use a general salutation like “Dear Hiring Manager”.

2. Create a strong introduction : In the first paragraph, clearly state the position you are applying for and mention where you found the job advertisement. Grab the reader’s attention by highlighting a relevant accomplishment, skill, or experience.

3. Express your interest and enthusiasm : Show enthusiasm for the role and the company. Customize your letter to demonstrate why you are interested in working for that particular organization.

4. Highlight your relevant experiences and skills : In the body paragraphs, mention your previous experiences, emphasizing your achievements as an Office Manager or in similar roles. Mention specific responsibilities you’ve handled, such as overseeing office operations, managing calendars, and implementing efficient processes. Use quantifiable achievements to demonstrate your impact.

5. Emphasize your qualifications : Highlight the skills and qualifications that make you an excellent fit for the Office Manager position. Mention proficiency in relevant software programs, strong organizational and multitasking abilities, as well as excellent communication and interpersonal skills.

6. Demonstrate problem-solving skills : Office Managers often face challenges and must come up with solutions. Mention instances where you successfully solved problems or made sound decisions in your previous roles.

7. Express your work ethic and team spirit : Describe your work ethic, adaptability, and dedication to fostering a positive work environment. Mention your ability to work independently as well as collaborate with others.

8. Wrap it up : In the closing paragraph, reiterate your interest in the Office Manager position and thank the hiring manager for considering your application. Include your contact details and mention that you have attached your resume for their review.

9. Proofread and edit : Before sending your cover letter, proofread it for any grammatical errors, typos, or inconsistencies. Ensure that the tone is professional and that the letter is concise and well-structured.

A great cover letter is tailored to the specific job and company you are applying to. Use the provided Office Manager Cover Letter example as a reference and customize it to showcase your unique qualifications and experiences.

Creating a strong and tailored cover letter is essential for success when applying for an Office Manager position. By following the provided tips and using the sample as a reference, you can create a compelling cover letter that highlights your qualifications and captures the attention of hiring managers.

Recommended Posts

• Entry Level Office Manager Cover Letter Sample
• Office Manager Resume Sample
• Office Manager Interview Questions and Answers
• 20 Office Manager Accomplishments

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5 Office Manager Cover Letter Examples Built for 2024 

• Office Manager Cover Letter
• Office Manager Cover Letters By Role
• Write Your Office Manager Cover Letter

Every office needs someone who can keep operations running smoothly. You thrive in that role, preparing payroll, overseeing clerical duties, and designing filing systems that keep the company on track toward success.

But are you as organized when writing a cover letter to succeed in the hiring process? Is it a suitable accompaniment to your office manager resume ?

With so many daily duties, it can feel difficult to sum it all up in a short cover letter . We created our office manager cover letter examples as handy templates and a free AI cover letter generator to help you stand out in today’s job market.

Office Manager Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your office manager cover letter!

123 Fictional Avenue Houston, TX 77001 (123) 456-7890

October 20, 2023

Olivia Jones UniversalPegasus International 123 Fictional Lane Houston, TX 77001

Dear Ms. Jones:

Whenever I drive past the “Be Someone” graffiti adorned on the railway bridge in Houston, it reminds me of my aspiration to substantially impact companies and communities. UniversalPegasus International’s record-breaking achievement of executing the longest 12″ horizontal directional drilling pipeline resonates with this aspiration. I am excited to bring my flair as an office manager to facilitate a well-coordinated and thriving work environment at UPI.

While managing operations at Houston-based Spectra Energy, I optimized work processes by strategically implementing Trello for project management. That facilitated a 13% increase in project delivery times, setting a new efficiency benchmark within the organization.

At Sunnova Energy International, I used Microsoft Office Suite in planning, organizing, and managing office workflow. Curating custom Excel dashboards, I transformed truckloads of raw numbers into meaningful reports, helping decision-makers visualize data and speed up their analyses by 17%.

I dove into data analysis and reporting at EOG Resources. By creating automated reports and delivering sharp insights, I shattered information barriers, contributing to a 22% increase in stakeholder engagement.

I see an opportunity for valuable innovation, harnessing data to assess the current state, identify gaps, and implement initiatives that significantly upgrade efficiency at UPI. Looking forward to discussing my candidacy. Thank you.

Kaito Yamamoto

Enclosures: Resume Application 2 letters of recommendation Letter of intent

Why this cover letter works

• See how Kaito takes this office manager cover letter a notch higher by emphasizing his objectives in the first and last paragraph – assess the current state, identify gaps, and implement initiatives to upgrade efficiency. That showcases readiness to meet the potential employer’s needs.

Pair Your Cover Letter with a Matching Office Manager Resume

or download as PDF

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Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Medical Office Manager Cover Letter Example

Copy this text for your medical office manager cover letter!

123 Fictional Avenue Phoenix, AZ 85001 (123) 456-7890

Noah Brown Banner Health 123 Fictional Lane Phoenix, AZ 85001

Dear Mr. Brown:

Each time I gaze at Banner Health against the backdrop of Camelback Mountain, I am reminded of your unwavering commitment to quality healthcare. Your blend of practical knowledge, exceptional service, and pivotal technologies resonates with me. With expertise in Electronic Health Records (EHR) Management, Medical Billing and Coding, and more, I am enthused to join your esteemed organization as a medical office manager and contribute to your rich tapestry of patient centered care.

