download audio file for powerpoint presentation

How to embed MP3 and other audio files into PowerPoint presentations

Many people need to create PowerPoint presentations for work, school or other reasons. Modern presentations are no longer a simple series of slides filled with text and pictures. In the media-rich world in which we live, PowerPoint presentations are often filled with video and audio too. If you want to enhance your presentations by adding audio files to your slides, in this tutorial we will show you how it is done. Whether you prefer to use .MP3, .WMA, or even .FLAC files, here is how to embed them in PowerPoint:

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How to add audio files from your pc into powerpoint presentations, how to play embedded audio files from powerpoint presentations, how to delete an audio file that is embedded in a powerpoint presentation, what types of audio files can you embed in a powerpoint presentation, you cannot embed online audio in powerpoint, like you do with youtube videos.

NOTE: This guide was tested using Microsoft Office PowerPoint 2016, Microsoft Office PowerPoint 2013, and the latest version of Office 365.

The first thing you have to do is open your PowerPoint presentation and select the slide where you want to embed an audio file.

Next, click or tap to select the Insert tab from the ribbon menu on top of the PowerPoint window.

Then, click or tap the Media button from the right end of the ribbon interface.

A small menu called Media opens.

In the Media menu, click or tap on the Audio option. It looks like a small speaker.

Another even smaller menu opens, with two options: "Audio on my PC..." and "Record audio..." . Click or tap on "Audio on my PC..." .

Once you click/tap on "Audio on my PC..." PowerPoint opens a window called "Insert Audio." Use it to navigate to the folder in which your audio file is stored on your device, select it, and then click or tap on the Insert button.

Now PowerPoint immediately inserts the audio file you selected, in the selected slide. You can easily identify the audio file by the small speaker icon that represents it. If you click or tap on it, you can move (by drag and drop) the audio on the slide. Additionally, you also get access to a few controls, as you can see in the screenshot below.

The controls allow you to listen to a preview of the audio file, as well as resize the speaker icon to make it as large or small as you like.

After you save your PowerPoint presentation, the embedded audio files are all packed inside the PowerPoint file. That means that the audio files in it just work, and there is no need to worry about sending them together with the presentation. However, you should also keep in mind that the size of your PowerPoint presentation file also increases with each audio file you add.

When you play a PowerPoint presentation, you can easily play the embedded audio files with a click or tap on their speaker icons.

When you click or tap on an embedded audio file, you also get a few controls: you can play and pause audio, you can skip to the time position you want, and you can also adjust the volume.

You might change your mind and no longer want to use a certain audio file that you embedded in a PowerPoint presentation. In that case, click or tap on its speaker icon and then press the Delete key on your keyboard. PowerPoint removes the audio file in an instant.

Unfortunately, there is no Delete option in the right-click menu. The only way to delete an audio file from a PowerPoint presentation using your mouse is to right-click on it and select the Cut option from the contextual menu.

There are many different types of audio files which are supported by PowerPoint 2016 and which you can embed in your presentations. This is the complete list: ADTS audio (adts, adt, aac), AIFF audio (aif, aifc, aiff), AU audio (au, snd), FLAC audio (flac), MIDI audio (mid, midi, rmi), MKA audio (mka), MP3 audio (mp3, mp2, m3u), MP4 audio (m4a), Windows audio (wav), Windows Media Audio files (wma, wax), amr, and asf.

Unfortunately, PowerPoint does not support embedding audio files stored on online platforms, so embedding audio from web services such as SoundCloud is not possible. However, as an alternative option, you can embed videos from popular services such as YouTube. If you want to know how to do that, check this previous article that we published a while ago: How to embed videos into your PowerPoint presentations .

Now you know how to embed audio files from your PC or device into the presentations you create in PowerPoint. We hope that this guide was useful to you and if you have anything to add, feel free to use the comments below. Also, if you have questions, don't hesitate to ask.

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How to Save Sounds From PowerPoint Slideshows

Copy any embedded audio file for use in a different presentation

• Brock University

Music and other sound objects that are embedded in a  PowerPoint slideshow  can be extracted and used in another presentation or for any other purpose. How you go about extracting the audio file depends on your version of Microsoft 365 or Office. Follow this tutorial to learn how to extract audio from PowerPoint slideshows.

Information in this article applies to PowerPoint 2019, 2016, 2013, 2010, 2007, 2003; and PowerPoint for Microsoft 365.

Extract Embedded Sounds in PowerPoint 2019, 2016, 2013, and 2010

Beginning with PowerPoint 2010 , sound files are embedded in presentation files by default. This method of extracting a sound file works on .pptx files in PowerPoint 2019, 2016, 2013, and 2010 for Windows PC.

You need to set Windows File Explorer so it shows file names with extensions in order to follow this process.

Open Windows File Explorer .

Select the presentation file (in .pptx format), right-click, and choose ​ Copy .

Right-click a blank area in the folder where you want to place a copy of the file and choose Paste .

Rename the copy of the presentation to differentiate it from the original.

Change the file extension of the copied file from .pptx to .zip .

Press Enter and select Yes to continue. The file icon changes to a folder icon.

Double-click the ZIP folder to reveal a list of folders inside.

Double-click the ppt folder in the list of folders.

Double-click the Media folder and copy the sound files to another folder.

Extract Embedded Sounds (PowerPoint 2007)

To extract an embedded sound file in a PowerPoint 2007 presentation:

Open the PowerPoint 2007 presentation file. 

To edit the file, first open PowerPoint and then open the presentation file.

Select the Office button and choose Save As .

In the Save As dialog box, select the Save as Type down arrow and choose Web Page (*.htm; *.html) .

In the File name text box, enter a file name.

Select Save .

PowerPoint creates a file with the new filename and an HTM extension. It also creates a new folder, called yourfilename_files , containing all the embedded objects in the presentation. At this point, close PowerPoint.

Open the newly created folder to see all the sound files listed, along with any other objects that were inserted into the presentation. The file extensions are the same type as the original sound file type. The sound objects will have generic names, such as sound001.wav or file003.mp3 .

How to Sort Files by Type

If the new folder contains many files, sort the files by type to quickly locate these sound files.

To sort files by type:

Right-click a blank area of the folder window.

Choose Arrange Icons by > Type .

Look for the files with file extensions of WAV , WMA , or MP3 . These are the sound files that were embedded in the original PowerPoint show file.

