what is the meaning of re in cover letter

What Does “Re:” Mean In a Letter? Explained With Examples

“Re:” is common in formal letters. You might have read one recently and wondered what it means. That’s okay because we’re here to help you understand it. You’ll know all about “re:” and how it works by the time you’ve finished this article.

What Does “Re:” Mean In a Letter?

“Re:” means regarding or referring to. When used in a letter or email, we use it to refer back to a previous incident or topic that might be relevant to the letter. It’s a good way of connecting information to previous correspondence without having to use the full word “regarding.”

It’s acceptable to use shortened forms in most formal cases. You might think it sounds strange, but we also use short words like “etc.” or “e.g.” when writing formal letters. No rules tell us that short forms aren’t allowed.

Instead, we’re taught that formal letters or addresses work well if we can keep them short and to the point. That’s why using short forms like “Re:” for “regarding” works so well.

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What Does “Re:” Mean In a Business Letter?

In a business letter, “Re:” means “regarding.” We use it to refer to something we might have spoken about before with our business associate. It’s a good way to link back to what we know.

You might also find that business letters include “re:” in the tagline or address. This works when you’re addressing a specific person and want to let them know what it’s regarding.

• I’m writing to you re: the issue we discussed at our last meeting. It’s gotten worse since then.
• This letter is re: your healthcare plan, and I think you’ve raised a valid point that I need to go over.
• I’m writing to you re: your proposal for a new expansion, as I think it’s a great idea to go through with.
• This letter is very sensitive. It’s re: your medical condition, and I’m worried that it’s going to prevent you from working.

What Does “Re:” Mean In a Cover Letter?

“Re:” is used slightly differently in a cover letter. In business letters, we can use it in the middle of the text, but this isn’t suitable in cover letters. Instead, we can use it on the subject line to show what job we are referring to with our application.

You don’t include “re;” in the body of a cover letter because it’s likely you’ve never spoken to the person reading it before. Therefore, there’s no reason for you to refer back to anything you might have previously discussed.

• Re: IT Help desk position
• Re: Customer service advisor at The Office LTD
• Re: Assistant to the Regional Manager at Scranton Co.
• Re: The Job Role that I’m looking for

What Does “Re:” Mean In an Email?

In an email, “Re:” can appear in the subject line to reply to a previous email. It can also be placed in the body of the email if there is something specific we are referring to from a previous point.

It’s most likely that you’ll come across “Re:” in the subject line when replying to other emails. Most email services do this automatically, so you don’t have to add it as an extra step.

• RE: The newscast you sent me earlier about closing schools.
• Re: The information you provided me in the last email.
• This email is being forwarded to you re: the issues we’ve had in the staffroom over the last few days.
• Re: The problems with your management style and what you should do to fix them.

You may also like: What Does “Re:” Mean in Email? (Helpful Examples)

Where Should I Place “Re:” In a Letter?

“Re:” in a letter works similarly to a business letter. It’s more common for us to use it in the body of text to refer to a specific incident or problem. We can also use it as part of the address to show who the letter is direct toward (as long as their name comes after it).

• Re: The homeowner
• I’m writing this letter re: the property damage caused by you during your visit.
• Re: The candidate
• This letter is re: all the correspondence you’ve sent to us over the years.

What Is the Difference Between “Re:” and “Ref”?

“Re:” works in two ways. It can mean “regarding” or “referring to,” or it can be used to “reply” to someone. “Ref” is a much less common abbreviation, but you might see it in some formal letters. It only means “with reference to.”

Most people don’t use “ref” because “re:” already covers everything you need to know about it. “Referring” is already covered by the “Re:” umbrella, so it makes sense that most people will stick to that.

In formal writing, it’s common for trends to develop. Once those trends have developed, it’s rare for things to change, and “re:” is seen as the common trend when using references in your writing. There is no reason to change it to “ref.”

Is “Re:” Formal?

“Re:” is formal. It’s an abbreviation, but we can use it formally when we want to remain sharp and to the point. Many formal writers like to do this because it helps readers to understand the main topic throughout their letters or emails.

If we don’t use abbreviations or keep our formal writing succinct, it can create problems for readers. If we make our writing overly confusing by including unnecessary words, most people will be put off by our unprofessional style choices.

Is It “Re:” or “Re”?

