presentation button on powerpoint

Add commands to your presentation with action buttons

Use an Action button to do an action in your presentation, such as going to the next or a specific slide, running an app, or playing a video clip. There are two basic steps for setting up an Action button:

First, you pick an action button from the Shapes gallery

Then you assign an action that will occur when (during a slide show) you click the shape or point the mouse at it.

The idea is that when you deliver your presentation, you can click or point at an action button to:

Go to a specific slide, a different PowerPoint presentation, or a Web page.

Run a program

Run a macro

Play a sound

Shows dialog for setting up Action Buttons in PowerPoint

Put an action button on your slide

Some examples of built-in action button shapes in the Shapes gallery include right and left arrows (commonly understood symbols for going to next, previous, first, and last slides), for playing videos or sound bites, and more:

Shows the Shapes menu on the ribbon in PowerPoint with Action Buttons highlighted

On the Insert tab, select Shapes , and then, under Action Buttons at the bottom of the menu, click the button shape that you want to add.

On the slide canvas, click drag to draw the shape for the button.

Keep the Action Settings dialog box open and go to the next procedure.

Assign an action

If you want the action to occur when the action button is clicked , do the following steps on the Mouse Click tab of the dialog box.

If you want the action to occur when the action button is simply pointed at , do the following steps on the Mouse Over tab of the dialog box.

To choose the action that takes place when you click or move the pointer over the action button, do one of the following:

Choose Hyperlink to and then select the destination (for example, the next slide, the previous slide, the last slide, or another PowerPoint presentation) that you want the hyperlink action to go to.

Note: To link to a file created by another program, such as a Word or Excel file, in the Hyperlink to list, click Other File .

Choose None to use the shape without a corresponding action.

Choose Run program , then click Browse to locate the program that you want to run.

Choose Run macro and then select the macro that you want to run.

The Run macro settings are only available if your presentation already contains a macro, and when you save the presentation, you must save it as a PowerPoint Macro-enabled Show. (For more information about macros, see Run a macro .)

If you want the shape that you chose as an action button to perform an action, click Object action , and then select the action that you want it to perform.

The Object action settings are only available if your presentation contains an OLE object.

To play a sound, select the Play sound check box, and then select the sound that you want to play.

When you've finished choosing your action, select OK .

To test the action you've selected, choose Slide Show > From Current Slide to open the presentation in Slide Show so that you can click the action button.

Add a picture and assign it an action

On the Insert tab, in the Illustrations group, select Picture . (Or, if you want to add a SmartArt graphic, select SmartArt .)

In the Insert Picture dialog box, locate the picture that you want to add, and then click Insert .

Note: For SmartArt graphics, you can only assign an action to the text within a shape, but not to an individual shape in the SmartArt graphic.

Click the picture you added, and then on the Insert tab, in the Links group, click Action .

In the Action Settings dialog box, do one of the following:

To choose the behavior of the picture when you click it in Slide Show view, click the Mouse Click tab.

To choose the behavior of picture when you move the pointer over it in Slide Show view, click the Mouse Over tab.

To choose the action that takes place when you click or move the pointer over the picture, do one of the following:

To use the shape without a corresponding action, click None .

To create a hyperlink, click Hyperlink to , and then select the destination (for example, the next slide, the previous slide, the last slide, or another PowerPoint presentation) that you want the hyperlink action to go to.

To link to a file created by another program, such as a Microsoft Office Word or Microsoft Office Excel file, in the Hyperlink to list, click Other File .

To run a program, click Run program , click Browse , and then locate the program that you want to run.

To run a macro, click Run macro , and then select the macro that you want to run.

If you want the picture or clip art to perform an action other than what is listed, click Object action , and then select the action that you want it to perform.

Note: The Object action settings are available only if your presentation contains an OLE object.

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How to Create Action Buttons in Microsoft PowerPoint

Learn how to create action buttons in PowerPoint that let your audience control the flow of your presentation.

Action buttons, as the name suggests, are buttons that trigger an action in Microsoft PowerPoint. Adding action buttons can make your presentations more interactive.

You can add a button to move up a slide or play a video. This guide explains how to create, design, and add effects to action buttons in PowerPoint.

How to Add Action Buttons in Microsoft PowerPoint

Go to your Microsoft PowerPoint presentation and open the slide on which you want to create an action button. Here are three simple steps to add an action button to your slide:

1. Insert the Shape

Click on the slide where you want to insert the button. Go to the Insert tab, click Shapes , and then under Action Buttons at the bottom of the menu, click the button shape that you want to add.

Once you've selected a shape, click and drag your cursor across the slide to draw. Keep dragging around until you see the desired dimensions, and then release the click. Of course, you can always resize or reposition the shape if needed, even after you've drawn it.

Microsoft PowerPoint lets you use any image to create an action button as well. To add an image and assign it an action, go to the Insert tab, in the Illustrations group, click Pictures . Once inserted, click the picture, then on the Insert tab, in the Links group, click Action .

If you need to perform some basic editing, you can use the built-in image editing tools in Microsoft PowerPoint .

2. Open the Action Settings Dialog Box

Creating an action button involves linking another space and a piece of information to your slide. This means you can link to another slide, another presentation, a URL, a video, or a document.

Action buttons work differently than hyperlinks in a PowerPoint presentation , which are generally used to link to URLs. To assign an action:

3. Configure the Action

After you've opened the Action Settings dialog box, head over to the Mouse Click tab to configure an action that triggers when someone clicks on the action button. Alternatively, you can use the Mouse Over tab to create an action that triggers when someone hovers the cursor over the action button.