Extract Embedded Sounds (PowerPoint 2003)

To extract an embedded sound file in a PowerPoint 2003 presentation:

Open PowerPoint 2003. 

Do not double-click directly on the file icon to open PowerPoint, which would open the PowerPoint 2003 presentation. You want to be able to edit the file, so you must first open PowerPoint and then open this file.

Go to File , select Open , and choose the presentation file.

From the menu, choose File > Save as Web Page .

PowerPoint 2003 creates a file with the new file name and an HTM extension. It also creates a new folder, called yourfilename_files , containing all the embedded objects in your presentation. At this point, close PowerPoint.

Open the newly created folder to see all the sound files listed, along with any other objects that were inserted into the presentation. The file extension is the same type as the original sound file type. The sound objects will have generic names, such as sound001.wav or file003.mp3 .

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How To Download Music To Powerpoint

• How To Download Music
• How-To Guides
• Software Tutorials

Introduction

Welcome to the world of multimedia presentations! Adding music to your PowerPoint slides can greatly enhance the impact of your presentation, creating a more engaging and memorable experience for your audience. Whether you’re preparing a business pitch, a classroom lecture, or a personal slideshow, incorporating the right music can set the right mood and make your content more captivating.

However, not everyone is familiar with how to download music and integrate it into a PowerPoint presentation. In this guide, we will walk you through the step-by-step process of downloading music and seamlessly adding it to your slides. From selecting the perfect music to configuring playback options, we’ve got you covered.

Before we dive into the technicalities, it’s important to note that the use of copyrighted music without proper permission can lead to legal issues. To avoid any complications, we’ll focus on finding and using royalty-free music, which is free from copyright restrictions and can be used without any legal concerns.

Now, let’s get started on our journey to turn your ordinary PowerPoint presentation into an extraordinary one with the power of music!

Step 1: Choose the Right Music for Your PowerPoint Presentation

Choosing the right music for your PowerPoint presentation is crucial as it sets the tone and enhances the overall impact of your content. The music you select should align with the theme, message, and mood of your presentation. Here are some tips to help you choose the perfect music:

• Consider the Purpose: Think about the objective of your presentation. Are you trying to inspire, educate, entertain, or persuade? The music should align with the purpose and evoke the desired emotional response from your audience.
• Reflect the Content: Take into account the subject matter and content of your slides. If you’re presenting a light-hearted topic, you may opt for upbeat and cheerful music. For a serious or professional presentation, choose music that resonates with the tone.
• Know Your Audience: Understand the preferences and demographics of your audience. Consider their age group, cultural background, and personal interests. The music should appeal to your specific audience and enhance their experience.
• Keep it Subtle: The music should complement your presentation without overpowering it. Avoid selecting music that is too loud or distracting. It should serve as a background element that adds depth and enhances the overall atmosphere.
• Listen and Experiment: Take the time to listen to various music tracks and experiment with different options. Keep in mind the tempo, rhythm, and genres that align with your presentation’s mood. Trust your instincts and select music that you connect with and feel confident about.

By considering these factors and taking a thoughtful approach, you can select the right music that enhances your PowerPoint presentation and captivates your audience. Remember, the music you choose sets the stage for your message, so choose wisely!

Step 2: Find and Download Royalty-Free Music

Now that you have a clear understanding of the type of music you want to include in your PowerPoint presentation, the next step is to find and download royalty-free music. Royalty-free music is a type of music that can be used without the need to pay royalties or obtain additional permissions. Here’s how you can find and download royalty-free music:

• Online Royalty-Free Music Libraries: There are numerous websites that offer a wide variety of royalty-free music tracks. Some popular options include sites like AudioJungle, Epidemic Sound, and PremiumBeat. These platforms provide a vast collection of tracks categorized by genre, mood, and duration, making it easier for you to find the perfect music for your presentation.
• Free Music Archives: Another option is to explore free music archives like YouTube Audio Library, Free Music Archive, and SoundCloud. These platforms offer a range of royalty-free music tracks contributed by artists worldwide. While the selection might be limited compared to paid libraries, they can still provide great options for your presentation.
• Check Licensing Terms: Regardless of the platform you choose, it’s important to review the licensing terms associated with the music tracks. Ensure that the music is indeed royalty-free for commercial use and that you comply with any attribution requirements, if applicable.
• Preview and Download: Once you find a suitable track, take advantage of the preview feature available on most websites. Listen to the track in its entirety to ensure it aligns with your presentation. If you’re satisfied, click on the download button or follow the specified instructions to save the music to your computer.

Remember to keep track of the downloaded music files and their respective license information for future reference. Additionally, it’s always a good practice to credit the music in your PowerPoint presentation, even if it’s not explicitly required. This acknowledges the work of the artist and ensures that you are using the music ethically.

By exploring online libraries and free archives, you can easily find and download high-quality royalty-free music that enhances your PowerPoint presentation and adds that extra touch of professionalism.

Step 3: Convert Music Files if Needed

Once you have downloaded your selected royalty-free music tracks for your PowerPoint presentation, it’s essential to ensure compatibility with PowerPoint. In some cases, you may need to convert the music files to a format supported by PowerPoint. Follow these steps to convert music files if needed:

• Check File Formats: First, confirm the file format of the downloaded music. PowerPoint supports commonly used audio formats such as MP3, WAV, and WMA. If your music files are already in one of these formats, you can skip the conversion process.
• Use Conversion Software: If your music files are in an unsupported format, you’ll need to convert them. There are several software programs available that can convert audio files from one format to another. Popular options include freeware like Audacity and online conversion tools such as Zamzar or Convertio.
• Follow Conversion Instructions: Install or access the chosen conversion software and follow the provided instructions. Typically, you’ll need to select the desired output format (e.g., MP3), choose the input music files, and initiate the conversion process. Wait for the software to complete the conversion before proceeding.
• Verify Converted Files: After the conversion is complete, double-check the converted music files to ensure they are in the supported format. Play the files using a media player to confirm their quality and integrity. If everything looks and sounds good, you’re ready to move on to the next step.

Remember, it’s essential to keep a backup of the original music files before converting them. This ensures that you have a copy in case you need to make any changes or adjustments later on.

By converting the music files to a compatible format, you ensure smooth playback and avoid any issues when integrating the music into your PowerPoint presentation.

