oral presentation written explanation

24 Oral Presentations

Many academic courses require students to present information to their peers and teachers in a classroom setting. This is usually in the form of a short talk, often, but not always, accompanied by visual aids such as a power point. Students often become nervous at the idea of speaking in front of a group.

This chapter is divided under five headings to establish a quick reference guide for oral presentations.

A beginner, who may have little or no experience, should read each section in full.

For the intermediate learner, who has some experience with oral presentations, review the sections you feel you need work on.

The Purpose of an Oral Presentation

Generally, oral presentation is public speaking, either individually or as a group, the aim of which is to provide information, entertain, persuade the audience, or educate. In an academic setting, oral presentations are often assessable tasks with a marking criteria. Therefore, students are being evaluated on their capacity to speak and deliver relevant information within a set timeframe. An oral presentation differs from a speech in that it usually has visual aids and may involve audience interaction; ideas are both shown and explained . A speech, on the other hand, is a formal verbal discourse addressing an audience, without visual aids and audience participation.

Types of Oral Presentations

Individual presentation.

• Breathe and remember that everyone gets nervous when speaking in public. You are in control. You’ve got this!
• Know your content. The number one way to have a smooth presentation is to know what you want to say and how you want to say it. Write it down and rehearse it until you feel relaxed and confident and do not have to rely heavily on notes while speaking.
• Eliminate ‘umms’ and ‘ahhs’ from your oral presentation vocabulary. Speak slowly and clearly and pause when you need to. It is not a contest to see who can race through their presentation the fastest or fit the most content within the time limit. The average person speaks at a rate of 125 words per minute. Therefore, if you are required to speak for 10 minutes, you will need to write and practice 1250 words for speaking. Ensure you time yourself and get it right.
• Ensure you meet the requirements of the marking criteria, including non-verbal communication skills. Make good eye contact with the audience; watch your posture; don’t fidget.
• Know the language requirements. Check if you are permitted to use a more casual, conversational tone and first-person pronouns, or do you need to keep a more formal, academic tone?

Group Presentation

• All of the above applies, however you are working as part of a group. So how should you approach group work?
• Firstly, if you are not assigned to a group by your lecturer/tutor, choose people based on their availability and accessibility. If you cannot meet face-to-face you may schedule online meetings.
• Get to know each other. It’s easier to work with friends than strangers.
• Also consider everyone’s strengths and weaknesses. This will involve a discussion that will often lead to task or role allocations within the group, however, everyone should be carrying an equal level of the workload.
• Some group members may be more focused on getting the script written, with a different section for each team member to say. Others may be more experienced with the presentation software and skilled in editing and refining power point slides so they are appropriate for the presentation. Use one visual aid (one set of power point slides) for the whole group. Take turns presenting information and ideas.
• Be patient and tolerant with each other’s learning style and personality. Do not judge people in your group based on their personal appearance, sexual orientation, gender, age, or cultural background.
• Rehearse as a group, more than once. Keep rehearsing until you have seamless transitions between speakers. Ensure you thank the previous speaker and introduce the one following you. If you are rehearsing online, but have to present in-person, try to schedule some face-to-face time that will allow you to physically practice using the technology and classroom space of the campus.
• For further information on working as a group see:

Working as a group – my.UQ – University of Queensland

Writing Your Presentation

Approach the oral presentation task just as you would any other assignment. Review the available topics, do some background reading and research to ensure you can talk about the topic for the appropriate length of time and in an informed manner. Break the question down as demonstrated in Chapter 17 Breaking Down an Assignment. Where it differs from writing an essay is that the information in the written speech must align with the visual aid. Therefore, with each idea, concept or new information you write, think about how this might be visually displayed through minimal text and the occasional use of images. Proceed to write your ideas in full, but consider that not all information will end up on a power point slide. After all, it is you who are doing the presenting , not the power point. Your presentation skills are being evaluated; this may include a small percentage for the actual visual aid. This is also why it is important that EVERYONE has a turn at speaking during the presentation, as each person receives their own individual grade.

Using Visual Aids

A whole chapter could be written about the visual aids alone, therefore I will simply refer to the key points as noted by my.UQ

To keep your audience engaged and help them to remember what you have to say, you may want to use visual aids, such as slides.

When designing slides for your presentation, make sure:

• any text is brief, grammatically correct and easy to read. Use dot points and space between lines, plus large font size (18-20 point).
• Resist the temptation to use dark slides with a light-coloured font; it is hard on the eyes
• if images and graphs are used to support your main points, they should be non-intrusive on the written work

Images and Graphs

• Your audience will respond better to slides that deliver information quickly – images and graphs are a good way to do this. However, they are not always appropriate or necessary.

When choosing images, it’s important to find images that:

• support your presentation and aren’t just decorative
• are high quality, however, using large HD picture files can make the power point file too large overall for submission via Turnitin
• you have permission to use (Creative Commons license, royalty-free, own images, or purchased)
• suggested sites for free-to-use images: Openclipart – Clipping Culture ; Beautiful Free Images & Pictures | Unsplash ; Pxfuel – Royalty free stock photos free download ; When we share, everyone wins – Creative Commons

This is a general guide. The specific requirements for your course may be different. Make sure you read through any assignment requirements carefully and ask your lecturer or tutor if you’re unsure how to meet them.

Using Visual Aids Effectively

Too often, students make an impressive power point though do not understand how to use it effectively to enhance their presentation.

• Rehearse with the power point.
• Keep the slides synchronized with your presentation; change them at the appropriate time.
• Refer to the information on the slides. Point out details; comment on images; note facts such as data.
• Don’t let the power point just be something happening in the background while you speak.
• Write notes in your script to indicate when to change slides or which slide number the information applies to.
• Pace yourself so you are not spending a disproportionate amount of time on slides at the beginning of the presentation and racing through them at the end.
• Practice, practice, practice.

Nonverbal Communication

It is clear by the name that nonverbal communication are the ways that we communicate without speaking. Many people are already aware of this, however here are a few tips that relate specifically to oral presentations.

Being confident and looking confident are two different things. Fake it until you make it.

• Avoid slouching or leaning – standing up straight instantly gives you an air of confidence.
• Move! When you’re glued to one spot as a presenter, you’re not perceived as either confident or dynamic. Use the available space effectively, though do not exaggerate your natural movements so you look ridiculous.
• If you’re someone who “speaks with their hands”, resist the urge to constantly wave them around. They detract from your message. Occasional gestures are fine.
• Be animated, but don’t fidget. Ask someone to watch you rehearse and identify if you have any nervous, repetitive habits you may be unaware of, for example, constantly touching or ‘finger-combing’ your hair, rubbing your face.
• Avoid ‘voice fidgets’ also. If you needs to cough or clear your throat, do so once then take a drink of water.
• Avoid distractions. No phone turned on. Water available but off to one side.
• Keep your distance. Don’t hover over front-row audience members; this can be intimidating.
• Have a cheerful demeaner. You do not need to grin like a Cheshire cat throughout the presentation, yet your facial expression should be relaxed and welcoming.
• Maintain an engaging TONE in your voice. Sometimes it’s not what you’re saying that is putting your audience to sleep, it’s your monotonous tone. Vary your tone and pace.
• Don’t read your presentation – PRESENT it! Internalize your script so you can speak with confidence and only occasionally refer to your notes if needed.
• Lastly, make good eye contact with your audience members so they know you are talking with them, not at them. You’re having a conversation. Watch the link below for some great speaking tips, including eye contact.

Below is a video of some great tips about public speaking from Amy Wolff at TEDx Portland [1]

• Wolff. A. [The Oregonion]. (2016, April 9). 5 public speaking tips from TEDxPortland speaker coach [Video]. YouTube. https://www.youtube.com/watch?v=JNOXZumCXNM&ab_channel=TheOregonian ↵

communication of thought by word

Academic Writing Skills Copyright © 2021 by Patricia Williamson is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

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How to prepare and deliver an effective oral presentation

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• Peer review
• Lucia Hartigan , registrar 1 ,
• Fionnuala Mone , fellow in maternal fetal medicine 1 ,
• Mary Higgins , consultant obstetrician 2
• 1 National Maternity Hospital, Dublin, Ireland
• 2 National Maternity Hospital, Dublin; Obstetrics and Gynaecology, Medicine and Medical Sciences, University College Dublin
• luciahartigan{at}hotmail.com

The success of an oral presentation lies in the speaker’s ability to transmit information to the audience. Lucia Hartigan and colleagues describe what they have learnt about delivering an effective scientific oral presentation from their own experiences, and their mistakes

The objective of an oral presentation is to portray large amounts of often complex information in a clear, bite sized fashion. Although some of the success lies in the content, the rest lies in the speaker’s skills in transmitting the information to the audience. 1

Preparation

It is important to be as well prepared as possible. Look at the venue in person, and find out the time allowed for your presentation and for questions, and the size of the audience and their backgrounds, which will allow the presentation to be pitched at the appropriate level.

See what the ambience and temperature are like and check that the format of your presentation is compatible with the available computer. This is particularly important when embedding videos. Before you begin, look at the video on stand-by and make sure the lights are dimmed and the speakers are functioning.

For visual aids, Microsoft PowerPoint or Apple Mac Keynote programmes are usual, although Prezi is increasing in popularity. Save the presentation on a USB stick, with email or cloud storage backup to avoid last minute disasters.

When preparing the presentation, start with an opening slide containing the title of the study, your name, and the date. Begin by addressing and thanking the audience and the organisation that has invited you to speak. Typically, the format includes background, study aims, methodology, results, strengths and weaknesses of the study, and conclusions.

If the study takes a lecturing format, consider including “any questions?” on a slide before you conclude, which will allow the audience to remember the take home messages. Ideally, the audience should remember three of the main points from the presentation. 2

Have a maximum of four short points per slide. If you can display something as a diagram, video, or a graph, use this instead of text and talk around it.

Animation is available in both Microsoft PowerPoint and the Apple Mac Keynote programme, and its use in presentations has been demonstrated to assist in the retention and recall of facts. 3 Do not overuse it, though, as it could make you appear unprofessional. If you show a video or diagram don’t just sit back—use a laser pointer to explain what is happening.

Rehearse your presentation in front of at least one person. Request feedback and amend accordingly. If possible, practise in the venue itself so things will not be unfamiliar on the day. If you appear comfortable, the audience will feel comfortable. Ask colleagues and seniors what questions they would ask and prepare responses to these questions.

It is important to dress appropriately, stand up straight, and project your voice towards the back of the room. Practise using a microphone, or any other presentation aids, in advance. If you don’t have your own presenting style, think of the style of inspirational scientific speakers you have seen and imitate it.

Try to present slides at the rate of around one slide a minute. If you talk too much, you will lose your audience’s attention. The slides or videos should be an adjunct to your presentation, so do not hide behind them, and be proud of the work you are presenting. You should avoid reading the wording on the slides, but instead talk around the content on them.

Maintain eye contact with the audience and remember to smile and pause after each comment, giving your nerves time to settle. Speak slowly and concisely, highlighting key points.

Do not assume that the audience is completely familiar with the topic you are passionate about, but don’t patronise them either. Use every presentation as an opportunity to teach, even your seniors. The information you are presenting may be new to them, but it is always important to know your audience’s background. You can then ensure you do not patronise world experts.

To maintain the audience’s attention, vary the tone and inflection of your voice. If appropriate, use humour, though you should run any comments or jokes past others beforehand and make sure they are culturally appropriate. Check every now and again that the audience is following and offer them the opportunity to ask questions.

Finishing up is the most important part, as this is when you send your take home message with the audience. Slow down, even though time is important at this stage. Conclude with the three key points from the study and leave the slide up for a further few seconds. Do not ramble on. Give the audience a chance to digest the presentation. Conclude by acknowledging those who assisted you in the study, and thank the audience and organisation. If you are presenting in North America, it is usual practice to conclude with an image of the team. If you wish to show references, insert a text box on the appropriate slide with the primary author, year, and paper, although this is not always required.

Answering questions can often feel like the most daunting part, but don’t look upon this as negative. Assume that the audience has listened and is interested in your research. Listen carefully, and if you are unsure about what someone is saying, ask for the question to be rephrased. Thank the audience member for asking the question and keep responses brief and concise. If you are unsure of the answer you can say that the questioner has raised an interesting point that you will have to investigate further. Have someone in the audience who will write down the questions for you, and remember that this is effectively free peer review.

Be proud of your achievements and try to do justice to the work that you and the rest of your group have done. You deserve to be up on that stage, so show off what you have achieved.

Competing interests: We have read and understood the BMJ Group policy on declaration of interests and declare the following interests: None.

• ↵ Rovira A, Auger C, Naidich TP. How to prepare an oral presentation and a conference. Radiologica 2013 ; 55 (suppl 1): 2 -7S. OpenUrl
• ↵ Bourne PE. Ten simple rules for making good oral presentations. PLos Comput Biol 2007 ; 3 : e77 . OpenUrl PubMed
• ↵ Naqvi SH, Mobasher F, Afzal MA, Umair M, Kohli AN, Bukhari MH. Effectiveness of teaching methods in a medical institute: perceptions of medical students to teaching aids. J Pak Med Assoc 2013 ; 63 : 859 -64. OpenUrl

How to Write an Oral Presentation

How to Talk in My First Class Seminar

An oral presentation can be a confusing and intimidating prospect. Often people are unclear as to what it actually is. An oral presentation is a verbal report or lecture or address about a particular topic or set of topics. It may include visual props, slides or video clips, but the bulk of the content is delivered from a speaker to an audience through words. It can be overwhelming to think of how to write an oral presentation, particularly if you've never done it before.

It can also be scary because an oral presentation requires you to speak as the center of attention for a period of at least a few minutes. Many people are afraid of public speaking, and the idea of having to give an oral presentation can cause a great deal of anxiety. However, with preparedness and practice, you'll find that writing an oral presentation is less frightening than it seems.

Oral vs. Written Presentations

Oral presentations are very different from written presentations. For one thing, the language you use in a written presentation, paper or article is significantly more formal than the kind of language that you'll use in an oral presentation. You'll want to make sure that your presentation is accessible to experts and non-experts, so unless they are absolutely necessary, you should take care to eliminate things like jargon, acronyms or insider terms that will make the presentation inaccessible to people who are not experts in your field. Oral presentations also require a connection and interaction with your audience. You'll need to lean heavily on your memory to be sure that you don't forget anything as you won't be reading off of a page. This is why writing an oral presentation requires significant practice and preparation.

Researching for an Oral Presentation

Before preparing your oral presentation you'll likely need to do a decent amount of research. Regardless of whether or not you've written extensively about the topic prior to preparing your oral presentation, research is still a critical piece of preparing. Research is necessary to ensure that the information you're going to be giving is accurate and to the point. You may feel that you're already an expert on the topic you're going to discuss, but there is always the chance that you could learn more, and that the knowledge you gain from some research can change your oral presentation for the better.

Oral presentations, unlike a written report, require that you're able to hold forth on your topic in a relaxed conversational manner. This means that by the time you're ready to give your oral presentation, you'll have become an authority on the subject. The best way to do this is to do extensive research on the topic and get familiar with any adjacent topics that might be relevant or related. First, do a search to get all of the necessary background information on the topic you're planning to focus your oral presentation around. Then see what other research into the area has been done. Is there research that contradicts the research you have already read? Are there sources you have not consulted yet that may have valuable information for you to consider?

Make sure that your research is thorough and extensive, to avoid missing important information about your topic. It's also a good idea to see if there are any video presentations available on similar topics. This way you can see how other people have dealt with your topic in this context before, and perhaps get some tips on what to include and what to leave, and possibly get some help with the format and structure of your presentation.

Preparing to Write an Oral Presentation

As you begin to prepare for your oral presentation, you'll want to keep the focus of your presentation firmly in mind. Having a focus or organizing principle will help you with one of the key pieces of preparing for an oral presentation: creating an outline. Another word for an organizing principle is a thesis statement. As with a paper or an article, the thesis statement is the main point that you're trying to make. If you're speaking about more than one topic in your oral presentation, you may have more than one thesis or one for each topic.

An outline will help you organize your thoughts and the flow of the presentation, so you can take listeners through information that may be very complex in a way that makes sense to them. Many people may find listening to a presentation of new material confusing or challenging, so something to keep in mind is clarity and simplicity. This is where an outline is helpful.

Before beginning your outline, you'll want to get a rough list of everything you want to cover in your presentation. You can look for ideas by searching for an oral presentation example speech online or oral presentation tips for students. Make a list of bullet point topics that come to mind when you imagine the kinds of things you want to talk about. Then go back and cross out any points that are redundant and repetitious, and indicate if any points can be nested under a larger umbrella topic. Once you have a clear list of the items you want to discuss in your oral presentation, you can begin to create an outline.

The Importance of an Outline

An outline is a way to set up your oral presentation before you give it. This will help you structure the presentation and ensure that the information you're giving makes sense and has context. It's also a good idea to make an outline, so you can be sure that you don't leave out or forget any critical information during the course of your presentation. Armed with your list of bullet points, you're ready to begin to organize your presentation from beginning to end. An outline is a sort of like a map for your presentation. Where do you want to begin? What will be the conclusion?

Write down the topic you're planning to open with, then think logically about the sequence of points you want to make to follow it up. Figure out what the most natural flow is; in other words, find out where it makes sense to begin and where to go next. Paying attention to flow in your presentation is a key part of writing an oral presentation that will make sense to listeners. Jumping from topic to topic in a disjointed way can make your presentation confusing to the people listening. Try to make sure all the topics in your outline lead naturally from the one before it to the one after. The clearer your organizational method is, the better understood your oral presentation will be.

Outline Structure and Topic Sentences

Because you're not going to be reading the presentation, the outline can be written in a note format made up of topic sentences that will prompt you to begin discussing the topic, rather than reading a pre-written text. It's important to keep in mind that you aren't going to write out your entire oral presentation. Speaking to an audience is very different than reading to an audience. You don't want the people listening to your oral presentation to feel like they're hearing someone read a paper. Instead, make your presentation as conversational as you can. This requires mastery of the material and a clear outline.

Under each bullet point in your outline, write down any words, phrases or notes that will help you to remember the content for that particular part of the presentation. Build your whole outline this way, laying out the topic sentences at the heading of each section and using them as a jumping off point to start speaking about each one. Once you've arranged your list of bullet points in the order you plan to discuss them, you'll want to jot down the particular topic sentences and points you hope to make in each section. While you want to make sure that you include all the relevant topics in your oral report,

Practicing Your Oral Presentation

Once you have completed your outline, you're ready to do a "dry run" of your presentation. Starting at the beginning, give the oral presentation once all the way through. For the first dry run, do the presentation alone. See if it makes sense, if it feels clear and if you're able to move from topic to topic in a way that flows naturally and seems cohesive. If there are any problems, or if things seem unclear during the presentation, go back and revise your outline. If you find yourself stuck for things to say about a certain part of the outline, that's a sign that you need to go back and do more research on that particular topic to make sure that it all flows together without an issue.

Besides things like speaking slowly, clearly and with authority, a practice run is also to help you weed out unnecessary content in your oral presentation. Very often, people who are preparing for an oral presentation are most used to writing essays and reports and including background details that they feel are necessary or enlightening but may be excessive for an oral presentation.

Practice With an Audience

Once you've gotten your presentation tweaked to your liking, and you can perform it for yourself in a mirror with a feeling of confidence, it's time to bring in an audience. Ask one or two friends, family members or coworkers to help you with your oral presentation by listening to you run through it. After you've finished, ask them if it made sense, if you spoke clearly and if they had any questions. These topics are now very familiar to you, but they may not be familiar to your audience, so listen to their questions and feedback. They may be able to point out places where you need more information or need to be clearer.

Getting feedback from people unfamiliar with your topic is also a good way to find out what questions an audience may have that you hadn't yet thought of. This can be helpful for you in terms of rewriting your outline or rewriting your oral presentation altogether to make it clearer, easier to understand and thus a more effective presentation.

Practicing with an audience will also help you relax and talk about your topic in a more conversational and less stiff manner. Once you give your oral presentation to your audience, you may find that some of the things you wrote in your outline feel redundant or unnecessary. If that's the case, you should plan to revise and remove anything that you think doesn't serve your message. Once you've practiced a few times and feel that you've made all necessary adjustments, keep running through the presentation again, either alone or with an audience, to further help you remember the flow of the topics and guarantee that you won't need to read too much from your outline.

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• UHawaii: Oral Presentation Outline Format
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• Recommended Reading
• Practice your oral presentation in front of a trusted colleague or loved one. Modify the content of your presentation and your delivery style as needed. Don't be afraid to rewrite entire note cards if necessary.
• Improvise during your oral presentation. Take cues from your audience. You do not have to follow your note cards to the letter.
• You can tell your presentation is going in the wrong direction when the people in the room start talking among themselves or eyes start wandering toward the window. If you see this happening, an immediate change in the direction of your presentation is necessary.

Ashley Friedman is a freelance writer with experience writing about education for a variety of organizations and educational institutions as well as online media sites.

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14: Oral Presentations

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Chapter Objectives

• Create oral presentation materials that reflect standards of effective presentations.
• Apply the standards of effective presentation to Technical Writing.
• Demonstrate formatting and designing of presentations.
• Evaluate presentations for effectiveness.