My prowess in EHR Management took center stage in my role at St. Joseph’s Hospital and Medical Center. Harnessing the powers of Meditech EHR, I revolutionized the accessibility of records complying with regulations, leading to a remarkable 94% validation accuracy in patient data. This tour de force propelled our overall operational efficiency to new heights.

Navigating the fast-paced healthcare environment at Phoenix-based HonorHealth, I took the reins of medical billing and coding. Crafting an automated billing system, my team and I orchestrated a streamlined process that slashed coding errors by an eye-popping 19% and surged revenue capture by an astonishing 21%.

At the vanguard of Telehealth technology adoption at Dignity Health, I steered a transformative healthcare delivery overhaul with unwavering resolve. Launching secure virtual visit systems, we expanded patient access to care by a jaw-dropping 33%, enabling us to serve increasingly broader, underserved populations.

Navigating the thrilling crossroads between age-old values and cutting-edge technology embodied by your organization, I’ll strive to propel Banner Health’s legendary name forward and make a profound impact within the Phoenix community. I appreciate your time and consideration and am eager to explore this mutual journey further.

• While there might be much to discuss about your experience in a particular workplace, it helps to keep your anecdotes snappy and concise. While keeping it to one page is advisable, use enough white spaces to prevent cluttering.

Dental Office Manager Cover Letter Example

Copy this for your dental office manager cover letter!

123 Fictional Avenue Philadelphia, PA 19101 (123) 456-7890

Ava Davis Penn Dental Medicine 123 Fictional Lane Philadelphia, PA 19101

Dear Ms. Davis,

The compelling prospect of exploring impactful dental administration at Penn Dental Medicine, an institution defined by care and innovation, enthuses me for your dental office manager vacancy. As a child, affording quality dental care was a struggle for my family until a local dental camp stepped in, providing essential care and sparking my interest in dental administration. With extensive hands-on experience in Dentrix, CDT codes, and more, I am eager to bring my strategic aptitude to an institution that personifies my deepest respect and admiration.

In my time at Rittenhouse Dentistry, I harnessed the power of Dentrix, utilizing its features to streamline appointment scheduling, patient communication, and treatment planning. By implementing custom reports and the patient engagement platform, we saw a notable 18% rise in patient satisfaction scores and a 9% improvement in appointment adherence.

My deep understanding of CDT codes came into play at Aspen Dental, where I became known for my meticulous attention to detail. By developing an internal education program that emphasized proper coding techniques and staying up-to-date with code changes, I successfully reduced coding errors by 21%. The impact was evident, leading to a 7% improved revenue capture and establishing trust and transparency with insurance companies.

At PHMC Care Clinic, my proficiency in inventory management truly shined. I implemented an inventory control system tailored to the unique demands of healthcare. Through stringent tracking, vendor analysis, and smart replenishment strategies, I reduced inventory overhead by an impressive 23%, saving the practice $29K annually and allowing resources to be allocated toward other growth-oriented initiatives.

Envisioning a future where Penn Dental Medicine remains at the forefront of oral healthcare, I recognize the inherent value of perfecting office management processes. By joining your team as a dental office manager, I am excited by the opportunity to fine-tune the operational aspects of your institution, ensuring a positive experience for patients and staff alike while making a tangible impact on the Philadelphia community. I appreciate your time and consideration and look forward to further exploring the alignment and mutual benefits of our objectives.

Isabella Bianchi

• Your interest may have been spurred by witnessing a local dental camp make dental care more affordable in your community. Such a narrative makes you more relatable.

School Office Manager Cover Letter Example

Copy this text for your school office manager cover letter!

123 Fictional Avenue Fargo, ND 58102 (123) 456-7890

November 10, 2024

Jackson Rodriguez Bennett Elementary School 123 Fictional Lane Fargo, ND 58102

Dear Mr. Rodriguez,

Bennett Elementary School’s emphasis on creating an inclusive and supportive environment aligns perfectly with my goal to enhance school operations that empower students and staff. In my previous role, I implemented systems that increased parent engagement by 28%, significantly improving the school community’s cohesion.

At Discovery Middle School, I used PowerSchool to manage sensitive student data with a 93% accuracy rate, ensuring compliance with district regulations and improving overall administrative efficiency. I also coordinated more than 58 school events, which increased parent engagement by 28% by streamlining communication using digital tools like Google Calendar and Slack.

In a prior role as an executive assistant at Sanford Medical Center Hospital, I implemented task management systems and optimized payroll processes, reducing processing time by approximately two hours per week. Managing department budgets and overseeing financial reporting sharpened my organizational skills and allowed me to develop a keen eye for detail.

At Northern Plains Surgery Center, I designed and maintained efficient filing systems for over 1,104 records and led outreach efforts with vendors, securing contracts worth $102K annually.

Eagerly anticipating the chance to support your team, I welcome discussing how my skills can bolster Bennett Elementary’s continued flourishing. Thank you for your time and consideration.

Enclosures: Resume Transcript of records Application form

• Now, the $64,000 question is, how do you customize your school office manager cover letter? It’s a breeze. Start by swapping the specific names of the hiring manager and their school. Then, tailor your pitch to address the qualifications mentioned in each job ad. In fewer words, let it not seem like you’re sending cookie-cutter applications.