Step 4: Insert Music Into PowerPoint Slides

Now that you have prepared your music files and they are in a compatible format, it’s time to insert the music into your PowerPoint slides. Follow these steps to seamlessly integrate music into your presentation:

• Open PowerPoint: Launch PowerPoint and open the presentation where you want to add the music. It’s recommended to save a copy of your presentation before making any changes, as a precaution.
• Navigate to the Slide: Go to the slide where you want the music to start playing. You can choose to play the music throughout the entire presentation or for specific slides.
• Access the Insert Tab: Click on the “Insert” tab in the top menu bar of PowerPoint. This tab contains various options for adding elements to your slides.
• Select Audio: Locate the “Audio” option on the Insert tab and click on it. This will display a dropdown menu with different audio options.
• Choose Audio from File: From the dropdown menu, select “Audio from File” if you have saved the music track on your computer. This will open a file explorer window for you to browse and select the music file you want to insert.
• Adjust Audio Playback: Once your music file is inserted, you can make additional adjustments to the audio playback. Right-click on the inserted audio icon and a menu will appear. From here, you can select options like “Play across slides” or “Play in background”.
• Set Timing and Trigger: If you want to control when the music starts playing, you can set timing options for the audio. Click on the audio icon, go to the “Playback” tab on the menu bar, and choose “Start Automatically” or “Start On Click” based on your preference.

Remember to test the music playback within your presentation to ensure that it starts and stops where you intended it to. Adjust the volume levels if necessary to achieve the desired balance between the music and your narration or other audio elements in your presentation.

By inserting music into your PowerPoint slides, you add an extra layer of engagement and captivate your audience with an immersive multimedia experience.

Step 5: Configure Music Playback Options

Once you have successfully inserted the music into your PowerPoint slides, it’s time to configure the playback options to ensure a seamless experience for your audience. Here’s how you can customize the music playback settings:

• Modify Audio Settings: Right-click on the audio icon and select “Edit Sound Object” or a similar option, depending on your PowerPoint version. This will open the audio settings menu.
• Adjust Volume Levels: In the audio settings menu, you can modify the volume levels for the music. Consider the size of your presentation venue and the audio equipment available to ensure that the music is audible without overpowering other elements.
• Trim Audio: If your music track is longer than needed, you can trim it to match the duration of your presentation. Use the “Trim Audio” option in the audio settings menu to remove any unnecessary sections.
• Loop Playback: If you want the music to repeat continuously throughout the entire presentation, check the “Loop until Stopped” option in the audio settings menu. This ensures that the music doesn’t end abruptly and maintains a consistent background ambiance.
• Apply Fades: Smoothly introduce and end the music by adding fade-in and fade-out effects. In the audio settings menu, check the “Fade in” and “Fade out” options and set the desired durations. This gradual transition enhances the overall flow of your presentation.
• Hide Audio Icon: If you don’t want the audio icon visible on your slides, you can hide it. Right-click on the audio icon, select “Hide During Show” or a similar option, depending on your PowerPoint version. This keeps the focus on your visuals while the music plays in the background.

Once you have made the necessary adjustments to the playback settings, preview your presentation to ensure that the music plays smoothly and is synchronized with your slides. Consider seeking feedback from colleagues or friends to verify that the music enhances the overall impact of your presentation.

By configuring the music playback options, you can create a seamless and immersive experience that elevates your PowerPoint presentation to new heights.

Step 6: Test and Fine-Tune Your Presentation with Music

Once you have integrated music into your PowerPoint presentation and configured the playback options, it’s crucial to test and fine-tune your presentation to ensure a flawless delivery. Follow these steps to make sure everything goes smoothly:

• Review Slide Transitions: Go through your presentation and pay close attention to the transitions between slides. Make sure that the music seamlessly flows from one slide to the next, enhancing the overall cohesiveness of your presentation.
• Check Timing: Time your presentation to ensure that the music aligns with the flow of your speech or narration. You want the music to complement your content without overpowering it. Adjust the timings if necessary to find the perfect balance.
• Test Across Devices: Play your presentation on different devices to ensure that the music plays correctly, regardless of the playback device or operating system. This includes testing it on desktop computers, laptops, tablets, and smartphones.
• Anticipate Technical Issues: Prepare for any potential technical difficulties that may arise during your presentation. Have a backup plan in case the music doesn’t play, the volume is too low, or any other unforeseen issues occur. This will help you tackle any hiccups confidently and keep your presentation running smoothly.
• Solicit Feedback: Share your presentation with colleagues, friends, or family members and gather feedback on the overall impact of the music. Ask for their honest opinions on whether the music enhances the message and engages the audience effectively. Use this feedback to make any necessary adjustments or fine-tuning.
• Practice, Practice, Practice: Rehearse your presentation multiple times with the music to ensure that you feel comfortable and confident with the timing, cues, and delivery. The more you practice, the smoother your presentation will be.

By testing and fine-tuning your presentation with music, you can identify and address any issues, ensuring that your audience has a seamless and engaging experience.

Congratulations, you have successfully learned how to download music and incorporate it into your PowerPoint presentations! By following the step-by-step process outlined in this guide, you can take your presentations to the next level, captivating your audience with the power of music.

Remember, choosing the right music that aligns with your presentation’s purpose, content, and audience is essential. By selecting suitable royalty-free music, you can avoid any legal issues while still creating an immersive and engaging experience.

Finding and downloading royalty-free music is made easy through various online libraries and archives. These platforms provide a wide range of music genres and styles, allowing you to find the perfect track that adds depth and enhances the overall atmosphere of your presentation.

Converting music files to compatible formats, inserting the music into your slides, and configuring the playback options are crucial steps in ensuring a seamless experience for your audience. Adjusting volume levels, trimming tracks, applying fades, and controlling timing give you full control over how the music integrates with your presentation.

Don’t forget to thoroughly test and fine-tune your presentation with the added music. Review slide transitions, verify timings, test across different devices, and anticipate any technical issues that may arise. Seeking feedback from others can help you gauge the impact of the music and make necessary adjustments before your final presentation.

With the right music and careful attention to detail, you have the power to create impactful and memorable PowerPoint presentations that leave a lasting impression on your audience. So go ahead, unleash your creativity, and let the magic of music elevate your next presentation to new heights!