A common assignment in technical writing courses—not to mention in the workplace—is to prepare and deliver an oral presentation, a task most of us would be happy to avoid. However, while employers look for coursework and experience in preparing written documents, they also look for experience in oral presentations as well.

Oral presentations will be prepared differently face-to-face than in an online environment. You would see many presenters use flip charts, PowerPoint, and other visuals for face-to-face presentations. If you are presenting online, oral reports can be sent in as "scripts," or audio versions can be transmitted live or recorded. You might also use PowerPoint and Prezi presentations as well.

Most people would rather have root canal surgery without Novocaine than stand up in front of a group and speak. It truly is one of the great stressors. But with some help from the resources that follow, you can be a champion presenter. Learning how to have effective presentations can help you close a big deal or explain information to your colleagues at work.

Topics and Situations for the Oral Presentation

For the oral report in a technical writing course, imagine that you are formally handing over your final written report to the people with whom you set up the hypothetical contract or agreement. For example, imagine that you had contracted with a software company to write its user guide. Once you have completed it, you have a meeting with the chief officers to formally deliver the guide. You spend some time orienting them to the guide, showing them how it is organized and written, and discussing some of its highlights. Your goal is to get them acquainted with the guide and to prompt them for any concerns or questions.

The first step is to figure out a topic. It is important to remember what you did in the writing process and the same steps apply here. Start with brainstorming some possibilities on what you want to present:

• Informative purpose: An oral report can be primarily informative. For example, as a member of a committee involved in a project to relocate the plant, your job might be to give an oral report on the condition of the building and grounds at one of the sites proposed for purchase.
• Instructional purpose: An oral report can be instructional. Your task might be to train new employees to use certain equipment or to perform certain routine tasks.
• Persuasive purpose: An oral report can be persuasive. You might want to convince members of local civic organizations to support a city-wide recycling program.
• Topics: You can start by thinking of a technical subject, for example, solar panels, microprocessors, drip irrigation, or laser surgery. For your oral report, think of a subject you would be interested in talking about, but find a reason why an audience would want to hear your oral report.
• Place or situation: You can find topics for oral reports or make more detailed plans for them by thinking about the place or the situation in which your oral report might naturally be given: at meetings for your employer? at a city council meeting? at a meeting of the board of directors or high-level executives of a company? Thinking about an oral report this way makes you focus on the audience, their reasons for listening to you, and their interests and background. As in all technical writing situations, identifying and understanding your audience is of the utmost importance.

Contents and Requirements for Oral Presentations

Once you have picked a topic for your oral presentation, it is time to organize your thoughts. The focus for your oral presentation is clear, understandable presentation; well-organized, well-planned, well-timed discussion.

When you give your oral presentation, use the following as a requirements list, as a way of focusing your preparations:

• Situation: Plan to explain the situation of your oral report and who you are. Make sure that there is a clean break between this brief explanation and the beginning of your actual oral report.
• Indicate the purpose of your oral report.
• give an overview of its contents.
• find some way to interest the audience.
• Visuals: Use at least one visual—preferably slides using presentation software (such as Powerpoint, Keynote, and Prezi). Flip charts and objects for display are good, but avoid scribbling stuff on the chalkboard or whiteboard or relying strictly on handouts. Make sure you discuss key elements of your visuals. Don't just throw them up there and ignore them. Point out things about them; explain them to the audience.
• Explanation: Plan to explain any technical aspect of your topic clearly and understandably. Don't race through complex, technical stuff—slow down and explain it carefully so that your audience understands it.
• Transitions: Use "verbal headings"—by now, you've gotten used to using headings in your written work. There is a corollary in oral reports. With these, you give your audience a very clear signal you are moving from one topic or part of your talk to the next. Your presentation visual can signal your headings.
• Planning: Plan your presentation in advance and practice it so that it is organized. Make sure that your audience knows what you are talking about and why, which part of the talk you are in, and what is coming next. Overviews and verbal headings greatly contribute to this sense of organization.
• summarize (go back over high points of what you've discussed).
• conclude (state some logical conclusion based on what you have presented).
• provide some last thought (end with some final interesting point but general enough not to require elaboration).
• or some combination of the three.
• Questions: And certainly, you'll want to prompt the audience for questions and concerns.

The sample chart below can help you with your organization and brainstorming.

Figure: Diagram of the 7 minute oral presentation. (CCBY 2019; Tiffani Reardon)

Preparing for the Oral Presentation

Pick the method of preparing for the talk that best suits your comfort level with public speaking and with your topic. However, plan to do ample preparation and rehearsal—some people assume that they can just jump up there and ad lib for so many minutes and be relaxed and informal. It does not often work that way—drawing a mental blank is the more common experience. A well delivered presentation is the result of a lot of work and a lot of practice.

Here are the obvious possibilities for preparation and delivery:

• Write a script, practice it; keep it around for quick-reference during your talk.
• Set up an outline of your talk; practice with it, bring it for reference.
• Set up cue cards, practice with them, and use them during your talk.
• Write a script and read from it.

A good presentation is one that is clear, understandable, well-planned, organized, and on target with your purpose and audience.

It does not matter which method you use to prepare for the talk, but you want to make sure that you know your material. The head-down style of reading your report directly from a script will not work. There is little or no eye contact or interaction with the audience. The delivery tends to be toward a dull, boring monotone that either puts listeners off or is hard to understand. And, most of us cannot stand to have reports read to us!

For many reasons, most people get nervous when they have to give oral presentations. Being well prepared is your best defense against the nerves. The nerves will wear off someday, the more oral presenting you do. In the meantime, breathe deeply and enjoy.

Visuals for Oral Presentations

There are various types of presentation formats you can use:

• Presentation software slides: Projecting images ("slides") using software such as PowerPoint, Keynote, Google Slides, and Prezi, to name a few. One common problem with the construction of these slides is cramming too much information on individual slides.
• Poster board-size charts: Another possibility is to get some poster boards and draw and letter what you want your audience to see. Of course, it's not easy making charts look neat and professional.
• Handouts: You can run off copies of what you want your audience to see and hand them out before or during your talk. This option is even less effective than the first two because you cannot point to what you want your audience to see and because handouts distract the audience’s attention away from you. Still, for certain visual needs, handouts are the only choice. Keep in mind that if you are not well prepared, the handouts become a place for your distracted audience to doodle.
• Objects: If you need to demonstrate certain procedures, you may need to bring in actual physical objects. Rehearse what you are going to do with these objects; sometimes they can take up a lot more time than you expect.
• Zoom, Teams, Google Hangouts (conference style software): We are seeing more and more companies using these software to conduct business meetings. So, people are conducting virtual meetings and presenting. So learning how to use this software to present your presentations is very important.

Take some time to make your visuals look sharp and professional—do your best to ensure that they are legible to the entire audience.

As for the content of your visuals, consider these ideas:

• Drawing or diagram of key objects: If you describe or refer to any objects during your talk, try to get visuals of them, so that you can point to different components or features.
• Tables, charts, graphs: If you discuss statistical data, present it in some form or table, chart, or graph. Many members of your audience may be less comfortable "hearing" such data as opposed to seeing it.
• Outline of your talk, report, or both: If you are at a loss for visuals to use in your oral presentation, or if your presentation is complex, have an outline of it that you can show at various points during your talk.
• Key terms and definitions: A good idea for visuals (especially when you cannot think of any others) is to set up a two-column list of key terms you use during your oral presentation with their definitions in the second column.
• Key concepts or points: Similarly, you can list your key points and show them in visuals. (Outlines, key terms, and main points are all good, legitimate ways of incorporating visuals into oral presentations when you cannot think of any others.)

During your actual oral report, make sure to discuss your visuals, refer to them, guide your audience through the key points in your visuals. It is a big problem just to throw a visual up on the screen and never even refer to it.

As you prepare your visuals, look at resources that will help you. There are many rules for using PowerPoint, Keynote, Google Slides, and Prezi down to the font size and how many words to put on a single slide, but you will have to choose the style that best suits your subject and your presentation style.

You may also have heard about the presentation skills of Steve Jobs. The video that follows is the introduction of the I-Phone...and as you watch, take notes on how Jobs sets up his talk and his visuals. Observe how he connects with the audience...and then see if you can work some of his strategies into your own presentation skills. This is a long video...you don't need to watch it all, but do take enough time to form some good impressions.

Steve Jobs iPhone Presentation

Format and Design

Presentation software allows you to take an oral presentation to the next level—engaging your audience verbally and visually as well as aurally. What’s particularly powerful about using presentation software and other visual aids is the ability to use imagery to bridge cultural and language gaps and arrive at a shared understanding of the issue/opportunity at hand.

Using multimedia—images, photos and video and animation—that supports your point also provides repetition and can increase retention.

Common Presentation Tools

There are various formats you can use to create effective presentations. Depending on your operating system there is Keynote for Mac computers, PowerPoint is a Microsoft product, and there are online options such as Prezi. These applications are easy to use and can provide step by step instructions.

Various Types of Presentation tools to consider:

Creating Effective Presentations

Presentations are quite common in both academic and professional settings, and, because they are such an important part of how you’ll likely present your ideas and information to an audience, it’s helpful to have some basic information on how to create an effective presentation.

The basic purpose of a presentation is to give you a way to present key ideas to an audience with visual support. Your presentation shouldn’t be full of text. It is meant to provide you with speaking points, and detailed notes should be kept from your audience. You want to keep your slides clear, clean, short, focused, and you want to keep your audience from using the expression that we sometimes hear in reference to long, boring presentations, “death by PowerPoint.”

When you start to think about the layout of your presentation make sure to have an outline of how you want your presentation to flow. This will help you make sure you cover all your points. Make sure that your presentation is spaced out well and your content does not look cluttered on the slide. Remember that you want the color to be suitable for all audiences. Some people are color blind and cannot see certain colors. So make sure your colors go well together.

Designing the Presentation

When creating a presentation make sure it is visually appealing and easy to read for your audience. You want to have less text and use more bullet points. You want to also have visuals to highlight your topic. The examples below will help you create a slide that highlights bullet points, illustrated points, and speaker props.

Speaker Props

This type of presentation is random pictures that will flash across your screen. You have to be careful when using it as it could be distracting for the audience and some people cannot handle flashes like that. The video below is an example of this type of presentation.

https://www.youtube.com/watch?feature=player_embedded&v=RrpajcAgR1E

Fonts and Size for Your Presentation

When you are creating your presentation make sure to pick a font and size that is easy for your audience to read. Your audience needs to be able to read the information being projected in the room. Remember you could be in a conference room or an auditorium. Make sure you are using the same font throughout your presentation and the font is appropriate for your topic and audience. It can be distracting if you have various fonts throughout the presentation.

• Use a font that is easy to read.
• Make sure the font and the background are compatible.
• Make sure your title font is bigger than the content and stands out.
• The common size is 24 font.
• Bold important information.

Aesthetically Pleasing

For our purposes, aesthetics refers to the beauty or good taste of a presentation aid. Earlier we mentioned the universal principles of good design: unity, emphasis or focal point, scale and proportion, balance, and rhythm. Because of wide differences in taste, not everyone will agree on what is aesthetically pleasing, and you may be someone who does not think of yourself as having much artistic talent. Still, if you keep these principles in mind, they will help you to create attractive, professional-looking visuals.

The other aesthetic principle to keep in mind is that your presentation aids are intended to support your speech, not the other way around. The decisions you make in designing your visuals should be dictated by the content of your speech. If you use color, use it for a clear reason. If you use a border, keep it simple. Whatever you do, make certain that your presentation aids will be perceived as carefully planned and executed elements of your speech.

How to Choose Good Color

Color is very important and can definitely make a strong impact on an audience. However, don’t go overboard or decide to use unappealing combinations of color. For example, you should never use a light font color (like yellow) on a solid white background because it’s hard for the eye to read. You should also realize that while colors may be rich and vibrant on your computer screen at home, they may be distorted by a different monitor. While we definitely are in favor of experimenting with various color schemes, always check your presentation out on multiple computers to see if the slide color is being distorted in a way that makes it hard to read.

Visual and Audio Effects

Everyone who has had an opportunity to experiment with PowerPoint, Keynote, and Prezi knows that animation in transitions between slides or even on a single slide can be fun, but often people do not realize that too much movement can actually distract audience members. While all presentation software packages offer you very cool slide movements and other bells and whistles, they are not always very helpful for your presentation. If you’re going to utilize slide transitions or word animation, stick to only three or four different types of transitions in your whole presentation. Furthermore, do not have more than one type of movement on a given slide. If you’re going to have all your text come from the right side of the screen in a bulleted list, make sure that all the items on the bulleted list come from the right side of the screen.

Good writers make conscious choices. They understand their purpose and audience. Every decision they make on the page, from organizing an essay to choosing a word with just the right connotations, is made with their purpose and audience in mind.

The same principle applies to visual communication. As a presenter, you choose the following:

• When to show images or video for maximum impact;
• Which images will best produce the effect you want;
• When to present information using a table, chart, or other graphic;
• How much text to include in slides or informational graphics; and
• How to organize graphics so they present information clearly.

Your goal is to use visual media to support and enhance your presentation. At the same time, you must make sure these media do not distract your audience or interfere with getting your point across. Your ideas, not your visuals, should be the focus.

Here are some tips to keep in mind when creating an effective presentation:

• Remember to avoid too much text. You should keep your text brief and include talking points only. Detailed notes can be inserted into the notes section (or you can use some other form of notes as you present), but only you should see those notes, unless a professor asks to see your notes to evaluate your presentation as an assignment.
• Be consistent and clear with your font choices. Helvetica is a nice font for presentations. Make sure your font is large enough that an audience in a room would be able to see your text, even if audience members are sitting in the back of the room.
• Be careful with your color choices for text and background. You want to make sure your audience can read your text easily. Black on white text is easiest to read but is also boring for a presentation. Still, when you add color, just be sure you are adding color that works and doesn’t distract.
• Add images. Text on slides for every slide is boring. Add appropriate images to your slides. Relevant charts and graphs are excellent, as are pictures that will connect to your content. Think about moments where an image can more easily convey information or a message. A powerful image on a slide with no accompanying text can be a powerful way to capture your audience’s attention.
• Make sure your main points are clear. Remember to connect your ideas well and provide background information and transitions when necessary.
• Keep your audience in mind. Your audience will affect the overall tone and appearance of your presentation. Sometimes, humor can be appropriate. Other times, a more serious tone may be necessary. Just as you evaluate your situation any time you write a paper, you should evaluate your situation for creating a presentation.

Delivering Oral Presentations

When you give an oral report, focus on common problem areas such as these:

• Timing: Make sure you keep within the time limit. Finishing more than a minute under the time limit is also a problem. Rehearse, rehearse, rehearse until you get the timing just right.
• Volume: Obviously, you must be sure to speak loud enough so that all of your audience can hear you. You might find some way to practice speaking a little louder in the days before the oral presentation.
• Pacing, speed: Sometimes, oral presenters who are nervous talk too fast. All that adrenaline causes them to speed through their talk, making it hard for the audience to follow. In general, it helps listeners understand you better if you speak a bit more slowly and deliberately than you do in normal conversation. Slow down, take it easy, be clear...and breathe.
• Gestures and posture: Watch out for nervous hands flying all over the place. This too can be distracting—and a bit comical. At the same time, do not turn yourself into a mannequin. Plan to keep your hands clasped together or holding onto the podium and only occasionally making some gesture. Definitely keep your hands out of your pockets or waistband. As for posture, avoid slouching at the podium or leaning against the wall. Stand up straight, and keep your head up.
• Verbal crutches: Watch out for too much "uh," "you know," "okay" and other kinds of nervous verbal habits. Instead of saying "uh" or "you know" every three seconds, just do not say anything at all. In the days before your oral presentation, practice speaking without these verbal crutches. The silence that replaces them is not a bad thing—it gives listeners time to process what you are saying.
• Practice, Practice, Practice : It is vital to practice using the technology. Nothing is worse than watching a speaker stand up and not know how to turn on the computer, access the software, or launch his or her presentation. When you use technology, audiences can quickly see if you know what you are doing, so don’t give them the opportunity to devalue your credibility because you can’t even get the show going.
• Always Have a Backup Plan : Unfortunately, things often go wrong. One of the parts of being a professional is keeping the speech moving in spite of unexpected problems. Decide in advance what you will do if things break down or disappear right when you need them. If you take this responsibility seriously and check the room where you will be presenting early, you will have time to adapt.
• Face Your Audience : Maintaining eye contact may not be as simple as it sounds. The trick is to focus on one person at a time. Zero in on one person, make eye contact, and maintain it just long enough to establish a connection. (A few seconds will suffice.) Then move on. This way, you connect with your audience, one person at a time. Pay attention to your facial expressions as well. If you have thought about how you want to convey emotion during different parts of your presentation, you are probably already monitoring your facial expressions as you rehearse. Be aware that the pressure of presenting can make your expression serious or tense without your realizing it.

If you are speaking to a very large group, it may be difficult to make eye contact with each individual. Instead, focus on a smaller group of persons or one row of people at time. Look in their direction for a few seconds and then shift your gaze to another small group in the room.

This chapter highlighted how to plan, create, and present oral presentations. There are so many presentation solutions out there that you need to find one that works with your computer and you feel comfortable using. When you create a PowerPoint, Prezi, Google Slide, or Keynote presentation, be sure to consider the principles discussed.

GENERAL PRESENTATION TIPS

When you create a PowerPoint, Prezi, Google Slide, or Keynote presentation, be sure to consider the principles discussed. You now know how to:

• Brainstorm your topic.
• Plan and prepare your presentation.
• Create content for an effective presentation.
• Choose a presentation medium that fits your audience.
• Use a font and size that is appropriate.
• Position objects and content appropriately.
• Avoid distracting colors and text and make sure colors are in contrast with each other.
• Select backgrounds that are easy to read and see - remember some people are color blind.
• Pick effects and visuals that are stimulating and pleasing to the eye.

This work "Oral Presentations" is a derivative of "ENGL210: Technical Writing - Tips for Creating an Effective Presentation” , " Oral Presentations” by David McMurrey and Cassandra Race - Open Technical Communication , Authored by : Excelsior Online Reading Lab , Presentations and Other Visual Aids. Authored by: Nina Burokas. Provided by: Lumen Learning, and VARK Illustration. Provided by: Lumen Learning. "Oral Presentations" is licensed under CC BY 4.0 by Lise-Pauline Barnett.

Jerz's Literacy Weblog (est. 1999)

Oral presentation tips: how to deliver a speech for school or work.

Jerz >  Writing > [ Academic |  Technical ] This document briefly describes how to  write and deliver a formal oral presentation on an academic or professional subject. It should be useful for anyone who wants to know how to speak in public.

Note: by “formal presentation,” I don’t necessarily mean a Shakespeare monologue or a scientific treatise on robot-assisted microsurgery. Giving an oral presentation on  any subject–your favorite book, current events, a family story–can be “formal” and “technical” whenever its primary purpose is to communicate complex information.

The  content is the most obvious component of any oral presentation — after all, if you are talking, you had better have something worthwhile to say.  But a presentation is only as effective as its  delivery .

Part 1: Planning the Content

1.  Determine your goals. 2.  Prepare your material. 3.  Study a model. 4.  Arrange with your strongest points first . 5. Practice, practice, practice .

Part 2: Delivering the Content

6.  Make eye contact with your audience. 7. Engage actively with the audience. 8. A slide show is not a speech. 9.  Watch the time! 10.  Take questions in the middle, not the end?

1) Determine Your Goals as a Speaker

2) Prepare your material

Plan. Practice. Keep what’s good and try again. 

Good speakers usually aim to look like they are speaking effortlessly, tossing off words as they come to mind. What you don’t see is the preparation that paved the way for the polished performance. It’s all an act! You can do it too, if you plan ahead.

Once you know what your goal is, and you know what your audience wants, you can start strategizing. There is no single strategy that will guarantee success. How you plan depends on many variables.

How many minutes long is your speech? About how many words do you speak per minute?

Will your audience be lost if you use jargon? Will they feel talked down to if you spend time defining terms they already know?

Do you expect that your audience will disagree with you? (If so, you might need to give more examples and more evidence and spend more time addressing reasonable objections in order to sound convincing, which may mean talking a little faster.)

Do you expect your audience already agrees with the position you will take? (If so, they may check out if your speech simply rehashes arguments they already accept without question. What can you say to an audience that already agrees with you? Why would you listen to a speaker who is restating things you already accept as the truth?)

Graphics, inspirational quotations, and anecdotes are all well-respected methods of maintaining audience interest. However, Pinterest clip art, fancy computer transitions between slides, and vaudeville tricks get old pretty quickly (see Don McMillan’s hilarious “ Death by Powerpoint “), and they eat up time that you could use more effectively.

3) Study a Model

The internet is of course full of examples of good speeches, but the YouTube users who vote on videos may not have much in common with the audience who will hear your oral presentation.

Do you have access to speeches that your discourse community values? Your instructor or supervisor may not have ready access to video recordings from last year’s class or last quarter’s budget meeting, but you can pay attention to the speaking techniques deployed by people with authority in your field.

For instance, I have a colleague who never says, “This is taking too long, and I’m watching the clock, so let’s get on with it already.” Instead, this person says, “I’m conscious of everyone’s time, so shall we move on to the next item?”