Run macro : You can link to a macro using this option. If you don't have a macro in the slideshow, the option will appear grayed out.
Object action : Use this option to select an OLE (Object Linking and Embedding) object. Again, if your slideshow doesn't have an OLE object, this option won't be available.

Click OK to apply. Go to the Slideshow on the ribbon and select Play from start to test the action buttons.

How to Add Effects to the Button in PowerPoint

Adding visual effects is a great way to draw attention and make your presentation visually appealing. To add visual effects, you can use the animation pane in Microsoft PowerPoint . Click on your action button and go to the Animations section on the ribbon at the top. Select an animation from the available options.

How to Edit an Action Button in PowerPoint

There are various ways to edit an action button in your PowerPoint presentation.

Action Settings option: Right-click on the action button, go to Action Settings , and change the assigned action.
Insert section: Or, you can click on the action button and go to the Insert section on the ribbon. Select Action or Link to edit the assigned action quickly.

Next, to edit the appearance or the animation of the action button, click on the action button and go to the Shape Format section on the ribbon. This section allows you to customize the shape, size, color, and more. In fact, you can also change the button's shape if you like without changing the action assigned to it.

Try Out Action Buttons in Your Presentations

Try playing around with action buttons while preparing for your next presentation to see if it can make the presentation more interactive and visually appealing. While you're at it, you might also want to learn about using a PowerPoint screen recorder to engage your audience and leave a lasting impression.

Home Blog PowerPoint Tutorials How to Create an Action Button in PowerPoint

How to Create an Action Button in PowerPoint

Action buttons in PowerPoint enable you to add various navigation features for your slide deck in the form of a button on a slide. There are also shapes for action buttons that can be associated with a custom function, or you can create a button with a custom look for your PowerPoint templates .

How to Insert an Action Button in PowerPoint

To add an action button, select a shape via Insert -> Shapes . Different shapes in the Action Buttons section can be associated with the action you intend to associate with them. These include buttons to go to the next or previous slide, the beginning or end of the slide deck, and buttons such as home, get information, video, document, sound, help, and blank. Alternatively, you can add another type of shape to create an action button.

For this post, we will use a blank action button.

Insert an action button via PowerPoint shapes

Once you have selected a shape, drag it to create it on the slide. This will open the Action buttons dialog box. If you associate another type of shape (e.g., a circle) with an action, you must open this menu via Insert -> Links -> Action .

Adding an action to a button in PowerPoint

You can add text to your action button via Insert -> Text -> Text Box to give it a label.

Adding text to the action button in PowerPoint

The action button settings include two tabs, including the Mouse Click and Mouse Over tab. Both tabs have similar settings, where one is meant for settings related to clicking the action button and the other for hovering it. The Hyperlink to the menu gives you various options to link to the action button. These include moving to the next, previous, first, last, viewed slide, end show, custom show, and options to link to a URL, other presentation, or other file.

PowerPoint add button to jump to another slide

Depending on your chosen option, clicking the button will result in the selected action.

You can also set the action button to open another program by selecting the program via the Run program option.

Alternatively, the action button can be used for other tasks, such as running a macro you might have set up in PowerPoint or using it for an object action.

Another option in the action buttons menu is the ability to play sound. A wide range of sounds can be associated with the button, including applause, arrow, breeze, camera, chime, click, coin, drum roll, wind, voltage, typewriter, etc.

Adding sound effects to an action button in PowerPoint

You can also choose to highlight the button on click by enabling the option from the Mouse Click tab.

Highlight on click option for PowerPoint action button

The Mouse Over tab provides similar options that can be configured to trigger a mouse-over action.

Mouse Over behavior for action button in PowerPoint

The image below shows an action button in slideshow mode, which has been linked to open the SlideModel website with a mouse click.

End result PPT slide with an action button

Final Words

Action buttons answer many questions that many PowerPoint users might be looking to address, such as how to insert a home button in PowerPoint, a button to jump to another slide, or a button to open a different file or program. By using action buttons, you can also avoid leaving the slide deck to open a file, link, or program and automate various actions to navigate your slides better.

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How to Add Action Buttons to a PowerPoint Presentation

Plus a couple of things to consider first

Found in a strange place in the application, you can add action buttons to a PowerPoint slide to make your presentation more interactive and easier to use for the viewer.

These action buttons can make a presentation simpler to navigate and make the slides in your presentation behave like web pages.

Before you add action buttons to a PowerPoint presentation, consider carefully how your viewers will use your presentation. Should the action buttons be a prominent part of the slides or simply occupy a small portion at the bottom or off to the side?

How will the viewer use the buttons and will navigation by action buttons only confuse the message your presentation is trying to portray? When you have answered these questions, you can add action buttons to your presentation knowing that they will aid rather than confuse the viewer.

Adding Action Buttons to a PowerPoint Slide

Open up a new PowerPoint slide presentation and decide where you want your actions buttons to reside.

At the bottom is a logical choice but you may prefer that Next and Previous buttons reside to the left and right of the slide. In that case, be sure you allocate enough space in those places for the actions buttons.

Suppose you simply want to add Home , Previous slide, and Next slide action buttons to your presentation. Begin by clicking on the Insert tab on the Ribbon and locating a section of the Ribbon titled Illustrations .

Locate and click on the button in this section titled Shapes .

