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How I passed the Google Project Management Certificate in a Week

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Are you looking for tips on how to pass the Google Project Management Certificate ? I completed the 6 courses in a week (what a week that was!).

I don’t remember the last time I was so stressed as I was working full-time at the same time, but I did it, and you can too.

In this article, I’ll share my top tips for working out the answers to the graded quizzes, how to plan your time and how to get the certificate for the lowest possible cost (not free, but very cheap).

My experience with the Google Project Management Professional Certificate

I completed the course requirements in a week. I signed up for the Foundations course and completed that on Day 1, and then on Day 7 I had all the peer reviews back for the Capstone and got confirmation that I had passed the certificate.

The week was incredibly busy and I didn’t do much else aside from work through the course materials and complete assignments (outside of the hours I was actually doing my day job).

A solid, professional, well-recognized project management course from a great training provider. Perfect for beginners and people interested in learning more about project management as a career.

How I did it so quickly

I have 20+ years experience in project management, so I am definitely not a beginner. The Foundations module, for example, was really easy for me, and I whizzed through that. The more experience you have working in a project environment, the easier it will be for you.

The less experience you have, the more time you’ll have to spend as all the concepts will be new to you. I spent most time on the Agile module (because I’m not an Agile PM) and the Capstone (because you HAVE to do all the work on that one). The courses on Project Execution and Project Initiation were straightforward for me as that’s my day job.

I worked on all the courses at the same time, pretty much, after I completed the Foundations.

If you have some experience…

If you have project management experience, don’t watch the videos. Scan the transcript instead. Skip any topics you know well and go straight for the quiz. If you pass the quiz, assume you have enough knowledge to miss that topic and save yourself time.

How I did it so cheaply

Coursera works on a subscription model for the Google Project Management certificate, so you have to sign up to take the courses. However, you can audit these courses for free.

First, I signed up to audit the courses. Then I had a good look around the course materials for free. You can watch the videos, review the readings and download the templates without paying anything.

That gave me a good indication that I wouldn’t have to spend the recommended 6 months on the course, and that I could indeed do it quickly (and therefore cheaply).

You only have to sign up as a student and start paying when you commit to earning the certificate for real, as you have to be subscribed to be able to submit graded assignments and quizzes, and peer-reviewed assignments.

Pro tips to save money

Sign up to audit the course first, and then convert to a paid student when you are sure you have the time to commit to doing the assessed work. If you are offered a free trial, you can also take that and do as much of the course as possible in the free trial period.

Tips for passing the Google Project Management Certificate

So what did I learn from the experience? And what tips do I have for you if you want to earn the certificate as cheaply and quickly as possible? Read on…

1. Make a tracker

There are 6 courses to do in the Google certificate. The easiest is the Foundation, which has no peer-reviewed assignments. The hardest is (unsurprisingly) the Capstone. Each course has multiple modules.

Because of the speed I was going through the materials, I needed a tracker. I just wrote out a list of the courses and modules and made a note of what still needed to be done on them. It kept me focused on what was missing, what assignments I needed to submit (or resubmit) and made it easy to go straight to what needed doing when I had a spare moment.

2. Submit on or before the deadline

Each assignment and graded quiz comes with a deadline.

The deadlines are auto-calculated by the looks of it, from the Coursera platform. I first thought they were there simply to help you pace yourself and make sure you didn’t give up on the material.

However, there is some small print I read that said if you submit a peer-reviewed assignment after the deadline you might need more than one peer to review it. If you submit on the deadline, you only need one reviewer.

Don’t wait for extra reviews: submit on time so you aren’t reliant on other people.

3. Note your correct answers on quizzes

You might fail a quiz (I certainly did) but that doesn’t mean you got all the questions wrong. Some quizzes keep the same set of questions when you do them again, so note down the answers you did get right.

Also note down which answers were wrong. The tests are all multiple choice so you don’t want to select the wrong answer again.

When you take the quiz again, use your notes to make sure you don’t accidentally get an answer wrong again, and put in the correct answers.

4. Use the search

Timed quizzes can be stressful, but you get 50ish minutes per quiz which is a lot of time to answer 10 questions.

If you can’t work out an answer, use the search feature. Copy/paste one of the answer responses or a key word from the question into the search bar. Use a new window or tab, not the one your test is open in.

Then review the search results. You’ll often find that the answer to the question is in the course material (I mean, why wouldn’t it be??). Then you can confidently choose the right answer.