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How to Put Music in a PowerPoint from YouTube (Any PPT Version Supported)

YouTube music can be video or audio. When creating a PowerPoint presentation, do you need to insert a YouTube music video to enhance the content? Or is your goal to engage your audience and improve their listening experience by adding background music, narration, or sound effects? Read on to learn how to put music in a PowerPoint from YouTube.

Table of Contents

• Compare Method 1 and Method 2
• Method 1: Insert a YouTube Music Link into PowerPoint

Method 2. Download YouTube Music and Add It to PowerPoint

2 methods to put a youtube music on a powerpoint .

There are 2 methods helping you put YouTube music to PowerPoint: Insert a direct link to a YouTube music video (method 1) and download YouTube audio to Mac or PC, then manually import it to your presentation (method 2). Take into account the pros & cons, and choose the option that aligns with your needs.

Method 1. Insert a YouTube Music Link into PowerPoint

PowerPoint allows you to insert videos directly from YouTube, SlideShare, Vimeo, Flip and Stream. It doesn't require much skill and can be easily used by anyone.

How to put music in a PowerPoint from YouTube without installing additional apps:

Step 1. Copy the link to the YouTube video containing the desired music.

Step 2. Open your presentation on your computer.

Step 3. On the ribbon, go to the “Insert” tab > “Video” > “Online Video”.

Step 4. Paste the online YouTube video link into the text box.

Step 5. Wait for analyze, then click “Insert”.

If PowerPoint cannot successfully detect a video through it long link, e.g. https://www.youtube.com/watch?v=BjIuTU79Sqk, then you can try to use its short link. Right-click on the video and select “Copy video URL” to get it: https://youtu.be/BjIuTU79Sqk.

Most users who add music to PowerPoint from YouTube are more interested in adding background music to PPT. Obviously, the first method only supports adding videos. In this case, you need to install a YouTube audio downloader for Mac or PC to get the music from YouTube, and then import it to PowerPoint locally.

For the purpose of downloading YouTube music video/audio files and save them to your local computer, Cisdem Video Converter is ready to help. It allows you to batch save music into as many different formats as you can think of, including MP4, MP3, M4A, WAV, AAC, MKV, M4V, etc. Besides YouTube, it also help you safely and steadily get music from Vimeo, Facebook, Dailymotion, TikTok, X (Twitter), Mixcloud, name to a few.

How to download YouTube music file:

Step 1. Download and install Cisdem Video Converter. Hit the third icon at the top of the software to switch to the “video downloader” interface. 

Step 2. Find the music video you want to download from YouTube and copy its URL.

Step 3. Paste the URL of the video into the software and click on the “+” button. 

Step 4. Choose the needed downloading format, say, “m4a (mp4a) - 129k”, and then hit “download” icon in the lower right corner.

Step 5. Once the download is complete, click the blue “✓” icon to find your downloaded YouTube M4A music.

More tips to use Cisdem Video Converter:

• When you want to add multiple YouTube music in a PowerPoint, you can use Cisdem Video Converter to download them at the same time. No need to download one song after another, which helps to improve efficiency.
• YouTube music is usually downloaded in MP4, WEBM and M4A formats by default, and only WEBM is not supported by PowerPoint. If you want to convert music to other formats, you can use the media file conversion function of Cisdem Video Converter. Just click the first icon at the top to switch to the "Video Converter" interface.

• In addition to downloading and converting YouTube music on Mac and Windows, you can also use this app to edit/play media files and rip content from DVDs into file formats.

How to put background music on PowerPoint from YouTube:

Step 1. In your PowerPoint, click “Audio” under the “Insert” tab. 

Step 2. Choose the M4A audio you just download from YouTube. 

Step 3. Click “Open” to import it to PPT.

You can make some edits to the audio in PowerPoint, such as fading in and out, looping, trimming, setting the audio volume/image, hiding the sound icon, playing across slides, and so on.

Moreover, if you previously downloaded a YouTube music video, click “Video” on the ribbon and upload a video from your device. 

Final Thought

The above is all about how to put music on a PowerPoint from YouTube. Method 1 supports embedding any YouTube music video in PPT for playback and presentation when there is an internet connection. Method 2 supports not only inserting YouTube video but also YouTube audio. Although method 2 has restrictions on music files, most people search for this topic to add YouTube background audio to PowerPoint, which method 1 cannot do.

Why are you putting YouTube music into PowerPoint? Did the above solve your problem? Do you have a more convenient method to recommend? Feel free to let all other readers know in the comments section.

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• Presentations
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How to Add Audio to PowerPoint (Free PowerPoint Template Included)

Want to get your audience to listen? Audio is a powerful attention-getter for your presentation . You can use it to share quotes, play background music, include other voices in your presentation, and more.

The best part? Adding audio to PowerPoint is extremely easy to do. In this tutorial on how to add audio to PowerPoint, you’ll get help to add the extra oomph your presentation needs. 

To make the learning process more effective, follow along with the Airsislide PowerPoint Template . It’s completely FREE from Envato Elements . This means you can count on it having the quality, ease of use, and winning design that'll help you succeed during your presentations.

Remember that you can also head over to Envato Elements to find thousands of premium PowerPoint templates to create winning presentations. Download as many as you want for a low monthly fee.

Jump to content in this section:

The Elements You’ll Need to Add Sound to PowerPoint

How to add audio to powerpoint, 5 premium ppt templates from envato elements.

• Subscribe to Envato Elements and Download as Many Premium PPT Templates as You Want!

Discover More Incredible PowerPoint Tutorials from Envato Tuts+

1. a powerful premium powerpoint template.

To add sound to PowerPoint, you need, of course, a PowerPoint template. For this tutorial on how to add audio to PowerPoint, we’ll be using the free PowerPoint template from Envato Elements. Here are the main features that make it awesome:

• over 55 unique slides
• 16:9 aspect ratio
• full HD resolution
• completely and easily customizable
• professional, minimal, and flexible design

Browse through the image gallery to get a full idea of how incredible it is and why you should use it in this process regarding how to add sound to PowerPoint:

2. A File to Add Sound to PowerPoint

You’ll also need an audio file. This can be a speech, song, sound effect, or other audio that can improve your presentation. Just make sure it has the correct file format supported by PowerPoint (.aiff, .au, .mid, .midi, .mp3, .m4a, .mp4, .wav, and .wma).