Bear in mind that

• if you have been assigned to deliver a speech that defends a position on a topic (such as, whether Huckleberry Finn should be taught in middle school)…
• but your instructor usually refrains from stating any one answer is the best (preferring instead to present several viewpoints and letting the students decide for themselves)…
• then your instructor’s open-ended lecture (intended to spark a discussion) is not a good model of a position statement (intended to showcase your ability to latch onto a specific solution).

While this handout aims to provide general tips, you should ignore any general tip that contradicts something specific you learn about the goals, context, or genre of the specific speech you are preparing.

General Model

Successful oral presentations typically share some basic characteristics, owing to the nature of the spoken word.

• Tell them what you’re going to tell them.
• Tell them what you told them.

When we read, we can go back and reread passages we skimmed over the first time, and we can skip ahead when we’re bored. In a live oral presentation, the audience can’t re-read or skip ahead. If the audience doesn’t know why they are listening to your anecdote about winning the spelling bee, or why they should care what version of the software was installed on the computer that you used to crunch your numbers, their attention will wander and it will be hard to get it back.

When we listen, we gratefully cling to orientation phrases that help us understand what the whole shape of a speech is, where we are within the overall structure, and when we are transitioning from one section to another.

Your specific occasion for delivering a speech may involve specific contextual details that don’t mesh with the general advice I’m providing here.

• Introduction :   "I am Pinky J. Witzowitz from the U.S. Department of Bureaucracy, and I have been asked to speak for 20 minutes on 'The Government's Plan for Preventing Situation X in America's Heartland.'"
• "Situation X is the worst thing that can happen to you and your family." [ Startling claim ; follow up by citing the source of this quote, or giving evidence that supports it.]
• "It happened once to a family in Dubuque, and they were never heard from again." [ Anecdote ; follow up with details.]
• "I am here today to tell you how to prevent this terrible tragedy from striking you." [ Demonstrates relevance ; move directly to your  road map ]
• Main Content :  Put up a slide with topics to cover, a specific problem to solve, or a series of questions to answer. Promise that your talk will address the material on that slide. You might even return to that slide each time you start a new subsection, with the current place in the talk highlighted.
• Questions/Comments from the Audience? Even though most people save the question period until the end, they lose the opportunity to modify their conclusion to address the interests of the audience.
• Recap :  Our earnest “Situation X” speaker might give microencapsulated answers to all the questions on the main road map:  "We have learned that Situation X is a blah blah blah; that we should all care about it because yada, yada, yada..."
• Wrap it up : After reminding the audience how all these factors fit together, the speaker might say,  "Now that you understand how the U.S. Department of Bureaucracy helps you keep Situation X out of your life, please take one of our pamphlets home to your family and put it by the telephone where you can get it in an emergency; your family will thank you."
• Invite Questions :   If there is time, and if you haven’t already done so.

4) Arrange with Your Strongest Points First

In rare cases — such as when you are facing a hostile audience, you might want to start out by emphasizing where you agree with your audience, and then carefully working your way towards your most divisive, most daring claims.

• If the question is actually important to your talk,  you’ll probably be able to answer right away.
• If you can’t answer right away, or you don’t want to take the time, just promise you’ll follow up via e-mail , and then go right back to your presentation. Most  audience members will probably have been annoyed by the interruption.  They will be  delighted that you  didn’t take the questioner’s bait .

5) Practice, Practice, Practice.

Set a timer, and deliver your speech to a willing co-worker or family member, your pet fish, or the bathroom mirror.

My students are often surprised at how hard it is to fill up 3 minutes for an informal practice speech early in the term, and how hard it is to fit everything they want to say into a 10-minute formal speech later in the term.

Once you have the right amount of content, make a video recording of yourself practicing. If you plan to show a video clip, or ad-lib an explanation of a diagram, or load a website, or pass out paper handouts, or saw an assistant in half, actually do it while the camera is rolling, so that you know exactly how much time it takes.

Time it out.

• Script out a powerful introduction and conclusion.
• Know how long each section of your speech should take.
• which example or anecdote you will cut if you are running long?
• what additional example you can introduce if you need to fill time?

If you know your conclusion takes you 90 seconds to deliver, make sure to start your conclusion when you have at least 90 seconds left.

At several key points during your speech, maybe while you are playing a video or while the audience is taking in a complex image, glance at the clock and check to see — are you on track?

If you notice you’re starting Section 3 60 seconds later than you had intended, try to make up for time by rushing through your second example in section 3 and cutting the third example in section 4, so that you still have the full 90 seconds at the end to deliver that powerful conclusion.

Technological Considerations

• Do you know how to connect your computer to the overhead projector? (If you don’t know, who does?)
• What will you do if you can’t get your computer connected to the projector? (Back in 2003, when I applied for my current job at Seton Hill University, I was asked to give a teaching demonstration. I couldn’t get my laptop to work with the overhead projector, but I had posted the most important links on my blog, and I had brought along a printout of my speech, just in case. My preparations have paid off, because I got the job.)
• In the room where you will be speaking, will you be using a microphone, or relying on your unamplified voice?
• Will you be able to walk around with the microphone — perhaps to gesture at details in the slides — or is the mic attached to a stand? (Do you need to borrow a laser pointer, or get a volunteer to advance slides for you?)

6) Make Eye Contact With Your Audience.

I once sat through a four-hour training session, during which this was all I could see of the instructor.

Go ahead and write your whole speech out so you can read robotically if you blank out, but you should practice your speech so you know it well enough that you can glance up from your notes and look at your audience as you speak.

7) Engage with the audience.

Pay attention to the audience, and they will pay attention to you.

Don’t try to recite from memory . If you spend your energy worrying about what you’re supposed to say next, you won’t be able to pay attention to whether the audience can hear you, or whether the overhead projections are focused.

Preparation : Set up before the audience files into their seats. If you have scheduled a presentation for a class, don’t sit in your seat like a lump while your professor calls the roll and hands out papers. Few things are more boring than watching a presenter log into the computer, fiddle with the video data projector, hunt around for the light switches, etc.

Introduction : As the audience files into their seats, have a title card displayed on the screen — or at least write your  name and the title of your talk on the whiteboard.  In a formal setting, usually a moderator will usually introduce you, so you won’t need to repeat everything the moderator says.  Avoid canned introductions like “Principal Burch, members of the faculty, and fellow students, we are gathered here today…”

Hashtag : If it’s likely that many people in your audience use the same social media network, consider encouraging them to post their thoughts there. When you introduce yourself, give your social media handle and suggest a hashtag.

Handouts : Consider distributing handouts that present the basic facts (names, dates, timelines) and your main points.  You can keep the conclusion just slightly mysterious, if you don’t want to give everything away immediately, but the idea is to free the audience from the feeling that they have to write everything down themselves. (Note: Simply printing up all the overhead slides wastes a lot of paper.)

Grabber : Grab the attention of your audience with a startling fact or claim, an inspiring quotation, or a revealing anecdote.   This is not the time to try out your nightclub act; the “grabber” is not just comic relief, it also helps you set up the problem that you are going to address.  If the audience will be diverse and general, you can use the “grabber” as a metaphor, helping the audience see why the topic is so important to you, and how it might be important to them, too.  If your audience shares your technical specialty, and thus needs no special introduction to the topic, feel free simply to state your purpose without much to-do; but bear in mind that even technical audiences don’t want to be bored.

Road Map : Once you have established the problem or the main point of your talk, let the audience know how you are going to get to a solution.  You might put up a series of questions on a slide, then as your talk progresses, proceed to answer each one.  You might break each question down into a series of smaller questions, and answer each one of these in turn.  Each time you finish a subsection, return to the road map, to help your audience keep track of where you have been and where you are going.

Conclusion : To give your presentation closure, return to the “grabber”, and extend it, modify it, or otherwise use it to help drive home your main point.  Recap your main points, and demonstrate how they all fit together into a thought that the audience members can take with them.

8) A Slide Show Is Not a Speech

Don’t read word-for-word with your nose buried in a stack of papers . If you bother to show up to hear a person speak, how do you feel when the speaker mumbles through page after page of written text? Do you feel you should have just asked for a copy of the paper in the mail?

When you present, make every effort to include your audience; after all, they are the reason you are speaking in the first place.

If you do feel that you must write out your speech word-for-word, you should be familiar enough with it that you don’t need to look at the paper all the time. (And hold the page up when you glance at it, rather than bending down to look at it.)

9) Watch the time!

To help pace yourself, at the top of each page of your notes,  write down what time it should be ; as you turn each page, you can glance at the clock and see whether you are on track.

(The first time I gave this advice to a technical writing class, I mimed the action of “looking at the clock” — and noticed that I was running ten minutes behind, eating into time that I had promised to a student for an in-class testing session.  That was a rather humbling experience!)

See the “preparation” section above. If you have already practiced your speech and timed out the various sections, you’ll know whether you are running long. If you are, don’t talk faster — cut  something that you already marked out as optional.

Decide in advance which examples, which anecdotes, which subsections you can drop, without damaging the whole presentation.

I was at a conference in 1998 where the first speaker talked for 40 minutes — double  her allotted time.  (Why the moderator allowed this is a mystery to me.)

• None of the other speakers on the panel felt like cutting their talks to compensate.
• The result was that the last scheduled speaker — who had paid for an international plane ticket and a week in a hotel — did not get to speak at all.

10) Take questions in the middle, not at the end?

The benefits include:

• If you spark a good Q & A session, your audience will remember and appreciate it.
• If nobody has any questions,  you can just fill up the space with more of your own material .  That would be much harder to do if you have already wrapped up your talk and had nothing left to say.
• If you really know your material, you can  adjust your conclusion to address the questions raised by the audience.  Even if someone in the audience steals a little of your thunder by bringing up points you were saving for your big finish, you will appear smart for having predicted that audience response. At the same time, someone in your audience will feel smart for having anticipated what you were going to say.

Dennis G. Jerz , 01/27/2009 07:24:28 Oct, 1999 — first written 03 Dec, 2000 — posted here 03 June 2003 — tweaked and updated 30 Oct 2011 — updated and added video links 31 May 2016 — major update; separated into “preparation” and “presentation” sections. 26 Jan 2018 — blackboard -> whiteboard

50 thoughts on “ Oral Presentation Tips: How to Deliver a Speech for School or Work ”

Thanks alot for your teachings

Thank a lot , really great tip for oral presentation, i’ll implement these tips, and will let you know.

Very helpful tips.

this is awfully helpful. I am a teacher in France and my students have to do presentations in English. I wish they could read this and understand.

Thank you for these very useful tips on Oral presentation. I am taking an Organizational Behavior class and need to do a 5 minute oral presentation on a real life situation about Conflict Management in the Workplace. I am not sure how to structure or begin the presentation.

I like it Really helpful for me

Thank you for helping me to do my presentation…..and I have learned so much from oral presentation.

thankyou thankyou thankyou this helped me so much!!! : )

thankyou thankyou thankyou this helped me so much in english!!! : )

Thanks. Really helpful

Hi, I going to do 3 minute presentation and my topic is My son. what is a best tips to talk about the this topic. I am not sure where to start. Any tips to help me with.

Is that the topic you were assigned? Are you taking a public speaking class, a child development class, a class in writing personal memoirs, or are you learning English as a second language? I don’t know how your instructor will evaluate your work, so I am not sure how to help.

You might find it useful to look at this handout on writing personal essays. http://jerz.setonhill.edu/writing/creative1/personal-essays/

Hi, I going to do minute presentation and my topic is My son. what is a best tips to talk about the this topic. I am not sure where to start. Any tips to help me with.

This sort of helped

Denise Gillen Caralli liked this on Facebook.

Enter your comment here…Thanks a lot… I will follow your instructions..I’m hopeful those tips will work. .. Thanks once again….

Thanks so much will follow your instruction tomorrow where I will be having presentation with 180 Head masters about suplimetary feeding on their hunger striken ares

Yeah ,thanks and good luck to all of you from a powerful Jamaican girl

That’s great… It will work well for those who are aiming for like me. Thanks!

The tips are totally handy until now I am still applying it.

Appreciate it. =)

Very helpful for my presentation. Thanks!

I have learned a lot on this…thanks

Thanks a lot I have learned so much on this

I suppose to give out a presentation on Monday on someone or something in either an athlete or an actor and I don’t know how to start

i have a question i am supposed to give a speech but it has to have a power point or a drama thing the only problem is that i can’t have a power point because it won’t work into my speech and neither will a drama thing what should i do?

I suggest you talk to whoever set up the requirement for a slideshow/drama component. Maybe there is some flexibility, or maybe you’ll find a way to work that component into your speech.

Thank you heaps this really helped a lot

that is such good information and i believe im going to pass my speeches.

wow!!this are really helpfull stuff..but im just not confident enough to stand infront of all those people..wish i could do it without them looking at me

blind fold them! just joking…I’m getting ready to do mine and I’m having the same problem as you.

this is a helpfull site

this isn’t helping me with how nervous I am!! bye!!

love it really helped

thanks you are good

I have to do a presentation about “Importance of learning English”. There are 6 people in my group including myself. The presentation has to be exactly 8 minutes. We can’t use PowerPoint. Can you give us any unique, memorable and creative idea?

What are some lessons or life experiences that you find unique and memorable? I’d probably do a play, with a character who gets into trouble because he/she doesn’t know English, and then has a chance to correct those problems by demonstrating how learning English can fix the problems.

Hello mr.Dennis,I go straight to it.how can I become the most sought after Master of Ceremony(M.C.)/tv show presenter extra-ordinaire in my country before going international?any useful tips?

Sorry, that question is not something I cover on this page.

really well writen loved how you added steps so its easy to follow clear easily can be understaned and really helps us and gives us tips that we should actually think about and use at times

Yeah! I found it quite impressive. I hope it’z gonna be helpful for me to develop my speech techniques.

Nice tips….i think it will help me. but it’s too lengthy,it takes so much of time to read.

This really helps to prepare for all sort of things, Thanks a lot

Really helpful! Thank you

Pingback: Oral Presentation Readings « readwriteredroom

i love this helpful tips of oral presentation.. hope to visit this again or i just make a hard copy of this… thank you very much for that…

it was quite helpful

thank you for the great tip, but my problem is actually that I have a presentation on ‘All About Me’ and I have to keep the audience ‘engaged’ like by making a guessing game or something. If anyone has any other ideas please help!!

This may help: http://jerz.setonhill.edu/writing/creative1/showing/

This really helped me prepare my oral presentation…thanks very much!!!!

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Chapter 3: Oral Presentations

Patricia Williamson

Many academic courses require students to present information to their peers and teachers in a classroom setting. Such presentations are usually in the form of a short talk, often, but not always, accompanied by visual aids such as a PowerPoint. Yet, students often become nervous at the idea of speaking in front of a group. This chapter aims to help calms those nerves.

This chapter is divided under five headings to establish a quick reference guide for oral presentations.

• A beginner, who may have little or no experience, should read each section in full.
• For the intermediate learner, who has some experience with oral presentations, review the sections you feel you need work on.
• If you are an experienced presenter then you may wish to jog your memory about the basics or gain some fresh insights about technique.

The Purpose of an Oral Presentation

Generally, oral presentation is public speaking, either individually or as a group, the aim of which is to provide information, to entertain, to persuade the audience, or to educate. In an academic setting, oral presentations are often assessable tasks with a marking criteria. Therefore, students are being evaluated on two separate-but-related competencies within a set timeframe: the ability to speak and the quality of the spoken content. An oral presentation differs from a speech in that it usually has visual aids and may involve audience interaction; ideas are both shown and explained . A speech, on the other hand, is a formal verbal discourse addressing an audience, without visual aids and audience participation.

Tips for Types of Oral Presentations

Individual presentation.

• Know your content. The number one way to have a smooth presentation is to know what you want to say and how you want to say it. Write it down and rehearse it until you feel relaxed and confident and do not have to rely heavily on notes while speaking.
• Eliminate ‘umms’ and ‘ahhs’ from your oral presentation vocabulary. Speak slowly and clearly and pause when you need to. It is not a contest to see who can race through their presentation the fastest or fit the most content within the time limit. The average person speaks at a rate of 125 words per minute. Therefore, if you are required to speak for 10 minutes, you will need to write and practice 1250 words for speaking. Ensure you time yourself and get it right.
• Ensure you meet the requirements of the marking criteria, including non-verbal communication skills. Make good eye contact with the audience; watch your posture; don’t fidget.
• Know the language requirements. Check if you are permitted to use a more casual, conversational tone and first-person pronouns, or do you need to keep a more formal, academic tone?
• Breathe. You are in control. You’ve got this!

Group Presentation

• All of the above applies; however, you are working as part of a group. So how should you approach group work?
• Firstly, if you are not assigned to a group by your lecturer/tutor, choose people based on their availability and accessibility. If you cannot meet face-to-face you may schedule online meetings.
• Get to know each other. It’s easier to work with friends than strangers.
• Consider everyone’s strengths and weaknesses. Determining strengths and weaknesses will involve a discussion that will often lead to task or role allocations within the group; however, everyone should be carrying an equal level of the workload.
• Some group members may be more focused on getting the script written, with a different section for each team member to say. Others may be more experienced with the presentation software and skilled in editing and refining PowerPoint slides so they are appropriate for the presentation. Use one visual aid (one set of PowerPoint slides) for the whole group; you may consider using a shared cloud drive so that there is no need to integrate slides later on.
• Be patient and tolerant with each other’s learning style and personality. Do not judge people in your group based on their personal appearance, sexual orientation, gender, age, or cultural background.
• Rehearse as a group–more than once. Keep rehearsing until you have seamless transitions between speakers. Ensure you thank the previous speaker and introduce the one following you. If you are rehearsing online, but have to present in-person, try to schedule some face-to-face time that will allow you to physically practice using the technology and classroom space of the campus.

Writing Your Presentation

Approach the oral presentation task just as you would any other assignment. Review the available topics and then do some background reading and research to ensure you can talk about the topic for the appropriate length of time and in an informed manner. Break the question down into manageable parts .

Creating a presentation differs from writing an essay in that the information in the speech must align with the visual aid. Therefore, with each idea, concept, or new information that you write, you need to think about how this might be visually displayed through minimal text and the occasional use of images. Proceed to write your ideas in full, but consider that not all information will end up on a PowerPoint slide. Many guides, such as Marsen (2020), will suggest no more than five points per slide, with each bullet point have no more than six words (for a maximum of 30 words per slide). After all, it is you who are doing the presenting , not the PowerPoint. Your presentation skills are being evaluated, but this evaluation may include only a small percentage for the actual visual aid: check your assessment guidelines.

Using Visual Aids

To keep your audience engaged and help them to remember what you have to say, you may want to use visual aids, such as slides.

When designing slides for your presentation, make sure:

• any text is brief, grammatically correct and easy to read. Use dot points and space between lines, plus large font size (18-20 point)
• Resist the temptation to use dark slides with a light-coloured font; it is hard on the eyes
• if images and graphs are used to support your main points, they should be non-intrusive on the written work

Images and Graphs

• Your audience will respond better to slides that deliver information quickly – images and graphs are a good way to do this. However, they are not always appropriate or necessary.

When choosing images, it’s important to find images that:

• support your presentation and aren’t just decorative
• are high quality, however, using large HD picture files can make the PowerPoint file too large overall for submission via Turnitin
• you have permission to use (Creative Commons license, royalty-free, own images, or purchased)
• suggested sites for free-to-use images: Openclipart – Clipping Culture ; Beautiful Free Images & Pictures | Unsplash ; Pxfuel – Royalty free stock photos free download ; When we share, everyone wins – Creative Commons

The specific requirements for your papers may differ. Again, ensure that you read through any assignment requirements carefully and ask your lecturer or tutor if you’re unsure how to meet them.

Using Visual Aids Effectively

Too often, students make an impressive PowerPoint though do not understand how to use it effectively to enhance their presentation.

• Rehearse with the PowerPoint.
• Keep the slides synchronized with your presentation; change them at the appropriate time.
• Refer to the information on the slides. Point out details; comment on images; note facts such as data.
• Don’t let the PowerPoint just be something happening in the background while you speak.
• Write notes in your script to indicate when to change slides or which slide number the information applies to.
• Pace yourself so you are not spending a disproportionate amount of time on slides at the beginning of the presentation and racing through them at the end.
• Practice, practice, practice.

Nonverbal Communication

It is clear by the name that nonverbal communication includes the ways that we communicate without speaking. You use nonverbal communication everyday–often without thinking about it. Consider meeting a friend on the street: you may say “hello”, but you may also smile, wave, offer your hand to shake, and the like. Here are a few tips that relate specifically to oral presentations.