Creative Office Manager Cover Letter Example

Copy this for your creative office manager cover letter!

123 Fictional Avenue New Orleans, LA 70112 (123) 456-7890

November 20, 2024

Emma Jones New Orleans Museum of Art 123 Fictional lane New Orleans, LA 70112

Dear Ms. Jones,

I’ve always been captivated by the transformative power of art. My early fascination with technology evolved into a passion for merging artistic expression with innovative solutions. Holding a bachelor’s degree in Business Administration and a robust background in Scrum leadership, and teamwork, I’m excited to bring my unique blend of skills to the New Orleans Museum of Art. My strong interpersonal communication abilities and technical expertise can significantly enhance the museum’s operations and visitor experience, making art more accessible and engaging.

While serving as an office manager at Kickboard, I streamlined daily operations and introduced Monday.com for scheduling, saving the team 12 hours weekly. I also worked closely with external vendors to maintain office resources, achieving a 24% reduction in supply costs.

At Wm. B. Reily & Company, I led the planning of company-wide creative events, including team-building activities and departmental training sessions, in collaboration with NOLA DMC, which boosted staff engagement by 26%. One of the most impactful initiatives was launching “lunch and learn” sessions that fostered inter-departmental knowledge sharing.

My focus on keeping documentation orderly and easily retrievable allowed the efficient management of more than 217 case files at Baron & Budd. That has prepared me to support your creative teams by managing timelines.

I’m excited about the opportunity to contribute to the seamless flow of creativity at NOMA and would welcome the chance to discuss how I can help further your mission.

Thank you for your consideration,

Stella Mueller

Enclosures: Resume Application Transcripts

• Examples include “I also worked closely with external vendors to maintain office resources, achieving a 24% reduction in supply costs…” and “My focus on keeping documentation orderly and easily retrievable allowed the efficient management of more than 217 case files at Baron & Budd.”

Related cover letter examples

• Office manager resume
• Office assistant
• Sales manager
• Marketing manager

How to Write an Impactful Office Manager Cover Letter

When you’re optimizing a company’s clerical systems, you take the company’s specific needs into account to determine the appropriate filing systems and software for daily operations. You should take a similar approach to your office management cover letter. 

You’ll want to review the job description and understand each company’s needs. That way, you can stand out by including a tailored set of skills whether a company needs help with bookkeeping or process improvement.

Create a greeting and intro that grabs attention

When starting with the greeting and intro for your office management cover letter, consider how you’d begin office correspondence. You’d want to greet a specific person by name and ensure you relate to key needs right away.

In the opening paragraph of your cover letter, you can connect by relating to the company’s mission and the specific office management skills they’re seeking. For instance, you could explain how you’ll use your CRM skills to help a sales office achieve a friendly and collaborative experience for its clients.

The opener below doesn’t get off to the most optimal start since the applicant doesn’t greet anyone by name or relate to any of the specifics of the company’s office management needs.

Not making the right impact with this one!

I came across your office manager job opening and thought this sounded like a great opportunity. I’ve worked in an office environment for many years, so I think I’d be a good fit.

The opener below does a much better job connecting with Banner Health’s mission of quality healthcare while showing how their medical coding and EHR management skills fit in.

A great opener based on the company’s mission!

Dear Mr. Brown,

Each time I gaze at Banner Health against the backdrop of Camelback Mountain, I am reminded of your unwavering commitment to quality healthcare. Your blend of practical knowledge, exceptional service, and pivotal technologies resonates with me. With expertise in Electronic Health Records (EHR) Management, Medical Billing and Coding, and more, I am enthused to join your esteemed organization as a medical office manager and contribute to your rich tapestry of patient-centered care.

Make your skills stand out in your office manager cover letter’s body

As you get into the body of your cover letter, it’s time to provide more details about why you’re the best candidate for the office manager role.

A great way to do this is by using metrics-based examples relating to each position’s needs. For instance, if an office needs help with CRM, you could explain how you improved correspondence strategies to boost customer satisfaction scores by 52%.

It can also be a good idea to showcase leadership skills in these examples, like how you trained new employees or led a team to improve record-keeping efficiency.

A metrics-based body paragraph that stands out!

Optimize the closing of your office management cover letter

As you come to the end of your cover letter, you’ll want to create an impactful closing that resonates with the hiring manager, just like you’d do when trying to get your team on board with a new bookkeeping process you’re implementing.

The first step will be relating back to the company mission and the key job skills you emphasized throughout your cover letter. For example, you could say how you’re eager to use your data-focused mindset and medical coding skills to ensure a medical office maintains a safe and trustworthy environment for all patients.

It’s also a good idea to thank the hiring manager for their time and use a light call to action, similar to what you’d do when writing an email to a prospective client you hope to hear back from.

The closer below falls a bit short since it lacks a call to action or specific details about the office management position.

Lacking impactfulness here!

I believe my skills and experience will make me a great fit as your next office manager. Thank you for considering my qualifications.

Hector Aguilar

The closer below does a much better job of showcasing how the applicant fits in with UPI’s data-focused initiatives.

A closer that connects with company needs!

I see an opportunity for valuable innovation, harnessing data to assess the current state, identify gaps, and implement initiatives that significantly upgrade efficiency at UPI. I look forward to discussing my candidacy. Thank you.