In this case, the tutorial works with Piano Background Gentle , a premium royalty-free song from Envato Elements . It’s a corporate track with a slow tempo and no vocals you can use to add an inspirational feel to your presentation without being distracting. Have a listen:

Before you step into the tutorial on how to add sound to PowerPoint, keep in mind that this is the process done on a Mac computer. However, the steps are fairly similar regardless of the device you work on.

1. Download and Open the Free PPT Template

This is the easiest step there is! To download the free PPT template from Envato Elements, you simply have to click on the link. This automatically downloads a zip file to your computer.

After that, go to Downloads , and double-click the zip file you just downloaded. It'll be named the-arsislide-multipurpose-powerpoint-template-2021-08-26-22-34-45-utc .

This opens up the folder, and you'll see two files in it. One is titled "read me.txt," and it's a help guide you can turn to if need be. The other, the one that's most interesting, will be named The Arsislide.pptx . Double-click it to open it up.

2. Have Your Audio File Ready

Once again, you must have your audio file ready to continue the process. As stated, this tutorial on how to add sound to PowerPoint uses the royalty-free Piano Background Gentle track from Envato Elements. So, let's review the download process.

First, you'll need to sign up to Envato Elements to have the possibility to download this premium track (and as many other digital assets as your heart desires). You'll find thousands of royalty-free tracks so you can understand how to add sound effects to PowerPoint.

To the right, you'll find a pink button named Download . As you suspect, this is the one to click to get the file.

From the dialog box that'll open, hit Create a new project to make a collection where you can include the file. Name it appropriately.

Next up, click on the pink button  Add & Download .

This automatically saves the audio track to your computer. You can find it in your Downloads folder.

3. Find the Audio Button on the PPT Toolbar

Once you have the piece of audio you want to include in your presentation, head back to PowerPoint.

There, look at the toolbar at the top. This is where you find the options to customize the PowerPoint slides. 

You can find the  Insert view right next to Home at the very top. Click Insert to display the tools under it.

On the Insert view, to the far right, you'll see a button named Audio . This is the one we want! You can recognize it as a speaker with sound waves and an arrow pointing down on the side.

4. Select the Type of Audio

Click on the  Audio button to pull up the different options related to audio. You can see  Audio Browser ,  Audio from File , and  Record Audio . 

Let's go over each of these options:

• Audio Browser . This one opens up iTunes on macOS, so you can choose audio from there.
• Audio from File . This option allows you to upload a file from your computer.
• Record Audio . This one uses your computer's microphone to record audio that you can then use to add audio to PowerPoint.

5. Add Music to PowerPoint

In this example, the audio from Envato Elements is a file from the computer. The right choice is Audio from File . Click on that to open the dialog box.

Follow this path to get to your audio file:  Downloads -->  Audio Folder -->  Audio File .

You can choose the audio format you want to add (just make sure it's supported by PowerPoint - i.e., .aiff, .au, .mid, .midi, .mp3, .m4a, .mp4, .wav, and .wma).

Then, click on the  Insert button in the bottom right corner.

6. Customize the Audio Format and Playback

When you add audio to PowerPoint, you get a ton of customization possibilities under Audio Format . This means you can choose what the audio button looks like on the slide. Let's go through a couple of those alternatives here.

For example, you can drag the button to where you want it to be on the slide. You can also use the guides around the button to change how big or small you need it.

In the image, you can see the button is smaller, placed on the far right, has a turquoise hue and a purple outline. Play around with the options to get the aesthetics in mint shape.

Once you have that down, click Playback to determine how the audio will play. Look around to find the playback for you.

How loud do you want it to be? Should it be on a loop? Do you want it to play in the background? Fade in or out? This is where you can learn how to add audio to PowerPoint for all slides. You can even insert captions. Get the file ready to prepare your presentation perfectly.

7. The Finished Result of How to Add Sound Effects to PowerPoint

After you've gone through all that, you're done learning how to add sound effects to PowerPoint! You've taken all the steps and are now ready to have a fantastic presentation. 

Here's how it looks:

Above, we worked with a free PPT template from Envato Elements to figure out ow to add sound effects to PowerPoint. Still, you can get plenty of more premium options from Envato Elements !

Want to ensure premium Envato Elements PPT templates are right for you? Here are just a couple of great examples:

1. Tortoise - PowerPoint Template

For flexibility, ease of use, and a winning design, trust in Tortoise. You can fully fit it to your needs and add sound to PowerPoint to enhance your presentations. Here are a couple of its main features:

• 5 PPTX files
• over 150 total slides
• 5 pre-made color variations
• handcrafted infographics

This would be a great one to learn how to add sound effects to PowerPoint.

2. Portofolio Agency - PowerPoint

Minimalism and elegance are in full effect in this premium PowerPoint template. Moreover, you can brand it so it can represent you accurately. Need more? Here are some of its highlights:

• more than 50 unique slides
• 16:9 slide format aspect ratio
• vector 3D infographics, icons, and elements
• editable text, photos, shapes, colors, and more

You can go through the process of how to add audio to PowerPoint for all slides with help from this asset.

3. Creative PPT Template

Get creative with the Creative PPT template! If you want to save time producing a high-quality presentation but want to get a stunning result, this is the download for you. Check it out:

• 120+ total slides
• 5 different color variations
• pixel-perfect illustrations
• easy drag-and-drop editing

You can get creative as you're figuring out how to add music to PowerPoint.

4. SKETCH 2 PowerPoint Template

Sketch and share all of your ideas with this amazing option. It comes with infographics, puzzle diagrams, tree diagrams, maps, and everything you could ever need! Plus, it comes with:

• 50 pre-made color files
• thousands of icons that are ready to be used

If you want, you can take your Sketch presentation to the next level by learning how to add audio to PowerPoint for all slides.

5. Colorful - PowerPoint Template

Add color, spark, and a playful look and feel to your presentations. Imagine pairing this beautiful template with a premium audio file to match. Here are a few more reasons to get this download:

• 32 unique slides
• fully editable text, photos, shapes, colors, and other elements
• extremely easy to customize
• free fonts used

It's a fun template that'll work well as you're taking in how to add music to PowerPoint.

Subscribe to Envato Elements and Download as Many Premium PPT Templates as You Want! 

As mentioned, you can get plenty more premium PowerPoint templates on Envato Elements . But what makes this offer irresistible is that you can download as many of them as you want with your subscription to Envato Elements!