Being confident and looking confident are two different things. Even if you may be nervous (which is natural), the following will help you look confident and professional:

• Avoid slouching or leaning – standing up straight instantly gives you an air of confidence, but more importantly it allows you to breathe freely. Remember that breathing well allows you to project your voice, but it also prevents your body from experiencing extra stress.
• If you have the space, move when appropriate. You can, for example, move to gesture to a more distant visual aid or to get closer to different part of the audience who might be answering a question.
• If you’re someone who “speaks with their hands”, resist the urge to gesticulate constantly. Use gestures purposefully to highlight, illustrate, motion, or the like.
• Be animated, but don’t fidget. Ask someone to watch you rehearse and identify if you have any nervous, repetitive habits you may be unaware of, such as ‘finger-combing’ your hair or touching your face.
• Avoid ‘verbal fidgets’ such as “umm” or “ahh”; silence is ok. If you needs to cough or clear your throat, do so once then take a drink of water.
• Avoid distractions that you can control. Put your phone on “do not disturb” or turn it off completely.
• Keep your distance. Don’t hover over front-row audience members.
• Have a cheerful demeaner. Remember that your audience will mirror your demeanor.
• Maintain an engaging tone in your voice, by varying tone, pace, and emphasis. Match emotion to concept; slow when concepts might be difficult; stress important words.
• Don’t read your presentation–present it! Internalize your script so you can speak with confidence and only occasionally refer to your notes if needed.
• Make eye contact with your audience members so they know you are talking with them, not at them. You’re having a conversation. Watch the link below for some great speaking tips, including eye contact.

Below is a video of some great tips about public speaking from Amy Wolff at TEDx Portland [1]

• Wolff. A. [The Oregonion]. (2016, April 9). 5 public speaking tips from TEDxPortland speaker coach [Video]. YouTube. https://www.youtube.com/watch?v=JNOXZumCXNM&ab_channel=TheOregonian ↵

Two or more people tied by marriage, blood, adoption, or choice; living together or apart by choice or circumstance; having interaction within family roles; creating and maintaining a common culture; being characterized by economic cooperation; deciding to have or not to have children, either own or adopted; having boundaries; and claiming mutual affection.

Chapter 3: Oral Presentations Copyright © 2023 by Patricia Williamson is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

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Oral Presentation Structure

Finally, presentations normally include interaction in the form of questions and answers. This is a great opportunity to provide whatever additional information the audience desires. For fear of omitting something important, most speakers try to say too much in their presentations. A better approach is to be selective in the presentation itself and to allow enough time for questions and answers and, of course, to prepare well by anticipating the questions the audience might have.

As a consequence, and even more strongly than papers, presentations can usefully break the chronology typically used for reporting research. Instead of presenting everything that was done in the order in which it was done, a presentation should focus on getting a main message across in theorem-proof fashion — that is, by stating this message early and then presenting evidence to support it. Identifying this main message early in the preparation process is the key to being selective in your presentation. For example, when reporting on materials and methods, include only those details you think will help convince the audience of your main message — usually little, and sometimes nothing at all.

The opening

• The context as such is best replaced by an attention getter , which is a way to both get everyone's attention fast and link the topic with what the audience already knows (this link provides a more audience-specific form of context).
• The object of the document is here best called the preview because it outlines the body of the presentation. Still, the aim of this element is unchanged — namely, preparing the audience for the structure of the body.
• The opening of a presentation can best state the presentation's main message , just before the preview. The main message is the one sentence you want your audience to remember, if they remember only one. It is your main conclusion, perhaps stated in slightly less technical detail than at the end of your presentation.

In other words, include the following five items in your opening: attention getter , need , task , main message , and preview .

Even if you think of your presentation's body as a tree, you will still deliver the body as a sequence in time — unavoidably, one of your main points will come first, one will come second, and so on. Organize your main points and subpoints into a logical sequence, and reveal this sequence and its logic to your audience with transitions between points and between subpoints. As a rule, place your strongest arguments first and last, and place any weaker arguments between these stronger ones.

The closing

After supporting your main message with evidence in the body, wrap up your oral presentation in three steps: a review , a conclusion , and a close . First, review the main points in your body to help the audience remember them and to prepare the audience for your conclusion. Next, conclude by restating your main message (in more detail now that the audience has heard the body) and complementing it with any other interpretations of your findings. Finally, close the presentation by indicating elegantly and unambiguously to your audience that these are your last words.

Starting and ending forcefully

Revealing your presentation's structure.

To be able to give their full attention to content, audience members need structure — in other words, they need a map of some sort (a table of contents, an object of the document, a preview), and they need to know at any time where they are on that map. A written document includes many visual clues to its structure: section headings, blank lines or indentations indicating paragraphs, and so on. In contrast, an oral presentation has few visual clues. Therefore, even when it is well structured, attendees may easily get lost because they do not see this structure. As a speaker, make sure you reveal your presentation's structure to the audience, with a preview , transitions , and a review .

The preview provides the audience with a map. As in a paper, it usefully comes at the end of the opening (not too early, that is) and outlines the body, not the entire presentation. In other words, it needs to include neither the introduction (which has already been delivered) nor the conclusion (which is obvious). In a presentation with slides, it can usefully show the structure of the body on screen. A slide alone is not enough, however: You must also verbally explain the logic of the body. In addition, the preview should be limited to the main points of the presentation; subpoints can be previewed, if needed, at the beginning of each main point.

Transitions are crucial elements for revealing a presentation's structure, yet they are often underestimated. As a speaker, you obviously know when you are moving from one main point of a presentation to another — but for attendees, these shifts are never obvious. Often, attendees are so involved with a presentation's content that they have no mental attention left to guess at its structure. Tell them where you are in the course of a presentation, while linking the points. One way to do so is to wrap up one point then announce the next by creating a need for it: "So, this is the microstructure we observe consistently in the absence of annealing. But how does it change if we anneal the sample at 450°C for an hour or more? That's my next point. Here is . . . "

Similarly, a review of the body plays an important double role. First, while a good body helps attendees understand the evidence, a review helps them remember it. Second, by recapitulating all the evidence, the review effectively prepares attendees for the conclusion. Accordingly, make time for a review: Resist the temptation to try to say too much, so that you are forced to rush — and to sacrifice the review — at the end.

Ideally, your preview, transitions, and review are well integrated into the presentation. As a counterexample, a preview that says, "First, I am going to talk about . . . , then I will say a few words about . . . and finally . . . " is self-centered and mechanical: It does not tell a story. Instead, include your audience (perhaps with a collective we ) and show the logic of your structure in view of your main message.

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16 Oral Presentations

Chapter attribution.

David McMurrey and Cassandra Race

Oral Presentations

A common assignment in technical writing courses—not to mention in the workplace—is to prepare and deliver an oral presentation, a task most of us would be happy to avoid. However, while employers look for coursework and experience in preparing written documents,  they also look for experience in oral presentations as well. Look back at the first chapter. Remember how important interpersonal communication skills are in the workplace.

The following was written for a standard face-to-face classroom setting. If you are taking an online technical writing course, oral reports can be sent in as “scripts,” or audio versions can be transmitted live or recorded. In any case, students may evaluate each other’s oral reports by filling out a form like the one provided at the end of this chapter or responding through the discussion board.

If you can believe the research, most people would rather have root canal surgery without novocaine than stand up in front of a group and speak. It truly is one of the great stressors. But with some help from the resources that follow, you can be a champion presenter.

For additional information on oral presentations and public speaking in general, see Effective Presentations . This is part of an online tutorial series provided by Kansas University Medical Center. This section has many resources that will be helpful to you.

Topic and Situation for the Oral Presentation

For the oral report in a technical writing course, imagine that you are formally handing over your final written report to the people with whom you set up the hypothetical contract or agreement. For example, imagine that you had contracted with a software company to write its user guide. Once you had completed it, you’d have a meeting with chief officers to formally deliver the guide. You’d spend some time orienting them to the guide, showing them how it is organized and written, and discussing some of its highlights. Your goal is to get them acquainted with the guide and to prompt them for any concerns or questions. (Your class will gladly pretend to be whoever you tell them to be during your talk.)

As you can see, you shouldn’t have to do any research to prepare for this assignment—just plan the details of your talk and get at least one visual ready. If you have a report topic that you’d prefer not to present orally, discuss other possibilities with your instructor. Here are some brainstorming possibilities in case you want to present something else:

• Informative purpose: An oral report can be primarily informative. For example, as a member of a committee involved in a project to relocate the plant, your job might be to give an oral report on the condition of the building and grounds at one of the sites proposed for purchase. Or, you might be required to go before the city council and report on the success of the new city-sponsored recycling project.
• Instructional purpose: An oral report can be instructional. Your task might be to train new employees to use certain equipment or to perform certain routine tasks.
• Persuasive purpose: An oral report can be persuasive. You might want to convince members of local civic organizations to support a city-wide recycling program. You might appear before the city council to persuade its members to reserve certain city-owned lands for park areas, softball and baseball parks, or community gardens.
• Topics: You can start by thinking of a technical subject, for example, solar panels, microprocessors, drip irrigation, or laser surgery. For your oral report, think of a subject you’d be interested in talking about, but find a reason why an audience would want to hear your oral report.
• Place or situation: You can find topics for oral reports or make more detailed plans for them by thinking about the place or the situation in which your oral report might naturally be given: at a neighborhood association? at the parent–teachers’ association meeting? at a church meeting? at the gardening club? at a city council meeting? at a meeting of the board of directors or high-level executives of a company? Thinking about an oral report this way makes you focus on the audience, their reasons for listening to you, and their interests and background. As in all technical writing situations, identifying and understanding your audience is of the utmost importance.

Content and Requirements for the Oral Presentation

The focus for your oral presentation is clear, understandable presentation; well-organized, well-planned, well-timed discussion. You don’t need to be Mr. or Ms. Slick-Operator—just present the essentials of what you have to say in a calm, organized, well-planned manner.

When you give your oral presentation, we’ll all be listening for the same things. Use the following as a requirements list, as a way of focusing your preparations:

• Situation : Plan to explain to the class what the situation of your oral report is, who you are, and who they should imagine they are. Make sure that there is a clean break between this brief explanation and the beginning of your actual oral report.
• Timing : Make sure your oral report lasts no longer than the time allotted. Your instructor will work out some signals to indicate when the mark is approaching, has arrived, or has passed.
• Indicate the purpose of your oral report
• give an overview of its contents
• find some way to interest the audience
• Visuals : Use at least one visual—preferably slides using presentation software (such as Powerpoint) or transparencies for the overhead projector. Flip charts and objects for display are okay, but avoid scribbling stuff on the chalkboard or whiteboard or relying strictly on handouts. Make sure you discuss key elements of your visuals. Don’t just throw them up there and ignore them. Point out things about them; explain them to the audience.
• Explanation : Plan to explain any technical aspect of your topic clearly and understandably. Don’t race through complex, technical stuff—slow down and explain it carefully so that we understand it.
• Transitions : Use “verbal headings”—by now, you’ve gotten used to using headings in your written work. There is a corollary in oral reports. With these, you give your audience a very clear signal you are moving from one topic or part of your talk to the next  Your presentation visual can signal your headings.
• Planning : Plan your report in advance and practice it so that it is organized. Make sure that listeners know what you are talking about and why, which part of the talk you are in, and what’s coming next. Overviews and verbal headings greatly contribute to this sense of organization.
• summarize (go back over high points of what you’ve discussed)
• conclude (state some logical conclusion based on what you have presented)
• provide some last thought (end with some final interesting point but general enough not to require elaboration)
• or some combination of these three
• Questions : And certainly, you’ll want to prompt the audience for questions and concerns.
• Timing (again) : As mentioned above, be sure your oral report is carefully timed. Some ideas on how to work within an allotted time frame are presented in the next section.

Preparing for the Oral Presentation

Pick the method of preparing for the talk that best suits your comfort level with public speaking and with your topic. However, plan to do ample preparation and rehearsal—some people assume that they can just jump up there and ad-lib for so many minutes and be relaxed and informal. It doesn’t often work that way—drawing a mental blank is the more common experience. A well-delivered presentation is the result of a lot of work and a lot of practice.

Here are the obvious possibilities for preparation and delivery:

• Write a script, practice it; keep it around for quick-reference during your talk.
• Set up an outline of your talk; practice with it, bring it for reference.
• Set up cue cards, practice with them, and use them during your talk.
• Write a script and read from it.

Of course, the extemporaneous or impromptu methods are also out there for the brave and the adventurous. However, please bear in mind that up to 25 people will be listening to you—you owe them a good presentation, one that is clear, understandable, well-planned, organized, and on target with your purpose and audience.

It doesn’t matter which method you use to prepare for the talk, but you want to make sure that you know your material.  The head-down style of reading your report directly from a script has problems. There is little or no eye contact or interaction with the audience. The delivery tends toward a dull, boring monotone that either puts listeners off or is hard to understand. And, most of us cannot stand to have reports read to us!

For many reasons, most people get nervous when they have to give oral presentations. Being well prepared is your best defense against the nerves. Try to remember that your classmates and instructor are a very forgiving, supportive group. You don’t have to be a slick entertainer—just be clear, organized, and understandable. The nerves will wear off someday, the more oral presenting you do. In the meantime, breathe deeply and enjoy.

The following is an example of an introduction to an oral presentation. Use it as a guide for planning your own.

Oral Presentation: Enhancement of the Recycling Program

Valerie and I represent the Austin Coalition for Recycling, a group that was founded in the late 1960s, partly in response to rising utility bills and partly out of a concern for the environment and its resources. High utility bills not only hurt each of us in our pocketbooks but also hurt the quality of life of our city as a whole.

We are all particularly proud of what a fine city we live in and what wonderful citizen involvement there is herein a whole range of civic activities. These things make our city special and ought to be the force that enables us to make a recycling program an integral part of the city’s waste management program. Backed by the City, a new powerful recycling program will contribute enormously to keeping Austin the wonderful place it is.

Valerie and I want to talk to you about how recycling works currently, how it will work once integrated with the city’s waste management program, how this integration will benefit our city, and what you can do to support this plan.

Delivering an Oral Presentation

When you give an oral report, focus on common problem areas such as these:

• Timing —Make sure you keep within the time limit. Finishing more than a minute under the time limit is also a problem. Rehearse, rehearse, rehearse until you get the timing just right.
• Volume —Obviously, you must be sure to speak loud enough so that all of your audience can hear you. You might find some way to practice speaking a little louder in the days before the oral presentation.
• Pacing, speed —Sometimes, oral presentators who are nervous talk too fast. All that adrenaline causes them to speed through their talk, making it hard for the audience to follow. In general, it helps listeners  understand you better if you speak a bit more slowly and deliberately than you do in normal conversation. Slow down, take it easy, be clear…and breathe.
• Gestures and posture —Watch out for nervous hands flying all over the place. This too can be distracting—and a bit comical. At the same time, don’t turn yourself into a mannequin. Plan to keep your hands clasped together or holding onto the podium and only occasionally making some gesture. Definitely keep your hands out of your pockets or waistband. As for posture, avoid slouching at the podium or leaning against the wall. Stand up straight, and keep your head up.
• Verbal crutches —Watch out for too much “uh,” “you know,” “okay” and other kinds of nervous verbal habits. Instead of saying “uh” or “you know” every three seconds, just don’t say anything at all. In the days before your oral presentation, practice speaking without these verbal crutches. The silence that replaces them is not a bad thing—it gives listeners time to process what you are saying.

The following is an example of how topic headings can make your presentation easy for your listeners to follow.

Excerpt from an oral report

As you can see from the preceding, our fairly average-size city produces a surprisingly large amount of solid waste. What is the cost of getting rid of it? I can tell you from the start that it is not cheap…

The next sentence indicates that the speaker is moving on to a new topic (“cost”).

[discussion of the costs of disposal]

…Not only are the costs of getting rid of our garbage high, as I have shown, but it’s getting harder and harder for city officials to find areas in which to get rid of it. The geographical problems in disposal…

Planning and Preparing Visuals for the Oral Presentation

Prepare at least one visual for this report. Here are some ideas for the “medium” to use for your visuals:

• Presentation software slides —Projecting images (“slides”) using software such as Powerpoint has become the standard, even though maligned by some. One common problem with the construction of these slides is cramming too much information on individual slides. A quick search on terms like Powerpoint presentation will enable you to read about creating these slides and designing them intelligently. Of course, the room in which you use these slides has to have a computer projector.
• Transparencies for overhead projector —The overhead projector used with transparencies seems to have been relegated to antiquity—but not entirely. If you have to use this method, you will design your visual on a sheet of blank paper, then photocopy it, and create a transparency of it.
• Posterboard-size charts —Another possibility is to get some poster board and draw and letter what you want your audience to see. Of course, it’s not easy making charts look neat and professional.
• Handouts —You can run off copies of what you want your listeners to see and hand them out before or during your talk. This option is even less effective than the first two because you can’t point to what you want your listeners to see and because handouts distract listeners’ attention away from you. Still, for certain visual needs, handouts are the only choice. Keep in mind that if you are not well prepared, the handouts become a place for your distracted audience to doodle.
• Objects —If you need to demonstrate certain procedures, you may need to bring in actual physical objects. Rehearse what you are going to do with these objects; sometimes they can take up a lot more time than you expect.

Avoid just scribbling your visual on the chalkboard or whiteboard. Whatever you scribble can be neatly prepared and made into a presentation slide, transparency, or posterboard-size chart. Take some time to make your visuals look sharp and professional—do your best to ensure that they are legible to the entire audience.

As for the content of your visuals, consider these ideas:

• Drawing or diagram of key objects —If you describe or refer to any objects during your talk, try to get visuals of them so that you can point to different components or features.
• Tables, charts, graphs —If you discuss statistical data, present it in some form or table, chart, or graph. Many members of your audience may be less comfortable “hearing” such data as opposed to seeing it.
• Outline of your talk, report, or both —If you are at a loss for visuals to use in your oral presentation, or if your presentation is complex, have an outline of it that you can show at various points during your talk.
• Key terms and definitions —A good idea for visuals (especially when you can’t think of any others) is to set up a two-column list of key terms you use during your oral presentation with their definitions in the second column.
• Key concepts or points —Similarly, you can list your key points and show them in visuals. (Outlines, key terms, and main points are all good, legitimate ways of incorporating visuals into oral presentations when you can’t think of any others.)

During your actual oral report, make sure to discuss your visuals, refer to them, guide your listeners through the key points in your visuals. It’s a big problem just to throw a visual up on the screen and never even refer to it.

As you prepare your visuals, look at resources that will help you. There are many rules for using PowerPoint, down to the font size and how many words to put on a single slide, but you will have to choose the style that best suits your subject and your presentation style.

The two videos that follow will provide some pointers. As you watch them, make some notes to help you remember what you learn from them. The first one is funny: Life After Death by PowerPoint by Don McMillan, an engineer turned comedian.

Life After Death by PowerPoint

You may also have heard about the presentation skills of Steve Jobs. The video that follows is the introduction of the I-Phone…and as you watch, take notes on how Jobs sets up his talk and his visuals. Observe how he connects with the audience…and then see if you can work some of his strategies into your own presentation skills. This is a long video…you don’t need to watch it all but do take enough time to form some good impressions.

Steve Jobs iPhone Presentation

An Introduction to Technical Communication Copyright © by sherenahuntsman is licensed under a Creative Commons Attribution 4.0 International License , except where otherwise noted.

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Organizing Your Social Sciences Research Assignments

• Annotated Bibliography
• Analyzing a Scholarly Journal Article
• Group Presentations
• Dealing with Nervousness
• Using Visual Aids
• Grading Someone Else's Paper
• Types of Structured Group Activities
• Group Project Survival Skills
• Leading a Class Discussion
• Multiple Book Review Essay
• Reviewing Collected Works
• Writing a Case Analysis Paper
• Writing a Case Study
• About Informed Consent
• Writing Field Notes
• Writing a Policy Memo
• Writing a Reflective Paper
• Writing a Research Proposal
• Generative AI and Writing
• Acknowledgments

In the social and behavioral sciences, an oral presentation assignment involves an individual student or group of students verbally addressing an audience on a specific research-based topic, often utilizing slides to help audience members understand and retain what they both see and hear. The purpose is to inform, report, and explain the significance of research findings, and your critical analysis of those findings, within a specific period of time, often in the form of a reasoned and persuasive argument. Oral presentations are assigned to assess a student’s ability to organize and communicate relevant information  effectively to a particular audience. Giving an oral presentation is considered an important learning skill because the ability to speak persuasively in front of an audience is transferable to most professional workplace settings.

Oral Presentations. Learning Co-Op. University of Wollongong, Australia; Oral Presentations. Undergraduate Research Office, Michigan State University; Oral Presentations. Presentations Research Guide, East Carolina University Libraries; Tsang, Art. “Enhancing Learners’ Awareness of Oral Presentation (Delivery) Skills in the Context of Self-regulated Learning.” Active Learning in Higher Education 21 (2020): 39-50.

Preparing for Your Oral Presentation

In some classes, writing the research paper is only part of what is required in reporting the results your work. Your professor may also require you to give an oral presentation about your study. Here are some things to think about before you are scheduled to give a presentation.

1.  What should I say?

If your professor hasn't explicitly stated what the content of your presentation should focus on, think about what you want to achieve and what you consider to be the most important things that members of the audience should know about your research. Think about the following: Do I want to inform my audience, inspire them to think about my research, or convince them of a particular point of view? These questions will help frame how to approach your presentation topic.

2.  Oral communication is different from written communication

Your audience has just one chance to hear your talk; they can't "re-read" your words if they get confused. Focus on being clear, particularly if the audience can't ask questions during the talk. There are two well-known ways to communicate your points effectively, often applied in combination. The first is the K.I.S.S. method [Keep It Simple Stupid]. Focus your presentation on getting two to three key points across. The second approach is to repeat key insights: tell them what you're going to tell them [forecast], tell them [explain], and then tell them what you just told them [summarize].