5. Watch the videos on 1.5x speed

Watch the videos on fast speed. As long as you can still understand the tutors, you’ll be fine. This will help you get through the material more quickly.

6. Do the courses in any order

Do you have to take the Google Project Management certificate courses in order? No, absolutely not. I would suggest you leave the Capstone until the end, but any of the others you can do in any order.

I did them all pretty much in parallel, leaving the Capstone until last.

7. Don’t review the job seeking content unless you are job seeking

I know this is going to sound obvious, but if you aren’t currently looking for a job, skip all the sections on job hunting, interview prep and resumes/CVs.

You can also skip the Googlers telling stories about their career paths. They are interesting, but they aren’t crucial to being able to apply the knowledge. If you have loads of time, by all means watch them, but if you are speeding through the content, you can skip them comfortably.

Tips for the Google Project Management peer-reviewed assignments

Most of the courses have peer-graded assignments. For example, you have to complete a project charter, a risk document, a presentation to executives, write sample emails etc.

The example project is Plant Pals (the Capstone project is Sauce & Spoon), and actually it’s quite fun to work through creating project documents. The case study is realistic and well-put together, you will definitely find it useful if you have not worked on a project end-to-end before.

Here are some tips for acing your peer-reviewed assignments.

1. Make sure your file is publicly accessible

You have to review other people’s work as well as submit your own, and overall, the quality of the files submitted was poor. There were quite a few that I couldn’t even access because the Google Docs permission was not set to ‘Sharing’.

Make sure people can access your file!

2. Load the right file

You are given student documents to review, and there were several I was given where I had to flag that they had loaded the wrong file. One was even a promo leaflet for some guy’s training courses. Some people loaded the blank template.

Don’t waste your time (or other people’s) by loading the wrong documents. Come up with a naming convention for all the files you will create and then upload the correct version.

I made this mistake once myself. There are two exercises where you have to write emails and I uploaded the wrong email file for an assignment. Believe me, when people score your assignment as 0/10 and you fail, it really stings!

3. Read the submission criteria

Each peer-reviewed assignment where you have submit a file has two tabs. One tab is your instructions, the next is the upload screen where you share your file so it can be reviewed.

On the upload screen you will see submission criteria. This is basically a list of what the reviewer will be looking for.

Read this before you spend time creating your file so you know exactly how you will be graded and what you need to include in the project documentation.

4. Remember to review other people’s assignments

You won’t be marked as ‘complete’ unless you have reviewed other people’s assignments as well as submitted your own and had that reviewed.

It doesn’t take long to look over someone else’s document, especially as you have just written one on exactly the same template. You will be given a marking scheme so you know exactly how to assign marks.

Put some time aside as soon as you have submitted your assignment and just get through them. You’ll know when you have done enough as it will invite you to review more, but you are not obligated to.

5. Keep them short

It’s tempting to write loads and loads in the project charter or other documents, but you really don’t have to. Stick with a few bullet points that cover the key content.

In real life you might want to add more context and more words, but generally short is good. There are only certain things that will be graded anyway, so any text you put in additional boxes is not going to score you extra.

That’s not to say you shouldn’t do a good job, especially if you are hoping to get the practice of putting together project documentation – useful if you want to become a project manager . But if you want to get through the course fast, do the minimum required and don’t gold plate your assignments.

Tips for the Google Project Management Capstone Project

The Capstone course (Applying Project Management in the Real World) is the Sauce & Spoon case study, which is a fun project about rolling out a new system for a group of restaurants. It feels timely and relevant, with a cast of characters you’ll come to feel like you know.

You are the project manager, and the goal is to shepherd the project through from idea to delivery – which of course you manage to do just fine.

Here are some examples of the Google Project Management Capstone assignments:

• Create a project charter
• Draft emails
• Identify project tasks and put them in order with milestones
• Identify and create time estimates for a project plan
• Identify quality criteria and establish how these will be measured
• Create a presentation to share project results
• Draft an executive summary

The Capstone also includes a section on preparing for an interview , which you don’t have to do.

Here are some tips to stay on top of the Capstone.

1. Pace yourself

It was a lot more work than I was expecting. There are 8 peer reviewed assignments which equals 8 documents to create, submit, and then review someone else’s submission.

Given that I am an experienced project manager who had breezed through the other content, I figured I would also find it easy.