Find PowerPoint Templates

With Envato Elements, you get unlimited downloads of premium templates with:

• ready-to-use professional designs that'll save you time and money
• advanced customization options
• unique, creative, and original looks and feels

Envato Elements is even better! We've introduced an AI-powered search feature ! This new tool allows you to input a description of your project to effortlessly locate the finest human-crafted resources.

Sign up and start creating your premium presentations for a low monthly fee! Plus, with your subscription, you get access to a huge library of premium digital content, such as logos, sound effects, photos, video assets, and much more!

You've got the process of how to add sound to PowerPoint down! If you want to learn more about PowerPoint, Envato Tuts+ has your back! Check out these amazing tutorials (some of them include even more premium free PowerPoint templates):

Add Audio to PowerPoint Presentation to Get Your Audience's Attention

You saw that's easy learning how to add sound to PowerPoint. Now, you can take your presentations to the next level and engage another sense to make them even more memorable. 

In this tutorial on how to add music to PowerPoint, you not only got a new way to captivate your audience but a free premium PPT template from Envato Elements , too! Remember that you can subscribe and get as many downloads as you need from premium digital assets for a low monthly fee.

Free Music & Sound Clips for PowerPoint Presentations

Finding a good music theme or sound for your PowerPoint slides can be a difficult task if we don’t know where to start searching. Fortunately Google and Bing can do a great work for us, but if we need to find a sound theme or music loop easily for PowerPoint , the following free and paid resources can be very useful.

Music loops from ambiences and background sounds

Ambiences background music from freeSFX has a lot of free ambience music theme sound effects that you can download for free. The list include music themes available as free WAV or MP3 music files from ambience including topics like Whitehall With Big Ben Chiming In Background, Trafalgar Square in London, Bar, Small Busy with R&B Music in Background. You can also find urban sounds from popular airports and departure launge or kids playing in a park. All these sounds can be used in any general PowerPoint presentation template for example if you are creating elearning PowerPoint templates or slides. Go to Ambiences Background Sounds

Ambient sound effects from SoundJay

Ambient sound effects contains a list of free sound effects and loops for your presentations. You can download the ambient sound effects for any presentation need including sounds from airport gates and kids playing. There are also river sounds and spring weather sound effects. Go to SoundJay Ambient Sounds

Communication Sound effects from SoundJay

This list of free sound effects contains communication sound effects and music loops for PowerPoint presentations like computer keyboard as well as network connection sound effect or the old modem sound effect or writing signature sound effect. Go to SoundJay Communication Sounds

Construction and transport sound effect from FreeSFX

The list of sound effects available for construction sound loops contains many different construction and building sound effects that you can use to decorate your civil engineering PowerPoint templates or other construction PowerPoint. Go to FreeSFX Construction and Transport Sound

You can also insert a background music loop into a PowerPoint presentation or download FREE Sound Effects for PowerPoint .

We will send you our curated collections to your email weekly. No spam, promise!

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Notes to mention: tunes to jazz up your presentations.

When used correctly, music can help PowerPoint designers connect their content with viewers.

During our  presentation skills training  and  PowerPoint design  courses we often recommend places to look for music you can use without violating copyright laws.

Below are some of our favorite free music resources. Some of the artists accept donations. If your project is commercial and earns money, let your conscience be your guide.

Favorite PowerPoint Background Music Resources

Didn't find what you were looking for, free music business training works.

How-To Geek

How to add music to your powerpoint presentation.

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How to clean up your facebook feed, make your linux terminal look like a retro computer with this app, quick links, adding music to your presentation.

There are many ways to improve your PowerPoint presentation---adding animations to objects, customizing slide transition styles, and using interesting themes to name a few. In addition to all that, you can also add music to your presentation.

PowerPoint makes it very simple to add music to your presentation. Adding music to your presentation may be a great idea, but there are also cases where it may be considered unprofessional. We’re not here to tell you when to do it, just how to do it, but make sure it’s appropriate for the situation.

Switch to the "Insert" tab and then click the “Audio” button.

A menu will appear, giving you the option to either upload music from your PC or record your own audio track.

If you’d like to record your own audio, select “Record Audio,” and the “Record Sound” window will appear. Go ahead and give your audio a name, then click the “Record” icon when you’re ready to start.

After the “Record” icon is selected, a timer will start which gives you the total length of the sound being recorded. Once you’re ready to stop recording, press the “Stop” icon. To listen to your recording, you can press the “Play” icon. If you’re happy with what you're recording, select “OK” to insert it into your presentation.

If you prefer to upload music from your PC instead, go back to the audio options menu and select “Audio on My PC.” This will open your PC’s directory. Locate the audio file you’d like to use, then select “Insert” at the bottom-right of the window. PowerPoint supports several popular formats, like MP3, MP4, WAV, and AAC.

Now you’ll see a speaker icon appear in your presentation. Here, you can play the audio, control the volume, and move the audio back or forward 0.25 seconds.

Additionally, the “Playback” tab appears in the ribbon. By default, the “Audio Style” is automatically set to “No Style.” This means that the audio will only play on the slide where you insert it, the icon will appear in the presentation, and the audio will only begin once you click that icon.

But you can change all that. You can use the options here to adjust the default playback volume, choose whether the music starts automatically or on a click, whether it plays across other slides, whether it loops until you stop it, and so on.

We’re going to change this by selecting “Play in Background” in the “Audio Styles” section.

There are a few other options available to you, as well. You can add (or remove) bookmarks for specific times in your audio clip, trim parts of the audio, and give your audio a fade in/out effect.

Use these tools to customize the perfect audio for your presentation.

• Microsoft Office
• Office 2016

• Slidesgo School
• PowerPoint Tutorials

How to Add, Record or Edit Audio or Music in PowerPoint

Do you want to set the right mood and keep your audience engaged and entertained during your next presentation? In this new Slidesgo School tutorial, you’ll learn how to add audio or music to your presentations . You’ll also find out how to edit them to your liking .

Adding Audio from your Computer

Recording audio from powerpoint, editing audio, adding online audio, adding music from youtube, playing several clips in succession during your presentation.