You’ll want to choose your tone similarly to how you’d tailor your tone to different clients or customers you’re corresponding with. Analyze the job description and try to match the company’s tone as best as you can to show how you’ll fit in with their office culture.

The best way to optimize your skills is to review the job description to get an understanding of the skills each office is seeking. For instance, a medical office may be more concerned with data security and maintaining HIPAA protocols.

If you don’t have management experience, showcasing high levels of technical skill and finding creative ways to show leadership can help. For instance, you could explain how you led a five-person clerical team to organize financial information ahead of tax season, finishing one week ahead of schedule.

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Office Manager Cover Letter Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Office Manager?

You're going to need an awesome cover letter. This guide is your one-stop-shop for writing a job-winning Office Manager cover letter  using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Office Manager role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Office Manager Cover Letter
• The Best Skills To Include On An Office Manager Cover Letter
• How To Address An Office Manager Cover Letter
• 3 Office Manager Cover Letter Examples

The 8 Best Office Manager Cover Letter Templates

3 tips for writing a job-winning office manager cover letter.

Here's the step-by-step breakdown:

Office Manager Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Office Manager?

Companies love candidates with strong organizational and multitasking abilities to manage office operations. They also look for individuals with outstanding communication and interpersonal skills to coordinate with staff and external partners.

Companies also appreciate candidates adept in office software and administrative tools for scheduling and data management tasks. Lastly, a proactive approach and problem-solving mindset are essential for addressing challenges and enhancing office processes.

Your cover letter should show the company that your personality and your experience encompass all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Office Manager cover letter:

• Properly address your letter: Begin your letter by addressing the hiring manager or team. Don't forget to state the specific Office Manager job you are interested in!
• Express your understanding of the company: Clearly articulate that you are well-familiarized with the company's products and the market, and tie this up with your skills, demonstrating how they align with their needs.
• Highlight your skills: Showcase your most relevant skills for the role, such as Management, Communication, Operations, and more.
• Tailor your cover letter for the job description: Emphasize your experience to meet the job requirements listed in the description.
• Be concise and clear: Your cover letter should be short and easy to read. Keep it to one page and focus on the good stuff!
• End with a call to action: Close with an effective call to action, expressing enthusiasm for the opportunity and inviting further discussion on how you can contribute to the company's success.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App or Grammarly to do this.

Let's dive deeper into each of these, so you have the exact blueprint you need to see success.

The Best Office Manager Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role, and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Office Manager Keywords

The first is to leverage our list of the best keywords and skills for an Office Manager cover letter.

These keywords were selected from an analysis of  real Office Manager job descriptions sourced from actual job boards. Here they are:

• Communication
• Administrative Support
• Coordination
• Point Of Contact
• Interpersonal
• Professionalism

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated Office Manager cover letter
• Open a copy of your target Office Manager job description
• In the widget below, paste the job description and hit scan!

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant to the role and that you should weave into your cover letter.

If you're ready to check it out, grab your target job description and run your first scan here:

To start, paste your target job description (or multiple job descriptions) into the box below:

Scan to help you identify keywords and skills within your target job description.

Scanning...

If you're more of a visual learner, here's a video walking through this whole process so you can follow along:

How To Address A Office Manager Cover Letter

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying for a Product Marketing Manager role at Discovery Education, you might start your cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Office Manager Cover Letter Examples For 2024

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds who are all applying for Office Manager roles:

Office Manager Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience. Here is what an example of their cover letter might look like:

Office Manager Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from a background in education to an Office Manager role. This cover letter demonstrates how the author identifies and communicates their transferable skills:

Office Manager Cover Letter Example #3: No Experience

Our third example highlights an Office Manager with no experience. Here is what their cover letter might look like:

At this point, you know all of the basics you'll need to write an Office Manager cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your cover letter using proven, recruiter-approved templates:

Free Job-Winning Cover Letter Templates, Have AI Write Yours in Less Than 2 Minutes .

Choose a cover letter template below to get started:.

Great Choice! Now, how do you want to write your cover letter?

Let AI write your unique cover letter using our proven templates.

Or use our templates to write your own from scratch.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use CoverBuild.io To Write Your Cover Letter In <2 Minutes

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to CoverBuild.io
• Select the “2 Minutes” option to have AI write your cover letter
• Select a template for your cover letter, then follow the 3 step process for sharing info about your experience and the target job with CoverBuild's AI
• Click “Generate My Cover Letter” and watch the tool write a unique cover letter that's personalized to your experience and your target job!

To make it even easier, you can select a cover letter template from the widget below to get started:

If you'd like to see the process in action, here's a video walking through all of the steps above:

Note:  I do not recommend or advise that you simply copy and paste any AI-generated content and submit your application. You should always review, revise, and personalize the content yourself before applying.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible for managing calendar and communication.”

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The office workflow you helped improve
• The increase in productivity you helped achieve
• The costs you helped reduce

These outcomes will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Office Manager cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App or Grammarly to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more Office Manager interviews and job offers.

Now that your cover letter is taken care of, be sure to check out our guide on writing a job-winning Office Manager resume (with examples!).

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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Office Manager cover letter examples

Try the CV builder 

Can you oversee multiple areas of the business to keep everything in the office running smoothly?

Of course you can, that’s why you’re perfect for the office manager role. Now you just need to prove it to the recruiter with a detailed application, bursting with your most relevant skills and experience.