When you click on this button, you will notice that PowerPoint opens up a long menu with many different types of shapes you can add to your presentations.

At the very bottom of the list, locate the section titled Action Buttons and click on the button with a picture of a House on it.

Now that you’ve clicked on the House button, you need to place it on your slide. Position your mouse pointer approximately in the location where you want the button to be and hold down the left mouse button.

Drag your mouse until the button is approximately the size you want it and let go of the left mouse button.

PowerPoint will immediately open up the Actions Settings window. As it turns out, the default settings are exactly what you want here.

Notice that on the Mouse Click tab, the Hyperlink To option is already checked and the First Slide link is already chosen in the drop down menu.

Notice that there are also options to set for when the user hovers the mouse over the button and you can even set the button to launch a program, run a macro, play a sound, and other events. Click the OK button when you are done exploring this window.

Go back to the Shapes button on the Insert menu and once again locate the Action Buttons section at the bottom of the menu. This time, select the button with the arrow pointing to the left.

Just as before, place the button on your slide and PowerPoint will open the Actions Settings window. Notice that once again, the default settings are what you need for the Previous button. Click the OK button. Using the same procedures as above, place a Next Action Button into your slide.

When finished, you should have a Home, Previous, and Next Action Button on your slide. If you are not satisfied with the colors, placement, or size of your buttons, you can change them just as you can any other object in a PowerPoint presentation.

Underutilized by many presenters, Action Buttons can make your presentation easier to navigate for you during a presentation or for a viewer who has a copy of your presentation. Actions buttons allow you to navigate instantly to another slide or even launch an application or macro.

To add some fun to a presentation, you can even have a sound play when you or the viewer clicks the button. Play around with some of the settings of the Action Buttons to create a more interactive experience for your presentation.

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PowerPoint - Action Buttons

Powerpoint -, action buttons, powerpoint action buttons.

PowerPoint: Action Buttons

Lesson 31: action buttons.

/en/powerpoint/links/content/

Introduction

Another tool you can use to connect to a webpage, file, email address, or slide is called an action button . Action buttons are built-in shapes you can add to a presentation and set to link to another slide, play a sound, or perform a similar action. When someone clicks or hovers over the button, the selected action will occur. Action buttons can do many of the same things as links . Their easy-to-understand style makes them especially useful for self-running presentations at booths and kiosks.

Optional: Download our practice presentation .

Watch the video below to learn more about using action buttons in your presentations.

Inserting action buttons

You can insert action buttons on one slide at a time, or you can insert an action button that will show up on every slide. The second option can be useful if you want every slide to link back to a specific slide, like the title page or table of contents.

To insert an action button on one slide:

Click the Insert tab.

Select the desired action button .
Insert the button into the slide by clicking the desired location. The Action Settings dialog box will appear.

To insert an action button on all slides:

If you'd like to add an action button to every slide, you can do this with a feature called Slide Master view . However, using Slide Master view can be tricky if you've never used it. If you're going to edit your slides this way, you may want to review our Slide Master View lesson first.

Click the View tab.

Go to the Insert tab and select an action button from the bottom of the Shapes menu. Click the slide to add the action button, and choose the desired options from the dialog box that appears.

To edit, move, or delete an action button inserted this way, click the View tab, then click Slide Master . Click Close Master View after making any desired changes.

If you notice that an action button isn't appearing on certain slides, you may need to uncheck the Hide Background Graphics box.

To test an action button:

After you create an action button, you should test it.

Click the Slide Show tab.

playing a slide show from the current slide

Click your action button.

If your action button did not work as you intended, follow the instructions below to edit it.

To edit an action button:

Select the action button.

Edit the action or hyperlink, then click OK .

To change the appearance of an action button:

Open our practice presentation .
Open Slide Master view. In the left navigation pane, scroll up and select the first slide.
In the bottom-right corner of the slide, insert the Action Button: Information .
Link the action button to the last slide .
Change the shape style of your action button to one of the green styles.

Close Master View , play your slide show, and test your action button.

/en/powerpoint/rehearsing-and-recording-your-presentation/content/

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How to Create Action Buttons in Microsoft PowerPoint

By MakeUse of

Learn how to create action buttons in PowerPoint that let your audience control the flow of your presentation. PowerPoint logo on iMac placed on a desk Readers like you help support MUO. When you make a purchase using links on our site, we may earn an affiliate commission. Read More.

Action buttons, as the name suggests, are buttons that trigger an action in Microsoft PowerPoint. Adding action buttons can make your presentations more interactive.

You can add a button to move up a slide or play a video. This guide explains how to create, design, and add effects to action buttons in PowerPoint. How to Add Action Buttons in Microsoft PowerPoint

Go to your Microsoft PowerPoint presentation and open the slide on which you want to create an action button. Here are three simple steps to add an action button to your slide: 1. Insert the Shape

Click on the slide where you want to insert the button. Go to the Insert tab, click Shapes, and then under Action Buttons at the bottom of the menu, click the button shape that you want to add. Inserting a shape from various options available in the ribbon on PowerPoint

Once you’ve selected a shape, click and drag your cursor across the slide to draw. Keep dragging around until you see the desired dimensions, and then release the click. Of course, you can always resize or reposition the shape if needed, even after you’ve drawn it.

Microsoft PowerPoint lets you use any image to create an action button as well. To add an image and assign it an action, go to the Insert tab, in the Illustrations group, click Pictures. Once inserted, click the picture, then on the Insert tab, in the Links group, click Action.