It wasn’t hard (for me), but you can’t skip sections . It is time-consuming so make sure you have time put aside.

2. Do the ungraded assignments

I thought I would save myself time and skip the assignments that are ungraded, focusing instead on the peer-graded projects instead.

I quickly found that you can’t do that. You open a peer-reviewed assignment brief and it says, “Take the project charter you created earlier…” and if you haven’t created one earlier you have to go back and do it from scratch.

You need to work through all the activities, even the ungraded ones. There is important case study information and ground work that you cannot skip.

3. Don’t stress about people being available to review

I was really worried that no one would be online or available to review my assignments. What if no one else was studying at that time? What if I was the only one in the whole world completing the Capstone and I’d have to wait for someone new to enroll so they could mark my work?

All those worries were completely unfounded. There are plenty of people going through the same experience. I was reviewing papers uploaded just that day, and people were reviewing mine within hours.

The longest I had to wait was about 18 hours. I went to bed worried no one would see my paper and in the morning it had been graded.

4. Look for the Capstone answers

All the answers are in the case study. You don’t have to make anything up (although you can embellish if you want). Just read the materials carefully and write down what you learn.

You don’t even have to infer or deduce. I think every answer and expectation is there in black and white on the screen. For example, success criteria and KPIs, they are written in the case study materials.

I’ve never had a project meeting in real life where a sponsor has said, “We’re looking to improve turnaround time by 5% and reduce customer waiting time by 30 minutes.” But the Sauce & Spoon stakeholders are very switched on and articulate! In real life, expect to have to gently coax senior managers to come up with numbers they can be held accountable to!

5. Do the work

I wonder how many people start the 6 certificate courses and then get to the Capstone and think, “Whoa, that’s a lot of work.” And then drop out.

Don’t let that be you. You can do it. There is no time limit on taking the course, and if you show up and do the work, you will pass.

The Capstone is a lot more work than any of the other courses. I think there are only 5 peer-reviewed assignments in the whole of the rest of the course, and while that gets you used to the process and the expectation, the Capstone takes it to a whole new level.

That’s the point, after all. They want you to feel confident and to ‘see’ a project from start to finish.

Before you go…

You can definitely pass the Google Project Management Certificate, I have no doubt. There are no tutor-assessed assignments. You can take the graded quizzes as many times as you like (within the system constraints) and if you plod through the work, you can do it!

You earn a Credly badge at the end of it, which makes it all worthwhile.

I did have a stressful week, so I wouldn’t recommend doing what I did and cramming the course, but I do think the course was good and worthwhile. Read my full review of the Google Project Management Certificate .

If you have read this because you are considering signing up, I’d recommend it. If you’ve got to the end of the article because you’re halfway through the course and need the motivation to keep going… keep going!! You’ve got this!

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Project manager, author, mentor

Elizabeth Harrin is a Fellow of the Association for Project Management in the UK. She holds degrees from the University of York and Roehampton University, and several project management certifications including APM PMQ. She first took her PRINCE2 Practitioner exam in 2004 and has worked extensively in project delivery for over 20 years. Elizabeth is also the founder of the Project Management Rebels community, a mentoring group for professionals. She's written several books for project managers including Managing Multiple Projects .

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Project Management Project

University of California, Irvine via Coursera Help

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• This section will prepare you for your capstone project and final peer review. It will also answer any questions you might have about the project assignment, the grading rubric, and what you can expect in the upcoming weeks together.
• Project Components & Instructions
• This section will take you for a deep dive into each course objective that makes up the project components of the final assignment for the capstone course. It will include a description and directions for each component as well as grading rubrics to help prepare you for the upcoming Feedback Peer Review and Final Peer Review Assignment.
• Content Review
• This section will provide review course content that you have seen in the Introduction to Project Management Principles and Practices Specialization in hopes of giving you a helping hand in preparing your final capstone project.
• Join the new applied project management certificate program!
• Join our new Applied Project Management Certificate program. This week, learn more about the program, requirements for PDU’s and Contact Hours from PMI®, and explore frequently asked questions of Coursera learners.
• Feedback Peer Review
• This section is learners who want to have additional feedback on their project assignment prior to the Final Peer Review submission and evaluation.
• Final Project Assignment Submission
• This is your final peer review assignment submission portion of the course. Please be mindful that there will be no extension given to learners for any deadlines set.
• Final Project Peer Review Evaluation
• This is your final peer review assignment evaluation portion of the course. Please be mindful that there will be no extension given to learners for any deadlines set.
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• Let's wrap up our time together as we have traveled through the Introduction to Project Management Principles and Practices Specialization.

