already taken leave application letter for office

Already Taken Leave Application Letter for Office – 14+ Examples

Letter Templates
March 19, 2024
Office Letters , Application Letters , Leave Letters

Already Taken Leave Application Letter for Office: An already taken leave application letter for office is a formal letter that an employee writes to their supervisor or manager to inform them about their absence from work due to a previous approved leave. The purpose of this letter is to update the employer about the employee’s absence and to ensure that proper records are maintained. It is important to write a clear and concise letter and to provide any relevant documentation, such as medical certificates or travel itineraries.

In some cases, you may have already taken leave without getting prior approval from your employer. If this is the case, you may need to write an already taken leave application letter for office to explain your absence and seek permission from your employer.

Also Read- Irregular Leaves Warning Letter Format

Already Taken Leave Application Letter for Office – Tips

Content in this article

Here are some tips and a sample letter to help you write an already taken leave application letter for office:

Explain the reason for your absence: In your letter, you should provide a brief explanation of why you were absent from work. Be honest and direct in your explanation, but also be professional and respectful in your tone.
Apologize for any inconvenience caused: Your employer may have had to make arrangements or adjustments to accommodate your absence. It’s important to acknowledge any inconvenience or disruption your absence may have caused and express your apologies for it.
Provide a plan for catching up: If you missed work for an extended period of time, you may need to catch up on assignments or projects. In your letter, provide a plan for how you will catch up on any missed work and when you expect to have everything completed.
Express your commitment to your job: Reassure your employer that you are committed to your job and your team, and that you will do everything you can to ensure that your absence doesn’t impact your work or your colleagues.

Already Taken Leave Application Letter For Office – Sample format

Below is a sample format of Already Taken Leave Application Letter For Office:

[Your Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position/Title] [Company Name] [Company Address] [City, State, Zip Code]

Subject: Leave Application for [Reason]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to inform you that I will be taking leave from [start date] to [end date] due to [mention reason for leave, e.g., personal reasons, health issues, etc.].

I have ensured that all pending tasks and responsibilities are either completed or delegated appropriately to ensure minimal disruption during my absence. I will be available via email or phone for any urgent matters that may arise during my leave period.

I have attached any necessary documentation, such as a medical certificate or any other relevant documentation, supporting my leave request.

Thank you for your understanding and cooperation in this matter. I apologize for any inconvenience caused by my absence and will ensure a smooth transition before and after my leave period.

[Your Name]

Already Taken Leave Application Letter for Office – Sample Format

Already Taken Leave Application Letter For Office – Example

Here’s an Example of Already Taken Leave Application Letter For Office:

Subject: Leave Application for Personal Reasons

I am writing to inform you that I have already taken leave from [start date] to [end date] due to personal reasons. During this period, I attended to some urgent family matters that required my immediate attention.

I ensured that all my ongoing tasks were completed or handed over to my colleagues for continuity. I also made sure to inform all relevant stakeholders about my absence and provided them with alternative contacts for assistance during my leave.

I have attached a copy of my medical certificate, which verifies my absence from work during the specified dates.

Thank you for your understanding and support during this time. I apologize for any inconvenience caused and appreciate your cooperation in managing my workload during my absence.

Leave application letter for past absence

Here is a Leave application letter for past absence:

Subject: Leave Application for Past Absence

I hope this letter finds you well. I am writing to formally inform you about my absence from work from [start date] to [end date]. I regret not informing you in advance about this absence due to [mention the reason, e.g., personal reasons, health issues, etc.].

During my absence, I took care of the urgent matter that required my attention and have now resumed work. I understand that my absence may have caused inconvenience, and I sincerely apologize for any disruption it may have caused to the workflow.

I assure you that I have completed or will catch up on any pending tasks to ensure that there is no backlog due to my absence. If there are any specific tasks that need immediate attention or if there are any further instructions from your end, please do not hesitate to inform me.

Once again, I apologize for any inconvenience caused by my absence and appreciate your understanding and support in this matter.

Thank you for your attention to this letter.

Leave Application Letter for Past Absence

Leave request letter for leave already taken

This is a Leave request letter for leave already taken:

Subject: Request for Approval of Previously Taken Leave

I hope this letter finds you well. I am writing to formally request the approval of leave that I have already taken from [start date] to [end date]. Regrettably, I failed to submit a leave request in advance due to [mention reason, e.g., unforeseen circumstances, personal emergency, etc.].

During the mentioned period, I had to attend to [briefly explain the reason for leave, e.g., family matters, health issues, etc.]. I understand that my absence without prior notification may have caused inconvenience, and for that, I sincerely apologize.

I have already resumed work and completed any pending tasks to ensure that my absence did not disrupt the workflow. I assure you of my commitment to fulfilling my responsibilities and making up for any lost time.

I kindly request your understanding and approval of my previously taken leave. If there are any further steps I need to take or if you require any additional information regarding my absence, please let me know.

Thank you for your consideration and understanding.

Leave Request Letter for Leave Already Taken

Already Taken Leave Application Letter For Office – Template

Here’s a Template of Already Taken Leave Application Letter For Office:

I hope this letter finds you well. I am writing to inform you that I have already taken leave from [start date] to [end date] due to [mention reason for leave, e.g., personal reasons, health issues, etc.].

During my absence, I ensured that all pending tasks were either completed or delegated appropriately to ensure minimal disruption to the workflow. I also made arrangements for someone to handle any urgent matters that may arise in my absence.

Please find attached any necessary documentation, such as a medical certificate or any other relevant documentation, supporting my leave request.

Already Taken Leave Application Letter for Office (Medical Leave)

Here’s a Medical Leave for Already Taken Leave Application Letter for Office

Dear [Manager’s Name],

I am writing to inform you that I had to take a sudden medical leave from work due to an unexpected health issue. I had to take off from work starting from [start date] and I returned back to work on [return date]. During my absence, I had informed my colleagues about the ongoing projects and tasks and delegated my responsibilities to [colleague’s name].

I have provided the medical certificate from my doctor for my leave of absence, and I am ready to catch up on the work that I have missed. Please let me know if there is anything else that you need from me.

Thank you for your understanding.

Sincerely, [Your Name]

Already Taken Leave Application Letter for Office (Personal Leave)

Here’s an Already Taken Leave Application Letter for Office (Personal Leave):

I am writing to inform you that I took a personal leave from work for a few days starting from [start date] to [end date]. The reason for my leave was to attend to a family emergency, and I had to travel out of the city for the same.

During my absence, I had delegated my responsibilities to [colleague’s name] and informed them about the ongoing projects and tasks. I have also caught up with my colleagues to ensure that I am up-to-date with the current work status.

Please let me know if there is anything else that you need from me.

Already Taken Leave Application Letter for Office (Bereavement Leave)

Here’s a Bereavement leave for Already Taken Leave Application Letter For Office:

I am writing to inform you that I had to take a bereavement leave from work due to the sudden passing of my grandmother. I had to take off from work starting from [start date] to [end date] to attend the funeral and take care of the necessary arrangements.

During my absence, I had informed my colleagues about the ongoing projects and tasks and delegated my responsibilities to [colleague’s name]. I have also caught up with my colleagues to ensure that I am up-to-date with the current work status.

Already Taken Leave Application Letter for Office -email format

Here’s an Email Format of Already Taken Leave Application Letter For Office:

Subject: Leave Application of [Your Name] for [number of days] due to [reason]

Dear [HR Manager’s/Manager’s Name],

I am writing to apologize for my unexpected absence from work last week. I understand that my absence may have caused some inconvenience and disruption, and I want to express my sincerest apologies for any inconvenience that may have been caused.

Unfortunately, I had a family emergency that required my immediate attention and forced me to take an unplanned leave of absence. I understand that this is not ideal, and I regret any disruption that may have been caused to the team.

I want to assure you that I am committed to my job and my team, and that I will do everything I can to make up for any missed work or assignments. I have already spoken with my colleagues and arranged to catch up on any missed tasks, and I expect to have everything completed by the end of this week.

Thank you for your understanding and support during this difficult time. I appreciate your consideration, and I look forward to getting back to work as soon as possible.

Already Taken Leave Application Letter for Office – Email Format

Letter format for informing office about already taken leave

This is a Letter format for informing office about already taken leave:

Subject: Notification of Already Taken Leave

I hope this message finds you well. I am writing to inform you that I have recently taken leave from [start date] to [end date] due to [mention reason, e.g., personal reasons, health issues, etc.].

I apologize for not informing the office in advance about my absence. Unfortunately, the circumstances surrounding my leave were unforeseen, and I had to attend to urgent matters that required my immediate attention.

During my absence, I ensured that any pending tasks were completed or delegated appropriately to minimize disruption to the workflow. I also made arrangements for someone to handle any urgent matters that may have arisen in my absence.

Please be assured that I have now returned to work and am fully committed to fulfilling my responsibilities. If there are any tasks or projects that require my immediate attention or if you need any further information regarding my absence, please do not hesitate to contact me.

Thank you for your understanding and cooperation in this matter.

Letter Format for Informing Office About Already Taken Leave

already taken leave application letter

Here is an already taken leave application letter:

I hope this message finds you well. I am writing to inform you about my recent absence from work. I regret to inform you that I had to take leave from [start date] to [end date] due to [mention the reason for leave, e.g., personal reasons, health issues, etc.].