If you need to perform some basic editing, you can use the built-in image editing tools in Microsoft PowerPoint. 2. Open the Action Settings Dialog Box

Creating an action button involves linking another space and a piece of information to your slide. This means you can link to another slide, another presentation, a URL, a video, or a document.

Action buttons work differently than hyperlinks in a PowerPoint presentation, which are generally used to link to URLs. To assign an action:

When the shape is selected from the Action Buttons category: You’ll see an Action Settings dialogue box pop up as soon as you finish drawing the button. An image showing Action Settings dialogue box pop-up after drawing an Action Button When the shape is selected from any other category: You’ll need to right-click on the shape and select Action Settings. Right-clicking on the shape inserted and selecting Action Settings When you’re using an image as your action button: Right-click on the image and go to Action Settings. Action Settings dialogue box with an image on the slide being used as an action button

3. Configure the Action

After you’ve opened the Action Settings dialog box, head over to the Mouse Click tab to configure an action that triggers when someone clicks on the action button. Alternatively, you can use the Mouse Over tab to create an action that triggers when someone hovers the cursor over the action button. Action Settings dialogue box showing the Mouse Click tab and the Action on click options

Link to: You can assign the shape to act as a link to the next slide, previous slide, another presentation, other files, and more. Action Settings dialogue box showing options to Link to the action button under the Mouse Click tab Run program: You can choose to create an action to run a program using this option. Then click on Select and browse for the application you want to launch when someone clicks the button. Action Settings dialogue box showing the Run program option under the Mouse Over tab Run macro: You can link to a macro using this option. If you don’t have a macro in the slideshow, the option will appear grayed out. Object action: Use this option to select an OLE (Object Linking and Embedding) object. Again, if your slideshow doesn’t have an OLE object, this option won’t be available. Play sound: Select the sound of your choice from the drop-down menu, or select Other Sound to upload your audio. Play sound drop-down menu in the Action Settings dialogue box

Click OK to apply. Go to the Slideshow on the ribbon and select Play from start to test the action buttons. How to Add Effects to the Button in PowerPoint

Adding visual effects is a great way to draw attention and make your presentation visually appealing. To add visual effects, you can use the animation pane in Microsoft PowerPoint. Click on your action button and go to the Animations section on the ribbon at the top. Select an animation from the available options. Entrance animation options under the Animations tab on the PowerPoint ribbon How to Edit an Action Button in PowerPoint

There are various ways to edit an action button in your PowerPoint presentation.

Action Settings option: Right-click on the action button, go to Action Settings, and change the assigned action. Edit link option: Right-click on the image and go to Link > Edit Link. Right-clicking on the action button, go to Link and select Edit Link Insert section: Or, you can click on the action button and go to the Insert section on the ribbon. Select Action or Link to edit the assigned action quickly.

Next, to edit the appearance or the animation of the action button, click on the action button and go to the Shape Format section on the ribbon. This section allows you to customize the shape, size, color, and more. In fact, you can also change the button’s shape if you like without changing the action assigned to it. Image showing Theme Styles under the Shape Format tab on the PowerPoint ribbon Try Out Action Buttons in Your Presentations

Try playing around with action buttons while preparing for your next presentation to see if it can make the presentation more interactive and visually appealing. While you’re at it, you might also want to learn about using a PowerPoint screen recorder to engage your audience and leave a lasting impression.

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How to Create Action Buttons in Microsoft PowerPoint

Action buttons are a great way to add interactivity and enhance navigation in PowerPoint presentations. They allow you to easily link to other slides, play media, or trigger other actions with the click of a button.

In this blog post, we’ll walk through everything you need to know to create custom action buttons in PowerPoint.

What are Action Buttons?

Action buttons are built-in shapes in PowerPoint that you can add to your slides. They look like buttons and can be set to perform an action when clicked or hovered over with the mouse pointer.

Some examples of action button uses:

Navigating to other slides (next, previous, first, last)
Playing audio or video clips
Launching other files or programs
Running VBA macros
Linking to external web pages
Showing/hiding slide elements

Compared to hyperlinks, action buttons provide a more visually intuitive way for users to interact with your presentation. The icon button clearly signals there is an action tied to it.

How to Insert an Action Button

Adding an action button is simple:

On the Insert tab, click Shapes
Scroll down to the Action Buttons section
Select the button icon you want
Draw the action button shape onto your slide

The Action Settings dialog box will appear after inserting the button. Here you can pick what action the button performs.

Action Settings dialog box

Common action types:

Hyperlink – Links to another slide, file, web page, etc.
Run program – Launches an executable file
Run macro – Runs a VBA macro
Play sound – Plays an audio clip
Object action – Advanced actions like showing/hiding objects
No action – Inserts the shape without an action

Test the button by clicking it during the slideshow. Adjust the action in the dialog box if needed.

Customize the Button Appearance

You can customize the button’s appearance like any other shape in PowerPoint.

Actions buttons are essentially pre-made shapes. So you can recolor, resize, add effects, and modify it however you want.

To format the button:

Click the action button to select it
Go to the Format tab
Use the different sections to customize the button

Some formatting examples:

Change fill color
Add shape effects like shadows
Resize and rotate
Switch to a different icon shape

Add Icons and Images

To make your action buttons more intuitive, you can include custom icons or images on the buttons.

For example, adding a play icon to a “Play Video” button.