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How to Manage Project Resources Using a Gantt Chart

If you’re a project manager, you know resources are critical to your company’s success. But it can be tough to ensure team members have enough work to keep them busy without being overloaded. 

Add non-people resources to the mix, and your job gets even more complex. 

So how do you strike a balance and put the right resources in the right place at the right time? It all boils down to effective resource management. 

Let’s take a moment to define what project resource management is and why it’s important. We’ll also explore common resource examples and ways you can effectively schedule and manage project resources with a gantt chart. 

What is project resource management?

Project resource management is the process of planning, scheduling, and optimizing resources to deliver a project on time and budget. 

From the human perspective, it’s all about staffing your projects with the appropriate people to meet your project goals. This might mean taking your team’s skills and availability into account as you build project plans and outsourcing work when needed to bridge resource gaps.

Examples of project resources

Projects often rely on both tangible and intangible resources, which may be shared across your organization. Examples of project resources include:

• Team members
• Key stakeholders                       
• Specialized skills and expertise

Why is resourcing important in project management?

Resource gaps make it hard to run a profitable business customers can rely on. That’s why it’s more important than ever to keep your workforce happy and productive. 

If you’ve ever missed a project deadline because you were understaffed and overbooked, you understand the stress it can cause. Effective resource management gives you and your team the confidence to say yes to projects with a clear plan for how and when you can deliver goods and services. 

As you get a better handle on resources and timelines, your team will find it easier and easier to meet goals efficiently. That means your team can enjoy better work-life balance, while your business benefits from happier customers and a healthier bottom line.

According to a recent PwC Pulse Survey , worker shortages and employee turnover rose to the top of the list of operational challenges for COOs in 2022. 

What does the resource management process involve?

The resource management process can generally be broken down into 3 high-level phases. Let’s take a brief look at each stage. 

• Resource planning : Resource planning involves identifying resource requirements and dependencies so you can estimate project time and costs more accurately .
• Resource scheduling : Resource scheduling is where people get assigned to the work you’ve scoped out on your project timeline. The goal is to match the right skills and materials to the task and ensure deadlines are realistically aligned with resource capacity and availability.
• Resource optimization : Resource optimization is the process of monitoring utilization once work gets underway and adjusting allocation to minimize idle time and avoid resource conflicts and/or overload.

How to manage resources in a project using a gantt chart

Visibility is key when it comes to knowing who or what is available for a job so you can confidently schedule resources and consistently deliver work on time and budget.

Gantt charts provide a clear visual for every aspect of your project plan. You can see what’s scheduled when and who’s assigned to the task—all in a single glance. And TeamGantt makes it simple to view resource availability and rearrange timelines and assignments with the ease of drag and drop scheduling.

Let’s take a closer look at how you can use TeamGantt's resource management software to plan, schedule, and optimize project resources throughout the resource management process.

• Identify the resource requirements for your project
• Assess resource availability before scheduling work
• Apply hourly estimates for better capacity planning
• Schedule resources to your project
• Show your team how to manage their task assignments
• Monitor and optimize resource utilization

1. Identify the resource requirements for your project

The first step you’ll want to take is simple: Figure out who and what you need to get the job done. This could include team members, stakeholders, or contract workers on the people side and physical assets like equipment, facilities, or material supplies.

Once you’ve nailed down your resource requirements, go ahead and set these resources up in your project. In TeamGantt, you can add resources as either People or Labels . Here’s how to use these 2 resource types.

Use People to invite key players to your project

People are exactly that—actual humans who have some level of responsibility for tasks in a project. Inviting your team and stakeholders to a project—or at least those who will play an active role—allows you to assign them to tasks so you can collaborate on work together.

In TeamGantt, People have an email address associated with their name in the project so they’ll receive notifications when tasks are assigned or rescheduled. They’ll also be alerted if anyone tags them in a project discussion.

Learn more about People and permissions.

Use Labels to track non-personnel resources or high-level groups

Labels are flexible tags that enable you to filter and organize your project. You can assign them to tasks—and track their availability—just as easily as People in TeamGantt.