But if you’re not sure how to fit this all into just a few paragraphs, check out our top tips and office manager cover letter examples in the guide below.

CV templates 

Office Manager cover letter example 1

Build your CV now 

Office Manager cover letter example 2

Office Manager cover letter example 3

These 3 Office Manager cover letter example s should provide you with a good steer on how to write your own cover letter, and the general structure to follow.

Our simple step-by-step guide below provides some more detailed advice on how you can craft a winning cover letter for yourself, that will ensure your CV gets opened.

How to write a Office Manager cover letter

A simple step-by-step guide to writing your very own winning cover letter.

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of Office Manager with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The main purpose of your cover letter is to excite recruiters and make them eager to open your CV. And you achieve this by quickly demonstrating your suitability to the job you are applying for.

Take a look at the job adverts you are applying for, and make note of the most important skills being asked for.

Then, when you write your cover letter, make your suitability the focal point.

Explain how you meet the candidate requirements fully, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider your application.

Keep it short and sharp

It is best to keep your cover letter brief if you want to ensure you hold the attention of busy recruiters and hiring managers. A lengthy cover letter will probably not get read in full, so keep yours to around 3-6 sentences and save the real detail for your CV.

Remember the purpose of your cover letter is to quickly get recruiters to notice you and encourage them to open your CV, so it only needs to include the highlights of your experience.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Office Manager cover letter

Your Office Manager cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

• Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
• Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
• The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
• Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
• Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Office Manager cover letter templates

Copy and paste these Office Manager cover letter templates to get a head start on your own.

Dear Mr. Thompson,

I am writing to apply for the position of Graduate Office Manager at HLE Solutions. With a bachelor’s degree in business administration and a keen eye for organisation, I am excited to contribute my skills and dedication to your esteemed production company.

During my studies, I excelled in project management and demonstrated strong leadership abilities as the President of the Business Club. I effectively coordinated events and managed budgets, which resulted in a 20% increase in membership and positive feedback from attendees. My internship at Cruft Manufacturing provided valuable hands-on experience in office administration, where I supported senior administrators with scheduling and record-keeping. Additionally, I streamlined the filing system, reducing retrieval time by 30%.

I believe my adaptability and strong work ethic align perfectly with your HLE Solutions’ culture and I am available for an interview at your earliest convenience to discuss my skills further.

Kind regards,

Frances Jackson

I am excited to apply for the Office Manager position at Stellar Marketing Solutions. With 8+ years of experience in office administration and a proven track record of streamlining operations, I am confident in my ability to support your team.

In my current role as Office Coordinator at SkyTech Innovations, I implemented a new invoice tracking system, reducing payment processing time by 40%. Moreover, my exceptional multitasking skills allowed me to oversee scheduling and office supplies procurement efficiently.

My BTEC Level 4 Diploma in Business Management has equipped me with the skills to lead and motivate a team. In my first role as office assistant at Marcham Lloyd, I was selected by the director to mentor and train new hires on company administration systems, resulting in increased productivity and an 8% reduction in employee turnover.

I believe my experience aligns seamlessly with Stellar Marketing Solutions’ objectives and I would like to discuss this further in an interview, which I am available for from next week.

Nico Williams

I am writing to apply for the Senior Office Manager role at CM Consultants. With over two decades of office administration experience within audit and business consultancy, I am eager to contribute my skills to optimise workflow in your team.

In my current position as Senior Administrator at Prime Industries, I spearheaded the implementation of a document management system, resulting in a 30% reduction in administrative errors. I also lead a team in organising large-scale corporate events, including an annual conference with 5,000 attendees, showcasing my project management abilities. Furthermore, in my last role at SLT Ltd I successfully implemented a remote work policy during the pandemic, ensuring uninterrupted operations while maintaining team cohesion. This initiative received praise from senior management and contributed to a seamless transition to remote work for all employees. My BA in Business Administration and ITIL Certificate in Office Management demonstrate my commitment to professional development and industry best practices.

I am deeply impressed by CM Consultants’ global reach and dedication to employee growth, and I look forward to discussing how my expertise can contribute to your continued success in an interview.

All the best,

Simon Teller

Writing an impressive cover letter is a crucial step in landing a Office Manager job, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

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Dive Into Expert Guides to Enhance your Resume

Office Manager Cover Letter Example

Create a top-performing Office Manager cover letter with the help of our expert tools, examples, and guidance. Take advantage of our sample cover letter and actionable tips to land the Office Manager position you have your eye on.

As an Office Manager, you play a crucial role in ensuring the smooth and efficient running of an office or organization. Your cover letter is your first chance to demonstrate that you can handle that role and are the best candidate for the job.

In this post, you’ll find power tips, specific examples, and tailored samples to help you write an ultra-personalized letter that addresses the  unique requirements of an Office Manager  position.

Some of the things you’ll learn:

• How to use keywords that will give your resume great results
• How to list specific examples of your previous related job duties
• Which courses and certificates look best on an Office Manager cover letter
• How to address the lack of experience to your advantage

According to the  International Association of Administrative Professionals (IAAP)  the job outlook for Office Managers is “bright”. Update your cover letter today and take advantage of the many opportunities!