Here is how to add an image to a button:

Insert the action button
Right click and select Edit Text
Click the Insert tab and insert your image
Resize and position the image as needed

You can insert icons from external icon libraries or use images from your computer.

Insert Buttons on Multiple Slides

Adding the same action button across multiple slides can be tedious.

Instead, use Slide Master view to insert a button that appears on all slides:

Go to View > Slide Master
Insert the action button onto the Slide Master
The button now appears on all slides
Close Slide Master view when done

Any changes to the master slide button will apply to all slides.

Create a Quiz with Action Buttons

You can use action buttons to build quizzes and surveys in PowerPoint.

For example, insert action buttons linked to feedback slides. The buttons serve as answer choices and route users to correct/incorrect response slides.

Quiz example

Use actions like Hyperlink to Last Viewed to let learners re-attempt questions.

This method takes some setup but allows you to track responses.

Tips for Using Action Buttons

Here are some tips when working with action buttons in PowerPoint:

Always test your buttons to ensure they work properly
Label your buttons clearly so users know what they do
Use button icons to indicate the action
Color code buttons for categories like navigation or media controls
Make sure buttons are easy to see and click while presenting
Avoid overusing too many action buttons on one slide

Adding interactive action buttons can greatly improve the user experience in your PowerPoint decks.

They provide an easy way to add navigation, launch media, display feedback, and more with a simple click.

By customizing the appearance and using icons, you can make action buttons intuitive for your audience. Quizzes, surveys, and games can also be created.

So explore all the possibilities with PowerPoint action buttons to boost engagement and usability!

About The Author

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Adding Action Buttons to a PowerPoint Presentation

powerpoint action buttons, link to a powerpoint slide, navigation buttons in powerpoint

How can you make your PowerPoint presentations more interactive and easier to navigate? Use action buttons.

Adding action buttons to a PowerPoint presentation simplifies navigation by adding a visual option to move to another location. And when you combine them with hyperlinks, you can create a much more interactive and flexible presentation. Read my blog post (with video) to learn how to work with hyperlinks in a PowerPoint presentation .

To learn how to create action buttons in a PowerPoint presentation, watch my video or follow the steps below:

Action buttons make it easy to move to specific slides during a slide show or even the PowerPoint Reading view. For instance, action buttons can go to the next or previous slide, move to the first or last slide, or even a custom location, such as a specific slide number or another presentation.

In this example, the action button takes the presenter or viewer back to the main agenda slide to select additional topics.

Creating a more interactive presentation with hyperlinks and action buttons is especially useful if the presentation is delivered by different presenters or shared as a self-service resource.

How to Insert an Action Button in a Presentation:

Move to the slide where you want to add the action button.
Pick Insert > Shapes . Navigate to the bottom of the list to see Action Buttons .
Explore the options for action buttons.
To create a custom action button to move to a specific slide or presentation, click the blank button style on the right. The mouse pointer turns into a crosshair (+).
Drag diagonally on the slide to create the action button. (Another option is to simply click where you want to place the button, and you can size it later). An action button and the Action Settings dialog box appear.

Choose From the Action Button Hyperlink Options

Next, click the Hyperlink to option button and select the slide you want to appear when the action button is clicked.
Your options include the first slide, last slide, or a specific slide in the presentation, such as an agenda or table of contents slide. You can also link to other presentations, files, and web pages.
Pick OK to apply.

Once you create the action button, you can resize and move the button. You can also change its color, line style, and other format settings.

Formatting and Working with an Action Button:

Select the action button and choose from the options in the Shape Format Ribbon tab to change the color and font.
Run the presentation from the slide with the action button and test that the button works as expected.

If you’ve created an action button to move to a specific slide, such as an agenda, you only need to create the action button once and then copy it to the other slides.

How will you use action buttons to add more interaction and flexibility to your PowerPoint presentations?

Find out how to create hyperlinks for easy navigation in a slide show .

Were these PowerPoint tips helpful? Discover more PowerPoint techniques and shortcuts at TheSoftwarePro.com/PowerPoint .

How to Improve PowerPoint Presentations with Black Slides May 28, 2022

PowerPoint Keyboard Shortcuts for Slide Show Presentations May 15, 2022

PowerPoint Presentations: Dodging “Death by PowerPoint” May 13, 2022

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Action buttons in powerpoint- instructions, how to create action buttons in powerpoint: video.

This video lesson, titled “ Inserting Actions ,” shows how to insert action buttons in PowerPoint. This video lesson is from our complete PowerPoint tutorial , titled “ Mastering PowerPoint Made Easy v.2019 and 365 .”

How to Insert Action Buttons in PowerPoint:

You can add action buttons in PowerPoint to slides. Actions let users perform the action associated with a slide object by clicking or moving their mouse pointer over the object. Common actions include linking to slides, web pages, and email addresses and running programs. You can add an action to any slide object, but actions are often associated with action buttons in PowerPoint. PowerPoint includes an “Action Buttons” shape category that lets you insert buttons for common slide navigation actions.

To insert action buttons in PowerPoint, click the “Insert” tab in the Ribbon. Then click the “Shapes” drop-down button in the “Illustrations” button group. Then click the action button face to insert from the “Action Buttons” category. Finally, click and drag over the area in the slide over which to add the action button. The action button appears in that location when you release your mouse button.

After adding an action button, the “Action Settings” dialog box appears. You use this dialog box to set the action to occur for the button. However, for most action buttons in PowerPoint, the action is already programmed for you. There are only two events, or user actions, for which to program actions. The first is “Mouse Click,” which is when the user clicks the button. The second is “Mouse Over,” which is when the user rolls their mouse pointer over the button.