I apologize for not submitting a leave application in advance. The circumstances that led to my absence were unexpected and required my immediate attention. However, I ensured that all my pending tasks were either completed or delegated to my colleagues for continuity during my absence.

I understand that my absence may have caused inconvenience, and for that, I sincerely apologize. I am now back at work and fully committed to catching up on any missed work and ensuring that there is no disruption to the workflow.

Please let me know if there are any specific tasks or projects that require my immediate attention or if you need any further information regarding my absence.

Thank you for your understanding and cooperation.

Already Taken Leave Application Letter

FAQS About Already Taken Leave Application Letter for Office – Examples

What should i include in an already taken leave application letter for office.

Already Taken Leave Application Letter for Office Include details such as the dates of your absence, the reason for your leave, acknowledgment of any inconvenience caused, and assurance of completing pending tasks upon return.

How should I address the recipient in an Already Taken Leave Application Letter for Office?

This Already Taken Leave Application Letter for Office Address the recipient by their title and last name (e.g., Dear Mr. Smith or Dear Ms. Johnson).

Is it necessary to apologize for taking leave without prior notice in the Already Taken Leave Application Letter for Office?

Yes, it’s important to apologize for any inconvenience caused by your absence without prior notice, demonstrating professionalism and accountability.

Should I mention the steps taken to ensure minimal disruption during my absence in the letter?

Yes, it’s advisable to mention any steps you took to mitigate the impact of your absence on work responsibilities, such as completing tasks or delegating them to colleagues.

Can I offer to make up for any missed work in the letter?

Yes, offering to catch up on missed work upon your return demonstrates your commitment to fulfilling your responsibilities and maintaining productivity.

writing an already taken leave application letter for office is an important process to ensure that an employee’s absence is properly recorded and documented. It is important to provide accurate information and to follow any relevant policies or procedures outlined by the company. By writing a clear and concise letter, employees can help to ensure that their leave is properly accounted for and that they can return to work with minimal disruptions.

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Leave Letter for Already Taken Leave – Writing Tips & 9+ Examples

Letter Writing
Jan 17, 2024
Leave Letters

Leave Letter for Already Taken Leave – A Leave Letter for Already Taken Leave is a formal document written by an individual to inform and seek permission from the relevant authority, whether it’s a school, college, or workplace, regarding a period of leave that has already been taken. This type of letter is usually necessary when unforeseen circumstances or emergencies result in an individual taking leave without prior approval.

This letter is essential to maintain professionalism, transparency, and build understanding with authorities, ensuring a smooth reintegration into academic or work responsibilities.

Here we have listed sample templates for a professional already taken leave application letter for school, college, or office to ease your writing process.

Leave Letter for Fever After Taking Leave - To School

Table of Contents

Leave Letter for Already Taken Leave Overview

Here’s an overview of a Leave Letter for Already Taken Leave in a table format:

This table provides a structured overview of the key elements to include in a leave letter for already taken leave.

Also See – Hostel Leaving Permanently Application Letter – 8+ Examples

Tips for Writing a Leave Letter for Already Taken Leave

Be honest and straightforward about the reasons for your absence.
Attach any relevant documents to support your explanation.
Apologize for any inconvenience caused and express your willingness to make amends.
Assure the recipient of your commitment to catch up on missed work or responsibilities.

Leave Letter for Fever After Taking Leave – To School

Here’s an example of a leave letter for already taken leave due to fever to a school teacher for 2 days:

Kavita Sharma Class 9 – Section B January 30, 2024

Mrs. Ananya Singh XYZ School 456 School Street Mumbai – 400001

Subject: Leave Letter for Absence Due to Fever

Dear Mrs. Ananya Singh,

I hope this letter finds you well. I am Kavita Sharma from Class 9 – Section B. I am writing to inform you that I was unwell with a fever and had to miss school for the past two days – January 28 & January 29, 2024.

I apologize for not informing you earlier. I took the necessary medication and rested, and I am feeling much better now. I would like to request your guidance on any missed assignments or lessons during my absence.

Thank you for your understanding.

Kavita Sharma Class 9 – Section B

Also See – 15+ Leave Letter from Parent to Teacher – Check Format & Examples

Leave Letter for Yesterday Taken Leave for School by Parents

Vikram Singh 22, Rosewood Apartments Mumbai – 400001 [email protected] 9876567812 February 3, 2024

Mrs. Meenakshi Sharma ABC Public School 123 School Street Mumbai – 400002

Subject: Leave Letter – Absence Explanation

Dear Mrs. Meenakshi Sharma,

I trust this letter finds you well. I am writing to explain and apologize for the absence of my child, Aisha Singh, from school on February 1, 2024, and February 2, 2024, due to a family function.

The family event required our presence, and we regret any inconvenience caused by the absence. I understand the importance of regular attendance and assure you that Aisha will catch up on missed lessons promptly.

We appreciate your understanding and cooperation in this matter.

Thank you for your attention.

Vikram Singh Father of Aisha Singh 9876567812

Leave Letter for Taken Leave Due to Medical Reasons for College

Amit Patel 45-B, Lotus Lane Mumbai – 400001 [email protected] 9876589012 February 9, 2024

St. Xavier’s College 789 University Street Mumbai – 400002

Subject: Leave Application for Already Taken Leave

Dear Dean Sharma,

I hope this letter finds you in good health. I am writing to inform you about my recent absence from college due to medical reasons. I was unable to attend classes on February 5, 2024, to February 8, 2024, as I was under medical care.

I have attached the medical certificate issued by my healthcare provider for your reference. The doctor advised rest, and I am currently recuperating to regain full fitness. I understand the importance of regular attendance and am committed to catching up on missed assignments and lectures.

I kindly request you to grant me leave for the mentioned dates due to these unforeseen health circumstances. I appreciate your understanding and cooperation in this matter.

Thank you for your attention to this request.

Amit Patel Roll Number – 23 B.Sc. Physics – Second Year

Apology Letter for Being Absent for Past Dates in School

Aarav Kapoor Class 8-B February 7, 2024

Mrs. Ananya Sharma ABC Public School 123 School Street Delhi – 110002

Subject: Apology for Absence on February 5 and 6, 2024

I hope this letter finds you in good health. I am writing to sincerely apologize for my absence from school on February 5 and 6, 2024. I understand the importance of regular attendance and its impact on my studies.

Unfortunately, I had to be absent due to a sudden illness. I have attached a medical certificate from my doctor to provide the necessary documentation.

I realize the disruption my absence may have caused, and I am committed to making up for missed lessons and assignments. I will consult with my teachers to ensure I am up to date with the class curriculum.

Thank you for your understanding, and I appreciate your consideration of my circumstances.

Aarav Kapoor Class 8-B

Sick Leave Application After Taken Leave

Here’s an example of a sick leave application sent via email after already taking leave:

Subject: Sick Leave Application – Aisha Singh

Dear Mr. Rajesh Kumar,

I hope this email finds you well. I am writing to inform you about my recent absence from work due to illness and to officially request sick leave for the period from January 25, 2024, to January 28, 2024. I apologize for not notifying you in advance.

I experienced unexpected health issues that required medical attention. I have attached the medical certificate from Dr. Nisha Sharma for your reference.

I understand the importance of maintaining regular communication and appreciate your understanding in this matter. I assure you that I am taking the necessary steps to recover promptly.

I am willing to provide any additional information or documentation if required and will ensure a smooth transition of my responsibilities during this period.

Thank you for your understanding and consideration.

Best regards,

Aisha Singh Senior Analyst 9878689123

Also See – 11+ Leave Letter in Hindi for Fever – Writing Tips, Samples

Why is it necessary to write a leave letter for already taken leave?

A leave letter for already taken leave is necessary to formally communicate the reasons for past absences, provide an explanation, and seek understanding from the recipient, whether it’s a school, college, or workplace.

Is it acceptable to write a leave letter after already taking leave?

While it’s always preferable to inform in advance, circumstances might not always allow for that. It is generally acceptable to write a leave letter after already taking leave, but prompt communication is essential.

Should I mention the reason for my absence in the letter?

Yes, it’s important to mention the reason for your absence in the letter. Providing a clear explanation helps the recipient understand the circumstances and ensures transparency.

Do I need to attach any supporting documents with the leave letter?

If applicable, attaching supporting documents, such as a medical certificate for health-related leaves, can add credibility to your request and provide evidence for the reasons mentioned in the letter.

Can I use email to send a leave letter for already taken leave?

Yes, an email can be an acceptable and convenient way to send a leave letter for already taken leave, especially in professional settings. Ensure the email is clear, concise, and professional.

Is it necessary to apologize in the leave letter for already taken leave?

Yes, it is advisable to include a brief apology in the letter, expressing regret for not notifying in advance and any inconvenience caused by your absence.

Taking leave is a natural part of life, and how you handle it professionally is vital for maintaining a positive rapport. Crafting a leave letter for already taken leave requires a delicate balance of professionalism, honesty, and courtesy.

By adhering to a structured format and expressing your commitment to rectify any disruptions caused by your absence, you contribute to maintaining a positive relationship with your academic institution or workplace. Remember that clear communication is key to navigating professional landscapes successfully.