“Re:” is most commonly written with a colon. It is correct in this form because the colon allows us to list the exact item we are “referencing” or “regarding” in the letter or email. Without the colon, “Re” looks out of place in a sentence, and people can think it’s a typo.

Is It “Re:” or “RE:”?

“Re:” and “RE:” are both correct. “Re:” works with no capitalization when it’s included in the body of text for both letters and emails. This allows it not to take away from the sentence. “RE:” is capitalized in the subject of emails or letters to show what you’re replying to.

Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here .

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What does “re” mean in a business letter (all you need to know).

In the world of business communication, it is crucial to use proper etiquette and language conventions to convey messages effectively. One commonly used term in business letters is “Re,” which stands for “regarding” or “in reference to.” This article aims to provide a comprehensive understanding of the meaning, usage, and significance of “Re” in business correspondence.

What Does “Re” Mean in a Business Letter?

The term “Re” in a business letter is an abbreviation of the word “regarding” or “in reference to.” It is typically used to introduce the subject or topic of the letter. When you see “Re” at the beginning of a letter, it signifies that the content is directly related to or concerns the matter mentioned after “Re.” This helps the recipient quickly identify the main focus of the letter and understand its purpose.

Usage and Placement of “Re” in a Business Letter

The placement of “Re” in a business letter is important to ensure clarity and professionalism. It is commonly placed on the left-hand side, either aligned with the left margin or slightly indented. For instance:

Re: [Subject or Topic of the Letter] [Salutation] [Body of the Letter] [Closing] [Your Name] [Your Position/Title] [Company Name] [Contact Information]

The use of a colon (:) after “Re” is a common convention, but some prefer using a comma (,) instead. Regardless of the punctuation used, it is crucial to ensure consistency throughout the letter.

Significance of “Re” in Business Letters

The inclusion of “Re” in a business letter serves several purposes, including:

3.1. Clarifying the Subject: By placing “Re” followed by a subject line, the sender emphasizes the specific matter being discussed. This makes it easier for the recipient to identify and prioritize the letter’s content, especially in cases where the recipient deals with a high volume of correspondence.

3.2. Enhancing Professionalism: Using “Re” demonstrates professionalism and attention to detail in business communication. It signifies that the sender has taken the time to identify the letter’s subject and present it clearly. This can positively influence the recipient’s perception of the sender’s professionalism and credibility.

3.3. Improving Efficiency: When a letter is marked with “Re,” it helps both the sender and recipient focus on the central topic without unnecessary confusion. This ensures that the message is communicated efficiently and effectively, saving time for both parties involved.

Expert Opinions and Best Practices

According to business communication experts, the appropriate use of “Re” can significantly impact the effectiveness of a business letter. Here are some expert opinions and best practices to consider:

4.1. Clear and Concise Subject: When using “Re,” it is important to provide a clear and concise subject or topic immediately after. Avoid using vague or ambiguous statements. Instead, be specific and informative to convey the purpose of the letter.

4.2. Contextual Relevance: Ensure that the subject line introduced by “Re” is directly related to the content of the letter. This helps maintain coherence and relevance throughout the correspondence.

4.3. Proper Capitalization: “Re” is generally capitalized in a business letter, although some style guides may prefer lowercase. To maintain consistency, it is advisable to adhere to the capitalization style used throughout the rest of the letter.

4.4. Use of Other Abbreviations: It is important to note that “Re” is not the only abbreviation used in business letters . Other abbreviations such as “cc” (carbon copy) and “bcc” (blind carbon copy) are also commonly used to indicate the recipients who are receiving copies of the letter.

“Re” in a business letter stands for “regarding” or “in reference to.” It serves as a concise way to introduce the subject or topic of the letter, enhancing clarity, professionalism, and efficiency in business communication. By using “Re” appropriately, you can ensure that your message is effectively conveyed and that your business correspondence maintains the expected standards of etiquette and professionalism.

Does “RE” Mean Regarding?

In business communication, the abbreviation “RE” is commonly used, and one of the most prevalent interpretations is that it stands for “regarding.” However, it’s important to note that “RE” is not an official acronym, and its meaning may vary depending on the context and personal preferences.

The usage of “RE” as an abbreviation for “regarding” has become widespread due to its effectiveness in conveying the subject or topic of a letter. When used appropriately, it helps the recipient quickly identify the purpose and main focus of the correspondence. For instance, a business letter might begin with “RE: Sales Report,” indicating that the letter pertains to the sales report and its related matters.