To program an action in PowerPoint, if needed, click the tab for the event to which to add an action. Then, on the selected tab, select the option button for the action to run when the user triggers the event. Then use the adjacent drop-down or field to select the hyperlink to which to navigate or program or file to open. Then click the “OK” button to apply the action.

A picture of a user programming an action for one of the action buttons in PowerPoint.

Alternatively, to manually apply an action to a selected slide object in PowerPoint, select any slide object. Then click the “Action” button in the “Links” button group on the “Insert” tab of the Ribbon to open the “Action Settings” dialog box. Then select the “Mouse Click” and/or “Mouse Over” tab to select for which event or events to program actions for the selected object.

Then, on the selected tab, select the option button for the action to run when the user triggers the specified event. Then use the adjacent drop-down or field to select the hyperlink to which to navigate or program or file to open. Then click the “OK” button to apply the action.

Instructions on How to Add Action Buttons in PowerPoint:

To insert an action button shape in PowerPoint , click the “Shapes” drop-down button in the “Illustrations” button group on the “Insert” tab of the Ribbon.
Then click the desired action button face to insert in the “Action Buttons” category.
Then click and drag over the area in the slide where you want the action button to appear to insert it.
As soon as you insert an action button into a PowerPoint slide, the “Action Settings” dialog box appears.
You use this dialog box to set the action to occur for the button. However, for most action buttons, the action is already programmed for you .
There are only two events, or user actions, for which you can program actions. The first is “Mouse Click,” which is when the user clicks the button. The second is “Mouse Over,” which is when the user rolls their mouse pointer over the button.
To program an action in PowerPoint, if needed , click the tab that corresponds to the event for which you want the action to occur.
Then, on the selected tab, select the option button for the action to run when the user triggers the specified event.
Then use the adjacent drop-down or field to select the hyperlink to which to navigate or program or file to open.
Then click the “OK” button to apply the action.

Instructions on How to Add an Action in PowerPoint to a Slide Object:

Alternatively, to manually apply an action to a selected slide object in PowerPoint , select any slide object.
Then click the “Action” button in the “Links” button group on the “Insert” tab of the Ribbon to open the “Action Settings” dialog box.
Then select the “Mouse Click” and/or “Mouse Over” tab, to select for which event or events to program actions for the selected object.

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How to Use Hyperlinks and Action Buttons in PowerPoint

If you would like to link to an outside source within your PowerPoint presentation, you have the option of using a hyperlink or action button. These instructions are for Office 2016, 2013, 2010, and 2007.

In PowerPoint, you can create a hyperlink using any text within your presentation. When clicked on, a hyperlink can directly link to a specific slide within your presentation, a saved file, a web page, another PowerPoint presentation, or a custom email. To insert a hyperlink into your presentation:

Open the PowerPoint presentation.
Highlight the text or object you would like to hyperlink.
Right-click the highlighted text and select "Hyperlink..."
For Existing File or Web Page , browse your computer to locate the file you wish to link to.
For Place in This Document , choose the slide you wish to link to.
For Create a New Document , type the name of your new PowerPoint presentation and choose when to edit the document.
For E-mail Addresses , enter the recipient(s) email address and the subject line of the email.
Click [OK].
To test the action button, start your PowerPoint slideshow (Click F5 on your keyboard) and click the text with the action button.

A PowerPoint hyperlink can link to a file on one of your drives (with the exception of your C: drive, which will not work in any circumstance) only if you are presenting the PowerPoint on campus. If you are off campus, you can use a path to any portable medium you have on hand (e.g. thumb drive, CD, etc.).

Action Button

In PowerPoint, you can create an action button using shapes, images, and text within your presentation. When activated, an action button can link to either a specific slide within your presentation, a web page, or another PowerPoint presentation. In addition, PowerPoint offers action buttons that play sounds when activated. To insert an action button into your presentation:

Click the [Insert] tab > From the "Links" group, click [Action].
Select the "Hyperlink to:" radio button > From the drop-down menu, choose where you would like the action button to link to when activated.
To test the action button, start your PowerPoint slideshow (Click F5 on your keyboard) and click the text or image with the action button.

To insert an action button that plays a sound into your presentation:

Highlight the text or object you would like to play a sound when clicked on.
If you would like the text or object to link to a slide, web page, or file and play a sound, select the "Hyperlink to:" radio button and choose a destination. If not, select the "None" radio button.
Check the "Play sound:" box > From the drop-down menu, choose what sound you would like the action button to play when activated > Click [OK].
To test the action button, start your PowerPoint slideshow (Click F5 on your keyboard) and click the text or object with the action button.

You can also create an action button that activates when you hover your mouse over the text or object (as opposed to clicking the action button). In the "Action Settings" dialog box, click the [Mouse Over] tab and choose where you would like the action button to link to.

Keywords: ppt, powerpoint, powerpoint buttons, link from powerpoint, web page, insert slideshow hyperlinks, office 2010

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How to Make Things Appear in PowerPoint by Clicking a Button

When it comes to creating an engaging and professional PowerPoint presentation, the right use of animations and interactive elements can make all the difference. One of the most effective ways to add interactivity to your PowerPoint slides is by using buttons. Clicking a button can trigger a variety of effects, such as making text or images appear or disappear, moving objects around the slide, playing sound effects or videos, and more. In this article, we will take a deep dive into the world of PowerPoint buttons, exploring everything from the benefits of using them to advanced techniques for customization and animation.