Since Labels aren't associated with an email address, they’re perfect for non-personnel resources. You can also use them to represent collective project resources, like departments, trades, or crews who don’t need to receive TeamGantt notifications.

2. Assess resource availability before scheduling work

Being able to see the entire workload of your whole team is a huge benefit while you’re planning and scheduling your project. 

Can Ben take on any more design work right now or is his plate already pretty full? Zach looks like he’s got a pretty light workload over the next couple days. He could pick up the slack. The marketing team is pretty busy for the next 60 days so maybe now isn’t the best time to take on that new client. You get the picture.

Here are a few simple ways you can figure out who and what’s available to get the job done.

Use the Workloads tab to check availability across all active projects

In many project management tools, scheduling and resourcing are handled in different parts of the app. This can cause a lot of back and forth and make it tough to get a true sense of availability across all your projects. 

In TeamGantt, you can check resource availability against your project schedules in one view—saving you tons of time and frustration. Simply click the Workloads tab at the bottom of your gantt chart to expand it. 

Each person and label you’ve added to the project will be listed along the left, with the number of tasks (or hours) assigned to that resource for each day. The more booked a person or resource is, the darker the cell color. Think of it like your very own resourcing heat map! 

Clicking on one of the numbered cells will open a popup of all tasks assigned to that person or label on that particular day. Select any task listed to go to the project timeline and adjust the schedule, as needed.

Apply project filters to view schedules by resource

In TeamGantt, you can open multiple projects at once and filter your gantt chart based on Person , Label , Date , and/or Task Color . This allows you to view schedules in easy-to-digest chunks and is especially useful for managing resources across a long timeline of tasks.

One TeamGantt customer uses this approach to determine when subcontractors are available so they don’t overbook their crews or end up with a big gap in the construction schedule. 

Use bookmarks to save filtered views

TeamGantt also offers the ability to bookmark pages for later use. This enables you to save resource-specific views of your project—or a filtered view of multiple projects—so you don’t have to recreate the wheel every time.

Have a meeting with the marketing team? Open up your active projects, and filter the view down to marketing-related tasks—all inside a single gantt chart with the click of a button. 

3. Apply hourly estimates for better capacity planning

Project estimation is an important skill for any project manager because it can make or break success. Estimate too much time, and you might have idle workers or equipment sitting around. Estimate too little, and it’s a recipe for delays—not to mention disgruntled teams who feel pressured to put in long hours just to get the job done. The trick is finding a happy medium.

The combination of hourly estimation and time tracking in TeamGantt is a powerful set of tools that not only lets you track the real amount of time your team spends on tasks. It also helps you get better at estimating future projects. 

Here’s how to use these features to improve your project resource management process.

Add hourly estimates to project tasks

To add an estimate to a task, just enter the number of hours you think the task will take in the estimated hours column of the gantt chart. You don’t have to use whole numbers here. For 30 minutes, just use 0.5 hours, for example.

Break task estimates down by assigned resource

Once you have a total number of estimated hours for the task, you can break it down across any people or resources assigned to that task. 

For example, let’s say you estimated 12 hours for a task, with work spread across 2 days. 

• If 1 person is assigned to the task, TeamGantt will automatically assume that team member will work on that task for 6 hours per day for the 2 scheduled days. 
• If multiple people are assigned to the task, you can break the estimated hours up however you like across the assigned people/resources.

As any person assigned to a task with an estimate updates their percent complete, you’ll begin to see a visual representation of how on-time, ahead of, or behind schedule a task is.

View resource availability by hours per day vs. number of tasks per day

The Workloads tab at the bottom of your gantt chart gives you the option to view availability by either hours or tasks per day.

Knowing how many tasks a person or resource is assigned to is important, but it doesn’t always give you a clear picture of capacity. For example, if Joe has 6 tasks and Heather has 1 task assigned on Tuesday, you might assume Joe’s maxed out for the day and Heather can handle a last-minute task that popped up. 

But what if Joe’s 6 tasks were only estimated to take 30 minutes each? That’s only 3 hours of work. Even if Joe’s tasks take a little longer than the estimate, he’s still probably only logging a half day.

Heather’s 1 task, on the other hand, is estimated to take 8 hours. Even if everything goes as planned for Heather’s task, there isn’t enough time in the day for her to take on another assignment.

Hourly estimating gives you the visibility you need to ensure work gets distributed in a way that makes sense for your team and your project.