3.  Think about your audience

Yes, you want to demonstrate to your professor that you have conducted a good study. But professors often ask students to give an oral presentation to practice the art of communicating and to learn to speak clearly and audibly about yourself and your research. Questions to think about include: What background knowledge do they have about my topic? Does the audience have any particular interests? How am I going to involve them in my presentation?

4.  Create effective notes

If you don't have notes to refer to as you speak, you run the risk of forgetting something important. Also, having no notes increases the chance you'll lose your train of thought and begin relying on reading from the presentation slides. Think about the best ways to create notes that can be easily referred to as you speak. This is important! Nothing is more distracting to an audience than the speaker fumbling around with notes as they try to speak. It gives the impression of being disorganized and unprepared.

NOTE:   A good strategy is to have a page of notes for each slide so that the act of referring to a new page helps remind you to move to the next slide. This also creates a natural pause that allows your audience to contemplate what you just presented.

Strategies for creating effective notes for yourself include the following:

• Choose a large, readable font [at least 18 point in Ariel ]; avoid using fancy text fonts or cursive text.
• Use bold text, underlining, or different-colored text to highlight elements of your speech that you want to emphasize. Don't over do it, though. Only highlight the most important elements of your presentation.
• Leave adequate space on your notes to jot down additional thoughts or observations before and during your presentation. This is also helpful when writing down your thoughts in response to a question or to remember a multi-part question [remember to have a pen with you when you give your presentation].
• Place a cue in the text of your notes to indicate when to move to the next slide, to click on a link, or to take some other action, such as, linking to a video. If appropriate, include a cue in your notes if there is a point during your presentation when you want the audience to refer to a handout.
• Spell out challenging words phonetically and practice saying them ahead of time. This is particularly important for accurately pronouncing people’s names, technical or scientific terminology, words in a foreign language, or any unfamiliar words.

Creating and Using Overheads. Writing@CSU. Colorado State University; Kelly, Christine. Mastering the Art of Presenting. Inside Higher Education Career Advice; Giving an Oral Presentation. Academic Skills Centre. University of Canberra; Lucas, Stephen. The Art of Public Speaking . 12th edition. Boston, MA: McGraw-Hill Higher Education, 2015; Peery, Angela B. Creating Effective Presentations: Staff Development with Impact . Lanham, MD: Rowman and Littlefield Education, 2011; Peoples, Deborah Carter. Guidelines for Oral Presentations. Ohio Wesleyan University Libraries; Perret, Nellie. Oral Presentations. The Lab Report. University College Writing Centre. University of Toronto; Speeches. The Writing Center. University of North Carolina; Storz, Carl et al. Oral Presentation Skills. Institut national de télécommunications, EVRY FRANCE.

Organizing the Content

In the process of organizing the content of your presentation, begin by thinking about what you want to achieve and how are you going to involve your audience in the presentation.

• Brainstorm your topic and write a rough outline. Don’t get carried away—remember you have a limited amount of time for your presentation.
• Organize your material and draft what you want to say [see below].
• Summarize your draft into key points to write on your presentation slides and/or note cards and/or handout.
• Prepare your visual aids.
• Rehearse your presentation and practice getting the presentation completed within the time limit given by your professor. Ask a friend to listen and time you.

GENERAL OUTLINE

I.  Introduction [may be written last]

• Capture your listeners’ attention . Begin with a question, an amusing story, a provocative statement, a personal story, or anything that will engage your audience and make them think. For example, "As a first-gen student, my hardest adjustment to college was the amount of papers I had to write...."
• State your purpose . For example, "I’m going to talk about..."; "This morning I want to explain…."
• Present an outline of your talk . For example, “I will concentrate on the following points: First of all…Then…This will lead to…And finally…"

II.  The Body

• Present your main points one by one in a logical order .
• Pause at the end of each point . Give people time to take notes, or time to think about what you are saying.
• Make it clear when you move to another point . For example, “The next point is that...”; “Of course, we must not forget that...”; “However, it's important to realize that....”
• Use clear examples to illustrate your points and/or key findings .
• If appropriate, consider using visual aids to make your presentation more interesting [e.g., a map, chart, picture, link to a video, etc.].

III.  The Conclusion

• Leave your audience with a clear summary of everything that you have covered.
• Summarize the main points again . For example, use phrases like: "So, in conclusion..."; "To recap the main issues...," "In summary, it is important to realize...."
• Restate the purpose of your talk, and say that you have achieved your aim : "My intention was ..., and it should now be clear that...."
• Don't let the talk just fizzle out . Make it obvious that you have reached the end of the presentation.
• Thank the audience, and invite questions : "Thank you. Are there any questions?"

NOTE: When asking your audience if anyone has any questions, give people time to contemplate what you have said and to formulate a question. It may seem like an awkward pause to wait ten seconds or so for someone to raise their hand, but it's frustrating to have a question come to mind but be cutoff because the presenter rushed to end the talk.

ANOTHER NOTE: If your last slide includes any contact information or other important information, leave it up long enough to ensure audience members have time to write the information down. Nothing is more frustrating to an audience member than wanting to jot something down, but the presenter closes the slides immediately after finishing.

Creating and Using Overheads. Writing@CSU. Colorado State University; Giving an Oral Presentation. Academic Skills Centre. University of Canberra; Lucas, Stephen. The Art of Public Speaking . 12th ed. Boston, MA: McGraw-Hill Higher Education, 2015; Peery, Angela B. Creating Effective Presentations: Staff Development with Impact . Lanham, MD: Rowman and Littlefield Education, 2011; Peoples, Deborah Carter. Guidelines for Oral Presentations. Ohio Wesleyan University Libraries; Perret, Nellie. Oral Presentations. The Lab Report. University College Writing Centre. University of Toronto; Speeches. The Writing Center. University of North Carolina; Storz, Carl et al. Oral Presentation Skills. Institut national de télécommunications, EVRY FRANCE.

Delivering Your Presentation

When delivering your presentation, keep in mind the following points to help you remain focused and ensure that everything goes as planned.

Pay Attention to Language!

• Keep it simple . The aim is to communicate, not to show off your vocabulary. Using complex words or phrases increases the chance of stumbling over a word and losing your train of thought.
• Emphasize the key points . Make sure people realize which are the key points of your study. Repeat them using different phrasing to help the audience remember them.
• Check the pronunciation of difficult, unusual, or foreign words beforehand . Keep it simple, but if you have to use unfamiliar words, write them out phonetically in your notes and practice saying them. This is particularly important when pronouncing proper names. Give the definition of words that are unusual or are being used in a particular context [e.g., "By using the term affective response, I am referring to..."].

Use Your Voice to Communicate Clearly

• Speak loud enough for everyone in the room to hear you . Projecting your voice may feel uncomfortably loud at first, but if people can't hear you, they won't try to listen. However, moderate your voice if you are talking in front of a microphone.
• Speak slowly and clearly . Don’t rush! Speaking fast makes it harder for people to understand you and signals being nervous.
• Avoid the use of "fillers." Linguists refer to utterances such as um, ah, you know, and like as fillers. They occur most often during transitions from one idea to another and, if expressed too much, are distracting to an audience. The better you know your presentation, the better you can control these verbal tics.
• Vary your voice quality . If you always use the same volume and pitch [for example, all loud, or all soft, or in a monotone] during your presentation, your audience will stop listening. Use a higher pitch and volume in your voice when you begin a new point or when emphasizing the transition to a new point.
• Speakers with accents need to slow down [so do most others]. Non-native speakers often speak English faster than we slow-mouthed native speakers, usually because most non-English languages flow more quickly than English. Slowing down helps the audience to comprehend what you are saying.
• Slow down for key points . These are also moments in your presentation to consider using body language, such as hand gestures or leaving the podium to point to a slide, to help emphasize key points.
• Use pauses . Don't be afraid of short periods of silence. They give you a chance to gather your thoughts, and your audience an opportunity to think about what you've just said.

Also Use Your Body Language to Communicate!

• Stand straight and comfortably . Do not slouch or shuffle about. If you appear bored or uninterested in what your talking about, the audience will emulate this as well. Wear something comfortable. This is not the time to wear an itchy wool sweater or new high heel shoes for the first time.
• Hold your head up . Look around and make eye contact with people in the audience [or at least pretend to]. Do not just look at your professor or your notes the whole time! Looking up at your your audience brings them into the conversation. If you don't include the audience, they won't listen to you.
• When you are talking to your friends, you naturally use your hands, your facial expression, and your body to add to your communication . Do it in your presentation as well. It will make things far more interesting for the audience.
• Don't turn your back on the audience and don't fidget! Neither moving around nor standing still is wrong. Practice either to make yourself comfortable. Even when pointing to a slide, don't turn your back; stand at the side and turn your head towards the audience as you speak.
• Keep your hands out of your pocket . This is a natural habit when speaking. One hand in your pocket gives the impression of being relaxed, but both hands in pockets looks too casual and should be avoided.

Interact with the Audience

• Be aware of how your audience is reacting to your presentation . Are they interested or bored? If they look confused, stop and ask them [e.g., "Is anything I've covered so far unclear?"]. Stop and explain a point again if needed.
• Check after highlighting key points to ask if the audience is still with you . "Does that make sense?"; "Is that clear?" Don't do this often during the presentation but, if the audience looks disengaged, interrupting your talk to ask a quick question can re-focus their attention even if no one answers.
• Do not apologize for anything . If you believe something will be hard to read or understand, don't use it. If you apologize for feeling awkward and nervous, you'll only succeed in drawing attention to the fact you are feeling awkward and nervous and your audience will begin looking for this, rather than focusing on what you are saying.
• Be open to questions . If someone asks a question in the middle of your talk, answer it. If it disrupts your train of thought momentarily, that's ok because your audience will understand. Questions show that the audience is listening with interest and, therefore, should not be regarded as an attack on you, but as a collaborative search for deeper understanding. However, don't engage in an extended conversation with an audience member or the rest of the audience will begin to feel left out. If an audience member persists, kindly tell them that the issue can be addressed after you've completed the rest of your presentation and note to them that their issue may be addressed later in your presentation [it may not be, but at least saying so allows you to move on].
• Be ready to get the discussion going after your presentation . Professors often want a brief discussion to take place after a presentation. Just in case nobody has anything to say or no one asks any questions, be prepared to ask your audience some provocative questions or bring up key issues for discussion.

Amirian, Seyed Mohammad Reza and Elaheh Tavakoli. “Academic Oral Presentation Self-Efficacy: A Cross-Sectional Interdisciplinary Comparative Study.” Higher Education Research and Development 35 (December 2016): 1095-1110; Balistreri, William F. “Giving an Effective Presentation.” Journal of Pediatric Gastroenterology and Nutrition 35 (July 2002): 1-4; Creating and Using Overheads. Writing@CSU. Colorado State University; Enfield, N. J. How We Talk: The Inner Workings of Conversation . New York: Basic Books, 2017; Giving an Oral Presentation. Academic Skills Centre. University of Canberra; Lucas, Stephen. The Art of Public Speaking . 12th ed. Boston, MA: McGraw-Hill Higher Education, 2015; Peery, Angela B. Creating Effective Presentations: Staff Development with Impact . Lanham, MD: Rowman and Littlefield Education, 2011; Peoples, Deborah Carter. Guidelines for Oral Presentations. Ohio Wesleyan University Libraries; Perret, Nellie. Oral Presentations. The Lab Report. University College Writing Centre. University of Toronto; Speeches. The Writing Center. University of North Carolina; Storz, Carl et al. Oral Presentation Skills. Institut national de télécommunications, EVRY FRANCE.

Speaking Tip

Your First Words are Your Most Important Words!

Your introduction should begin with something that grabs the attention of your audience, such as, an interesting statistic, a brief narrative or story, or a bold assertion, and then clearly tell the audience in a well-crafted sentence what you plan to accomplish in your presentation. Your introductory statement should be constructed so as to invite the audience to pay close attention to your message and to give the audience a clear sense of the direction in which you are about to take them.

Lucas, Stephen. The Art of Public Speaking . 12th edition. Boston, MA: McGraw-Hill Higher Education, 2015.

Another Speaking Tip

Talk to Your Audience, Don't Read to Them!

A presentation is not the same as reading a prepared speech or essay. If you read your presentation as if it were an essay, your audience will probably understand very little about what you say and will lose their concentration quickly. Use notes, cue cards, or presentation slides as prompts that highlight key points, and speak to your audience . Include everyone by looking at them and maintaining regular eye-contact [but don't stare or glare at people]. Limit reading text to quotes or to specific points you want to emphasize.

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Advice for A+ Oral Presentations

March 5, 2012

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Go ahead and tilt your mobile the right way (portrait). the kool kids don't use landscape....

Most people aren’t particularly confident in giving orals or public speaking in general. I began year 7 as a shy girl scoring a lousy 50% in her first English oral. It wasn’t until later on that I realised; even though I can write an  amazing  piece, it was my delivery and nerves that failed me. In year 9, I entered my first public speaking competition, and have been participating in such competitions ever since. I may not have won those, but it got me comfortable standing in front of people without shaking like someone with hypothermia. Now, I am achieving A+ on my oral assessments and am even on the SRC as Student Action Captain due to a great captaincy speech. Don't forget to also check out Our Ultimate Guide to Oral Presentations for everything you need to know for Oral Presentations.

A few tips on writing your speech:

• Have a CAPTIVATING introduction sentence; use a short, clear and powerful sentence.
• RELATE to your audience so that it keeps them interested so they actually WANT to listen.
•  If you are taking on a persona, firstly study and UNDERSTAND your character.
• Don’t forget your persuasive techniques. I usually use repetition in conjunction with the ‘rule of three’.
• Remember that you are writing a SPEECH, not an essay. Instill your oral with emotion, varied tone and and sentence lengths.

In fact, I've talked about a few of these in a 'Must Dos and Don'ts' video. If you haven't seen it yet, watch before you read on:

A few tips on your performance:

Memorise your speech.

Always remember that practice makes perfect. Practise as much as possible; in front of anyone and everyone including yourself (use a mirror). Keep practising until you can recite it.

As for cue cards,  use dot points . Don’t just copy and paste whole sentences onto cue cards or else you’ll rely on them too much. Not to mention that it’ll be hard finding out where you are in the middle of your speech. Use “ trigger words ” so that if you forget your next point, you have something there.

But most importantly, if you mess up,  keep going . Even if you screw up a word or suddenly forget your next point, just take a breath, correct yourself, and keep going.  Do not giggle . If your friends make you laugh, don’t look at them.

Control your voice

Do not be monotone . Give it some energy;  be pumped  but not “I-just-downed-5-cans-of-V” pumped. Give it as much energy as it is appropriate for your speech. As you transition through various intense emotions such as anger, happiness and shock, your performance should reflect it. This is achieved in both your tone and your body language (moving around).

Speak as if you believe in your contention – with  passion . Even if it’s just full of crap, if you sound confident, then your audience think, ‘wow, they sure know what they’re talking about’. Remember,  confidence is key .

Don’t rush  through your speech and speak at a million kilometres an hour – or even worse; skipping half of your speech because you just want to get the hell out of there. And also, speak so that the teacher can actually  hear  you. More likely than not, they’ll be sitting somewhere near the back of the room. After countless “too quiet” comments on my orals, I have finally mastered the art/power of projecting my voice. And it actually  does  make a huge difference.

Be aware of your actions

Don’t just stand like a statue in one spot.  Think about real life – do you know anyone that stands completely and utterly still when talking to you? Make sure you  look around  the room; you’re addressing everyone, not just one person. Don’t stare at your teacher;  it freaks them out . You don’t even have to look at a specific place. I usually just start off looking at the back wall… then as I go through the speech, I naturally turn from one back corner of the room to the other. Also, try not to look down. Don’t try to look at your cue cards while they’re right up next to your body. Move it out when you need to have a  GLANCE  at them then go back to the audience.

I’ve seen some people pace. This seems alright (though I’ve never done it myself); but always make sure that you  face the audience . If you’re doing a monologue (for text response), you can sit down… just don’t sit for your entire piece.

And some natural hand gestures don’t hurt either!

I’ve also heard of some people running around or on the spot about 15mins before a speech. This serves to help with your heart rate by using up all that ‘energy’. Personally, I close my eyes and concentrate on my breathing (so that my heart isn’t jumping out of my chest). Take some long, deep breaths and tell yourself that you can do it!

My teacher also showed me this speech:  “The girl who silenced the world for 5 minutes” . Even though she made a couple mistakes in her speech, she kept going and captivated the attention of the UN. Take a look and be inspired!! 

What's next? Make sure you've got a great oral presentation topic . We've done all the hard work for you and compiled 20 of the best topics for 2017 . Access it now!

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Access a FREE sample of our How To Write A Killer Oral Presentation study guide

Written by Lisa Tran, who achieved FULL marks in her Oral Presentation:

• How to choose, plan and write your oral presentation and written explanation
• A simple, persuasive speech structure that will blow your audience away
• All essays FULLY annotated so you know exactly what you need to do and what not to do

As non-native speakers living and studying in Australia, we would want nothing more than to improve our English skills both for the comfort of living in an English-speaking country and our career prospects. This blog aims to change the belief that only the naturally talented language learners can do well in the EAL exams and helps ESL speakers better their writing skills.

Contents of this study guide:

• Knowing Your Sentence Structure
• Expand Your vocabulary
• Build Your Own 'Essay Formulas'

1. Knowing Your Sentence Structure ‍

I cannot stress how important it really is to really know your sentence structure and grammar because, without a solid understanding of how it is supposed to be structured, grammatical errors can easily be made which will preclude you from articulating your ideas in the clearest manner possible.

Simplest form: Subject + Verb + Object

Example: Arthur Miller’s play The Crucible (S) is (V) an allegory for the McCarthyism trials (O). ‍

While not all sentences have objects, it is not a sentence without a subject and a verb that goes with that subject. Sometimes you can have more than one subject or more than one objects:

Variation 1: Subject 1 + Subject 2 + Verb + Object or Subject 1 + Verb + Object 1 + Object 2

Example: Both To Kill a Mocking Bird (S1) and V for Vendetta (S2) present (V) a strong protagonist (O1) that advocate for their beliefs.

Example: The eponymous character Medea (S1) is (V) a diatribe against the patriarchal society (O1) and a paradigm of Hellenic women (O2).

Dependent clauses and linking phrases can also be added to improve the flow of your writing and enrich your ideas. They can also be used to ensure that your writing remains concise and coherent.

Variation 2: Clause + Subject + Verb + Object or Subject + Verb + Object + Clause  

Examples of dependent clauses:

- In addition (C), Brooks (S) also demonstrates (V) the ways in which individuals can start questioning their ideology in time of crisis (O).

- Set in a patriarchal society (C), Women of Troy (S) warns (V) the audience of the detrimental consequences of wars and the ways in which innocent bystanders are affected by them (O).

- As the story unveils (C), it (S) becomes (V) more difficult for the audience to sympathise with the titular character (O) due to his many flaws (C).

Examples of linking words:

EMPHASIS: Undoubtedly, Particularly, In particular, Specifically, Especially, Obviously, Clearly

ADDITION : Additionally, In addition, Furthermore, Also, Plus, Moreover, Besides

‍ CONTRAST : Unlike, Nevertheless, On the other had, Conversely, Despite, In spite of, Whereas

It never hurts to have some sentence structured memorized if you are not yet fluent. For instance, have a few sentence formulas for each essay type that will be in the exams.

Text response:

- In particular, the protagonist (verb) (object), which enables the audience to (verb).

- This thereby (verb) the audience to (verb).

- While the character (verb) (object), the audience still (verb) as (pronoun) (verb).

- From the outset of the (text type), the writer presents (character’s name) as (adjective), (verb +ing) the audience to (verb).

- This is epitomized/ exemplified through the way in which the writer (EVIDENCE), seeking to (EFFECTS ON READERS) through (TECHNIQUE)

Language Analysis:

- By (TECHNIQUE + EVIDENCE), the writer (ARGUMENT e.g. fortify the notion that technology is more beneficial than detrimental ), thereby (EFFECTS ON THE AUDIENCE)

- So as to (ARGUMENT e.g. amplify the cataclysmic effects of such behaviours on the society), the write (TECHNIQUE) This in turn/ thereby/ therefore (EFFECTS ON READERS) as EVIDENCE e.g. the writer posits _______).

- Compounding this notion with (TECHNIQUE) the writer ARGUMENT) in order to (EFFECTS ON THE AUDIENCE) as the (EVIDENCE e.g. term “slaughter” invokes connotations of brutality and destruction).

- This notion is bolstered/ fortified/ augmented/ amplified/ accentuated/ magnified through (TECHNIQUE/EVIDENCE).

2. Expand Your Vocabulary

While it is sometimes helpful to memorise words from glossaries found on the Internet, it is not the most the effective way to thoroughly improve your vocabulary. In fact, learning words from a glossary or dictionary by heart can often lead to students misusing the words due to their misinterpretation of the new words.

From what I’ve seen from my and other students’ experience, the best way to upgrade your word bank for your essays is to slowly word up from what you already know. Start off with a simple paragraph and you will see your writing get better after every time you edit or rewrite your paragraphs.