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Leave Application Letter for Office: Format, Samples, Templates

Home Blog others Leave Application Letter for Office: Format, Samples, Templates

A leave application is something everyone has been taught to write since school days. But what I have seen is that many individuals have several doubts swirling around when they actually sit down to write one. Being an employee of a private firm for many years, I have witnessed the same issue in the work scenario, too. Moreover, I feel that the leave application for office must be written in a convincing, engaging, yet formal manner.

For me, the application of leave in office acts as an official statement to let the manager know that I am planning to take a leave from work. Now, do you know the leave application format for office? If not, let me help you learn the process of drafting such a document. I also recommend taking the KnowledgeHut Professional training for further help with such workplace communication.

Why Should You Submit an Office Leave Application?

Submitting a leave application for office informs your manager or team lead about your absence from the workplace. Remaining off work without the knowledge of the management may reflect an unprofessional attitude on your side. I think it also creates a difficult situation for your respective team and may hamper the progress of some of your ongoing projects.

Hence, I think it’s a good idea to draft a leave application letter for the office beforehand. You can even send the application on the day when you won’t be able to attend the office because of a personal matter or other unavoidable circumstances.

Types of Leave Application

A leave application for office can be of various types depending on how they accommodate different situations. I have curated the common leave application types for your reference below:

Maternity Leave Application: A time off given to new mothers to care for their newborn or newly adopted child.
Annual Leave Application: A planned time off that can be accrued over a particular year.
Sick Leave Application: An application granted for medical appointments or health-related issues.
Vacation Leave Application: This time off is similar to the annual leave application and can be used for relaxation and travel purposes.
Casual Leave Application: A short or unplanned leave granted to employees for unforeseen or incidental reasons.
Emergency Leave Application: A compassionate or urgent time off granted to address sudden or unforeseen family and personal emergencies.
Half-day Leave Application: A type of leave application for an office that grants the employee permission to be absent from work for half of the usual working hours in a day.

What to Include in an Office Leave Application Letter/Email?

Learning how to write a leave application begins with knowing the content that you must include in your letter or email. Therefore, what follows is my list of points that should definitely be included in your leave application for office.

Salutation: Such an approach will usually include the name of an addressee whose name is written in your notice of leave.
Subject: This section of the leave application should include the cause behind your request for leave and the date you filed for it.
Reason for Leave: I advise that you put across the necessary details so that your application for a leave grant while transiting from office receives the attention it deserves.
Work Plan: To assure peace of mind to customers, talk about your colleague who will look after all responsibilities when you are not there.
Closing Sentence: Give thanks to the said individual.
Name: State your correct name.
Designation: Tell about your exact job function in the company.
Date: Cite the present date.

Leave Application Format for Employee

Let me show you a leave letter format for the office that will help you draft future applications with ease.

To: [Manager’s Name]

From: [Your Name]

Date: [Current Date]

Subject: Leave application for [your reason and date]

Dear [Manager’s Name],

I am writing to request a leave of absence for (number of days) from (start date) to (end-date). The reason for my leave is (your valid reason for leave).

I have completed all the urgent tasks and delegated the remaining tasks to (your colleague’s name). I am confident that my absence will not have any negative impact on our team’s work.

I will be available by email or phone during my leave if needed. I will also make sure to check my work email regularly.

I appreciate your consideration.

[Your name and designation]

How to Write a Leave Application Letter for Office

Following the correct leave application format for employees is important for you to be granted leave from your workplace. That is why I have curated a step-by-step guide for you to learn how to draft a leave application for office.

1. Use the Company Letterhead: Use an official letterhead for your leave application if your company has one. It will help add a professional touch to your leave application for office for personal reasons or any other reason. Include your company name, address, and contact information as given on the letterhead.

2. Include the Date: Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format.

3. Add Your Name, Designation, and Employee ID: Mention your full name along with your position or designation in the company and employee ID, if applicable.

4. Address the Recipient: Your leave application for office should be addressed directly to your HR department head or reporting manager as specified by company policy. Try to use formal titles like Sir or Ma’am.

5. Subject Line: Include a subject line that briefly states your leave request.

6. Content: I suggest you clarify the reason and time period for the leave in the paragraph. Along with that, make sure you clearly explain the reason for your absence. According to the company policy, you will need to give enough time for your planned leave to the concerned authority.

7. Polite and Formal Tone: Maintain a formal and courteous communication style at all times throughout the leave application. Strictly avoid making unreasonable demands.

8. Express Gratitude: Finally, end by thanking the approval authority for taking the time to review your leave application.

9. Signature: Wrap up the leave application with your full name and signature.

10. Proofread: Double-check the leave application for any grammatical, factual, or spelling errors before submission.

Sample Leave Applications For Office

A sample leave letter format for office can help you draft your future applications without making any errors. Let me walk you through some of these sample leave applications for the office.

1. Sample Leave Application for Office for Personal Reason

The following sample leave application will help you learn how to cite personal reasons for your absence.

Subject: Application for Personal Leave

Dear {Recipient’s Name},

I have an important personal matter to attend to due to which I will not be able to come to the office from {start date} to {end date}.

I have transferred all my tasks to {person’s name} and have asked them to call me for any help during my absence.

Kindly consider my leave application for approval and oblige.

Yours Sincerely, {Your Name}

2. Sample Leave Application for Marriage

The leave application for marriage is different from other leave applications for office, as shown below.

Subject: Leave for Marriage Ceremony

Dear Sir/Ma’am,

I am pleased to announce that I will be getting married on {Date}. So, I request you to grant me leave from {Date} to {Date} for my marriage function.

I have already started to work towards completing my task before the date.

Looking forward to receiving a positive response from you soon.

{Signature}

3. Maternity Leave Application Sample

Here is a leave letter for office samples for those who want maternity leave.

Subject: Application for Maternity Leave

I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my leave on {Starting date} and return to the office by {joining date}.

I will let you know as soon as possible if my plans change for any reason. I have attached the physician’s letter to confirm the relevant details.

4. Annual Leave Application

Here is a sample of an annual leave mail in the office for your reference.

Subject: Annual Leave Application

I will be traveling with my family for one month between {start date} and {end date}.

As per my prior discussion with my team lead, I have requested my colleague {enter name} to take over my project while I am on leave.

I may not be available to take calls because of the nature of my travel plans. Please address any urgent work matters to my email address {email ID}.

I await a positive reply to my leave request.

Thank you and regards, {Your Name}

5. Sick Leave Application

Here is a sample sick leave application for the office for your reference.

Subject: Sick Leave Request for One Day

Dear [Supervisor/Manager’s Name],

I regret to inform you that I will not be able to visit the office tomorrow, [date], due to my health condition. I have visited the doctor and therefore will have to take the day to relax and recover. Therefore, I would like to request one day of sick leave.

I will be available via email for all urgent work matters.

Wishing you and the team a productive day in my absence.

Kind regards,

[Your Name]

6. Vacation Leave Application

Here is a vacation leave letter example for office.

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I am writing this application to request a leave of absence from {start date} to {end date}. My family and I are taking a vacation to Manali as this period marks the summer vacation for my children. I want to take part of my allotted paid leave in this regard.

In the meanwhile, my teammate, {enter name}, has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.

Sincerely, {Your Name}

7. Casual Leave Application

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I request a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I must be away for {X days}.

I shall be reachable during the period mentioned in my email. My person in charge, {person’s name}, will be handling my tasks in my absence.

I will be thankful if you consider my application at the earliest.

8. Emergency Leave Application

Here is how you can write a leave letter for an emergency.

Sub: Emergency Leave Letter

I have to tend to a personal matter in my hometown because of which I will not be able to come to the office until {date}.

I have informed my colleagues about my leave and have briefed everyone on the project we are working on. You may contact me on (Your mobile number) if you need me with any urgent information.

Please grant me a leave for three days and oblige.

{Your Name}

9. Leave Application for Half-day Sample

Here is a sample leave application for the office for a half day.

Subject: Request for Half-Day Leave on [Date]

Dear [Supervisor Name],

This is to inform you that I am applying for a half-day leave on [Date], [Morning/Afternoon]. I need to [briefly state the reason for leave].

I have completed all urgent tasks and informed [colleague name] about my absence. They have agreed to cover the pending tasks for me.

I will be available via email or phone throughout the day for urgent matters.

Thank you for your understanding and consideration.

Tips for Writing Office Leave Application Letters

I have also curated some tips that you can use while drafting an application for medical leave in the office or for other reasons.

Use a formal tone and professional format to write the leave application for the office.
Provide all relevant details, including the purpose of your leave and the duration of absence.
Send your leave application in time.
Let the management know about your work status, too.
Attach supporting documents if needed.
Follow up with the manager or supervisor if they have not responded to your application yet.

Writing a leave application for the office will be an easy task for you once you have read this guide. I have included the formats for all application types, including a one-day leave application for the office, for your reference. Moreover, you must also follow all the tips and guidelines to ensure your application is in the correct format and tone.

You can learn more about such leave applications and how to draft them through free online courses from KnowledgeHut. These courses will enable you to learn more about effective communication in the workplace and enhance your skills for career advancement.

Frequently Asked Questions (FAQs)

You can apply for a casual leave application for the office if you want to attend a function. Make sure to follow the correct format and inform your manager about your planned absence. This will enable you to get approval instantly.