Table of Contents

The Benefits of Using Buttons in Your PowerPoint Presentations

One of the primary benefits of using buttons in your PowerPoint presentations is that they enable interactivity and engagement. By clicking on a button, your audience can trigger visual and audio effects that not only make your presentation more interesting, but also help you emphasize key points and ideas. Buttons are particularly useful for interactive presentations, such as training sessions or product demonstrations. They can also be used for navigation purposes, allowing your audience to move between slides or sections with ease.

Another benefit of using buttons in your PowerPoint presentations is that they can help you save time and effort. Instead of manually navigating through your slides or using keyboard shortcuts, you can simply add buttons that take your audience to the desired slide or section. This not only makes your presentation more efficient, but also reduces the risk of errors or confusion.

Furthermore, buttons can be customized to match your branding or design preferences. You can choose from a variety of shapes, colors, and sizes to create buttons that complement your presentation theme. This can help you create a cohesive and professional-looking presentation that leaves a lasting impression on your audience.

Understanding the Basics of PowerPoint Animation

Before we dive into the specifics of creating buttons, it’s important to understand the basics of PowerPoint animation. Animation refers to the movement or progression of objects on a slide, such as text, images, and shapes. PowerPoint offers a wide range of animation effects, such as fade in/out, fly in/out, spin, and more. Animations can be applied to individual objects or to entire slides. To create animations, you can use the Animation pane, which allows you to select the object you want to animate and choose the effect, duration, and start time.

One important thing to keep in mind when using animations in PowerPoint is to not overdo it. While animations can add visual interest and help emphasize key points, too many animations can be distracting and take away from the overall message of the presentation. It’s best to use animations sparingly and only when they serve a specific purpose.

Another useful feature of PowerPoint animation is the ability to trigger animations based on user actions, such as clicking on a button or hovering over an object. This can be a great way to create interactive presentations and engage your audience. To set up trigger animations, you can use the Trigger option in the Animation pane and select the object and action that will trigger the animation.

Step-by-Step Guide to Adding Buttons to Your PowerPoint Presentation

Now that we have a basic understanding of PowerPoint animation, let’s move on to the main topic of this article: adding buttons to your PowerPoint presentation. Here is a step-by-step guide to creating buttons in PowerPoint:

Select the object you want to turn into a button, such as an image or a shape.
Click on the Insert tab, and then click on the Action button in the Links group.
In the Action Settings dialog box, choose the action you want to assign to the button, such as go to the next slide or play a sound.
Customize the appearance of the button as desired, using the Shape Format or Picture Format tab.
Test the button by clicking on it in the slideshow view.

Adding buttons to your PowerPoint presentation can greatly enhance the user experience and make your presentation more interactive. Buttons can be used to navigate between slides, play videos or audio, or even link to external websites. It’s important to keep in mind that buttons should be placed strategically and not overwhelm the content of your presentation. By following these steps, you can easily create buttons that will engage your audience and make your presentation stand out.

How to Customize Your Buttons for a Professional Look

While adding buttons to your PowerPoint presentation is relatively easy, creating buttons that look professional and aesthetically pleasing requires some additional effort. Here are some tips for customizing your buttons:

Choose colors and fonts that match the overall theme of your presentation.
Use high-quality images or icons for your buttons.
Make sure the size and position of the button are consistent across all slides.
Add hover effects or other graphic details to make the buttons more visually appealing.

Another important aspect to consider when customizing your buttons is their functionality. Make sure that each button is clearly labeled and serves a specific purpose in your presentation. Avoid cluttering your slides with too many buttons, as this can confuse your audience and detract from the overall message of your presentation. Additionally, test your buttons thoroughly before presenting to ensure that they work properly and smoothly transition between slides.

Common Mistakes to Avoid When Adding Buttons to Your Presentation

While buttons can enhance your presentation, they can also be distracting or confusing if not used properly. Here are some common mistakes to avoid when adding buttons to your presentation:

Using too many buttons, which can overwhelm or confuse your audience.
Making buttons too small or too close together, which can make them difficult to click on.
Assigning actions to buttons that are not relevant to the content of the slide.
Using overly complex animations or sound effects, which can be distracting or annoying.

Another common mistake to avoid when adding buttons to your presentation is not providing clear instructions on how to use them. Your audience may not be familiar with the software or platform you are using, so it’s important to provide clear and concise instructions on how to interact with the buttons.

Additionally, it’s important to consider the accessibility of your buttons. Make sure they are large enough and have enough contrast to be easily seen by all members of your audience, including those with visual impairments. You can also provide alternative ways to interact with the content, such as keyboard shortcuts or voice commands, to ensure that everyone can participate in your presentation.

Tips for Making Your Button Animations Smooth and Professional

When you create button animations, you want them to look smooth and seamless, not jerky or awkward. Here are some tips for achieving a professional-looking button animation:

Set the duration and timing of the animation to match the pace of your speech or presentation.
Use easing or other animation effects to create a natural-looking movement.
Make sure the animation is consistent across all buttons, to create a cohesive look.
Test the animation on different devices and screen resolutions to ensure it works properly in all situations.

Another important tip for creating smooth and professional button animations is to keep them simple. Avoid using too many different animation effects or transitions, as this can make the animation look cluttered and confusing. Stick to one or two effects that complement the design of your button and enhance its functionality. Additionally, consider the placement of your buttons and how they will be used by your audience. If the buttons are meant to be clicked quickly or repeatedly, a more subtle animation may be more effective than a flashy one that could distract or annoy users.