Avoid generic verbs

Words like “make” or “create” should be avoided at all cost because there are often words with connotation that can replace generic terms. For instance, instead of saying “the writer makes the audience sympathise with the characters, you can say “the writer compels the audience to sympathise with the characters”. Replacing words like “make” with words like “compel” improves your writing because unlike the first sentence which only mentions how the audience feel, the second sentence also focuses on the writer’s intention as the writer is using force or pressure to ensure the audience feels obliged to sympathise with the characters. It is always better to expand your vocab from what you already know rather than learning completely new words with new meanings you have never seen before.

Know the word’s connotations

Most English words have really clear connotation. An example of this would be how the term “slaughter” invokes connotation of brutality and destruction while the term “kill” does not evoke as many feelings within the reader.

Use strong adjectives ‍

This is a way to avoid using generic adverbs such as “very” and “extremely”. “Exquisite” is a much more poetic sounding term than “very pretty” and “daunting” is better than “hard”. Having descriptive and expressive words at the back of your head will enable you to write paragraphs that will resonate within the readers, and by extension, boost your EAL results. I would highly recommend you build your own personal word bank for each of the writing section and re-use those words as many times as possible so those words stay engrained in your mind, making it much easier for you to look for words to write under exam condition.

It is also important to note that there is no fast-track way to improve your writing because memorizing a deck of vocabulary flashcards or a Quizlet topic will not get you what you want regardless of how good your memory is. Out of all the ‘fancy’ words that you learn from a glossary like that, you will probably only remember and use 1 or 2 of them. Vocabulary exercises will help you much more! You need to spend time practice using the words for them to be deeply engrained in your knowledge, which will in turn enable you to instinctively come up with better words to use.

If you’ve got a bit of extra time every week to work in your vocabulary, I recommend using the following books:

- Cambridge English Vocabulary in Use ( Elementary or Intermediate ): This book is suitable for students whose English is not yet fluent and proficient. Each of the topic only has a small group of words and there are short exercises that allow you to better remember the words.

- Cambridge English Collocation in Use (Intermediate) : This book is suitable for mostly everyone because collocations not only will help you show off your English but will also improve your flow and coherence. For instance, “commit a murder” is a collocation, a group of words that go well together. It is not ideal to replace “commit” with anything else because “make a murder” just does not sound right.

- Sadlier Vocabulary Workshop (Level D to Level H): This series of books are not for ESL learners. They aim to strengthen native speakers’ writing skills and vocabulary, which thereby means that they are much more difficult. If you are already fluent and proficient, I highly recommend these books because they have a range of reading comprehension exercises that focus on a group of words and offer you heaps of exercises to practice that particularly group of words in different context as well! (Kill two birds with one stone because this will definitely help you nail that Section C short answer task!)

However, I do understand if you do not have the luxury of time, year 12 is hectic and is never a breeze. If that is the case though, try doing the following steps after finishing every of your essay.

1. Write that one “perfect” essay – doesn’t matter if you take days to finish it

2. Have it marked by your teacher/ tutor and read their feedback

3. Edit your essay/ rewrite them where you take into account people’s feedback – look at sample essays while you work on that one essay

4. Get feedback again!

5. Look at your newly improved essay and highlight all the points and vocabs that your teacher considered as good

6. Write your second essay while trying to use those good points and vocab that you had from your previous essay, you will find that you will not take you way too much time. You can also re-use the structure of your introduction to save time coming up with a new one. Just be careful with your coherence and relevance

7. Repeat the process again!

Well, that’s how I did it do keep in mind that it is merely a suggestion, but everyone is different in away so please do find what works best for you.

English grammar is often seen as one of the more challenging one due to it having so many tenses and irregular cases. However, if you know how to break it down, it is not that scary because there are actually only 13 tenses and future, past and present tenses. Plus, in our EAL exams, we rarely need to use any other tenses aside from the present tenses anyway.

Also, it is important to pay attention to your subject verb agreement. While it is not a common error for EAL students, many students make careless errors such as this under time pressure. You would be surprised how rusty your writing can get when you are trying to write 700+ words within an hour! If your subject is singular, your verb must also be singular. Compare the following sentences:

WRONG: Hecuba and Helen is both responsible for the Fall of Troy.

CORRECT: Hecuba and Helen are both responsible for the Fall of Troy.

The main takeaway message is that if grammar is not your thing, you should definitely not try to overcomplicate things and because fluency and simplicity are much better than errors and verbosity.

4. Build Your Own ‘Essay Formulas’

In other words, you can try ‘rote-learning’. It saves time and it can ensure that the quality of your writing under exam conditions match up to your actual ability. It worked really well for me as a safe guard because I have a history of freaking out and underperforming in exams. Having pieces of analysis and paragraphs structure at the back of my head definitely saved me whenever I felt sick or overly stressed in SACs and exams.

WARNING: While it saves you so much time and guarantees better outcomes for some people, you should be extra cautious if you decide to use this as a way to tackle the essay sections in the EAL exams because you can also easily fall into the trap of writing essays that sound memorised. This is merely a suggestion different people learn differently – this is what I and some of my peers did and it worked well for us but it does not mean that it will guarantee you an A+.

For each Area of Study, I have a revision document that contains the following:

• Introduction ‘formula’
• Sample paragraph
• Super extensive word bank (my own thesaurus)
• Practice essays and sample essays

For example, prior to my text response SAC on Euripides’ play Medea, I prepared a writing formula that can be applied to all of my Medea essays that look something like this: ‍

Introduction: Set in a patriarchal society, Euripides’ tragedy Medea expounds the intricate concepts of (theme) through the (characterization of the protagonist/ depiction the norms that pervade the Hellenic society/ vilification of Jason/ victimization of Medea/ portrayal of Medea as the archetypal woman). In particular, he _________________________ , which enables the audience to _____________ . While (argument 1) and (argument 2), (challenge the prompt). Ultimately, Euripides presents an acerbic critique on _________ . ‍

For each of the section, I also have a mini thesaurus of words that I often use. This is just an example. I recommend creating one by yourself that has around 5-10 words in each row if that is possible!

Persuade: compel, propel, manoeuvre, prompt, galvanise, etc

Strengthen: fortify, enhance, bolster, etc

Highlight: underline, underscore, accentuate, emphasise, etc

Tell: insinuate, assert, purport, articulate, etc

Updated on 25/12/2020

Being one of the few texts that was added to the text list this year, Euripides’ play Women of Troy is definitely a daunting task for English and EAL students to tackle due to the lack of resources and essay prompts available. In fact, the only materials that can be found on the internet are those analysing the older translation of the play (titled The Trojan Women ). That is why we are here to help you as much as we can by offering you a mini-guide for Women of Tro y, in the hope that you can get a head start with this play.

Women of Troy is usually studied in the Australian curriculum under Area of Study 1 - Text Response. For a detailed guide on Text Response, check out our Ultimate Guide to VCE Text Response .

• Historical Context
• Literary Devices
• LSG-Curated Essay Topics
• A+ Essay Topic Breakdown
• Extra Resources

Women of Troy is a tragedy which takes place in the immediate aftermath of the Trojan war, critiquing the atrocities committed by the Greeks to both people of Melos and Troy. By constructing a play in which women are able to dominate the stage and exude their genuine despair in response to their impending enslavement, Euripides shifts the perspectives from epic tales of Greek and Trojan male heroes to the conversely affected women who suffered at the hands of the heroes, while simultaneously providing both the contemporary and modern audience with a unique insight into the true cost of war. This is especially significant because the society was pervaded by patriarchal values, where women were subordinated to their male counterparts. Euripides’ proto-feminist works were not well received by his peers at the time of writing as women’s personal thoughts and pain were not commonly discussed in the Hellenic repertoire.

2. Historical Context

The Trojan war occurred as a result of the conflict between Greece and Troy and was said to last for over 10 years. According to a tale, during a festival on the Olympus, Athena, Aphrodite and Hera were fighting over a golden apple. They chose a random mortal, which was Paris who would then be the Prince of Troy, to decide who the most beautiful goddess of the three was. As a reward for picking her, Aphrodite promised Paris that he would be married to the most beautiful woman in the world, which was Helen – wife of Menelaus, the Spartan prince. Aphrodite had her son Eros (a cupid) enchant Helen and Paris so that they would fall endlessly in love with each other. Helen then escaped from Menelaus’ palace to be with Paris, starting the war between Greece and Troy. Menelaus was enraged and he convinced his brother Agamemnon to lead an expedition to retrieve Helen. The Greek army was commanded to attack the Trojans. The siege lasted for more than 10 years until the Greeks came up with a strategy to abduct Helen from the palace. The Greek soldiers build a giant wooden horse and hid in there to get in the citadel of Troy, attacking them in the middle of the night and winning the war. After the war, the Greek heroes slowly made their way home, however, the journey home was not easy. Odysseus took 10 years to make the arduous journey home to Ithaca because Poseidon agreed to punish the Greeks for the atrocities committed before and after their victory.

Love and Lust

Euripides’ works often warn the audience of the detrimental effects brought on by excessive passion, asserting that it is best to moderate emotions and exhibit sophrosyne (the power of self-control over one’s emotions) . He often criticises the goddess of love, Aphrodite, for enchanting mortals and leading them into a life governed by love and lust. In this play, he purports that it is inherently Aphrodite’s fault that the Trojans are fighting against the Greeks, as it is Aphrodite who makes Paris and Helen endlessly fall in love with each other.

Potential Textual Evidence:

In Women of Troy , Euripides presents a particularly acerbic critique on Menelaus’ 'uncontrollable lust' in 'sen[ding] a hunting party to track down Helen' as he juxtaposes the cost of the Trojan war being and the prize that they receive.

• 'tens of thousands dead'  
• 'giving up the pleasure of his family and children'
• 'these Greeks [beginning] to die'

→ All that in exchange for one woman - Helen

His chastisement is further bolstered by Cassandra’s rhetorical question asking 'they kept on dying, for what reason'. This manoeuvres the audience into acknowledging the pointlessness of the Trojan war as it is not worth risking so many lives over Helen or any minor military conflict. In doing so, Euripides once again lambastes the actions of those vindictive and bloodthirsty Greeks.

Cost of War

The play primarily focuses on the loss and pain of the Trojan civilians that survived the war, are sieged in the city after the war and are eventually either killed or enslaved after the fall of Troy. While the Trojan war is the setting of many famous classical works being examined by various different angles, not many focus on the consequences suffered by women. This enables Euripides to raise the question of whether or not such victory is worth fighting for while simultaneously inviting the audience to emulate the playwright’s disapprobation of such a violent and brutal resolution of conflict.

You can also use the evidence from the above to justify your arguments on the cost of war. They all aim to magnify the extent to which the Trojan people, as well as the Greeks, have to suffer as result of this pointless war.

We can also discuss how wars affect beliefs and their people’s faith. In the Hellenic society, gods have always been a significant part of their life as it is believed that mortals’ lives are always under the influence of divine intervention. This is evidenced through the ways in which Hellenic people build temples and make sacrifices to the gods, thanking the gods for allowing them to live prosperous lives and begging for their forgiveness whenever they wrong others. This is why it is significant when Hecuba referred to the gods as 'betrayers' in her lamentation, implying that there is a change in attitude in time of tragedy. Events such as this make people question their fate and belief, galvanising them to wonder 'what good [gods] were to [them].

Integrity and Sense of Duty

Some characters in Women of Troy are also fundamentally driven by their sense of duty and integrity, and act according to their moral code regardless of what the circumstances may be. Hecuba, for instance, sympathises with the Chorus of Troy and acts as a leader even when she loses her title and her home. She is held responsible for her actions but is still governed by her honesty and integrity as Helen makes her plea. Talthybius is also governed by both his sense of duty and integrity. Despite his understanding of Hecuba’s circumstances, he still follows his order and ensures that the Trojan women are allocated to their Greek households. However, he does not disregard her sense of morality and treats Hecuba with understanding and sensitivity.

Helen, on the other hand, does not demonstrate the same degree of moral uprightness. In time of tragedy, she chooses to lie and shift the blame to others to escape her execution. She prioritises her own benefits over everyone else’s and allows thousands of others to suffer from the impacts of her treachery in eloping with Paris.

The prologue of the play opens with a conversation between Poseidon and Athena, foreshadowing their divine retribution against the Greeks. Witnessing the immediate aftermath of the Trojan war, they curse the war which they ironically themselves initiated, thus condemning the horrific injustice of the conflict and the actions of its vengeful and blood thirsty so-called heroes. This is evidenced through the ways in which they punished Odysseus by creating obstacles on his journey home.

However, it can also be argued that the gods in Women of Troy themselves act as a symbol of injustice in a way. From the feminist view, the fall of Troy and the enslavement of Trojan women demonstrate the gods’ lack of care as they disregard the monstrosities that occur to women after the Greeks’ victory. The divine intervention which is promised in the beginning casts the following injustices cursed upon the women of Troy in a different light as it can be argued that the gods caused the war. While their retribution against the Greeks can be seen as a means to punish the heroes, it is evident that that they are more concerned about the sacrilege committed and the disrespect they receive after the Trojan war than the injustices suffered by women. This thereby humanises the gods and fortifies the notion that they also have personal flaws and are governed by their ego and hubris.

The idea that there are forces beyond human control is enhanced, and Poseidon and Athena’s pride proves that humans are just innocent bystanders at the mercy of the gods. It can be argued that the chain of unfortunate events are unpredictable as they are determined by gods, whose emotions and prejudices still control the way they act. On the other hand, the characters in the play do at times make choices that would lead to their downfall and tragic consequences. For instance, it is Menelaus who decided to go after the Trojans just because of one woman and he was not enchanted or under any influence of divine intervention.

Gender Roles

Euripides centres his play on Trojan women, enabling the discussion on the cause and effect of war. Given that females' points of view were not commonly expressed in plays or any forms of art works, Euripides’ decision to have his play focus on women allows the Athenian audience, comprised of mainly male Athenians, to observe a part of the military conflict that was not seen before.

The protagonist Hecuba, for example, is portrayed as the archetypal mother. While this image is presented during the aftermath of the Trojan war, Euripides also uses Hecuba as a representative of contemporary Hellenic women as this archetype is universal for all circumstances. It is evident that Euripides’ play mainly focuses on Hecuba’s grief, with her lamentation dominating the prologue. This implies that the protagonist, in this instance, also acts as a diatribe against the patriarchal society which allows women to suffer greatly as a result of war and military conflict. However, this play differs from other plays written by Euripides in that he also explores a woman’s burden and responsibility as a leader, allowing the audience to understand the difficulties of being a woman of power in time of crisis.

4. Characters

Mother of troy.

• In employing the simile comparing herself to 'a mother bird at her plundered nest', Hecuba reminds the audience of her endless love for the city of Troy, implying that the devastation of her own home also further deepens her pain. In this scene, Hecuba is portrayed as a female leader who rules with her passion and love.  
• The image her (Hecuba) as an empathetic Queen is also exemplified through the ways in which she 'weep[s] for [her] burning home'. As the term 'home' invokes connotations of warmth and affection, Hecuba’s endearment for the city she governs is established, accentuating the portrayal of Hecuba as a leader with a passion for her duties.
• This in turn propels the audience to be more inclined to feel commiseration for her when she is held responsible for her city’s destruction. As the representative of Troy’s leadership that enables such brutality to occur leading to the wars, Hecuba bears the guilt and responsibility for '[giving] birth to all the trouble by giving birth to Paris' and consequently, for the cataclysmic consequences that ramified from Paris’ involvement with Helen (although she is simply an innocent bystander) → Social accountability for war

Mother of Her Children

• From the outset of the play, the former queen of Troy is portrayed as a miserable mother suffering from the loss of her own children and 'howl[ing] for her children dead' (echoed by the Chorus, referred to as 'howl of agony'). By employing animalistic language in describing Hecuba’s act of mourning over Hector’s death, Euripides intensifies the magnitude of her emotional turmoil as it is likened to a loud and doleful cry usually uttered by animals → It is almost not humanly possible to endure so much pain.
• This notion is bolstered by the image of Hecuba drowning in 'her threnody of tears' as it engages the pathos of the audience, establishing her as a victim of war and emphasising the poignant story that is to be unveiled.
• The simile comparing herself to a woman 'dragged as a slave' in her lamentation further fortifies Hecuba’s portrayal as a victim of a play. Here, the juxtaposition between her former title 'by birth [as] Troy’s...Queen' and her current state magnifies the drastic change in life and the loss she suffered, compelling the audience to better sympathise with Hecuba. → Powers can be ephemeral in times of crisis.

Talthybius is sympathetic towards women, establishing himself as a complicated figure with a strong sense of integrity. This is epitomised through the ways in which he employs euphemistic language when announcing the dreadful news to Hecuba. He tries his best to be sensitive and mitigate the impacts of Hecuba’s daughter death to her, announcing that Polyxena 'is to serve Achilles at his tomb' and that 'her fate is settled', 'all her troubles are over'. He was being sensitive and subtle instead of abruptly delivering the news. While he represents an enemy state, he shows that men can also be compassionate, contradicting the Phallocentric belief that men should only be governed by cool logic.

Chorus of Trojan Women

It can be argued that Hecuba acts as the paradigm of the Trojan women as her pain (i.e. the deaths of her children, slavery, the devastation of her city), in a way, represents the suffering of the majority of Hellenic women in times of war, which enhances Euripides’ condemnation of a society where military conflicts can easily be facilitated. The Chorus of the play often echoes her deepest pain, establishing a sense of camaraderie between female characters of the play.

In this play, the Chorus acts as the voice of the 'wretched women of Troy', representing the views of the unspoken who are objectified and mistreated by their male counterparts. After Troy lost the war, women were seen as conquests and were traded as slaves, exposing the unfair ethos of a society that was seen as the cradle of civilisation. By allowing the Trojan women to express their indignation and enmity as a response to their impending slavery, Euripides is able to present a critique on the ways in which women were oppressed in Ancient Greece.

5. Literary Devices

• Simile (e.g. dragged as a slave)
• Euphemism (e.g. serve Achilles at his tomb – euphemism for death)
• Symbolism (e.g. Hector’s shield or Troy’s citadel)
• Animal imagery (e.g. howl of agony)
• Rhetorical question (e.g. for what reason)

Why are these important? Watch how we integrated literary devices as pieces of evidence in this essay topic breakdown:

[Modified Video Transcription]

TIP: See section ' 7. A+ Essay Topic Breakdown' (below) for an explanation of our ABC approach so that you understand how we've actually tackled this essay prompt.

Staged in a patriarchal society, Women of Troy was set during the immediate aftermath of the Trojan war – a war between the Greeks and the Trojans. Hecuba is the former queen of Troy, who suffered so much loss as the mother of her children as well as the mother of Troy. She lost her son Hector and her husband in the Trojan war, her daughter Polyxena also died and Cassandra was raped. After the Greeks won, women were allocated to Greek households and forced into slavery, including the queen of Troy.  She was also the mother of Paris, the prince of Troy. It was purported that Paris and Helen were responsible for initiating the war as Helen was governed by her lust for Paris and left Menelaus, the Spartan prince, for this young prince of Troy. Consequently, Menelaus was enraged by this elopement and declared that he wanted Helen dead as a punishment for her disloyalty. Helen defended herself and lied that it was against her will, crying that she was kidnapped and blamed Hecuba for the fall of Troy and for the conflict between the two sides. However, Menelaus did not believe what Helen had to say and decided to bring her back to her home on a separate ship.

The play ended with the Greek ships leaving Troy, which was then on fire. The Trojan were singing a sad song together as they left to prepare for their new lives as slaves living in Greek households.

The play’s main focus is on the suffering of women, as exemplified by the way Euripides chose to portray Hecuba’s loss and Cassandra’s helplessness.

So, our essay prompt for today is

'How does Euripides use the structure of the play to explore the role of women and their suffering in time of war? '

This is indeed one of the more challenging prompts that VCAA wouldn’t probably give, the reason being that it is a language/structure-based prompt. It requires you to have a much more profound knowledge of the text, and it is not always easy to spot language features, especially in a poetic sounding play like Women of Troy . There is just so much going on in the text! While it is not super likely that you will get this prompt for the exam, I have seen a lot of schools give language/structure-based prompts to students for SACs as it gives them an opportunity to challenge themselves and look for textual evidence that will distinguish them from their peers. These types of evidence are definitely worth looking for because they can also be used as evidence to back up your arguments for theme-based or character-based prompts (learn more about the different types of prompts in How To Write A Killer Text Response ).

Now let’s get started.

Step 1: Analyse

The first thing I always do is to look for keywords. The key words in this prompt are 'structure, 'role of women' and 'suffering'.

With the structure of the play, we can potentially talk about:

• Character-related evidence (e.g. strong female character base)
• Language-related features (metalanguage/literacy devices)
• Plot-related features (order of events) – irony, foreshadowing

Step 2: Brainstorm

In a male-dominated, patriarchal society, women are oftentimes oppressed and seen as inferior. Their roles in the society were limited, they were only seen as domestic housewives and mothers. It is important to look for evidence that either supports or contradicts this statement. Ask yourself:

• Is Euripides trying to support the statement and agree that women are simply creatures of emotions who should only stick with domestic duties?
• Or is he trying to criticise this belief by showing that women are so much more than just those being governed by their emotions?