How to Write an Office Manager Cover Letter when You Are Experienced

Begin by  reviewing the Experience section of your resume  to determine what duties and accomplishments from previous positions to highlight in your cover letter.

Try our  step-by-step resume builder , if you haven’t already done so. It will provide you with valuable insights into how to improve your resume.

Now, let’s start.

1. Begin With a Powerful Opening

Your first paragraph should immediately  capture the attention of the reader  and clearly state that you’re applying for the Office Manager position.

Additionally, you should briefly  mention your interest in the job  or why you believe you are a good fit for the company.

Here are several  examples of effective opening paragraphs  you can adapt for your cover letter:

I am excited to apply for the Office Manager position at Digital Stationery. With over five years of experience in office administration, I am confident in my ability to manage day-to-day operations, coordinate with staff, and provide exceptional support to the executive team.

As an experienced Office Manager, I am writing to express my interest in the position at Digital Stationery. With a strong background in project management and team leadership, I am confident that I can bring a wealth of skills and knowledge to help your company achieve its goals.

I am thrilled to apply for the Office Manager position at Digital Stationery. With a proven track record of success in managing budgets, developing policies and procedures, and coordinating office functions, I believe I have the experience and skills necessary to excel in this role.

Remember, the first paragraph of your letter should be  engaging and persuasive . It should encourage the reader to continue reading and consider you as a strong candidate for the position.

2. Key Experiences Worth Mentioning in Your Office Manager Cover Letter

Any hiring manager would love to see that you have  experience, along with data  to back up your talk.

Consider mentioning some of these key experiences to impress your potential employer.

• Managing office operations:  Describe how you oversaw office tasks such as scheduling appointments, organizing files, and coordinating meetings.

Example: “ I implemented a new inventory system that reduced office supply costs by 32% while ensuring adequate supplies were always available for the team. ”

• Supervising staff:  Highlight your experience in managing and mentoring administrative assistants, receptionists, or other staff members.

Example: “ As an office manager, I led a team of five administrative assistants, conducting performance reviews, providing feedback and mentoring, resulting in a 20% increase in productivity and efficiency. ”

• Budget management:  Discuss how you managed the office budget, including purchasing supplies and equipment, and managing expenses.

Example: “ Implemented cost-saving measures to manage a $500K annual office budget, resulting in a 10% reduction in expenses. ”

• Communication and collaboration:  Share examples of how you communicated with different departments, collaborated with colleagues, and resolved conflicts.

Example: “ I actively communicated and collaborated with cross-functional teams to coordinate office events and projects, resulting in successful and timely completion of tasks while fostering a positive team environment. ”

• Customer service:  Discuss how you got your team to provide excellent customer service to clients, vendors, and other stakeholders.

Example: “ Demonstrated exceptional customer service by handling customer complaints and inquiries, resulting in a 30% increase in customer satisfaction ratings. ”

• Project management:  Explain how you successfully planned, implemented, and completed office projects within budget and on time.

Example: “ I successfully led and completed a renovation project, overseeing contractors, managing timelines, and ensuring the project was completed on time and within budget, resulting in a modernized and efficient workspace for the entire team. ”

• Training and development:  Highlight your experience in training and developing new hires or staff members to improve office efficiency and productivity.

Example: “ I developed and implemented a comprehensive training program for new hires, including onboarding procedures and ongoing professional development opportunities, resulting in a 20% increase in employee retention and productivity. ”

3. Office Manager Cover Letter Dos and Don’ts: Demonstrative Statements

To wrap up this section, let’s look at 2 examples, both correct and incorrect, to fully understand how to write a compelling introduction.

I am applying for the Office Manager position at Microsoft. I have worked as an Office Manager for three years. I am organized and detail-oriented, and I have experience managing a team. I am also proficient in Microsoft Office.

This is a bad example because it:

• is too general,
• does not provide any specific details about the applicant’s achievements or contributions in their previous roles,
• does not mention any skills or qualifications that are required for the job they are applying for.

During my three years as an Office Manager at ABC Corporation, I streamlined the administrative processes by implementing an electronic document management system, reducing paper usage by 50%. Additionally, I successfully led a team of 10 employees, resulting in a 20% increase in productivity.

This is an excellent example because:

• It provides specific details about the applicant’s  achievements and contribution s in their previous role.
• It  quantifies the applicant’s claims , making them much more credible.

Let our  cover letter writing guide  do the heavy lifting for you. Take a look to create your letter with ease and confidence.

Cover Letter Example for an Office Manager With Experience

Take a look at the sample below to familiarize yourself with the key components of a strong cover letter for a seasoned Office Manager.

Text Format

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I would like to apply for the Office Manager position being offered by [Company]. As an experienced Office Manager with over six years of responding to the needs of a fast-paced accounting firm, I think I am the best choice for the job.

Working with [Current company], I have been managing a team of ten administrative employees, coordinating meetings and office-wide events, as well as improving communication efficiency. I have made full use of my expert proficiency in Microsoft Office and Quickbooks to ensure that the daily running of the facility is as smooth as possible.

My greatest achievement thus far has been in implementing brand-new cloud meeting and conference room management tools. These have improved office communication by 12% and greatly reduced issues regarding meeting room availability.

I am highly enthusiastic about the opportunity to work with [Company] and would be thrilled to discuss the position further in a face-to-face meeting.

Thank you for considering my application. I look forward to discussing the role in person in the future.