See how one customer distributes work evenly in TeamGantt  

Lay a clear path to success with a visual plan that’s easy to understand, and keep everyone in sync with flexible workflows and team collaboration.

4. Schedule resources to your project

Once you’ve figured out who and what is available when, resource scheduling is quick and easy in TeamGantt. Simply assign the person or resource to the task, and use drag and drop scheduling to set or adjust dates. 

When you add someone to a project as a People resource, they’ll automatically receive email notifications from TeamGantt anytime they’re assigned to a new task or a task they’re assigned to has been rescheduled.

If tasks need to happen in a certain order, be sure to add dependencies. In TeamGantt, dependencies appear as light gray lines connecting two tasks on your gantt chart. To create a dependency , simply click the dot at the end of the first task, and drag it to the beginning of the dependent one. 

5. Show your team how to manage their task assignments

It’s a whole lot easier to make resourcing decisions when you know where things are and what people are doing. Inviting people to your plan gives them access to their schedule so they know what to expect and can track progress on deliverables in real time. 

Here are a few pointers to get your team engaged in your resource management plan.

Demonstrate the My Tasks view

My Tasks enables each person to see all their assigned tasks across projects in a single view—whether they prefer to view it as a list, calendar, or gantt chart. This makes it easy for them to prioritize their time because they know ahead of time what's expected of them and when it’s due. 

My Tasks is the perfect go-to for team members who want to update progress and collaborate on tasks without the clutter of work that isn’t relevant to them.

Sync project schedules with a personal calendar

Got team members who travel or want to keep their families in the loop about their work schedule? Let them know they can sync their TeamGantt tasks to their favorite calendar app. That extra bit of visibility enables employees to balance their work and personal schedules more easily.

Get instructions for syncing TeamGantt tasks to Google Calendar, iCal, or Outlook.

Track time to tasks

Time tracking not only enables you to keep track of billable hours. It gives you a history of actual time spent on tasks so you can forecast and plan resources better with every new project you take on. 

Team members can track time to tasks from the My Tasks , Gantt , or List view or enter and adjust time directly from their Time Sheet .

6. Monitor and optimize resource utilization

Project resources require ongoing management to prevent unexpected downtime and employee burnout. Here are some easy ways you can monitor and optimize resources as schedules and priorities shift. 

Use the Workloads report to view and adjust resource allocation

While the Workloads tab at the bottom of the gantt chart will only show you people who are invited to that project, the Workloads report enables managers to view availability for everyone in your TeamGantt account. It’s a great tool for assessing overall resource utilization across all your active projects.

Just like the Workloads tab, you can view this based on hours per day or number of tasks per day, and there are a couple of basic filters like Hide Completed Tasks and Hide Users Without Assignments .

The Workloads heat map makes it easy to spot people or resources that may be over- or underutilized. If a resource appears overloaded on a particular date, click on the numbered cell to review all the tasks assigned to the person or label that day. Select any task listed to open the project timeline and reallocate resources or adjust the schedule, as needed.

Track progress and billable hours against estimates 

If your team regularly tracks their hours and progress, that makes it a whole lot easier for you to ensure your project finishes on time and budget. That’s because TeamGantt provides a clear visual for seeing how actual work is tracking against your plan. 

Simply look for the thin striped line that appears inside each taskbar. This indicator tracks how work is pacing against your estimates so you can catch overages before they cause problems. It can also alert you to tasks that are on track to finish early, freeing resources up for other work. 

Let's take a closer look at 2 different ways this simple striped line helps you compare task progress with your plan.

• The color of the striped line tells you whether time tracked has exceeded the task’s estimate. Green means you’re still on course, and red means you’re over-budget. 
• The length of the striped line indicates how progress is pacing against time tracked. If the striped line is shorter than the progress bar, you’ve got cushion. If it’s longer than the progress bar, this task or group is at risk for overage because the ratio of tracked vs. estimated hours is higher than the percent complete.

Plan your next project in minutes

When you’re a project manager, every minute counts. So why waste time building out a bunch of complicated spreadsheets just to keep tabs on a project?

At TeamGantt, you don’t have to. Our free online gantt chart software enables you to stay focused on the tasks that move the needle. Whip up a project plan in minutes, and watch your team cross the finish line faster. It really is that simple.

Try TeamGantt for free today!