Several leave types are available for employees, including maternity, annual, half-day, casual, vacation, and sick leave. Familiarizing yourself with their respective formats is essential to ensure you submit the correct application.

Your application should encompass several required elements. The three simple ones are the subject line, the date, the reason for your leave, and the name of the person to whom you have transferred your work.

List down the factors that your manager can incorporate in canceling your absence request for the office. If your manager’s explanations are not convincing enough and you need a leave, you can discuss the matter with your HR department, which may be escalated to the seniors if required.

Yes, your leave remains cancelable even after it is approved. All you have to do is prepare a new document stating the new dates or your reasons for changing your leave. You may also want to bring the matter to your HR and proceed with the application without any problem.

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How to Write a Leave Application Letter [+5 Letter Samples]

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right?

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter?

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications

Sick Leave

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse.

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

Study Leave

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years.

Sabbatical

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

Vacation/Holiday Request Letter

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

Emergency Leave Application

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month.

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever.

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority.

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree.

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data.

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

Top Leave Application Template for HR and Employers

Maternity Leave Application Form

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country.

Paternity Leave Application

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

Travel Request Form

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave.

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

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Leave Application For Office – Format and Samples

Leave application for officce - Format and Samples

Table of Contents

A leave application is an essential step if you are planning to be absent from your job for a certain period of time. You should follow certain rules and features if you are sending a formal leave email. A good leave application should include specific details like duration of leave, reason for leave and work plan during your leave. It should be brief and genuine.

Your leave application and the content in it goes a long way in deciding whether the request gets accepted or rejected. In this article we will discuss how to write an effective office leave application. We also provide some samples letters for different situations.

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Types of Leave Application

There are two types of leave application:

Letter Format
E-Mail Format

We all are aware that because of digitalization, email format is widely used.

What To Include In A Leave Application?

An office leave application should include the following details:

Date of the application

Name and address of your manager to whom you are writing the letter

Subject or purpose of writing the letter: Add ‘Leave Application’ in your subject line along with other details (If required)

Salutation in the form of recipient’s name or title

Duration of leave, preferably in the form of from and to dates

Specify the reason for leave

Your full name, job title and contact information

Your signature

How To Write A Leave Application For Office?

You should include all the necessary details to help your manager approve your request. It should sound polite and professional. Use the following tips and steps to write a professional leave application:

Know the right person to authorise your leave: Find out whether you should address your leave application to your immediate supervisor or someone else.

Date of the application: This is the date on which you are writing your leave application. This date is should not be too far from the date on which you plan to submit your application.

N ame and address of the recipient: Include the complete name, designation and official address of the person you are addressing your leave request to.
Subject or purpose of writing the letter: Make the purpose of the letter clear in the subject line. It should clearly state that you are requesting a leave.
Salutation in the form of recipient’s name or title: You may begin with ‘Dear Mr./Mrs.’ followed by the last name of the recipient.
Specify the reason and duration of leave: Clearly mention the reason for leave. If possible, state the starting and ending dates for the requested period of leave. Make sure you sound courteous and not demading. Keep the application short and precise.
Conclusion: End your leave application professionally with a phrase such as ‘Warm Regards’, ‘Yours Sincerely’, etc. followed by your name. Also include your job title and contact information.

Leave Application Format

Name of the recipient

Designation, company name and address of the recipient

Subject: Request for leave

Dear Mr./Mrs. [recipient’s last name],

Body of the letter: Request for leave. Include the duration of leave and reason for leave

Thank you note: Thank the recipient for considering your leave application

Yours Sincerely,

Job title and contact details

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Samples of Leave Application for Office

Casual leave application sample letter.

3 March 2023

To, XYZ Project Manager, ABC Limited, New Delhi

Subject: Leave application for three days due to personal reason

I would like to inform you that I will not be able to come to office on 6th March 2023, Monday since I will be visiting my home town for some urgent personal work at home. I will be back to work on 9th March, 2023.

I request you to kindly grant me leave for three days. I have asked EFG to look after any urgent work that may come up in my absence.

Please accept my apologies for this sudden unplanned leave request.

Thank you in advance.

Mobile: +91-XXXXXXXXXX

Maternity Leave Application Sample Letter

Subject: Maternity leave application

Dear (Recipient’s Name)

I am (Name) working as a (Job Title) in (Department Name).

I am nearing the end of my pregnancy and hence seeking maternity leave as suggested by my doctor. I request you to kindly approve my maternity leave for the duration of (start date) to (end-date) as per company policy. My due date is (date).

As I will be away for a long period, I have assigned my duties and responsibilities to (colleague name). In case of any difficulty, you can reach out to me at my number (Contact no).

Please find attached my medical certificate and other documents required for maternity leave.

I would like to know the list of hospitals covered by our company’s employee insurance policy. Please let me know the concerned person for the same.

Thank you for your consideration.

Yours Sincerely

(Your Name)

Sick Leave Application Sample Letter

Subject: Sick leave (Date)

I am down with food poisoning because of which I will not be able to come to the office today. My doctor has asked to take rest for at least (no: of days) and recover properly before resuming employment.

I have requested (colleague’s name) to check on my clients on a periodical basis to not disrupt the work flow. I can also respond to emails, if any emergencies arise.

Kindly consider my health condition and grant me leave for (no:of days) from (Date ) to (Date). Please let me know if I need to submit any medical proof.

Thankfully,

Leave Application for Wedding

Subject – Application for leave for Wedding

Dear <Name of the recipient>,

I am writing this letter to officially inform you that my marriage is on <Enter wedding date>. In order to make some arrangements for my wedding, I would like to utilize my leaves for the duration: <Enter date when leave starts> to <Enter Date when leave ends>.

I have already informed my <supervisor / manager /superior/team leader> about the same and completed any pending tasks. I hope you understand my situation, and grant me leave for the aforementioned dates.

Thanking you,

Yours Sincerely, <name>

Ramzeena Althaf

Ramzeena is a free thinker, an avid reader and tenacious when it comes to writing. An ardent Scrabble lover, she loves sharing exam updates and related topics for aspirants

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School Education /

Leave Letter for Yesterday: Format and Samples

Updated on
Mar 12, 2024

A leave letter for yesterday is a letter that is written after you have taken a leave. This leave can be taking a leave from school, college, or work. This leave letter is usually submitted the next day after you have taken the leave or the next day of the leave itself. In such leave letters, the reasons for absence are specified. It is different from a regular leave letter that informs about the absence beforehand.

Keep reading to know more about the leave letter format and samples.

Master the art of essay writing with our blog on How to Write an Essay in English .

Table of Contents

1 What is a Leave Letter for Yesterday?
2.1 Format for Office
2.2 Format for Schools
3.1 Sample 1: For Office
3.2 Sample 2: For School

Also Read: Write a Letter to Your Friend about Your Pongal Holiday Plans

What is a Leave Letter for Yesterday?

It is a leave application that is written after you have to take a leave. Usually, a leave letter is written before you take a leave. However, due to unforeseen circumstances such as a health crisis or a family emergency an employee or a student can take leave without informing. This leave letter is submitted under such circumstances.

The letter explains the reason for your absence. In the letter, the student/employee can request the concerned authority to consider the leave they took without prior notice.

Leave Letter for Yesterday: Format

Below is the format for writing the application:

Date of the application: First of all, you can write the date of the application
Reciever’s address: Next, the student/ employee can write the receiver’s designation and address. For example, Managing Director, XYZ company.
Subject: Here write the reason for writing the application letter. That is, explain that you are writing the leave letter for the leave you took yesterday.
Salutation: Address the receiver with respect. For example, Dear sir/ma’am.
Main body: Explain the reason for your absence and the day you were on leave in the main body of the letter.
Sign off: Sign off by writing your name, designation, and contact number. Students can write their class and roll number.

Format for Office

Also Read: Paternity Leave Application: Format, Sample, and More

Format for Schools

Also Read: Maternity Leave Letter: Format, Sample, and Examples

Leave Letter for Yesterday: Samples

Here are samples for leave letter for yesterday for office employees and school students:

Sample 1: For Office

Also Read: Leave Application for Office: Samples, Email and Letter Formats

Sample 2: For School

Blessy George

Blessy George works as a Content Marketing Associate at Leverage Edu. She has completed her M.A. in Political Science and has experience working as an Intern with CashKaro. She has written extensively on studying abroad, English Test preparation, visas, and online courses. During her free time, she likes to read and write poetry, and songs.

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How to Write Leave Application for Office

Divyanshu Jangid

Every employee faces a situation wherein they have to seek a leave of absence from work. The reasons could be many, from getting some essential personal work done to visiting a family member in a different city. You will have to submit a leave application but what is the right way to go about it? You may not be aware of how to write a leave application that gets the tone and substance right.

Worry not, here is our format that will help you draft the perfect office leave application. Instead of experimenting with different styles and not getting the right tonality and professional touch, follow our leave application format to get it right, every time.

A well-crafted office leave application is important because it keeps your managers informed and updated about your situation. Moreover, it is a sign of professionalism and commitment to your job. Read on for tips on how to write a leave application and also check out our ready-to-use format.

Points to Add to Office Leave Application

Your office leave application should include the following points:

Date of Leave Application

This is the date on which you are writing the application. Ensure that the date of submission is not too far from the date of leave.