How to Use Triggers to Control When and How Objects Appear on Your Slides

Triggers are a powerful feature in PowerPoint that allow you to control when and how objects appear on your slides. A trigger is a specific action that activates an animation, such as clicking on a button. To use triggers, follow these steps:

Create the object you want to animate, such as an image or a text box.
Select the object, and then click on the Animations tab.
Click on the Add Animation button, and choose the animation effect you want to use.
Click on the Trigger button, and choose the trigger you want to use, such as On Click or With Previous.
Test the animation by clicking on the trigger object in the slideshow view.

Triggers can also be used to control the timing of animations on your slides. For example, you can set a trigger to start an animation after a certain amount of time has passed, or to start an animation when the previous animation has finished. This can be useful for creating more complex and dynamic presentations. To set the timing of your animations using triggers, simply select the animation you want to modify, and then click on the Timing tab. From there, you can adjust the duration, delay, and start options for your animation.

Adding Sound Effects and Narration to Button Animations

In addition to visual effects, you can also add sound effects and narration to your button animations. This can create a more immersive and engaging experience for your audience. To add sound effects or narration to a button animation, follow these steps:

Create the button and the animation as described above.
Click on the Animations tab, and then click on the Effect Options button.
In the Sound section, choose the sound effect you want to use, or click on Other Sound to add your own audio file.
To add narration, click on the Record Narration button in the Slide Show tab, and follow the prompts to record your voiceover.
Test the animation in the slideshow view to ensure the audio plays as expected.

Advanced Techniques for Button Animation in PowerPoint

Finally, for those looking to take their button animation skills to the next level, there are several advanced techniques you can try. These include:

Creating custom motion paths for your buttons, using the Paths tool in the Animations tab.
Using triggers and animation effects to create interactive games or quizzes within your presentation.
Creating 3D buttons using the 3D Models feature in the Insert tab.
Using macros and Visual Basic for Applications (VBA) to automate button animations and other tasks.

With these advanced techniques, you can create truly unique and engaging PowerPoint presentations that stand out from the crowd.

As you can see, adding buttons to your PowerPoint presentation is a great way to add interactivity and engagement to your content. With the right techniques and attention to detail, you can create buttons that look professional, work smoothly, and enhance your message. Whether you are a beginner or an experienced PowerPoint user, we hope this article has provided you with some useful tips and inspiration for your next presentation. Happy button-clicking!

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How to Add Action Buttons to Set Up Navigation and Commands in PowerPoint

Table of Contents

How to Insert an Action Button on a Slide

Here’s a brief step-by-step guide on how to add an action button to a slide.

Choose the one you need – we’ve selected the Forward / Next Shape for this example – and click anywhere on your slide. Then, the Action Settings dialog box will appear.

How to Insert an Action Button on All the Slides

If you need the same action buttons throughout your presentation, you can add them to all the slides all at once by using the Slide Master View . Here’s how to do this step by step.

In the left navigation pane, scroll up and select the first slide.
Switch to the Insert tab, choose an action button from the Shapes Gallery , add it to the slide, and define the settings in the dialog box.

To edit, move, or delete an action button that was inserted in this way, return to the View tab → Slide Master . Click Close Master View after making the changes.

How to Customize an Action Button

PowerPoint allows you to adjust the feel and look of action buttons. To customize the appearance, click on the action button and go to the Format tab. To change the color of the button or add effects, use the tools in the Shape Styles section.

To change the shape, click on Edit Shape and choose a new shape from the drop-down menu.

How to Add an Icon to an Action Button

Another way to customize your action button is to add an icon. First, you need to choose an appropriate icon. There are tons of icons everywhere online. You can find some here , for example.

After you find the right icon, follow these steps:

With your icon (not action button) selected, access the Insert tab of the ribbon and click Action . This will bring up the same dialog that you saw before.
Apply the same settings that were used previously.

Now play your presentation to test the action button. It does not matter if you click on the icon or the area of the action button that is not covered by the icon – either way you will end up activating the same hyperlink.

Action buttons let you navigate quickly and efficiently within a PPT presentation. Still, if you need to create non-linear navigation or so-called branching scenarios, you need to configure it manually for each slide by adding hyperlinks and action buttons on each slide and reconsidering the structure of the whole presentation, which is quite tedious and time-consuming. Fortunately, there’s an easier way to set up navigation in your slide show, and this is with the iSpring Suite authoring toolkit. To take a detailed look at how to do this with iSpring and get more insights on how to simplify PPT slide design, check out our post on how to structure a PowerPoint presentation .

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Helen Colman

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No record slide show button on my Microsoft 365 PPT Ribbon

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We understand that Record slide show button didn’t show in PowerPoint ribbon.

If you can’t see Record slide show button under Slide show tab, we would like to suggest you check whether you can see this option after checking Recording tab. On the File tab of the ribbon, click Options. In the Options dialog box, click the Customize Ribbon tab on the left. Then, in the right-hand box that lists the available ribbon tabs, select the Recording check box. Click OK.

If you did but still can’t see this option. We suggest you try Online Repair to fix this issue, you can follow the steps in this article: Repair an Office application

If issue persists, can you provide the screenshot of PowerPoint-> File-> Account-> Product Information page for us? It will help us move further.

Best Regards,

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