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University of California Irvine Specialization Certificate in Project Management Principles and Practices: Project Management Capstone Project

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Project Management Principles and Practices Capstone Project by University of California Irvine Continuing Education

Project Components/Course Objectives

Course Objectives and Project Components The components of the capstone course project map to the course objectives. Each course objective is to be met by completing a specific part of the project. The objectives are included below. Each objective is outlined in detailed in module 2, which explains the the description and and directions for each portion of the project assignment and reveals the grading rubric for the peer review for each course objective.

Upon completing this series, you will:

The components created represent some of the critical planning deliverables that a project manager creates with his or her team. Each student may use a project of their own or select a project from the sample projects listed below in the next section. If a student desires to use his or her own project, that project may be work related or personal. If work related, the student should ensure that he or she has permission from their organization and does not divulge the name of the organization unless he or she has specific permission to do so. Typically the best project is the one that allows the student to really make use of what has been learned in the courses leading up to this capstone. In a perfect world this project would be both fun, interesting to work on and useful. Students are already aware of what makes a project a project. In the interest of helpfulness, some ideas: implementation of new software or hardware or business processes. The creation of a new product or service. A large event, such as a wedding, fund raising event or party or concert or festival. The reorganization of a department or an entire company.

Sample Projects for Use If a student does not have access to a viable project to use for this capstone, then any one of the ideas below may be used. Please note that students are meant to take these ideas and build upon them. Each student is to take the idea and come up with his or her own full project scope and boundaries.

A new CEO has arrived. She believes that the current company structure is ineffective. You are to be the project manager who leads her executive team in a company-wide reorganization. This reorganization includes some work to determine how the new structure will be identified, the work to gain support for this new structure at the executive level, the communications about the new structure to the entire company and a transition plan to take the company from the current structure to the new one.

Your company is celebrating 50 years in business. The executive team would like to take an opportunity to recognize this milestone. Their purpose is to reward employees, build morale and also let customers; future customers and competitors know about the longevity of the company and adopt a ‘we are here to stay’ type of campaign. This milestone is definitely a marketing event. The celebration should include customers and employees. Definitely there should be a big celebration, but the executive team wants more than that. They want events and announcements and campaigns going throughout the entire year. You will project manage this effort.

You have joined a start up company whose goal is to create an iPhone knockoff or copy. The idea is to out ‘iPhone’ the iPhone, but at 50% of the cost to the customer. You are the project manager of the team who will identify what features will go into this iPhone copy, determine how to manufacture the phones for less than the real iPhone and determine how to market this new copy. The project ends once the idea has either been abandoned or the new copy phone has been available for sale for 45 days.

From https://www.coursera.org/learn/project-management-capstone/supplement/dOng6/project-components-course-objectives

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117294 Internship – ATSEA 2 Project Management Environment Unit (For Indonesian Nationality Only)

Jakarta, INDONESIA

Type of Contract :

Starting date :, application deadline :.

29-Sep-24 (Midnight New York, USA)

Post Level :

Duration of initial contract :.

3 months (up to 31 December 2024)

Time left :

Languages required :.

English  

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”

The ATSEA-2 Project is the 2nd phase of the GEF-financed, UNDP-supported ATSEA program, and was designed to enhance regional collaboration and coordination in the Arafura and Timor Seas (ATS) region, which is composed of Australia, Indonesia, Papua New Guinea (PNG), and Timor-Leste.

Building upon the foundational results realized in the first phase of the ATSEA program (2009-2014), whereby the ATS Transboundary Diagnostic Analysis (TDA) and regional ATS Strategic Action Program (SAP) and corresponding National Action Programs (NAPs)  were developed and adopted, the ATSEA-2 project focuses on supporting the implementation of the 10-year ATS SAP endorsed through a Ministerial Declaration in 2014. The SAP responds to the findings of the TDA and aims to pursue the following environmental objectives addressing the five major transboundary concerns in the region: (1) Recovering and sustaining fisheries; (2) Restoring degraded habitats for sustainable provision of ecosystem services; (3) Reducing land-based and marine sources of pollution; (4) Protecting key marine species; and (5) Adaptation to the impacts of climate change.