Since this play primarily focuses on the cost of war and how women, as innocent bystanders, have to suffer as a result of the Trojan war, it should not be difficult finding evidence related to women’s suffering. It might include:

• Hecuba’s loss (she lost her home and children)
• Hecuba’s pain (being blamed for Troy’s ruin)
• Cassandra’s helplessness despite knowing her fate, surrendering and accepting her future
• Andromache’s 'bitter' fate having to give up her child
• The Chorus voicing their opinion – slavery

Once a prompt is carefully broken down, it is no longer that scary because all we have to do now is organise our thoughts and write our topic sentences.

Step 3: Create a Plan

P1: Euripides constructs a strong female character base to contradict the prevailing views of the period that women are inferior to their male counterparts.

It is significant that Euripides chose to have a strong female protagonist, as the character herself acts as a diatribe against the patriarchal society, contradicting any engrained beliefs that pervaded the society at the time. An example of evidence that can support this statement is the way in which Hecuba dominates the stage while giving her opening lamentation. The lengthy nature of the monologue itself enables Euripides to present his proto-feminist ideas and go against the Hellenic gendered prejudice.

We can also talk about Hecuba’s leadership and her interaction with the Chorus of Trojan women. She refers to them as 'my children' and employs the simile 'a mother at her plundered nest'. The way the Greek playwright constructs the relationship between characters is worth mentioning as Hecuba in this play is portrayed as a compassionate and empathetic leader, showing that women are also capable of leading others in a way that engenders a sense of camaraderie between them.

Another good thinking point is to talk about how Helen acts as a paradigm of a group of women who had to turn to deception and go against their integrity to survive in time of tragedy.

P2: Euripides’ selective use of language and literacy devices in portraying women’s pain and suffering further enables him to portray the ways in which women, as innocent bystanders, are oppressed in time of war.

An example of a metalanguage used in this play is the animal imagery the Chorus used to depict Hecuba’s pain. By referring to her pain as a 'howl of agony', they intensify the magnitude of Hecuba’s pain as the term 'howl' is usually used to describe a loud cry usually uttered by animals like wolves. This implies that Hecuba, who acts as representative of Hellenic women, has to suffer from an emotional turmoil that is far beyond bearable, which in turn further fortifies the audience’s sympathy for her, as well as the Trojan women.

Another piece of evidence that I would talk about is the simile 'dragged as a slave'. It was used to describe Hecuba, the former queen of Troy. By likening someone who used to be at a position of power to 'a slave', Euripides underscores the drastic change in circumstances that occurred as a result of the Trojan war, magnifying the tremendous amount of loss Hecuba experienced. Furthermore, the image of the protagonist’s devastated physical state enhances the dramatist’s condemnation of war as it allows him to elucidate the detrimental impacts such violence and dreadfulness impose on innocent bystanders.

There is, of course, plenty of other evidence out there such as the way in which Cassandra is portrayed as a 'poor mad child', her helplessness in surrendering to her 'wretched' fate with Agamemnon who wanted her for himself. We can also talk about the inclusive language positing, 'our misery', 'our home', used by the Chorus in echoing Hecuba’s pain, etc.

The use of symbolism can also be discussed. For instance, the citadel in the city of Troy in the epilogue acts as a metonym for Hecuba’s resistance before entering slavery. The image of it crumbling exemplifies women’s helplessness and enhances the notion that they are still in positions of explicit subjugation.

P3: While Euripides primarily focuses on portraying women’s pain and suffering, he does not completely vilify men or victimise women, maintaining an unbiased view so as to underscore the importance of integrity through his characterisation of both male and female character.

The last body paragraph of our essays is often the one used to challenge the prompt, showing the assessors our wealth of ideas and depth of knowledge. Basically, what we are saying is 'while our playwright is obviously pro-women, he definitely does not condone everything women do and criticise everything men do'.  In this way, we have the opportunity to explore the ways characters are constructed and the ways they are used in the play to convey its meaning.

If I were to write an essay on this, I would talk about Talthybius and Helen, mainly because they are both complex characters that the audience cannot fully love or hate.

Talthybius is surprisingly sympathetic towards women, establishing himself as a complicated figure. This is epitomised by the ways in which he employs euphemistic language when announcing the dreadful news to Hecuba. He tries his best to be sensitive and mitigate the impacts of Hecuba’s daughter's death to her, announcing that Polyxena 'is to serve Achilles at his tomb', that 'her fate is settled' and 'all her troubles are over'. He was being sensitive and subtle instead of abruptly delivering the news. While he represents an enemy state, he shows that men can also be compassionate, contradicting the Phallocentric belief that men should only be governed by cool logic.

Similar to Talthybius, Helen is also a complicated figure as she is both a victim of fate and a selfish character. It is possible for the audience to sympathise with her as she is merely a victim of fortune in that she was bewitched by Aphrodite and governed by her love for Paris, the prince of Troy. However, the ways in which she shifts the blame to Hecuba and makes her pleas preclude the audience from completely sympathising with her they, in a way, render her as a self-absorbed and repugnant character. This notion is further fortified by the fact that she cared so little for the 'tens of thousands' lives taken on her behalf as the phrase quantifies and magnifies the cataclysmic consequences of her lust for Paris.

6. LSG-Curated Women of Troy Essay Topics

• Euripides’ play Women of Troy mainly focuses on the true cost of war. To what extent do you agree with the statement?
• Women of Troy demonstrates that there is no real winner in war. Discuss.
• In the Trojan wars, the Trojans suffered great losses while the Greeks did not suffer. Do you agree?
• How does Euripides use language to portray the loss and suffering of Hellenic women in Women of Troy ?
• Characters in Women of Troy are all driven and motivated by their sense of duty and obligation. To what extent do you agree with the statement?
• Hecuba’s greatest pain stems from the deaths of her children. Discuss the statement.
• While Helen’s selfishness should be condemned, the audience can still condone her actions due to the circumstances she is in. To what extent do you agree with the statement?
• Women of Troy is a tragedy, rather than a war-play. Do you agree?
• Euripides argues that fate and fortunes are not preordained, and tragedies do not incriminate. To what extent do you agree with the statement?
• It is impossible to sympathise with Helen because she is the most mischievous character of the play. Do you agree?
• Women of Troy explores the ways in which a character’s true self might emerge in times of tragedy. Discuss.
• In Women of Troy , The Chorus’ only role is to act as the representative of Hellenic women. Do you agree?
• In the end, the gods are not responsible for the tragedies caused by the Trojan war as it happened as a result of poor choices. Do you agree?
• Hecuba is the victim of fate. Discuss.
• Love is a dangerous passion that can lead to tragic consequences. Does Women of Troy support this statement?
• Hecuba is a tragic hero. Discuss.
• How is the structure of Women of Troy used to convey its meaning?
• It is possible for the audience to sympathise with Helen because of her love for Paris. Do you agree?
• There is no villain in Women of Troy because everyone in the play suffers. Do you agree with the statement?
• Discuss the role of dishonesty in Euripides’ Women of Troy .

If you'd like to see A+ essays based off some of the essay topics above (written by Mark Yin - our LSG content guru and 50 English study score achiever), complete with annotations on HOW and WHY the essays achieved A+ so that you can emulate this same success, then you'll definitely want to check out our A Killer Text Guide: Women of Troy ebook. In it, we also cover themes, characters, views and values, metalanguage and have 5 sample A+ essays completely annotated so that you can smash your next SAC or exam!

7. A+ Essay Topic Breakdown

Whenever you get a new essay topic, you can use LSG’s THINK and EXECUTE strategy , a technique to help you write better VCE essays. This essay topic breakdown will focus on the THINK part of the strategy. If you’re unfamiliar with this strategy, then check it out in How To Write A Killer Text Response .

Within the THINK strategy, we have 3 steps, or ABC. These ABC components are:

Step 1: A nalyse

Step 2: B rainstorm

Step 3: C reate a Plan

Quote-Based Prompt:

'Who can forget these sufferings? Time will bring no relief.' There is no villain in Women of Troy because everyone in the play suffers. Do you agree with the statement?

The following comes essay topic breakdown comes from our A Killer Text Guide: Women of Troy ebook:

The quote mentions long-lasting sufferings , and the prompt seems to ask who suffers, and who is responsible. If you’ve been reading this guide in order, a lot of similar ideas from the last four essays might jump out here - I think that’s okay, because ideally you do get to a point where you can ‘recycle’ some of your quotes and ideas between essays (and the examiner won’t have to read all your practice essays anyway!).

While I’ll be doing a little bit of recycling here, I want the main take-away point from this essay to be around framing. Even if you’re using similar ideas that you’ve already seen, the trick is to explain and frame your analysis in a way that answers every prompt specifically. This is best done through how you thread your arguments together, and how you make those links. We’ll get into this as we plan.

For now, let’s recap these ideas of suffering and responsibility. Hecuba and the Trojan women suffer, and they argue Helen is responsible - but Helen also suffers, and she argues that the gods are responsible. The gods, as we know, are insulated from suffering because of their divine and superhuman status. So, are they the villains?

This is a similar progression of ideas that we have seen before, but I want to ground them in this cycle of suffering-responsibility.

P1: The eponymous women of Troy certainly suffer, and in many of their eyes, Helen is a villain.

P2: However, Helen does not see herself that way - and she is not incorrect. She too seems to suffer, and she sees the gods as the main villains who are responsible.

P3: Euripides may see the gods as careless and negligent beings, but he doesn’t necessarily depict them as cruel; rather, the excessively passionate war itself is depicted as the true enemy, and villains are those who revel in its cruelty.

As you might notice, parts of this plan are recognisable: we’ve started a few of these essays with a first paragraph about the Trojan women’s suffering, developed that in paragraph two by contrasting with Helen, and ending our analysis with the gods. But when reusing some of those ideas, it’s important to make sure they answer the specific question by modifying and adding new ideas as needed - this way, you don’t rewrite essays for new prompts and risk losing relevance, but you do reuse ideas and tailor them to new prompts every time.

The contention for this one will be: the Trojan War undoubtedly has its winners and losers, and few of these characters agree on who the responsible villains are, with some blaming Helen (P1) while she herself blames the gods (P2). However, the gods only form a part of the picture - rather, Euripides depicts war itself as the villain, lambasting those who take pride in inflicting cruelty in the midst of war (P3).

If you'd like to see an A+ essay on the essay topic above check out our A Killer Text Guide: Women of Troy ebook.

8. Extra Resources

The Ultimate Guide to VCE Text Response

How To Write A Killer Text Response (ebook)

How To Embed Quotes in Your Essay Like a Boss

How To Turn Text Response Essays From Average to A+

5 Tips for a Mic-Drop Worthy Essay Conclusion

‍ With contributions from Mark Yin - 50 study score achiever, and author of our A Killer Text Guide: Women of Troy ebook.

Text Response can be difficult because there are many different aspects of the text you need to discuss in an intellectual and sophisticated manner. The key points you need to include are stated in the VCAA Text Response criteria as shown below:

• the ideas, characters and themes constructed by the author/director and presented in the selected text
• the way the author/director uses structures, features and conventions to construct meaning
• the ways in which authors/directors express or imply a point of view and values
• the ways in which readers’ interpretations of text differ and why.

We have explored some of the different criterion points in past blog posts, but this time we’ll be focusing on number 3,

the ways in which authors/directors express or imply a point of view and values.

Views: How the author  sees  something

• Perspective
• Way of thinking
• Observation

Values: How the author  thinks  about something

In VCE, simply exploring themes and character development is not enough to score yourself a higher-graded essay. This is where discussion on ‘views and values’ comes in. Essentially this criterion urges you to ask yourself, ‘what are the author’s beliefs or opinion on this particular idea/issue?’ All novels/films are written to represent their author’s views and values and, as a reader it is your job to interpret what you think the author is trying to say or what they’re trying to teach us. And it’s not as hard as it seems either. You’ve instinctively done this when reading other books or watching movies without even realising it. For example, you’ve probably walked out of the cinemas after thoroughly enjoying a film because the ideas explored sat well with you, ‘I’m glad in  Hunger Games  they’re taking action and rebelling against a totalitarian society’ or, ‘that was a great film because it gave insight on how women can be just as powerful as men!’ Therefore, it is possible in this case that the author of this series favours the disintegration of tyrannical societies and promotes female empowerment.

Views and values are also based on ideas and attitudes of when it was written and where it was set – this brings both social and cultural context into consideration as well. Issues commonly explored include gender roles, racial inequality, class hierarchy, and more. For example, Margaret Atwood’s  Cat’s Eye , is set during the 20th century and explores feminism through women’s roles during World War II while Emily Bronte’s Wuthering Heights  depicts the divide between social classes and challenges the strict Victorian values of how society condemns cross-class relationships, in particular between Catherine and Heathcliffe.

Questions to ask yourself when exploring views and values:

• Is the author supporting or condeming/critising this idea?
• Through which literary devices are they supporting or condemning/critising the idea?
• Which characters represent society’s values? Which ones oppose them? Do we as readers favour those that represent or oppose society’s values?
• Does the author encourage us to support the morals and opinions displayed by the characters or those supported in that setting/time?

Here’s a sample discussion on the author’s views and values:

‘…Dickens characterises Scrooge as being allegorically representative of the industrial age in which he lived. Scrooge describes the poor as ‘surplus population’, revealing his cruel nature as he would rather they die than having to donate money to them. Dickens critiques the industrial revolution whereby wealth lead to ignorance towards poor as the upperclassmen would easily dismiss underclassmen, feeling no responsibility to help them as they believed they were of no use to society. ‘ ( A Christmas Carol,  Charles Dickens)

Here’s a list of some sample essay prompts you may get in regards to exploring ‘views and values’:

• ‘Cat’s Eye shows us that society’s expectations are damaging to women.’ To what extent do you agree? ( Cat’s Eye , Margaret Atwood)
• ‘Bronte criticises the social class conventions of her time as she demonstrates that those in the lower classes can succeed.’ ( Wuthering Heights,  Emily Bronte)
• ‘Social criticism plays a major role in A Christmas Carol.’ ( A Christmas Carol,  Charles Dickens)
• ‘Hamid shows that it is difficult to find our identity in modern society, with the ever-changing social and politics surrounding us.’ ( The Reluctant Fundamentalist , Mohsin Hamid)
• ‘In  Ransom  Malouf depicts war as the experience of grief, loss and destructive waste. The event of war lacks any heroic dimension. Discuss.’ ( Ransom,  David Malouf)

How Do I Do Well if I HATE the English Texts That I Am Studying?

I know that exact feeling; the feeling of giving up before it has even started. Some lucky students fall in love at first sight with their texts while some unfortunate students dread having to spend a whole year analysing their texts. If you resonate with the latter, you have probably already given up on English, or maybe you’re trying your best to stay optimistic. English is hard, but what makes it harder is when you know you hate the texts that you are studying, so how can I do well in English if I hate the texts that I have to study? Whether you hate reading and analysing texts or you just hate the specific text that you have to study, here is a guide on how to make studying and reading your texts more enjoyable!

Reading Texts

We’ve all said it before, “I’ll just read it later” or “I’ll read it right before school starts” and in the end, it all leads to the same conclusion of us never actually reading the text and by the time our SACs roll around, we ‘study’ by reading summaries of our texts and try memorising the most popular quotes. 

Do I Really Have To Read the Text?

The bad news is yes, it is highly recommended that you read your texts! (I know it can be tempting to just read chapter summaries but trust me, I have tried writing an essay without reading the text and it went very badly). However, the good news is using LSG’s ideal approach to your English texts , you may only need to read your texts a minimum of three times. In fact, if you make use of your first reading , you probably won’t have to personally read the text again! During this first reading, take your time, don’t try to binge read the entire text in a night as there is a high chance that you will not be following the plot and you’re just reading for the sake of finishing the text. There’s no need to start annotating the text during this first reading as you will most likely have a collective second reading in class where your teacher will go over the whole text in more detail by highlighting significant sections of your text. This first reading is simply for you to familiarise yourself with the text and what you will be handling during the year. However, if you still have trouble understanding your texts, LSG has a plethora of resources such as free text-specific blogs and affordable text guides that you can check out!

How Do I Find the Motivation To Read My Texts?

Some common reasons why we might procrastinate reading our texts are the sheer volume of pages we need to read; having a short attention span and; being a more visual learner. If this is the case, there are many ways to increase your motivation to read or watch your texts!

• If the text is a play (e.g. The Crucible by Arthur Miller ), watch the play while reading the script . Not only will this help you understand the stage directions in the script, but it can also help with understanding the plot if you are a more visual learner. 
• If the text has a film adaptation (e.g. In Cold Blood by Truman Capote or The Dressmaker by Rosalie Ham ), watch the film adaptation first! Knowing major plot twists and spoilers can make reading your text feel faster as you already know what is going to happen. Watching film adaptations can also help allow you to picture the plot easily and help immerse yourself into the setting and the world of the text (however, do take care when doing this as you are only analysing the text you have been allocated, not the adaptations! )
• If the text is a film (e.g. Rear Window by Alfred Hitchcock ), try to find a trailer of the film or find short clips from the film rather than watching the entire movie in one sitting; watching these cuts and suspenseful scenes may spark your curiosity which is likely to increase your interest towards wanting to watch the movie. Scheduling a movie night with friends and family is also a great way to make watching the film more fun. 
• If the text is a collection of poems (e.g. William Wordsworth Poems selected by Seamus Heaney by William Wordsworth ), listen to the poem while reading the poem. Not only will this help you to embody the poet’s mind, but it can also help you recognise the rhyming schemes and rhythm patterns that may not be noticeable at first glance.

Check out How To Recharge Your Motivation Over the School Holidays for more tips!!

How Do I Make Reading My Texts More Enjoyable?

• Create goals: Space it out, we do not want to get burnt out! Organise goals and do not attempt to read the book all within a night! For example, you could aim to read one chapter a day. Not only will this hold you accountable, but it will also make reading less daunting and overwhelming.
• Rewards: Who doesn’t love rewards? Reward yourself after reaching your reading goals, this could be as simple as taking a break after reading or reading a book that you like. 
• Audiobooks: When you don’t feel like physically reading, download audiobooks of your texts and listen to them while you’re commuting or while you’re doing your chores.
• Environment: Create the perfect reading atmosphere! This is quite subjective, however, if you’re struggling to find this niche, here is a step-by-step guide to ‘romanticise’ reading:
• Put your devices away! If you’re opting to read an ebook, you can also turn your notifications off. We do not want to be distracted and procrastinate!
• Find a comfortable place to sit with good lighting.
• If you’re in the mood for a sensory experience, light a scented candle or make your favourite beverage to sip along while you are reading. 
• If it helps, you can pretend that you’re reading at an aesthetic library, or your favourite café, or a serene park…the options are endless. 

Studying Texts

It can be even harder to find the motivation to study for the texts that you hate as you’re probably looking for ways to limit the amount of physical contact you make with the text or ways to save time and study less for English but still do well in the subject.

How Do I Save Time When Reviewing and Writing Notes on My Texts?

Tip 1: write notes based on themes, writing style & characters instead of chronologically .

Often, students will take notes chronologically based on each chapter, however, this is not helpful at all. In your SACs and exam, you will not be writing paragraphs based on each chapter, instead, you will likely be given one of the five types of essay prompts that require an in-depth understanding of the themes, writing style ( such as symbols and motifs ) and characters of the text. Therefore, I recommend writing down notes and quotes based on themes, specific writing techniques and characters.  

For example, before class, you could create a separate notes page on each prominent theme of the text. When your teacher highlights significant sections of the text, you could then write down these notes into the relative theme document. For comparative texts, you can also create a comparison table based on overlapping themes which will allow you to view the comparisons more easily. If you’re a visual learner, colour coding your notes according to different themes or characters can make it easier to find later on when reviewing your notes. If you do this from the start, you will spend less time re-reading the text and organising your notes which will hopefully reduce the amount of time you spend studying. 

Tip 2: Write Down Page Numbers Next to Quotes and Notes

No, you do not have to memorise page numbers for your final exam or SACs, however, writing down page numbers will help you save time when reviewing your notes as you can just flip over to the page rather than having to re-read the text to find the specific quote or notes. It may seem rather annoying having to write down the page numbers all the time, however, your future self will thank you!

How Can I Find the Motivation To Write on the Text That I Hate?

Tip 1: find out what you hate and like about the text.

We all experience writer’s block, especially when we have no passion for the text we are studying. However, assuming you have read the text, you would probably have unique opinions on the text. Firstly, find out what you hate about the text . 

• Do you hate a specific character in the text? Why do you hate this character?
• Do you hate the writing style? What is it about the writing style that you hate?
• Is there a specific theme you felt the text did not address properly?
• Was there a specific scene or part of the text that frustrated you?

Once you find out what you hate about the text, find an essay prompt related to the topic you hate and practice writing an essay about it! Use this as a chance to lowkey rant, discuss or debate about the topic. Not only will this help you develop your inner author voice, but it will also provide you with inspiration to write. On the other hand, you can also find out what you like about the text (hopefully, you don’t hate everything about the text) and practice writing on a topic related to this. For example, I hated studying The Crucible due to the portrayal of women in the text. However, when analysing the text, I realised that the portrayal of women in the text was simply a reflection of the conservative and insular society of Salem which became a theme that I liked discussing. 