Recipient Name, Job Title, Address

Don’t skip recipient name, job title or their office/branch address . Check who has leave authorising power, their name and exact job title before you write your letter.

Subject of the Application

Mention what the subject of your letter is. It could be a leave request for a wedding, leave for a medical check-up etc.

Salutation

Make sure to add salutation below the subject. This could be the name of the person/their title preceded by Dear Mr/Ms.

Body of the Leave Application

Start the letter by clearly mentioning the days and dates of your absence. Mention both the start and end date of your leave period.

Reason for Leave

Mention why you are availing leave. Be concise and clear. Also mention the type of leave you wish to avail (sick leave, casual leave etc)

Request for Approval

Seek approval for your leave immediately after mentioning days and reasons for leave.

Work Status

Mention the status of tasks assigned. State if there are any tasks on the job list that are pending and may have to be completed by a colleague/team. Aslo, mention if you are available for clarifications during the leave period.

Thanking Note

Thank the recipient and seek approval/permission for leave.

Signing Off

Sign off with ‘Yours Sincerely’ at the end of the letter. Don’t forget to add sIgnature, your name, designation and contact details.

Office Leave Application Format

Here’s the format you can follow for your office leave application

(Name of recipient)

(Designation, company)

Subject: Request for casual/sick (other types) of leave for (reason)

Dear Mr/Ms (name of recipient)

(Body of the letter)

(Thanking note)

Yours Sincerely,

Designation

Contact details)

Leave Application Samples

Here are two leave application samples:

Leave for Personal Work: Application Sample 1

25 July, 2022

Mr RK Murthy

AB Corp Ltd

Bengaluru

Subject: Request for sick leave to undergo medical check-up

Dear Mr RK Murthy,

I wish to inform you that I will not be able to attend work for two days, from July 27, 2022, to July 28, 2022 because of some medical tests I have been prescribed. I will report back to work on July 29, 2022, Thursday.

I request you to kindly grant me sick leave for the duration of two days. I will complete all the tasks on my job list till July 27. I have also requested my colleague Mr Kiran to oversee work during my absence. I may not be able to take calls during the tests but I will revert to any texts or emails as and when I can.

I apologise for any inconvenience caused by the sudden nature of my request.

Thanking you.

Yours Sincerely, (Signature) Samit Seth Project design team Ph: xxxxxxxxxxx [email protected] Bengaluru

Read More: How to Write Personal Leave Application for Office

Leave for Attending A Family Event: Application Sample 2

25 July 2022

Ms. Aruna Mahadev

Project Manager

XYZ Pvt Ltd

Subject: Request for casual leave to attend sister’s wedding

Dear Ms. Arun Mahadev.

I write to inform you that I will be unable to attend office between July 31, 2022 and August 2, 2022 because I need to travel outstation for my sister’s wedding. I will report back to work on August 4, 2022, Monday.

I request you to kindly allow me to avail three days of casual leave. I have completed all my work assigned till now. I will continue to finish all tasks till July 30, 2022. I have also mailed you a copy of the job lists during my absence. I have assigned the tasks to my team members. I will also be available on call, text and personal email so please feel free to reach out to me for any clarifications during my absence.

I hope you consider my application for grant of leave.

Thanking you,

Yours Sincerely, (Signature) Shilpa Satheesh Team Lead Ph: xxxxxxxxxx [email protected]

Mistakes to Avoid While Writing Office Leave Application
Skipping Salutations

Skipping salutations is bad form. Ensure that you address the recipient with Dear Mr/Ms. Starting the letter with the right salutations is a sign of respect.

Error in Name/Job Title of Recipient

Check the name of the recipient and their job title. An error in their name shows your lack of professionalism.

Error in Dates

Get the dates and days right . Not only is it unprofessional but also misleading. Errors in dates could lead to work allocation and scheduling problems.

Grammatical Errors

Grammatical errors are jarring and may cause annoyance to the recipient. Further, it shows your carelessness and may impact the approval of your letter.

Informal Language

Avoid using slang or informal language, as it is disrespectful and unprofessional. Don’t use words or phrases like “hiya”, “bye for now”, “see you later” or “ciao”.

Lengthy/Wordy Letter

Keep the letter short. Long-winded letters distract from the core subject and eat into the recipient’s time.

Over Explanation

It’s important to state accurate reasons for leave, for instance, sister’s wedding/wedding in the family. However, don’t go on to explain wedding ceremonies or why you need to be there in great detail.

Copy-Paste From Other’s Applications

Avoid copy-pasting from other applications as you may inadvertently mix up your reasons and theirs/your dates and theirs.

Wrong Contact Details

Check your contact details, from phone number to email id as it may cause confusion and inconvenience if you need to be contacted.

What is a Leave Application Letter?

Writing a leave application letter to your employer/boss/manager is a professional way of informing you about your absence from work for a specific period.

Writing a good application increases your chances of your leave request getting accepted. The content and the way it’s written decide whether your request gets accepted or denied.

We all have days when we need to get out of our busy working schedule for numerous reasons and give ourselves a break. Hence it becomes crucial to inform your manager or boss prior to your leave dates. There are specific rules to be followed while writing the leave application letter to make sure it’s formal, decent, and has all the required information.

Why is it Important to Write a Leave Application?

Most notably, taking leave without informing your supervisors puts everyone in the office in serious trouble. So you must keep them informed about your absence. It helps the others working in the office to prepare beforehand and share the workload on that day.

Also, when you write a leave application to your boss, it depicts your character as a professional and a punctual individual. Hence automatically, it puts you in the good books of your boss. So be ready to accept a raise pretty sooner than your other colleagues.

Also Read: How to Answer: Why did you Leave Your Last Job?

Types of Leave Letter Applications

There are numerous types of leave letter applications seen in offices, depending on the reason behind your leave. Here’s a list of a few of these letters and when they are applicable:

Sick Leave – On one of those days when you wake up and instantly know that you won’t be able to make it out of your bed due to illness, you write this Sick Leave Application to your employer.

Maternity Leave – There comes a time in every professional woman’s life when she applies for a Maternity Leave . This is when she is expecting a baby or has just conceived. This kind of leave should be pretty much applied beforehand.

Vacation Leave – We all need short breaks from our busy, hectic life to spend some quality time with our loved ones away from the hustle-bustle of the city. Vacation Leave, as the name states, is taken when you are off on vacation.

Casual/Personal Reasons Leave – Casual or personal reasons leave application written on days there is some family function you attended or some other issue you got to address.

Annual Leave – These leave applications are written when one requires to leave on a long-term basis. It is better to inform the office well in advance about these kinds of leave.

Paternity Leave – Paternity leaves are taken by husbands when their wives are either in the final stages of pregnancy or have just conceived a baby. The number of leave days must be clearly mentioned beforehand.

Emergency/One-Day Leave- In cases of immediate urgency, these leave applications are given on short period notice. Be it some family members’ poor health condition or emergency out of station call, we all have our issues to attend to.

Leave Application Format

Here’s a detailed leave application format for employees that can be used while writing for their boss or manager in offices. The leave application format for the office requires certain features and points to be included in it.

Purpose of the application
Reason for leave
Number of leaves needed
Work plan during your absence
Contact information

Format for Leave Application Letter

What to include in a leave application for office.

Here’s a detailed list of things you should add to your leave application letter to make your leave request get accepted instantly. Below is the leave letter format for offices:

Receiver’s Name & Address: Adding the name and address of the person to whom the letter is being addressed comes first.
Subject Line: The subject matter is written here as ‘Leave Application,’ and other required details are added (if any necessary).
Salutation: Here, mention the individual’s name and use only the first title to identify the person.
Body of Letter: In this section, mention the cause of leave in your letter, the number of days you wish to take leave, and the person who will handle your workload while you are off.
Thank You Note: Thanking the authority concerned for acknowledging the leave is crucial.
Complimentary Closing: The closing you add has to be thoroughly professional and clean.
Name: Write down your full name.
Job Position: Mention your designation/job title at the end of the letter. This step is optional but makes your letter look very professional.
Date: Add the date on which you submit the letter.

Format for Leave Application Mail

What to include in a leave application for office in email format.

While you write your leave application mail to your boss, here are certain things you must not forget to add in your mail.

Subject Line: Similarly, like in the letter format, add ‘Leave Application’ as subject and mention other necessary information.
Salutation: Mention the recipient’s name.
Body of Letter: The body of the letter contains the reason for your leave, duration of absenteeism at work, name of the
colleague who will handle your portion of work in your absence.
Thank You Note: Thanking the reader at the end is a mark of courtesy, so do it without fail.
Complimentary Closing: Add a formal complimentary closing at the end of the mail.
Name: Mention your full name.
Job Title(Optional): This is seen as an optional step but mentioning your designation is preferable any day.

Also Read: Asking for leaves this holiday season? Here’s how to go about it

Samples for leave application for office

Below are a few samples to enhance your leave application writing skills. There are different examples below to make you understand how various leave application letters/emails are written for offices.

1. Annual Leave Application:

These leave applications are written when one requires a year or months-long break from work. There can be various reasons why one would want to take a yearly break, as it could be for pursuing some higher education, marriage, other work-related reasons, or any other personal reason.