In accordance with the SAP’s long-term objective, the ATSEA-2 project aims to enhance sustainable development of the ATS region to protect biodiversity and improve the quality of life of its inhabitants through conservation and sustainable management of marine-coastal ecosystems. To achieve this objective, the project’s intervention has been organized in three components, under which nine outcomes and 22 outputs are expected. The project components include:

• Component 1: Regional, National and Local Governance for Large Marine Ecosystem Management
• Component 2: Improving LME Carrying Capacity to Sustain Provisioning, Regulating and Supporting Ecosystem Services
• Component 3: Knowledge Management

Indonesia, PNG, and Timor-Leste are the three participating countries to the project with corresponding co-financing support, while Australia is providing technical and co-financing support to the project. The project is being managed under National Implementation Modality (NIM). In particular, UNDP Indonesia serving as the Principal Project Representative (PPR) is managing Indonesia component (Award ID 00096036) and Regional and PNG component (Award ID 00111335), while Timor-Leste component (Award ID 00111339) is being executed by UNDP Timor-Leste. The Partnerships in Environmental Management for the Seas of East Asia (PEMSEA) is serving as executing agency for the regional and PNG component of the project.

The project, spanning from 2019 to 2024, began with varying start dates based on the signing of the Project Document: Indonesia (01 February 2019), Timor-Leste (05 March 2019), Papua New Guinea (29 July 2019). Regional activities commenced on 24 July 2019 with the signing of the Project Cooperation Agreement (PCA) between PEMSEA and UNDP Indonesia. Inception meetings for Indonesia, Timor-Leste, and the regional components occurred in the last quarter of 2019, while PNG's meeting took place on 31 May 2021, following MOA finalization with PEMSEA on 21 October 2020. The Regional Project Management Unit (RPMU) based in Bali, Indonesia, started operations in early 2020, while National Coordinating Units (NCUs) in Indonesia and Timor-Leste were operationalized in 2019, and in PNG in 2021.

The ATSEA-2 project integrates Gender Equity and Social Inclusion (GESI) and Social and Environmental principles. While not gender-specific, it offers significant opportunities for both women and men in project management and implementation. In particular, women receive support through capacity building, consultations, and involvement in alternative livelihood projects. National and subnational initiatives align with SAP objectives, employing integrated management approaches like Integrated Coastal Management (ICM), Ecosystem Approach to Fisheries Management (EAFM), and Marine Protected Area Management (MPA) linked to climate change adaptation. At the governance level, development of policies at subnational and national levels support environmental initiatives. To ensure sustainability of efforts, ATSEA-2 establishes key mechanisms for country-owned regional cooperation, completing an updated TDA, SAP 2024-2033, NAPs, and a Regional Governance Mechanism (RGM) with financial plans and a SAP monitoring system.

Duties and Responsibilities

The intern will be part of the ATSEA 2 Project team in Jakarta. S/he will work under the direct supervision of the Programme Analyst NCE, Environment Unit. The Intern will perform following tasks:

• Provide day-to-day administrative support such as scheduling, correspondence, and project-related communication.
• Assist in procurement processes, including the preparation of documentation for contracts, purchase orders, and payment requests.
• Assist in coordinating with various stakeholders (e.g., internal teams, external partners, consultants) for smooth project execution.
• Help maintain the project’s calendar, tracking key milestones and deadlines.
• Provide logistical support for meetings, workshops, and other project-related activities.
• Help maintain project documentation and filing systems for audit and project closure purposes.

At the end of the internship, the intern is expected to produce the following outputs:

• Biweekly updates on project milestones, including progress tracking on key deliverables and any emerging challenges.
• Well-organized data summaries and reports to support project decision-making and reporting needs.
• Report on successful organization and documentation of workshops, meetings, and stakeholder engagement activities.

Competencies

Required skills and experience.

Enrolment in last year of bachelor’s degree, and or a fresh graduate of bachelor’s degree with a maximum of 1 year since graduation, or enrolment or a fresh graduate with a maximum of 1 year since graduation in a master’s degree in the area of project management, business administration, accounting, finance, international development, sustainable development, environmental management, or related field.

Required Skills

• Basic knowledge of project management methodologies and tools (e.g., but not limited to Gantt charts, project scheduling software).
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Basic data analysis skills and familiarity with spreadsheet functions for organizing and analyzing data.
• Very good written and verbal communication skills, including report writing and presentations.
• Strong interpersonal skills, with the ability to work collaboratively in a multicultural setting.
• Ability to multitask, prioritize, and manage time efficiently in a fast-paced environment.
• Proactive and willing to take initiative to support project activities.
• Ability to work independently with minimal supervision while adhering to deadlines.