While the interpretation of “RE” as “regarding” is widely accepted and understood, it’s important to consider that different individuals and organizations may have their own interpretations. Some may use “RE” as an abbreviation for “reference,” “in relation to,” or even as a general indicator of the subject without assigning a specific meaning. Therefore, it is advisable to clarify the intended meaning if there is any ambiguity to ensure effective communication.

Is It “Re” or “Re:”

The use of either “Re” or “Re:” is a matter of personal or organizational preference, and there is no definitive right or wrong choice. Both variants are widely used in business correspondence and serve the same purpose of introducing the subject or topic of the letter.

The traditional and more common choice is “Re,” which is a concise and straightforward abbreviation for “regarding.” This form aligns with the standard abbreviations used in business letters, such as “cc” for “carbon copy” and “bcc” for “blind carbon copy.”

On the other hand, “Re:” with a colon is a more modern usage that has gained popularity in recent years. The colon is used to indicate the beginning of the subject line, making it visually distinct and easily recognizable. The choice of using a colon can also be influenced by stylistic preferences or adherence to specific style guides.

Ultimately, whether to use “Re” or “Re:” depends on personal or organizational preferences and the desired aesthetic or stylistic considerations. It is important to maintain consistency throughout a document or correspondence and follow any specific guidelines or conventions established within your organization or industry.

Here are some key takeaways regarding the usage of “Re” or “Re:” in business letters:

• “RE” generally stands for “regarding” and is commonly used to introduce the subject or topic of a business letter.
• The meaning of “RE” may vary depending on personal or organizational preferences, and it is essential to clarify any ambiguity in its interpretation.
• Both “Re” and “Re:” are widely accepted variations, and the choice between them depends on personal or organizational style preferences.
• Maintaining consistency within a document or correspondence is crucial, and following any established guidelines or conventions is recommended.
• Clear and concise subject lines are essential, regardless of whether “Re” or “Re:” is used.

In summary, the abbreviations “Re” and “Re:” are commonly used in business letters to introduce the subject or topic. While “Re” traditionally represents “regarding,” variations and interpretations may exist. Choosing between “Re” and “Re:” depends on personal or organizational preferences, and it is important to maintain consistency and clarity in communication.

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What Does Re Mean In A Business Letter (All You Need To Know)

Wondering: What Does Re Mean In A Business Letter ?

What does “Re” mean in a business letter?

What are the essential elements you should know!

In this article, I will break down the question “ What Does RE Mean In A Business Letter ” so you know all there is to know about it!

Keep reading as we have gathered exactly the information that you need!

Let me explain to you what “Re” means in a letter once and for all!

Are you ready?

Let’s get started!

What Does Re Mean In A Business Letter

You just received a business letter and you see “Re” in the subject line…

What does Re mean?

Essential, “Re” is an English preposition meaning “in the matter of”.

Many believe that Re: is the abbreviation of the word “Regarding” or “Reference” but in fact, RE is not the abbreviation of these words.

RE comes from the Latin In Re which means “in the matter of”.

You may have seen lawyers use In Re in legal phrases, particularly when a lawsuit is not brought by a person but by an agency of some kind.

Since the 18th century, RE: has been used in letters to indicate “in the matter of” or “with reference to”.

In The Matter Of

When you see RE or RE: in a letter subject line, its an English preposition meaning “in the matter of”.

The RE in a letter is equivalent to the RE that you may see in an email subject line.

For example, if you are writing a resignation letter to your employer, you will write the letter subject line as follows:

Re: Mary Jane Notice of Resignation Author

Recommended articles:

• Reservation of rights letter
• How to write a resignation letter

Does RE Mean Regarding

Although many indicate that Re: in a business letter is an abbreviation for the word Regarding, this is a mistake.

Re is not an abbreviation of anything really.

Re comes from the Latin In Re , which means “in the matter of”.

Perhaps many believe that RE means “Regarding” as “Regarding” starts with the letters RE.

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Is It Re or Re:

Another common question that is asked is whether you should write Re or Re: in your business letter subject line.

Typically, the proper way of writing Re is with the colon (“Re:”).

If you don’t put the colon, people may think that it’s a typo or you’ve been sloppy.

Is It Re: or RE:

Another important aspect is knowing whether you should capitalize the RE in your letter subject line.

Both Re: and RE: are correct.

In the letter subject line, you can choose to write Re: or RE: as you prefer.