Sincerely, Name

Address Phone number Email address

Check out a variety of Office Manager resume samples for more ideas on how to word parts of your cover letter.

Writing an Office Manager Cover Letter with No Prior Experience

Whether you are looking for a  career change  into an Office Manager role or just lack work experience, in this section you’re going to find some  powerful tools to succeed  with your application.

Office Manager Skills You Can Highlight when Inexperienced

The first step is to understand which  qualifications the recruiter is looking for  in an Office Manager.

This knowledge will help you showcase your skills and prove that you can still be the right fit for the role, even if you lack relevant experience. Some ideas:

• Strong organizational skills:  Together with the ability to prioritize tasks and manage time effectively.
• Excellent communication skills:  Both written and verbal, with the ability to collaborate and work effectively with others.
• Proficient in using office software:  Such as Microsoft Office and Google Suite.
• Detail-oriented:  Highly attentive to accuracy in all tasks.
• Self-motivated:  Able to work independently as well as in a team.
• Ability to learn quickly:  Plus to adapt to new situations and challenges.
• Proven ability to multitask:  Includes working under pressure while maintaining a positive attitude.
• Knowledge of office equipment and procedures:  Including filing, record-keeping, and data entry.

Look at the following examples from candidates fresh out of college:

“ As a member of my college debate team, I honed my communication skills by presenting and defending arguments in front of diverse audiences. ”

“ As a full-time student with a part-time job, I developed strong time management skills to balance my academic and work responsibilities. ”

“ Through my involvement with a local community garden, I developed innovative solutions to address common gardening challenges, such as limited space and resource constraints. ”

Mention Your Education and Any Applicable Internship Experience

When applying for an Office Manager position with no work experience, emphasizing your education and relevant internships can turn into your  key to success .

Review the  tips and examples  below for guidance:

• List any relevant coursework or certifications:  Such as business administration, project management, or communication.

Example: “ I recently completed a Bachelor’s degree in Business Administration, where I gained valuable knowledge in office operations and project management. ”

• Highlight any volunteer experience:  Point out transferable skills, such as customer service, event planning, or administrative support.

Example: “ During my internship with XYZ Company, I provided administrative support to the office manager, where I developed strong organizational and communication skills. ”

• Emphasize any internship experience:  If you have any relevant internship experience, you absolutely need to mention it in your cover letter.

Example: “ During my internship at ABC clinic, I assisted the office manager in patient scheduling, managing medical records, and billing. This experience has equipped me with knowledge of medical office operations and has developed my communication skills while working with patients and medical professionals. ”

Example Cover Letter for Office Manager With No Experience

Writing a cover letter can be intimidating. Especially if you’re new to the workforce.

Take a look at the following  Office Manager cover letter sample  tailored for fresh graduates. It shows you how to effectively present the essential elements of a successful letter for candidates who are just starting out.

Hiring Manager’s name Company name Company address Date

Dear [Hiring Manager Name],

I am thrilled to express my interest in the Office Manager position at [Company]. While I do not have direct experience in this specific field, I am eager to leverage my diverse skill set and experience to excel in this role.

As a recent graduate with a degree in business management, I have acquired a strong foundation in analytical thinking and problem-solving.

Additionally, my internship in customer service and sales has given me a solid understanding of the importance of prioritizing the needs of clients and customers.

Although I understand that this position requires a unique set of skills and knowledge, I am confident in my ability to learn quickly and adapt to new challenges. As an organized and detail-oriented individual, I take pride in ensuring that all tasks are completed accurately and efficiently.

Moreover, I am excited about the prospect of working with a team of professionals at [Company] to contribute to the organization’s success.

Thank you for considering my application for the Office Manager position at [Company]. Please let me know if you require any further information or if there are any next steps I should be aware of.

I look forward to the opportunity to discuss my qualifications further.

Avoid  common cover letter mistakes  by using our samples and advice.

Example Cover Letter for Office Manager With Employment Gap

In this section, you can find a sample cover letter for an Office Manager position that addresses an employment  gap in a positive and professional manner , so you can confidently draft your own according to your situation.

I am excited to apply for the Office Manager position at [company]. I have over seven years of experience in managing day-to-day office operations, including supervising staff, managing schedules, and overseeing budgets.

As you will see on my resume, I took a two-year sabbatical to care for an elderly parent. Although it was a challenging time, it was also an opportunity to develop important skills in patience, time management, and empathy. These skills have given me a renewed focus on the importance of teamwork and have helped me develop a compassionate leadership style.

During my sabbatical, I made it a priority to stay up-to-date with the latest technologies, trends, and regulations relevant to office management. I took online courses, attended webinars, and read industry publications to keep my knowledge and skills current.

I am excited to bring these abilities to your company and am confident that I can excel in the Office Manager role. I am well-versed in using office productivity software and have experience in creating and implementing policies and procedures that improve workflow efficiency.

Thank you for considering my application. I would be thrilled to meet with you to discuss how I can contribute to your company’s success.

Read our article on  how to navigate gaps in your application  for more examples and advice.

Supercharge Your Office Manager Cover Letter with These Power Tips

If you’ve read this far, then you are ready to supercharge your Office Manager job search.

Let’s dive in into some power tips and take your job application to the next level!