• Before we begin, please note the following: in PowerPoint 2010 or older, you should use .wav or .wma files in Windows, and .wav files in Mac. If you’re using a newer version, we recommend that you work with AAC .m4a files.
• Open your PowerPoint presentation and select the slide where you want to add audio.
• On the Insert tab, in the Media group, click the Audio drop-down arrow. You’ll see two options: the first one allows you to add audio from your PC, whereas the second one allows you to record audio (you’ll need to have a microphone set up in your computer).
• Select Audio from My PC. A new window will open, where you have to locate the audio file you want to add to your presentation.
• Once located, click the drop-down arrow next to Insert. You’ll see two options:
• If you choose Insert , the audio will be directly inserted into your presentation, increasing the size of the document.
• If you choose Link to File , a link to the file will be created, reducing the size of the document. However, there could be issues if you use the presentation in a different computer, forcing you to link the audio file to the presentation again.
• Select the option that best suits your needs.
• If you want to export any audio included in your PowerPoint presentation, right-click its icon → Save Media As (you can only do this with audio inserted from your PC).
• Please note that if you want to play a different audio in each slide, you’ll need to add the audio files one by one. You’ll also need to uncheck “Play Across Slides”. You can refer to the “ Editing Audio ” section in this tutorial if you want more information.
• On the Insert tab, in the Media group, click the Audio drop-down arrow. Select Record Audio. A new window will open.
• Enter the name of the audio file you’re about to record.
• Press Record to start recording. To stop, press the Stop button. To play what you’ve recorded, press Play.
• If you’re happy with what you’ve recorded, click OK. If that’s not the case, click Cancel.
• Select the audio whose format you want to adjust. A new set of tabs, called Audio Tools, will appear on the toolbar.
• In the Bookmarks group, you’ll find an option to add bookmarks, which will be visible in the timeline. These can be helpful if you want to quickly find the main points in your audio during the presentation.
• In the Editing group, there are options to add a fade in and a fade out. You’ll also find the Trim Audio option. If you click it, a new window will open, where you can set the start point and the end point of the audio clip.
• In the Audio Options group, you’ll find the following options to adjust the behavior of the audio clip:
• Volume: It allows you to set the volume of the clip.
• Start: Click the drop-down arrow to choose how you want the audio to start. If you’re using Office 2010, you’ll also find an option here to play the audio clip during the entire presentation.
• Loop until Stopped: Once the audio clip finishes, it starts again indefinitely until you stop it.
• Play Across Slides: If you enable this, the audio clip will be played during the entire presentation. If “Loop until Stopped” is enabled too, it won’t stop playing until you reach the end of the presentation.
• Hide During Show: Check this option if you want to hide the icon.
• Rewind after Playing: Check this option if you want the timer of the audio clip to go back to the beginning when it reaches the end.
• If you’re using newer versions of PowerPoint, you’ll find a group called Audio Styles. Choose “No Style” if you don’t want additional effects. Choose “Play in Background” if you want the audio clip to be played in the background during your presentation.
• You can change the icon of the audio clip. To do so, on the Format tab, in the Adjust group, click Change Picture.
• Insert an icon or a picture. We’ll use it to link the online audio. Please refer to the How to Add and Modify Icons tutorial to learn how to insert icons.
• Add the link to the online audio resource. If you don’t know how to do it, please refer to the How to Insert a Hyperlink in PowerPoint tutorial.
• Once added, click the icon of this audio. A new window will open, where you must click the Play button. Some audio platforms, such as Soundcloud, allow you to generate an autoplay sharing link. With that, you just need to click the icon to play the audio automatically.
• If you want to pause the playback, you’ll need to exit the presentation mode and do it manually.
• Insert the video containing the audio or music you want. If you don’t know how, please refer to the How to Add a Video in PowerPoint tutorial.
• Decrease the size of the video and place it outside the visible part of the slide.
• We need to set it to automatically play in presentation mode. To do this, on the Playback tab, in the Video Options group, click the Start drop-down arrow and select “Automatically”. If you need more information, please refer to the How to Add a Video in PowerPoint tutorial.
• Please note that the audio will stop when changing slides.

To create a playlist that plays across all slides during your presentation, you need to use an audio editing software, such as Audacity or Adobe Audition, and edit the clips so that they come one after another. When you’re done, export it as a single audio file, which you can now use in your presentation.

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How to Add Audio to PowerPoint: The Quick Step-by-Step Guide

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In most cases, your PowerPoint presentation will serve as a visualization for your main points during your speech. This, however, doesn’t mean you can’t take a break and enrich your presentation with additional media to further immerse your audience . If you’ve landed on this article, you probably already have something in mind and wish to try to diversify your slides with some music, sounds, or narrations. With no further ado, welcome to the quick step-by-step guide on how to add audio to PowerPoint.

📝 Note: In order to record or hear the audio in PowerPoint, make sure you equip your device with headphones and a microphone.

How to Add Audio in PowerPoint from PC

Let’s say you already have some tune in mind that you wish to add to a particular slide. In terms of sounds, PowerPoint allows you to add multiple files to a single slide, so your options are limitless. For this guide, for example, we will create a slide for a presentation on Farm Animals directed at children. We will add a sound responding to each of the animals in the picture.

Go to the ribbon menu in your PowerPoint and choose Insert > Audio .

When you click Audio , PowerPoint will open a dialogue window. From there, navigate to the location where you store your audio files. Once you select the audio file you wish to add to your slide, click Open .

PowerPoint will insert your audio file in the form of a speaker icon with a player that allows you to play your file and adjust its volume. You can drag the icon and place it wherever you find it suitable, and you can also adjust its size .

If you select the speaker icon, the Audio Menu will appear in the main ribbon menu. Select the Audio menu and take a look at the options. 

This option allows you to adjust the volume of your audio.

This option reveals a drop-down menu to help you choose how the audio starts. Depending on the version, you can choose the following options. When Clicked On plays audio only when you click the speaker icon. Automatically plays your audio file immediately when you land on the slide where you’ve placed the audio file. In some versions, you will get a third option of In Click Sequence , which plays the file automatically with a click.

Audio Options

In order to choose how the audio plays during your presentation, this drop-down menu gives you the following options.

• Play Across Slides plays the audio files across all the slides.
• Loop Until Stopped allows you to play your audio file on loop until you manually choose to stop or pause it with the respective button in the mini player.
• Hide During Show hides your speaker icon. Use it only if you set your audio to play automatically.
• Rewind After Playing rewind your audio clip more than once while you are still on the same slide that originally contains your audio clip.

Play in Background

This option allows you to have your audio clip play continuously across all slides in the background.