Recommended article:

• I hope this email finds you well meaning 

Takeaways 

So there you have it folks!

What does RE mean in a letter?

Re: is probably one of the most commonly used term in business letters.

You’ll generally see Re: at the top of a business letter on the subject line steering the reader to a short and concise description of the subject of the letter.

For example:

Re: John Smith Employment Application  Author

Re is an English preposition that is used in letters to mean “in the matter of” or “with reference to”.

Now that you know what RE means in a letter and why it’s written that way, good luck with your research!

I hope you enjoyed this article on What Does RE Mean In A Business Letter ! Be sure to check out more articles on my blog. Enjoy!

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How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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How and Why to Write a Great Cover Letter

A cover letter is a one-page business letter that you submit when applying to a job, along with your resume. As a piece of persuasive writing, your cover letter will aim to convey to the employer why you’re a great candidate for the role.

What is the purpose of a cover letter?

Your cover letter complements your resume by making it easy for the employer to see how your experience and interest connect to the position. Your goal is to convince the employer to interview you.

With your cover letter, you’ll aim to:

• Highlight your qualifications:  You’ll show how your skills and experience relate to the employer’s needs for a specific position.
• Showcase your motivation: You’ll demonstrate your enthusiasm for the specific position and the organization.
• Reflect your voice and written communication skills: You’ll give the employer a sense of your personality and writing style.

When should I write a cover letter?

Not all jobs require cover letters. So, how do you decide whether to submit one?

Submit a Cover Letter when…

• The posting explicitly requests that you do so
• You’re applying to an opportunity at a mission-driven organization
• You think that doing so could provide important information to the employer that they wouldn’t get from your resume

Consider Submitting a Cover Letter when…

• It’s marked “optional” in an application, and you have the bandwidth to do so
• You have content that you can easily recycle or repurpose into a tailored cover letter

No Need to Submit a Cover Letter when…

• A posting specifically tells you not to submit one
• There’s no way to submit one in an application portal, and doing so would require a serious workaround

If you’re applying to several similar opportunities, creating a draft cover letter in advance, geared toward that type of opportunity, can be a helpful way to save time in your actual application process.

How do I write a cover letter?

Your cover letter should articulate your qualifications and motivation for the position. Read the job description closely and research the organization. As you craft your cover letter, use examples that demonstrate your relevant skills, knowledge, and interests. The cover letter should be concise, clear, and well-organized.

Before Writing

Research the employer.

Learn enough about the organization to articulate why you are a strong fit for that firm. 

• Review the firm’s website and LinkedIn page.
• Speak with current or previous employees.
• Read articles and social media for current news.

Analyze the job description

Look for skills, duties, and qualifications of the job so you can design your letter to match these as much as possible.

Reflect on your experience and motivation

Identify skills and personal qualities you have developed which will be useful in this role. Ask yourself:

• What attracts you about this role/company/industry?
• What have you have done in your work experiences, classes, internships, activities, projects, volunteer work, travel, etc., that is similar to the duties required of the job? 

Cover Letter Structure

As a business letter, the cover letter should include:

• Heading: Include your name and contact information in the same format as your resume
• Salutation: Address your letter to the specific individual who can hire you, if this is known. If the name is not included in the job description, address the letter to the Hiring Manager or title mentioned in the job description.
• Body Paragraphs:  Discuss your experiences, interests, and skills to show the employer how you can add value to their team. See the section below for more guidance.
• Signature Line: Include a closing and your name.

The cover letter should be one page, about three or four paragraphs, and single spaced. Use 10-12 point font and one inch margins. 

When applying online, upload your cover letter as a PDF file, unless another format is specified. When sending your resume and cover letter by email, you may write a short note or paste your cover letter in the body of your email (without the address header) and also attach the PDF file.

Cover Letter Content

Your cover letter should answer who, what, when, where and why you are applying for the opportunity. 

Introduction

State the position for which you are applying. If you have a referral or spoke with someone from the company, you can mention it in the introduction. Provide some basic information about yourself; this can include your class year and what you’re studying at Columbia. Briefly outline why you’re interested in the organization and what you bring in terms of relevant experience and skills. 

Body Paragraphs

These paragraphs will highlight your qualifications and strengths that are most relevant to the organization and position. Use the job posting and your research as clues to determine what the employer is seeking in a candidate. Have your resume beside you and reflect on what you want the employer to know about you. Are there experiences you want to expand upon that demonstrate your understanding of the role and ability to do the job requirements?