1. Use Office Manager Keywords

It is essential to  tailor your cover letter to the specific job posting  and use the same keywords.

For instance, if the job description requires excellent organizational skills and  proficiency in Microsoft Office , mention in your cover letter how your experience relates to these traits:

I was thrilled to come across the job posting for an Office Manager position that requires someone with strong organizational skills and proficiency in Microsoft Office.

Throughout my career, I have honed my organizational skills by efficiently managing office supplies, scheduling appointments, and coordinating meetings. Moreover, my expertise in Microsoft Office has enabled me to streamline data management and create visually appealing presentations for senior management.

The following is a list of the  most commonly used keywords in Office Manager job ads :

Soft Skills Keywords:

• Communication
• Organization
• Time Management
• Problem-solving
• Multitasking
• Detail-oriented
• Team player
• Self-starter

Software Keywords:

• Microsoft Office
• Google Docs

Administrative Keywords:

• Customer service
• Project management
• Budget management
• Team management
• Calendar management
• Vendor management
• Inventory management
• Office equipment

To increase your chances of passing  Applicant Tracking System (ATS)  filters, use relevant keywords mentioned in the job posting.

2. Courses and Certificates to Boost Your Office Manager Job Prospects

Adding a certificate or official title to your resume always looks good on a resume, and it will  prove that you went the extra mile  to learn something new about office management.

The following  courses and certificates can help boost your chances  of securing an Office Manager position.

• Certificate in Office Management:  It equips applicants with a comprehensive skill set, covering administrative, communication, software proficiency, leadership, and other essential abilities.
• Project Management Professional (PMP) Certification:  This certification demonstrates a candidate’s advanced project management expertise and ability to lead complex projects.
• Certified Administrative Professional (CAP) Credential:  This credential is useful for Office Managers as it validates their proficiency in various administrative functions, such as record-keeping, scheduling, and document management.
• Customer Service Certification:  The certification illustrates a candidate’s proficiency in delivering outstanding assistance to clients, coworkers, and other parties involved, ensuring a seamless and harmonious office environment.
• Time Management Training:  This training benefits Office Managers by providing them the expertise to effectively prioritize tasks, distribute resources wisely, and consistently adhere to deadlines.
• Business Writing Course:  It develops an applicant’s ability to communicate professionally and clearly in written form and is crucial for creating well-structured reports, persuasive proposals, and concise emails.
• Social Media Marketing Course:  Office Managers can obtain through this course the expertise needed to manage a company’s digital presence, empowering them to interact effectively with customers, endorse the organization, and preserve a strong brand reputation.
• Conflict Resolution Training:  This type of training enables applicants to effectively address and resolve interpersonal issues within the workplace, enhancing collaboration, productivity, and overall team morale.

3. Show Off Your Essential Software Knowledge

By expanding your office management software capabilities, you’ll undoubtedly capture the interest of hiring managers and enhance your employment prospects.

Below you can find a list of software applications that Office Manager candidates can benefit from, as well as some ideas of how to include them in your cover letter.

The following comprehensive list will help you enhance your office management software skills and will definitely impress hiring managers:

• QuickBooks (accounting software)

Example: “ My proficiency in QuickBooks allows me to efficiently manage financial operations, including accounts payable and receivable, financial reporting, and bank statement reconciliation. In a previous role, I improved invoice processing time by 20% with a new QuickBooks system implementation. ”

• Trello or Asana (project management software)

Example: “ In my previous position, I utilized Asana to launch a new product, resulting in a 25% increase in sales compared to the initial projections. I am confident in my Asana expertise and believe that it will enable me to contribute to your organization’s success in project management and team collaboration. ”

• Salesforce or HubSpot (customer relationship management software)

Example: “ As an Office Manager, I have experience in utilizing HubSpot to manage and enhance the organization’s marketing, which resulted in a 30% increase in sales in my previous role. ”

• Slack (team communication and collaboration)

Example: “ With Slack, I have created and managed channels for effective team communication, ensured prompt response to client inquiries, and reduced email traffic by 50%. In my previous role, I led a team in using Slack to resolve customer complaints within 24 hours, resulting in a 95% customer satisfaction rate. ”

• Hootsuite or Buffer (social media management software)

Example: “ With my expertise in Buffer, I have successfully managed and optimized the organization’s social media presence by creating and scheduling 5 posts per week across various platforms, tracking post performance metrics, and maintaining 90% positive sentiment from customers. ”

Key Takeaways for Your Office Manager Cover Letter

As we’ve discussed, writing an impactful Office Manager cover letter can be a little tricky depending on your circumstances, but there are  strategies you can use  to turn the situation in your favor.

Let’s recap:

• If you have relevant work experience:  Highlight your skills and qualifications in a strong opening while emphasizing the experience that best matches the position.
• If you lack experience:  Focus on connecting your education and any internships or volunteer work to the relevant skills required for the position. Be sure to mention any courses or workshops you have taken that have prepared you for an Office Manager role.
• If you’re missing valuable skills:  Take the time to update your qualifications by taking any of the courses mentioned in this article to enhance your chances of landing the job.

And if after reading this you’ve realized that your resume could also do with a brush-up, take advantage of our HR-approved Office Manager resume templates to upgrade it along with your cover letter. Remember that, when it comes to getting the job, customizing your application to the offer you’re after is usually the best way to go.

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