Make sure you test your audio in Slide Show. Now let’s see how our Farm Animals and their sounds presentation works out. We chose to play each sound When Clicked On .

📝 Note: In order to delete an audio clip, select the speaker icon on the slide and press Delete .

How to Record Your Own Audio 

You also have the option to record your own audio directly in PowerPoint. In order to do so, go back to the Insert > Audio menu and choose Record Audio .

PowerPoint will open a Record window. Here you type the name of your audio file and click Record before you start speaking to your microphone.

In order to review your record, select Stop and then hit Play to listen.

You can also select Record to re-record your file. Hit OK when you’re satisfied with the clip.

Same as with audio files from your computer, PowerPoint will insert your clip as a speaker icon . Drag the icon where you want it on the slide. 

If you select the speaker icon, the Audio Menu will appear in the main ribbon menu. Select the Audio menu and take a look at the options. They are exactly the same for your recording clip as with audio files from your PC.

Final Words

We hope this step-by-step tutorial was useful to you. Now get wild and impress your audience with immersive audio in your presentation.

It seems that you are interested in the subject of Powerpoint. Why don’t you throw a glance at these related articles?

• The Best Free PowerPoint Templates to Download in 2022
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• 100+ Free PowerPoint Graphics For Presentations [Free PPT]

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How to Extract All Video or Audio Files from a PowerPoint Deck

Try This Great Trick to Easily Extract All Embedded Video or Audio from a PowerPoint Presentation

Avantix Learning Team | Updated August 11, 2021

Applies to: Microsoft ®  PowerPoint ®  2013, 2016, 2019 and 365 (Windows)

If you want to extract embedded video or audio files from a Microsoft PowerPoint deck to use in another presentation, you can copy and paste them between presentations or you can extract them by converting the presentation to a zip file type. Starting in PowerPoint 2010, video and sound files are embedded (copied into the presentation) by default.

In newer versions of PowerPoint, you can right-click a video or audio file (typically in Normal View), select Save Media As from the drop-down menu and save the file with a new name on your PC or a shared drive.

The following trick to extract all media works with any Microsoft PowerPoint file using XML (Extensible Markup Language) format. XML files are stored as a package and can therefore be unzipped. They also end with an "x" such as .pptx (2007 and later versions).

Note: You can't extract YouTube videos that are embedded in a presentation using this method.

Recommended article : How to Insert or Embed a Video from a File in PowerPoint (and Control Playback)

Do you want to learn more about PowerPoint?  Check out our virtual classroom or live classroom  PowerPoint courses >

Extract video and audio files by changing the file extension

In order to use the following procedure, Windows Explorer must be set so that it shows file names with extensions.

To extract embedded video and audio files from a PowerPoint deck:

• In Windows Explorer, select the presentation (it should have a .pptx extension) with the embedded video and audio you wish to extract.
• Right-click and choose Copy or press Ctrl + C.
• Right-click and choose Paste or press Ctrl + V.
• Right-click the copy of the presentation and choose Rename in the drop-down menu.
• Change the file extension .pptx to .zip (Windows must be set to display file extensions).
• Press Enter. A dialog box appears warning you that the file may become unusable if you change the extension.
• Click Yes to continue. The file icon changes to a folder icon.
• Double-click the zipped folder. The zipped folder contains multiple folders (some contain information such as XML code or properties).
• Double-click the ppt folder.
• Double-click the media folder to view image, video and audio files. Each file is given a generic name.
• Copy these files (or the entire folder) to another location for use in other presentations and to rename the files. Copying to another location will unzip the files. You can also click the Extract button in Windows Explorer to extract the files to another location.

Linked audio and video files will not be extracted.

This article was first published on July 15, 2017 and has been updated for clarity and content.

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How to Insert a Video in PowerPoint (from a File on Your PC or Shared Drive)

How to Embed a YouTube Video in PowerPoint

PowerPoint Keyboard Shortcuts to Play and Control Video During a Slide Show

A Beginner's Guide to Video Formats in PowerPoint

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Video and audio file formats supported in PowerPoint

Recommended formats.

Video : .mp4 files encoded with H.264 video and AAC audio

Audio : .m4a files encoded with AAC audio

These names and formats may sound complicated, but you can easily convert to and use these formats without having to know anything more than the names.

Supported video file formats

* When you are using Windows 7 running on a virtual machine (VM) , the QuickTime Player is required to be installed for playing MP4 video files. (Read Download QuickTime for Windows , on the Apple site, for more information.)

Supported audio file formats

Additional information

If you experience slow playback, a lag between audio and video, audio stuttering, or frames being lost, see Tips for improving audio and video playback and compatibility .

PowerPoint may also support additional file types if you install additional codecs on your PC. If you want to learn about finding codecs for your PC, read Are you having playback issues (in PowerPoint)?

Certain older video file formats may not compress or export properly in Office on a Windows RT PC. Instead, use modern media formats such as H.264 and Advanced Audio Coding (AAC).

Add audio to your presentation

Insert and play a video file from your computer

File formats that are supported in PowerPoint

PowerPoint videos not playing on secondary monitor

Insert or link to a video on YouTube

Video recommendations

.mp4 files encoded with H.264 video and AAC audio

Audio recommendations

.m4a files encoded with AAC audio

These names and formats sound complicated, but you can easily convert to and use these formats without having to know anything more than the names.

Audio from the iTunes Store may not play back when shared

Music files purchased from the iTunes Store can only be played on authorized computers, so people whom you share presentations with might be unable to play iTunes files.

PowerPoint for macOS supported formats

Windows Media files (.wmv, .wma) aren't supported on PowerPoint for macOS. There are a number of third- party tools for Mac that can convert your .wmv or .wma file to one of the supported formats listed above.

Alternatively, if you have a Microsoft 365 subscription that includes Microsoft Stream, you can upload the .wmv or .wma file to Stream and insert it into your presentation from there.  Learn more about Microsoft Stream.

Music files purchased from the iTunes Store can only be played on authorized computers, and people with whom you share presentations might be unable to play iTunes files.

Insert media into your slide

Once you have a converted media file in a suitable format with the correct encoding, go back to the PowerPoint slide where you want to insert your video or audio file. On the Insert tab of the ribbon, click Audio or Video . (For complete details about inserting the media file, see Insert and play a video file from your computer or Add audio to your slides .)

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