2. Sick Leave Application:

These letters or emails are written when you need leave from the office when you can’t work due to illness. It is necessary to write about the cause of illness and how long it would take for your recovery. Some offices make it mandatory to attach hospital bills as proof for your sick leave application.

Different companies have various protocols to be followed while asking for sick leave. These kinds of leaves are usually covered under the sick leaves provided by the company leave policy.

3. Vacation Leave Application

Vacation or Casual Leaves are taken when you need a break from the office. Taking an off from work once in a while also helps increase productivity, and that is why the company provides a certain number of days in a year as casual leave days under its company leave policy. The below-given format must be followed while writing your leave application letter/mail to your manager .

4. Maternity Leave Application:

These leaves are taken when a woman is in her last stages of pregnancy or has already given birth to a child. Every organization has specific protocols to be followed under maternity leaves. It has to be informed well in advance about maternity leave as it takes off from long-term work.

Apart from women, men also take leaves to take care of their newborns, categorized as paternity leaves. As seen below, this is the format of leave application for maternity leaves taken in office.

There are numerous other types of letters like emergency leave, one-day leave, half-day leave, personal reason leave, etc. You need to follow the same format as mentioned above irrespective of whether it is a written letter or a mail. And the fundamental aspects remain the same for every kind of letter except the cause.

Also Read: 7 time-saving secrets to help you leave office on time

Dos and Don’ts

Writing tips for leave application for the office.

Leave from the office is something all of us love but are hard to get. So here are specific tips that can be used in your leave application letter/mail to make sure it gets accepted.
As mentioned above, the language of the letter must be appropriate and must look professional enough.
Apart from the language, the tone in which the letter is written matters the most. It would help if you sounded polite and grateful while asking for leave from your manager.
Make sure you mention how you plan to complete your pending work after returning from your leave so that your boss/manager is not reluctant to grant your leave.
Don’t forget to thank your higher authority at the end of your leave application letter to the office.

Company Leave Policy

Every company has its leave policy for its employees at different levels in the organization. The company has to form policy rules abiding by the laws set by the government. According to the policy, a certain number of leave days and sick leave days in a year must be provided to the company’s employees. So while writing your leave application, make sure you are not violating your organization’s leave policy; otherwise, it will ultimately get rejected despite how good your letter is.

Writing a good leave application letter to your boss is a crucial skill everyone needs today. It is essential to know what to write and what to include in your mail or letter for your request to get accepted. Staying as polite as you can is the secret of winning a leave from your boss. So, I hope this guide will help you and provide in-depth insight on writing a leave application letter!

Q1. Can anything be written on the right side of the letter?

No, the standard format is to write everything on the left side of the letter.

Q2. What should be written at the end of the leave application letter/mail?

The end of the letter must include an acknowledgment to the reader and the sender’s name.

Q3. Where should the date be mentioned in the letter?

The date of the letter can be mentioned before the salutation in the letter.

Q4. Should the sender’s details be added to the letter or mail?

Yes, the sender’s details must be added to the letter or mail at the end. It is important to mention your name and designation while writing your leave application for office.

Q5. Is it necessary to include the receiver’s name?

No, it’s not. Writing the designation of the person you are writing to should suffice.

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Home » Job Tips » Career Advice » Leave Application for Office

How to Write Leave Applications for the Office? [with Format & Samples]

Taking some days off work is undeniably important because everyone needs to take leaves at several uncontrollable times. In fact, research shows that employees who make use of their annual leave tend to be 40% more productive. This is because they’re less prone to irritability, depression, forgetfulness, and fatigue than those who don’t take any time off. It just goes to show you that sometimes it pays off in terms of productivity when you give yourself some rest. In this blog, we’ll help you get your well-deserved time off work by showing you how to write a leave application for office that cannot be rejected.

Table of Contents

How to Write Leave Application for Office?

To ensure your leave application for office is written professionally and includes all the key information, follow these guides on how to write a leave application for office. Additionally, to learn how to communicate professionally in a corporate office, you can pursue a business communication skills course .

1. Understand Your Organization’s Policy on Leave

It is important to review your company’s leave policy and rules carefully before planning a vacation or any other activity that requires taking time off. Understand your entitlement to various types of leaves offered by the company, including earned and casual leaves. Also, understand their eligibility criteria.

2. Add the Subject (Purpose) of the Application

This is where you state why you are submitting an application for leave. You should specify what type of leave it is, such as a vacation or sick day request.

3. Include Salutation and Receiver’s Name

Here, include who the letter is addressed to, which could be your boss or a specific individual in the Human Resources team.

4. Mention Reason for Taking Leave

Explain in detail why you require this time off from work including events like medical appointments/treatment that require absence from the workplace etc. This way, your superior understands fully without leaving any doubt the reasons you’re requesting this time off.

5. Specify the Number of Leaves Needed

Employees should indicate the dates that they will need to be away from work. This includes both the start and end date of their leave period.

6. Include a Work Plan During the Absence

Employees can create a plan for their absence, outlining tasks to be completed before they leave. They should also provide detailed instructions on how to execute daily duties in case of emergency when not present at work and offer training and knowledge transfer to any substitutes during the period away from duty.

7. Add Contact Information

Employees must supply their up-to-date contact details in order to be reachable by co-workers during any emergency situation. To ensure minimal disruption or loss of productivity due to said absences, employees should remain available via phone/email if needed.

8. Use Polite and Professional Language

Express your request for leave in a respectful and professional way. Be sure to keep an appropriate tone throughout the conversation, using phrases such as “Please,” “Thank you” and other polite words that demonstrate respectfulness.

Ask politely rather than demanding support, being mindful of how decisions might affect both parties involved. Show appreciation if granted permission by expressing gratitude with statements like “I am very grateful” or “I would be most obliged”.

9. Conclude Professionally

End your leave application with a polite closing phrase such as ‘Warm Regards’, or ‘Yours Sincerely’, followed by your name. If you are sending a hard copy of the leave request make sure to sign it at its end for added authenticity.

10. Proofread Your Leave Application

Review your leave letter for any mistakes. It might be helpful to read it aloud as this can help pick out typos, grammar issues, and anything else that doesn’t sound quite right. Additionally, check that the dates you have specified in the document are correct and make sure all of the information is accurate before submitting it. Make adjustments where needed so that there are no errors in your application.

Sample Leave Application Format for Office

This is a sample format of a simple leave application for the office that works for different types of leave applications.

1. Sample for Annual Leave Application

Everyone deserves a break to recharge and rejuvenate. Use this sample annual leave application letter for office to request time off from work, to get your well-deserved vacation or personal time.

2. Sample Maternity Leave Application

If you’re going to have a baby soon, it is necessary for you to take some time off work. Here is a sample maternity leave application to inform your boss about your absence.

3. Emergency Leave Application Sample

Emergencies are usually unpredictable. An unexpected circumstance can arise at any time, requiring immediate time off from work. Here’s a sample emergency leave application for office to notify your employer about your urgent absence.

4. Sample Leave Application for Office for Personal Reason

If you wish to take a leave of absence from the office due to a personal reason you do not want to disclose, you can write an application in the following format.

5. Sample Medical Leave Application for Office

If you are suffering from an illness or sustained any injuries and are unable to work for some time, you can submit a medical leave application. Here is a format for the same:

6. Sample Three-Day Leave Application for Office

Here is how you can write a three-day leave application to attend a wedding:

You can check out more marriage leave application samples to write an application for different scenarios.

When you need time away from work, it is essential to submit a well-crafted leave application for office. Make sure your request follows all guidelines given by the company and includes vital information such as why you are requesting time off, etc. Employ polite language in your letter and make certain that everything has been checked twice so there are no mistakes present.

Are you ready to write a professional leave application now? Share with us in the comments below some other scenarios where you can use the above-mentioned leave application samples. Read more on leave applications, get to know what is privilege leave to check if you have it as part of your benefits package.

If you are taking a leave due to an illness, injury, medical condition, medical emergency in a family, or childbirth, you should provide a medical certificate with your leave application.

You can address the leave application email to your manager by writing, “Hi [Manager’s Name], I am writing to request leave from [date] to [date] due to [reason]. I have completed most of my current tasks and have coordinated with [Colleague’s Name] for pending tasks. In case of an urgent matter that requires my attention, you can contact me at [email address]. Thank you for your understanding.

If you plan on taking a leave of absence, submit an application well in advance, four or five days before the decided date. If it is due to an emergency, try to inform your manager or supervisor as early as possible.

To draft a leave application for personal reasons write, “Dear [Manager’s Name], I am writing to request a leave of absence due to personal reasons. Please grant me a leave from [date] to [date]. Thank you for your understanding.

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Harshita is an English Literature graduate from the University of Delhi with 3 years of experience in Content Writing and Editing. Dedicated to her craft, she loves creating magic with words. She is a big fan of hoarding cute planners and journals and can be seen watching FRIENDS (almost EVERYTIME) in her spare time. Her meticulous attention to detail makes her stand out from the crowd. A typo epidemic is her worst nightmare!

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Already Taken Leave Application Letter for School (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional already taken leave application letter for school.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Previously Submitted School Leave Application Letter

First, find the sample template for already taken leave application letter for school below.