Structure the paragraphs based on relevance, not chronology. Lead with your most relevant skill or strongest experience.

Start each body paragraph with a clear topic sentence.  This can highlight a key skill set, a transferable experience, or a core area of knowledge you’ve built through your studies. Walk the reader through a project or experience, integrating the relevant skills you used and qualities you demonstrated. Provide details about your accomplishments and impact. Connect how these experiences have prepared you for this role and why you are motivated to do this job. There is no need to apologize if you feel you lack experience; focus on the accomplishments that you have.

Recap what you would bring to the organization and your interest in the position. Thank the employer for their consideration. Keep your tone positive and enthusiastic. 

Check out our example of how to structure your cover letter content . 

Editing Tips

Use our  Cover Letter Checklist to make sure your format and content is in line with best practices. 

• Ensure that the content reflects the requirements in the job description
• Keep the cover letter concise, at one page or less
• Correct any errors in grammar, sentence structure, and spelling
• Use the active voice
• Avoid beginning too many sentences with “I”

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• Career Blog

What Is a Cover Letter for a Job? Definition and Examples

A cover letter is a personalized document submitted alongside your resume or CV when applying for a job. It is designed to introduce yourself to the employer, showcase your qualifications, and establish a connection with the hiring manager.

Cover letters are crucial in the job application process, as they are the first impression you give to a potential employer. They demonstrate your communication skills, highlight your unique strengths that align with the job requirements, and show the employer that you have put in the effort to tailor your application specifically to them.

In this article, we will cover the essential elements of a cover letter, including the structure, content, and format. We’ll also provide you with tips on how to make your cover letter stand out and share specific examples that you can use as inspiration.

Specifically, we will discuss:

• The purpose of a cover letter
• The different types of cover letters
• The structure and format of a cover letter
• How to tailor your cover letter to the job and company
• Tips on how to write an effective cover letter
• Examples of successful cover letters

Whether you are a recent graduate or a seasoned professional, this article will provide you with the knowledge you need to create a compelling cover letter that will impress any employer. So, let’s get started!

The Definition of a Cover Letter

Defining what a cover letter is.

A cover letter is a one-page document that accompanies your resume when applying for a job. It provides a personalized introduction to the employer and serves as a sales pitch highlighting your qualifications, skills, and experience.

Explaining the Purpose of a Cover Letter

The purpose of a cover letter is to showcase your interest in the job and the company while presenting yourself as the best candidate for the position. It should not duplicate the content of your resume but rather expand on it by providing specific examples of how your skills match the job requirements.

A cover letter is also an opportunity to demonstrate your writing skills and personality. It should be carefully crafted and tailored to the employer’s needs to make a positive impression and stand out from other applicants.

Differentiating a Cover Letter from a Resume

While a resume provides a comprehensive summary of your work history, education, and achievements, a cover letter is more focused on your motivation and fit for the specific job.

A resume is typically structured in a chronological or functional format, whereas a cover letter follows a specific format with a heading, introduction, body paragraphs, and a closing.

A cover letter is an essential job application tool that complements your resume and allows you to shine as a candidate. By personalizing your application and demonstrating your fit for the job, you can increase your chances of landing an interview and securing the job you want.

The Purpose of a Cover Letter

One of the most critical components of a job application is a cover letter. It provides the candidate with an opportunity to introduce themselves and explain why they are an excellent fit for the position. The following section explores why a cover letter is essential for job seekers and highlights the benefits of including it in a job application.

Demonstrating Why a Cover Letter is Important for Job Seekers

A cover letter is the first part of your job application that a recruiter or employer will see. Therefore, it is essential to make a positive first impression. The cover letter should highlight your strengths, experiences, and qualifications that are relevant to the job description. It should be well-structured, error-free, and customized for the specific job you are applying for.

Cover letters provide the candidate with an opportunity to explain their motivation for applying for the job. They can also showcase their personality, communication skills, and writing style. A well-crafted cover letter can set the tone for the entire application and make the candidate stand out from other applicants.

Exploring the Benefits of Including a Cover Letter with a Job Application

Including a cover letter with a job application has several benefits. Firstly, it shows initiative and effort, indicating that the candidate is genuinely interested in the job. It also demonstrates attention to detail and professionalism.