Tip 2: Put the Text in Context

Keep in mind that the texts that you have been allocated all have a specific aim and purpose such as serving political commentary about a significant historical event, critiquing a specific characteristic of conservative communities or simply a discussion about human nature. Throughout the text, there will be many literary techniques, characters and events that will be used to bring these significant themes to life. Therefore, regardless of whether you like the plot of the text or not, the themes that you will be studying may be more of interest to you. If this is the case, researching the background and the world of the text may help you gain a deeper understanding of these themes which is likely to increase your motivation to write as you will be able to apply your knowledge about the text such as quotes, characters and events to these themes. 

Tip 3: Utilise Your Strengths

By focusing on your strengths, you are likely to increase your confidence and consequently, your motivation to write! Therefore, if you are an expert at analysing literary techniques, or if you have mastered writing about characters, use these strengths when you are writing. Not only will playing at your strengths make writing less difficult, it may also help overshadow your weaknesses. 

Overall, whether writing essays is your strong suit or not, LSG has many general essay writing tips (for example, check out this guide on essay planning ). I also recommend checking out some of the comprehensive LSG guides such as ​​ How To Write A Killer Text Response and How To Write A Killer Comparative which may give you a head start on writing your essays. 

Unfortunately, there aren’t many choices in English and it is quite likely that you will end up with a text that you dislike. However, it is still possible to do well in English while studying texts you hate! Hopefully, these tips can make reading and studying your texts much more enjoyable and consequently, make your English experience much more pleasant. Endure the pain now and you'll be finished before you know it!

The following is a snippet from my study guide, How To Write A Killer Oral Presentation . It's filled with unique advice that takes you from start to finish in mimicking the techniques used by a perfect-scorer VCE Year 12 student. You may want to start off reading Our Ultimate Guide to Oral Presentations and come back to this blog if you haven't already!

This blog covers the first step within Pillar 2: Writing The ‘This Is-Going-To-Blow-You-Away’ Speech. Once you've chosen an interesting topic and have researched all of its different viewpoints, it's time to formulate your contention. Often, creating a killer contention is about avoiding some common traps that will make your overall presentation boring, bland and just like the rest of your cohorts'.

So, I like to avoid: ‍

Broad, overarching statements

If you think your contention is, ‘abortion in Australia’ then you’re wrong. This is simply not a contention! A contention is an opinion. The example, ‘abortion in Australia’ offers no insight into your opinion on the issue at all. Instead, ‘We need to consider women’s mental health when judging their decision on abortion’ is an opinion. ‍

A contention that is just plain obvious

Let’s say we use the issue of ‘homelessness in Australia’. Arguing ‘homelessness in Australia is a problem’ or ‘we need to fix the homelessness issue in Australia’ just isn’t going to cut it because you’d never argue the opposite, ‘homelessness is great’. There are no differing viewpoints against your contention which means that you have nothing to argue against.

You need to be more specific with your issue - that’s why you looked up all those viewpoints in your research. For example, you could contend, ‘We need to fix the problems in homes in order to fix Australia’s homeless issue.’ This does has varied viewpoints because someone else’s solution could be to give homeless people greater access to help.

TEST: Before you move on to writing structure, ask yourself, can people argue against my contention? If yes, proceed ahead! If no, you’ll need to revise your contention again. Do this over and over until you can confidently answer ‘yes’ to the above question.

Avoid a contention that is generally accepted as true in today’s age ‍

When climate change first came onto the radar, the main debate was whether it was a real or a conspiracy theory. These discussions were in full force over 5+ years ago. These days (with the exception of climate change skeptics of course), discussion on climate change revolves more heavily around the slow pace of policy implementation, intergenerational effects of climate change, and mental health surrounding climate change.

Rather than arguing, ‘Climate change is real?’ (which your teacher has probably listened to a dozen times), you’re better suited to argue ‘Young people, not governments, should lead the fight against climate change’. Not only does this tie into the LSG belief that you should be more specific with your issue, it’ll also mean that your contention is relevant to today.

Now it's your turn. Give it a go! You might need to take a few tries to get your contention right, and that's absolutely OK.

If even after that you’re still unsure about your contention, make it a priority to speak to your teacher about it. Ask them if they could review your proposed contention and offer you any constructive feedback. Heck, even if you are confident with your contention, I’d ask your teacher anyway for any insight you mightn’t have thought of.

Wondering where to go from here? Well, luckily, my eBook, How To Write A Killer Oral Presentation, details my exact step-by-step process so you can get that A+ in your SAC this year.

• Access a step-by-step guide on how to write your Oral Presentation with simple, easy-to-follow advice
• Read and analyse sample A+ Oral Presentations with EVERY speech annotated and broken down on HOW and WHY students achieved A+ so you reach your goal
• Learn how to stand out from other students with advice on your speech delivery

Sounds like something that'd help you? I think so too! Access the full eBook by clicking here !

Most people only think about EXECUTING their essay - the writing. Whether that be essay structure, memorising quotes or how to avoid repeating yourself in the dreaded conclusion. However, my strategy places emphasis on the THINK. 

THINK is the brainstorm, exploration, and development of ideas. Get this right, and you'll come up with ideas and a response that pushes you ahead of your peers. The EXECUTION comes next, only strengthening your lead to the finish line.

So what does THINK actually involve? 🤔

You need to consider aspects of an essay topic that most students gloss over, including:

💭What's the essay topic type ?

Knowing the essay topic type will change your essay structure. While you might wish for a one-size-fits-all essay structure, this is a limited viewpoint that stops you from reaching your potential. Different essay types include:

• Theme-based prompts
• Character-based prompts
• Author's message-based prompts
• Metalanguage-based prompts

By understand what's required in each one of these essay topic types, you'll have a template you can follow to ensure that you answer the prompt (no more complaints from your teacher complaining that you're going off topic!).

💭 What are the question tags ?

Never heard of this term previously? That's because majority of teachers don't teach you to change your Text Response according to the question tag. A ' do you agree?' essay topic expects a different response from a 'discuss' essay topic.

💭 How do I ensure I respond to each keyword ?

This is important so you don't go off topic (we've all at least experienced this once in our high school writing careers 😥). Sometimes, one missed keyword is all it takes to derail your entire essay. No matter how well you've written your essay, an essay that doesn't answer the prompt won't fare well.

For example, have a think about which keywords can be found in this essay topic "Jeff's attempt to pursue justice are entirely without honour. To what extent is this true?".

For me, the keywords include:

- 'Attempt'

- 'Pursue justice'

- 'Entirely'

- 'Honour'

- 'To what extent is this true?'

Even though I've labelled almost every word in the essay topic, individually, each of these keywords will shape my response. Majority of students will pick up the necessity to discuss the keyword 'entirely' in their essays. They will potentially argue that Jeff's attempt isn't entirely without honour, and mention instances where honour was shown. However, a less obvious keyword that needs further exploration is 'justice'. Most students will take this word for granted, and won't really explore what the word 'justice' means in this sentence. A more advanced student will understand that 'justice' in this essay topic is viewed from Jeff's perspective, meaning that what Jeff deems to be 'justice', might not be the same 'justice' for a viewer. These are the nuances in an essay topic that I'd like you to be very confident in.

Knowing how to THINK will ensure that you EXECUTE your essay writing most effectively, optimising your potential to nail that A+. If I went from average to consistent A+s in Year 11 and Year 12, I have no doubt you can do it too. That's why I created the How To Write a Killer Text Response ebook.

I know that you are probably like I was, searching for a clear, simple way to get better at English without just relying on my teacher (despite the fact that I had a great teacher!). I've compiled my 10 years of tutoring English, refining this strategy year after year. With this knowledge, many of my students achieved a study score they thought was impossible (one student Ruby, wanted a study score of 30 to get into her university course, and ultimately achieved a 40 study score! WOW! 😮).

If you're interested, How To Write a Killer Text Response ebook shows you the inner workings of my brain 💭- what I think when I see an essay topic, how I tackle it, and how I turn these thoughts into a high-scoring essay. The ebook includes:

‍ - 50-pages teaching you how to respond to ANY essay topic

- Examples from 15+ popular VCE English texts

- Know exactly what to  THINK  about so you can formulate the best possible essay response

- Plus a bonus 20-pages of high vs low scoring essays , fully annotated (what works and what doesn't) so you know exactly what you need to do and what not to do

Click here to access the FULL version now!

Get exclusive weekly advice from Lisa, only available via email.

Power-up your learning with free essay topics, downloadable word banks, and updates on the latest VCE strategies.

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Oral presentations.

An oral presentation is usually more than just reading a paper or set of slides to an audience (though in some disciplines, this is the expectation). How you deliver your presentation is as important in  communicating your message as what you say. Use these guidelines to learn simple tools that help you prepare and present an effective presentation, and design PowerPoint slides that support and enhance your talk.

Download Oral Presentation Template

Preparation Tips

An effective presentation is more than just standing up and giving information. A presenter must consider how best to communicate the information to the audience. Use these tips to create a presentation that is both informative and interesting:

• Organize your thoughts. Start with an outline and develop good transitions between sections. Emphasize the real-world significance of your research.
• Have a strong opening. Why should the audience listen to you? One good way to get their attention is to start with a question, whether or not you expect an answer.
• Define terms early. If you are using terms that may be new to the audience, introduce them early in your presentation. Once an audience gets lost in unfamiliar terminology, it is extremely difficult to get them back on track.
• Don't get lost in the details. It's natural to be excited about your research and want to tell your audience all about it, but they don't need to know every detail. Focus on giving them enough information to broadly understand how you arrived at your conclusion, what your findings are, and why they matter.
• Finish with a bang. Find one or two sentences that sum up the importance of your research. How is the world better off as a result of what you have done?
• Design PowerPoint slides to introduce important information. Consider doing a presentation without PowerPoint. Then consider which points you cannot make without slides. Create only those slides that are necessary to improve your communication with the audience.
• Time yourself. Do not wait until the last minute to time your presentation. Different conferences will allow for different amounts of time. At on-campus events hosted by the Office of Research, you only have 8 minutes to speak, so you want to know, as soon as possible, if you are close to that limit.
• Create effective notes for yourself. Have notes that you can read. Do not write out your entire talk; use an outline or other brief reminders of what you want to say. Make sure the text is large enough that you can read it from a distance.
• Practice, practice, practice. The more you practice your presentation, the more comfortable you will be in front of an audience. Practice in front of a friend or two and ask for their feedback. Record yourself and listen to it critically. Make it better and do it again.

Powerpoint Tips

Microsoft PowerPoint is a tremendous tool for presentations. It is also a tool that is sometimes not used effectively. If you are using PowerPoint, use these tips to enhance your presentation:

• Use a large font. As a general rule, avoid text smaller than 24 point.
• Use a clean typeface. Sans serif typefaces, such as Arial, are generally easier to read on a screen than serifed typefaces, such as Times New Roman.
• Use bullet points, not complete sentences. The text on your slide provides an outline to what you are saying. If the entire text of your presentation is on your slides, there is no reason for the audience to listen to you. A common standard is the 6/7 rule: no more than six bulleted items per slide and no more than seven words per item.
• Use contrasting colors. Use a dark text on a light background or a light text on a dark background. Avoid combinations of colors that look similar. Avoid red/green combinations, as this is the most common form of color blindness.
• Use special effects sparingly. Using animations, cool transition effects, sounds and other special effects is an effective way to make sure the audience notices your slides. Unfortunately, that means that they are not listening to what you are saying. Use special effects only when they are necessary to make a point.

Presentation Tips

When you start your presentation, the audience will be interested in what you say. Use these tips to help keep them interested throughout your presentation:

• Be excited. You are talking about something exciting. If you remember to be excited, your audience will feel it and automatically become more interested.
• Speak with confidence. When you are speaking, you are the authority on your topic, but do not pretend that you know everything. If you do not know the answer to a question, admit it. Consider deferring the question to your mentor or offer to look into the matter further.
• Make eye contact with the audience. Your purpose is to communicate with your audience, and people listen more if they feel you are talking directly to them. As you speak, let your eyes settle on one person for a few seconds before moving on to somebody else. You do not have to make eye contact with everybody, but make sure you connect with all areas of the audience equally.
• Avoid reading from the screen. First, if you are reading from the screen, you are not making eye contact with your audience. Second, if you put it on your slide, it is because you wanted them to read it, not you.
• Blank the screen when a slide is unnecessary. A slide that is not related to what you are speaking about can distract the audience. Pressing the letter B or the period key displays a black screen, which lets the audience concentrate solely on your words. Press the same key to restore the display.
• Use a pointer only when necessary. If you are using a laser pointer, remember to keep it off unless you need to highlight something on the screen.
• Explain your equations and graphs. When you display equations, explain them fully. Point out all constants and dependent and independent variables. With graphs, tell how they support your point. Explain the x- and y-axes and show how the graph progresses from left to right.
• Pause. Pauses bring audible structure to your presentation. They emphasize important information, make transitions obvious, and give the audience time to catch up between points and to read new slides. Pauses always feel much longer to speakers than to listeners. Practice counting silently to three (slowly) between points.
• Avoid filler words. Um, like, you know, and many others. To an audience, these are indications that you do not know what to say; you sound uncomfortable, so they start to feel uncomfortable as well. Speak slowly enough that you can collect your thoughts before moving ahead. If you really do not know what to say, pause silently until you do.
• Relax. It is hard to relax when you are nervous, but your audience will be much more comfortable if you are too.
• Breathe. It is fine to be nervous. In fact, you should be—all good presenters are nervous every time they are in front of an audience. The most effective way to keep your nerves in check—aside from a lot of practice beforehand—is to remember to breathe deeply throughout your presentation.
• Acknowledge the people who supported your research. Be sure to thank the people who made your research possible, including your mentor, research team, collaborators, and other sources of funding and support.

Sharing your work can help you expand your network of contacts who share your research interests. For undergraduate researchers who intend to complete a graduate degree, presenting can be an invaluable experience. We recommend discussing your interest in sharing your research with your faculty advisor. They can help match your interests with the appropriate venue.

See guide for Poster Presentations

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How to Do an Oral Presentation

Last Updated: March 29, 2024

This article was co-authored by Vikas Agrawal . Vikas Agrawal is a Visual Content Marketing Expert & Entrepreneur, as well as the Founder of Full Service Creative Agency Infobrandz. With over 10 years of experience, he specializes in designing visually engaging content, such as infographics, videos, and e-books. He’s an expert in Making content marketing strategies and has contributed to and been featured in many publications including Forbes, Entrepreneur.com, and INC.com. This article has been viewed 47,938 times.

The power of words can control the thoughts, emotions and the decisions of others. Giving an oral presentation can be a challenge, but with the right plan and delivery, you can move an entire audience in your favor.

Researching Your Presentation

• If speaking about the effect of junk food on an adult’s mind, include the increase of serotonin, a happiness hormone. Then inform the audience how fast the hormone drastically depletes to give out worse feelings. This gives the perspective that even the advantages of junk food are outweighed by the negative effects.

Writing Your Script

• Make sure to begin each argument with a clear description of the content such as. "The result of eating junk food has increased negative emotions such as depression, anxiety and low self-esteem". This gives the audience a quick outlook of what the argument is about. Always remember to state how the argument relates and supports the topic question.

• If necessary, this is where you could include, "My name is ___ and I will be speaking about the effect on junk food on our minds." Then you include a brief out view of each argument you will be speaking about. Do not include any information about your arguments in the introduction.

• Some example concluding sentences include, "The entire process of the mind, changed by a simple bite of a cookie. Our entire body's control system, defined by our choices of food. The definite truth. You are what you eat."

Practicing and Performing

• Taking the effort to memorize your script allows you to keep eye contact with the audience and brings confidence to your speech. Reading from an entire script can easily cause you to lose your place and stutter. Also make sure they are the same size and only put important key words or those that are hard to remember. This allows you to easily flip through and read off the cue cards.

What Is The Best Way To Start a Presentation?

Expert Q&A

• Research persuasive language techniques. Thanks Helpful 0 Not Helpful 1
• Watch online speeches to get an idea of how to tone your presentation. Thanks Helpful 0 Not Helpful 1
• Color code each sentence on your cue cards to never lose track. Thanks Helpful 0 Not Helpful 1

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• ↑ https://www.princeton.edu/~archss/webpdfs08/BaharMartonosi.pdf
• ↑ https://education.seattlepi.com/give-good-speech-presentations-college-1147.html
• ↑ http://blog.online.colostate.edu/blog/online-education/presentation-tips-for-college-students/

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Advice to Students on Preparing for Oral Presentations

At-home/in-class activity.

Instructors may want to share this page with students as they are preparing for a presentation. What would they add to this list? What has their previous experience been? You may want to ask students to write a reflection on one or two items here that they have had strong positive or negative responses to, either as a presenter or as an audience member, in the past. You may also want to ask students to work together in class to build a collaborative rubric for assessing oral presentations (or class participation ), after reviewing this list of criteria.

Guide to Oral/Signed Communication in Writing Classrooms

To reflect on past oral presentations and prepare for upcoming ones

oral presentations

Things to Think About Before Presentations:

Students may also benefit from viewing this series of YouTube videos by a former WR student on the skills of eye contact, posture, gestures, fluency, etc. for presentations, debates, or speeches. PART 1: Elocution and General Concerns 
(adapted from Well Spoken by Erik Palmer, 2011)

• For this class, your audience is a group of intelligent adults interested in the course topic, but who do not necessarily know much about your specific project.
• Other assignments in other classes might require you to gear your presentation to a very different type of audience. Consider this carefully as you prepare.
• Check assignment guidelines to make sure you meet all requirements.
• Choose to present material that YOU find interesting and engaging.
• Clarify any terms or ideas your audience might need explained or introduced.
• Connect your topic to your audience’s experiences and interests.
• Exclude information that is not essential and avoid repetition and generalization.
• Organization
• Grab attention with an opening that makes your audience want to learn more. Strategies include a challenge, a provocative question, a powerful quote, a surprising statistic, an unusual or unexpected fact, a poignant story, or a “teaser.”
• Choose the best organizational strategy. Possibilities include chronological/sequential, problem & solution, compare and contrast, and topical.
• Provide clear “signposts” to make it clear how you are transitioning to new ideas.
• Give a powerful closing that quickly reviews major points and perhaps leaves listeners with a memorable thought, a call to action, or other engaging ending.
• Visual Aids
• Use a minimum of visual aids–only ones that are a) relevant to the talk, b) important (in that they don’t just repeat what you say), c) accessible, both mentally and visually, and d) as simple as possible.
• PowerPoint slides should make no sense without you; in other words, your audience should need you to explain what is on them.
• Despite very natural fears of speaking in public, try to appear calm and confident.
• Do your best to identify and avoid nervous ticks and habits like playing with hair, adjusting clothing, rocking back and forth, continuously smiling or giggling, mangling notes, or saying “like,” “um,” or “uh.”
• Choose a way to stand that feels comfortable for you.
• Try to stand relatively still except for purposeful movement like gestures, crossing to a different location, and stepping forward or backward or side to side to emphasize points or transitions in your presentation.
• Try not to slouch, whether standing or sitting down.
• Don’t dwell on mistakes, which happen to everybody.
• Some strategies to help you calm down and maintain poise include visualizing the room/audience and reviewing the speech in your mind, or taking three long breaths before you go up to present, and another after you’re in place.
• Speak loudly enough so that everyone can comfortably hear every word.
• Enunciate (even over-enunciate if necessary) so each word can be heard.
• Practice pronunciation (and possibly grammar) beforehand.
• Demonstrate your enthusiasm by putting life into your voice.
• Emphasize some words and phrases with emotion and volume.
• Eye Contact
• Make near-continuous eye contact with your audience, surveying all individual faces as you speak in order to make people feel involved and also in order to see how they are responding. Use key words, not complete sentences, on notes.
• Familiarize yourself with your material so that you are not too dependent on looking at your notes as you speak. However, unless you are reciting a memorized passage for an assignment, you shouldn’t feel the need to memorize every word of your speech and remember it perfectly. You should be able to discuss your points in a conversational style. Effective eye contact is often dependent on a skillful combination of “extemporaneity,” “leadership,” and “retrieval” (see terms below).
• Use hands, body movement, and facial expressions to convey or emphasize points.
• Match motion to your words by holding up fingers when counting, using gestures to describe sound or motion, or prompting your audience–saying, “Raise your hand” while raising hand or “Look…” while pointing.
• Practice so that you don’t speak too slowly or too quickly out of nervousness.
• Use pacing to enhance your message–some parts should be faster or slower.
• Use pauses as a powerful tool for emphasis and dramatic effect.

PART 2: Extemporaneity

• Be familiar with material so that you can depart from your “script.”
• When others are speaking, don’t just wait for your turn to say something; listen carefully to what others say–a good discussion or Q & A should not be a series of isolated points, but should instead grow as participants respond to, debate, and add on to previous responses. Your audience will be more engaged if you genuinely consider and address their thoughts and concerns.

PART 3: Leadership/Authority

• You should be able to project in an oral or signed context the mastery you’ve achieved concerning the specific topic of your major research paper.
• Consider not just your narrow project or argument but also more general background regarding your broader topic that your audience might not know.
• Connect presentation to class concerns, and the interests of audience members.

PART 4: Retrieval

• When it comes to perfect memorization, there is no substitute for time and practice. Get a friend to read along as you recite to correct any small errors.