To, The Principal, [School’s Name], [City, State, ZIP]

Subject: Application for Already Taken Leave

Respected Sir/Madam,

I, [Your Full Name], am a student of Class [Your Class] in Section [Your Section] at your esteemed institution. I am writing this letter to inform you about my absence from school on [Dates of Leave].

Due to some unforeseen circumstances at home, I was unable to attend school on these dates and could not inform the school in advance. I assure you that this sudden leave was not planned and was taken under unavoidable circumstances.

I understand the importance of regular attendance and its impact on my studies. I have taken the necessary steps to cover up the lessons and classwork that I missed during my absence. I am also ready to complete any assignments or tasks that were assigned on these days, if required.

I apologize for any inconvenience caused due to my unexpected absence and kindly request you to consider my situation and grant me leave for the aforementioned dates.

Thank you for your understanding and cooperation.

Yours sincerely,

[Your Full Name] [Roll Number] [Date]

Below I have listed 5 different sample applications for “already taken leave application letter for school” that you will certainly find useful for specific scenarios:

Emergency Family Situation Leave Application Letter for School

To, The Principal, [School Name], [School Address], [City, State, Postal Code]

Subject: Application for Emergency Family Situation Leave

I, [Your Full Name], parent/guardian of [Student’s Full Name], studying in Class [Class and Section], am writing this letter to formally request a leave of absence for my child due to an unforeseen family emergency.

Unfortunately, a critical situation has arisen in our family which requires our immediate and undivided attention. Due to these circumstances, [Student’s First Name] will not be able to attend school for the next [Number of Days] days, starting from [Start Date] to [End Date].

I understand the importance of regular school attendance and the impact it has on [Student’s First Name]’s academic progress. I assure you that [he/she] will compensate for the missed lessons and homework upon return to school.

I kindly request your understanding and approval of this leave application and would appreciate any assistance you can provide to [Student’s First Name] during this period.

Thank you for your understanding and support in this matter.

[Your Full Name] [Your Contact Number] [Your Email Address] [Current Date]

Medical Treatment Leave Application Letter for School

To, The Principal, [Your School’s Name], [Your School’s Address], [City], [State], [Pin-Code]

Subject: Application for Medical Leave

I am writing this letter to inform you that I, [Your Full Name], a student of class [Your Class], section [Your Section], would not be able to attend school for the next [Number of Days] days, starting from [Start Date of Leave] to [End Date of Leave].

The reason for my absence is that I have been diagnosed with [Name of the Illness] and the doctor has advised me to take complete rest and undergo a series of treatments to recover fully. I understand that my absence from school can affect my studies, but I assure you that I will cover all the missed syllabus with the help of my friends and teachers, once I resume my classes.

I am attaching the medical certificate and prescription from my doctor for your reference. I hope you will consider my situation and grant me leave for the mentioned period.

Thanking you in advance for your understanding and support. I apologize for any inconvenience caused due to my absence and appreciate your cooperation in this matter.

Yours sincerely, [Your Full Name], Class: [Your Class], Roll No: [Your Roll Number], [Date]

Attachments: Medical Certificate, Doctor’s Prescription

Bereavement Leave Application Letter for School

To, The Principal, [Your School’s Name], [Your School’s Address], [City, State, Pin Code]

Subject: Application for Bereavement Leave

I, [Your Full Name], am a student of Class [Your Class] Section [Your Section] in your esteemed institution. I am writing this letter to inform you about an unfortunate event that has occurred within our family. We have recently suffered the loss of a close family member, who passed away on [Date of Death].

The demise has left our family in a state of shock and grief, requiring us all to be together during this testing time. Due to the funeral and related rituals that need to be observed, I will not be able to attend school for the next [Number of Days you require leave] days, starting from [Start Date of Leave].

I assure you that I will catch up with any missed assignments or academic work upon my return to school. I kindly request you to understand the situation and grant me leave for the mentioned period. I hope my teachers and the school administration will support me in this difficult time.

Thank you for your understanding and support.

Yours sincerely, [Your Full Name] [Your Roll Number] [Your Class & Section] [Date of Application]

Vacation Travel Leave Application Letter for School

To, The Principal, [School’s Name], [School’s Address], [City Name], [State Name], [Postal Code]

Subject: Application for Vacation Travel Leave

I, [Your Name], am a student of class [Your Class], Section [Your Section] in your prestigious institution. I am writing this letter to formally request a leave of absence for [Number of Days] days from [Start Date] to [End Date].

My family has planned a vacation to [Vacation Destination] during this period, which is a rare opportunity for us to spend quality time together. Since it involves travel, it is not possible for me to attend school during these days. I understand that missing classes may affect my academic progress, but I assure you that I will take responsibility for covering the missed portions after returning from the vacation.

I kindly request you to consider my application and grant me leave for the said period. I hope for your understanding and positive response.

Thank you very much for your time and consideration.

Yours sincerely, [Your Name] [Your Roll Number] [Your Class and Section] [Date]

Extracurricular Event Participation Leave Application Letter for School

To, The Principal, [School Name], [School Address], [City/ Town, Pincode]

Subject: Request for Leave to Participate in Extracurricular Event

I, [Student’s Full Name], am a student of class [Student’s Class] Section [Student’s Section] of your esteemed school. I am writing this letter to formally request a leave of absence from school for [Number of Days] days, from [Start Date] to [End Date].

The reason for my request is to allow me to participate in an extracurricular event, [Event Name], which is scheduled to take place in [Event Location]. This event is an essential part of my development and growth, both academically and personally. I am passionate about [Event’s Field or Subject] and believe that this experience will greatly enhance my skills and knowledge in this area. This event is not only an opportunity for me to learn and grow but also to represent our school at a larger platform.

I assure you that I will take responsibility for making up any coursework or assignments that I will miss during my absence. I kindly request you to consider my plea and grant me the necessary leave for the said period.

I am looking forward to your positive response, and I am grateful for your understanding and support for such activities that contribute to the overall development of students.

[Student’s Full Name] [Roll Number] [Date]

How to Write Already Taken Leave Application Letter for School

Some writing tips to help you craft a better application:

Begin with a polite greeting to your teacher or principal.
Clearly state the purpose of your letter: that you’ve already taken leave.
Specify the dates you were absent from school.
Briefly explain the reason for your absence.
Apologize for the inconvenience caused due to your absence.
If necessary, mention any assignments or tests missed and ask for a chance to make up for them.
Thank the reader for understanding your situation.
Close the letter with your name and signature.

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How To Write A One-Day Leave Application For Office?

Table of content:

Purpose of a leave application, what do we include in a leave application for office, samples for one-day leave application, tips for writing a one-day leave application letter.

A leave application is something we have been taught to write since school days. But when we actually sit down to write one, we have several doubts swirling around. For example: What is the right format? How do I start? How do I end my leave application ? We have answers to all these questions.

In this article, we will share some samples and important tips for a one-day leave application . Let's begin.

Before we delve deeper, it is important to understand why we need a leave application in the first place. A leave application acts as an official statement to let your manager know that you are planning to take a leave from work. Even if it is a one-day leave application, writing it is important as it informs about your absence from work. Remaining off work without the knowledge of your manager not only reflects an unprofessional attitude but also creates a difficult situation for your team and may hamper the progress of the ongoing projects.

Hence, it is always a good idea to apply for a leave beforehand or at least on the day you won't be able to attend office due to any personal matter. Let's explore how we can write a one-day leave application.

Whether in physical or digital format, a leave application letter for office includes the following:

Salutation: This includes the name of the recipient. You may use their first name only. However, if your relationship with the recipient is very formal, their full name can be used.
Subject: The subject line should include: Leave Application for (Date of Leave).
Reason for leave: State your reason for leave in short. Provide relevant details.
Work Plan: If needed, mention the name of the colleague who will handle your responsibilities in your absence.
Closing Sentence: Thank the recipient and use a concise closing line.
Name: Mention your full name.
Designation: Mention your job position.
Date: Mention the present date.

Following are some sample leave applications that you may refer to before you write down your own.

Sample 1: One-Day Leave Application For Personal Reasons

Dear (Manager's Name), I hope you are doing well. I am writing to request a one-day leave for (Date) due to personal reasons that require my immediate attention. My pending tasks are up to date, and I will ensure that they are completed within the prescribed timelines. I apologize for any inconvenience this may cause and appreciate your understanding. Sincerely, Your Name Designation Date

Sample 2: One-Day Leave Application For Medical Appointment

Dear (Recipient's Name), I hope you are doing well. I am writing to request a one-day leave on (Date) to attend a scheduled medical appointment. I have attached the appointment confirmation and a medical certificate for your reference. I will make sure to complete any pending work before my absence and will ensure that my colleagues are informed and can assist with any urgent matters. Thank you for your understanding. Regards, Your Name Designation Date

Sample 3: One-Day Leave Application For Urgent Work/Medical Emergency

Dear (Manager's Name), I regret to inform you that I am facing a family emergency that requires my immediate attention. Hence, I need to request a one-day leave on (Date) to deal with this situation. I will ensure that my team mate (name of the colleague) handles my responsibilities for a day during my absence while I will be reachable if any urgent matters arise. I appreciate your understanding during this difficult time. Sincerely, Your Name Designation Date

Sample 4: One-Day Leave Application For Attending A Workshop

Dear (Recipient's Name), I would make a humble request to grant me a one-day leave on (Date) to attend a training session related to my current role. This training will contribute to my professional development and benefit the team in the long run. I have made arrangements to ensure that my work is managed well during my absence. Thank you for considering my request. Regards, Your Name Designation Date

Sample 5: One-Day Sick Leave Application

Dear (Manager's Name), I hope you are doing well. I am writing to request a one-day leave on [Date] as I am suffering from mild fever and fatigue. I believe that taking a day break will help me take proper rest and return to work more refreshed. I have arranged for my tasks to be covered by my colleague during my absence. Thank you for your support. Sincerely, Your Name Designation Date

The above sample leave letters will provide you with a good idea about what is expected in a formal application. You may change the content as per your situation. However, following a standard format is important.