A cover letter can also provide valuable insights that may not be apparent from the resume alone. It allows the candidate to elaborate on their skills and experiences, as well as to address any gaps or challenges in their career history. Additionally, a cover letter provides an opportunity to express enthusiasm for the company and the position.

Furthermore, a cover letter can help job seekers overcome potential obstacles or barriers. For instance, if the candidate is transitioning into a new career, lacks relevant experience or has gaps in employment history or has faced any limitations such as disabilities, a cover letter can be a valuable tool to address these concerns sensitively.

A cover letter is a crucial component of job seeking. It can make the difference between landing an interview and getting passed over. By demonstrating motivation, professionalism, and enthusiasm for the position, a well-crafted cover letter can set the applicant apart from the competition. Therefore, job seekers should take the time to create an outstanding cover letter that highlights their strengths and illustrates why they are the best fit for the job.

The Basic Cover Letter Format

When it comes to formatting your cover letter, it’s important to stick to a standard structure that potential employers expect to see. Here is a breakdown of the basic cover letter format:

Heading and contact information

At the very top of your cover letter, include your name, address, phone number, and email address. Next, include the date you are sending the letter and the contact information for the employer, including their name, title, company, and address.

Begin your cover letter with a salutation, such as “Dear Hiring Manager” or “Dear [employer’s name]”. It’s important to address the letter specifically to the person who will be reviewing your application.

Opening paragraph

In the opening paragraph, introduce yourself and explain why you are interested in the position. If someone referred you to the job, mention their name and connection to the employer.

Body paragraphs

The body of your cover letter should highlight your qualifications and explain why you are the best candidate for the job. Use specific examples from your work experience or education to demonstrate your skills and achievements.

Closing paragraph

In the closing paragraph, thank the employer for considering your application and express your enthusiasm for the opportunity to interview. Include your contact information again and invite the employer to contact you with any further questions.

End the letter with a professional closing, such as “Sincerely” or “Best regards”, and sign your name.

Tone and style of writing

When it comes to the tone and style of your cover letter, it’s important to strike a balance between professionalism and personality. You want to sound knowledgeable and competent, but also friendly and engaging. Here are some tips for writing an effective cover letter:

• Use a conversational tone, but avoid slang or casual language.
• Tailor your language to the specific job and company you are applying to. Use keywords from the job description and research the company culture to get a sense of the appropriate tone.
• Show enthusiasm and passion for the job, but avoid going overboard or sounding desperate.
• Be confident and assertive, but also humble and gracious.
• Use examples and anecdotes to demonstrate your skills and qualifications, but avoid rambling or repeating information from your resume.

By following the basic cover letter format and using an appropriate tone and style, you can create a compelling letter that stands out to potential employers and increases your chances of landing the job.

How to Write a Cover Letter

In this section, we will provide a step-by-step guide to creating a successful cover letter.

Paragraph 1: Introduction

The first paragraph is your chance to introduce yourself to the employer and explain why you’re interested in the position. Start off with a clear and concise statement of the job you’re applying for and where you saw the opening. You can also include a sentence or two about your qualifications and why you’d be a good fit for the role. Remember to keep it brief and to the point.

Paragraph 2: Your Qualifications

In the second paragraph, highlight your qualifications and experiences that match the job description. Be specific and use examples to demonstrate your skills and achievements. This is your chance to prove that you have what it takes to succeed in the role. Make sure to use keywords from the job description to show that you understand the requirements of the position.

Paragraph 3: Your Value Proposition

The third paragraph is where you can really sell yourself. Explain what sets you apart from other applicants and why the employer should hire you. This is your opportunity to showcase your strengths and explain how you can bring value to the company. You can also use this paragraph to express your enthusiasm for the company or industry.

Paragraph 4: Call to Action

In the final paragraph, thank the employer for considering your application and reiterate your interest in the position. End with a strong call to action, such as expressing your availability for an interview or follow-up call. Remember to include your contact information, such as your phone number and email address, so the employer can easily reach you.

By following this step-by-step guide, you can create a strong and effective cover letter that will help you stand out from the competition. Keep in mind that every cover letter should be tailored to the specific job and company you’re applying to. Good luck!