Also Read: How To Write Sick Leave Application For Office With Sample Emails

Use a formal format and a professional tone: As seen above, it is recommended that you follow a standard format for your formal leave application. Along with this, your tone throughout the application must be professional, no matter what equation you share with your manager.

Provide the Relevant Details: State the purpose of your leave and the duration of your absence. However, keep it short and specific. If your company policy speaks about any relevant documents to be shared in case of sick leave, for example, your medical documents, you must do the needful.

Send your leave application well in time: Submit your leave application well in advance (ideally 3 to 4 days prior) if the one-day leave is planned. However, if you are taking a leave due to an emergency, try to share the leave application as early as possible.

Let the manager know your work status: State how you would handle your responsibilities during your absence. If your colleague would be taking care of it, mention their name. Otherwise, reassure the manager that your leave will not derail your ongoing projects.

Use Email or Official Letterhead: This depends on your company culture, but it is always best to use an official letterhead for your formal request. Or you can email your leave application to your manager.

Attach Supporting Documents: If your leave is due to medical reasons, it is always recommended to attach supporting documents, such as a doctor's note, appointment confirmation, medical documents, etc.

Follow-Up: This is absolutely important. The purpose of a formal letter for leave is to inform your supervisor about your absence. So, if they haven't received your application, there might be an issue later. Hence, after submitting your leave application for approval, follow up with your supervisor to ensure that they know about your day of absence.

And this brings us to the end of this article. We have covered many more articles on leave applications. Take a look!

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I am a biotechnologist-turned-content writer and try to add an element of science in my writings wherever possible. Apart from writing, I like to cook, read and travel.

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Leave Application Letter Samples

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Write an application for one day leave
Leave application for office || How to write application for office leave
How to Write Leave Application for Office
Leave application for office || Leave application|| Casual Leave application For Office and company
How to write leave letter application / How to write leave letter to manager /Vacation Leave Letter/
Sick leave application to principal/Write sick leave application to the principal/Letter Writing

COMMENTS

Already Taken Leave Application Letter for Office
Already Taken Leave Application Letter for Office: An already taken leave application letter for office is a formal letter that an employee writes to their supervisor or manager to inform them about their absence from work due to a previous approved leave. The purpose of this letter is to update the employer about the employee's absence and to ensure that proper records are maintained.
Leave Letter for Already Taken Leave
Subject: Leave Application for Already Taken Leave. Dear Dean Sharma, I hope this letter finds you in good health. I am writing to inform you about my recent absence from college due to medical reasons. I was unable to attend classes on February 5, 2024, to February 8, 2024, as I was under medical care.
Leave Application Letter for Office: Format, Samples, Templates
Include the Date: Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format. 3. Add Your Name, Designation, and Employee ID: Mention your full name along with your position or designation in the company and employee ID, if applicable. 4.
How to Write a Leave Application Letter [+5 Letter Samples]
Sick Leave Letter Format. To, The Manager, (Insert company name) Subject: Leave Application due (Insert illness) Dear Sir/ma'am, Respectfully, it is to inform you that I am suffering from (Xyz's illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness).
12 Leave Letters For Work (With Examples)
Leave letter for visiting a government office. Dear [Name of manager], I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office].
Leave Application Letter for Office: How to Write, Format and Samples
I am writing this letter to formally notify you about my leave from (start date) to (end date). I will join the office from Monday, i.e. on (date). I will update you with the final draft this week and will submit the file to you. You can contact (colleague name) in my absence as she is aware of the same.
How To Write a Leave Application at an Office (With Example)
Leave application example Use this leave application letter sample to guide you in writing your own: Dear Ms. Stevenson, I am writing this letter a few months in advance to request paternity leave as my partner and I are adopting a child, and we would like to spend time together to help our daughter adjust to life at home. I would like to take 30 days of paternity leave, starting Monday, June ...
How To Write A Leave Application (With 14+ Examples & Samples)
Date (should be date of writing this letter) To, Name of employer: Designation: Company Name: Sub: Subject of your leave application. Section 1. This is the first section where you should elaborate to your employer the reason you are taking a break from official duties. You should also state the duration of your leave and state a valid reason ...
The Best Office Leave Application Formats (+ Templates)
That said, the office leave format of both office leave application letters and emails must include: 1. A clear subject line. Be it a letter or an email, the formal office leave format kicks off with the subject line mentioning the type of office leave and the duration of leave. Ideally, you should follow the subject line office leave ...
Leave Application For Office
Date of the application. Name and address of your manager to whom you are writing the letter. Subject or purpose of writing the letter: Add 'Leave Application' in your subject line along with other details (If required) Salutation in the form of recipient's name or title. Duration of leave, preferably in the form of from and to dates.
Writing a Leave of Absence Letter With Examples
Add the company name. Include the company's location. Add a salutation (Dear, followed by the appropriate person's name). Include a clear and succinct explanation of the request, written in first person (I am requesting, I will return). Add a closing like 'sincerely' or 'thank you.'. Include your full name.
How To Write A Leave Application For Office (Samples)
6. Vacation Leave Application Letter Sample . Subject: Leave Application for Family Vacation. Dear Mr. /Ms. [Recipient's Name] I am writing this to request approval for a 12-day vacation leave, starting on [start date] and going on up to [end date]. My family and I have been planning a trip to Brazil.
Leave Letter for Yesterday: Format and Samples
Below is the format for writing the application: Date of the application: First of all, you can write the date of the application. Reciever's address: Next, the student/ employee can write the receiver's designation and address. For example, Managing Director, XYZ company. Subject: Here write the reason for writing the application letter.
How to Write Personal Leave Application for Office
A personal leave application for office must cover the following points: Application date. Name, designation, and address of the recipient. Purpose or subject of writing the letter. Salutation line. Leave duration. Reason for taking the leave. Work plan during your absence.
How to Write Leave Application for Office
Salutation. Make sure to add salutation below the subject. This could be the name of the person/their title preceded by Dear Mr/Ms. Body of the Leave Application. Start the letter by clearly mentioning the days and dates of your absence. Mention both the start and end date of your leave period. Reason for Leave.
How to Write a Leave Application for Office (2024 Samples)
To write a leave application for office purposes, you can follow these steps: Write your name, job title and the purpose of the email in the subject line. This way, the employer to understand the context of the email at a glance. Begin with an appropriate opening salutation. In professional communications, it is customary to use Dear or Hello.
How to write Leave Application Letter for Office (Samples)
Below is the leave letter format for offices: Receiver's Name & Address: Adding the name and address of the person to whom the letter is being addressed comes first. Subject Line: The subject matter is written here as 'Leave Application,' and other required details are added (if any necessary).
Application For Sick Leave [For Office]: Format & Samples
The subject line of your leave application states what the letter is going to be about. If you send a sick application by email, then write the subject in the email's subject line box. Here are two examples: Leave Application Because of Flu; Sick Leave Letter For Taking 10 Days Off for Sudden Diagnosis of Illness; 3. Greeting
Leave Application for Office [with Format & Samples]
Thank you for your understanding during this difficult time. Yours sincerely, (Your Name) 4. Sample Leave Application for Office for Personal Reason. If you wish to take a leave of absence from the office due to a personal reason you do not want to disclose, you can write an application in the following format.
Already Taken Leave Application Letter for School
First, find the sample template for already taken leave application letter for school below. Subject: Application for Already Taken Leave. Respected Sir/Madam, I, [Your Full Name], am a student of Class [Your Class] in Section [Your Section] at your esteemed institution. I am writing this letter to inform you about my absence from school on ...
One-Day Leave Application For Office: Samples & Tips // Unstop
Sample 4: One-Day Leave Application For Attending A Workshop. Dear (Recipient's Name), I would make a humble request to grant me a one-day leave on (Date) to attend a training session related to my current role. This training will contribute to my professional development and benefit the team in the long run.

Already Taken Leave Application Letter for Office – 14+ Examples

Already Taken Leave Application Letter for Office – Tips

Already Taken Leave Application Letter For Office – Sample format

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already taken leave application letter

FAQS About Already Taken Leave Application Letter for Office – Examples

How should I address the recipient in an Already Taken Leave Application Letter for Office?

Is it necessary to apologize for taking leave without prior notice in the Already Taken Leave Application Letter for Office?

Should I mention the steps taken to ensure minimal disruption during my absence in the letter?

Can I offer to make up for any missed work in the letter?

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1. Sample Leave Application for Office for Personal Reason

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4. Annual Leave Application

5. Sick Leave Application

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