Specific Details to Include in a Cover Letter

When it comes to writing a cover letter, including specific details can greatly enhance your chances of landing your dream job. Here are some examples of information that should be included in your cover letter:

• Contact information:  Your full name, phone number, email address, and home address. This info helps the hiring manager contact you quickly and easily.
• Job reference number or title:  If the job you are applying for has a reference number, include it in your cover letter. If not, it’s essential to mention the job title in your introduction.
• Dates of availability:  Let the hiring manager know when you’re available to start the job. This detail helps the employer to determine your readiness and to plan accordingly.

Crafting a perfect cover letter for a job isn’t just about including the necessary details. It is also essential to tailor the cover letter to the job posting and company. Here are some tips to do so.

Tips for Tailoring the Cover Letter to the Company and Job Posting

• Research the company:  Before writing a cover letter, research the company to understand how they operate and their values. Use this information to personalize the cover letter.
• Match your skills to the job:  The job posting lists the required skills and qualifications. Make sure to mention them and link them to your experience and skills.
• Use the right tone of voice:  The tone of the cover letter should align with the company’s values and culture. If the company is serious and formal, use a professional tone. If it’s more relaxed, your tone can be conversational.
• Address the hiring manager by name:  Addressing the hiring manager by name shows professionalism and interest in the job.
• Highlight your achievements:  In the main paragraphs of your cover letter, highlight your significant achievements that relate to the job posting.

It is essential to follow these tips to create a compelling and personalized cover letter that catches the hiring manager’s attention. By focusing on the specific information and tailoring the letter to the company, you increase your chances of standing out among the other candidates.

How to Customize a Cover Letter

When applying for a job, it’s important to customize your cover letter to the specific job posting. This helps to show your potential employer that you have a genuine interest in the position and that you understand what they’re looking for. Here are some tips on how to effectively customize your cover letter for different job postings.

1. Research the Company

Before you start writing your cover letter, it’s important to research the company you’re applying to. Look for information on their mission statement, values, and any recent news or events. This will give you a better understanding of what they’re looking for in a candidate and help you tailor your letter accordingly.

2. Use the Job Description

The job description is your guide to what the employer is looking for in a candidate. Read it carefully and make note of the qualifications, skills, and experience they’re seeking. In your cover letter, use this information to highlight your relevant experience and qualifications.

3. Show Your Enthusiasm

When customizing your cover letter, it’s important to show enthusiasm for the job and company. Use specific examples from your research and experiences to demonstrate why you’re excited about the opportunity. This can help to set you apart from other applicants and show that you’re genuinely interested in the job.

4. Address Specific Concerns

If there are any specific concerns or requirements mentioned in the job posting, make sure to address them in your cover letter. For example, if the employer is looking for someone with experience working with a certain software program, mention your experience with that program specifically.

5. Keep it Professional

While you want to customize your cover letter, it’s also important to keep it professional. Avoid using slang or overly casual language, and make sure to proofread carefully for any spelling or grammar errors.

Customizing your cover letter may take some extra time and effort, but it can make a big difference in your job search. By showing the employer that you understand their needs and are enthusiastic about the job, you’ll be more likely to stand out from other applicants and land your dream job.

Common Mistakes to Avoid in Cover Letters

In order to create an effective cover letter, it is important to understand the common mistakes that many applicants make. Here are some common mistakes to avoid:

1. Repeating Information from Your Resume

It is important to remember that your cover letter is not simply a summary of your resume. One of the biggest mistakes that applicants make is repeating information from their resume in their cover letter. Instead, use your cover letter to highlight specific achievements and experiences that demonstrate your qualifications for the position.

2. Writing a Generic Letter

Another mistake that many applicants make is writing a generic cover letter. This means that they use the same cover letter for every job application. Instead, tailor your cover letter to the specific position you are applying for. Research the company and the job requirements, and use this information to customize your letter.

3. Focusing Too Much on Yourself

While your cover letter is a chance to sell yourself, it is important to remember that the letter should focus on how you can benefit the company, not just on your own achievements. Make sure that you highlight how your skills and experience can help the company succeed.

4. Making Grammar and Spelling Mistakes

It may seem obvious, but it is important to make sure that your cover letter is free from grammar and spelling mistakes. A poorly written letter can create a negative impression and may even result in your application being rejected. Proofread your letter carefully before submitting it.

5. Failing to Follow Instructions

Many job postings include specific instructions for submitting a cover letter. Failing to follow these instructions can make a bad impression on the hiring manager. Make sure that you carefully read the job posting and follow all instructions for submitting your cover letter.

Suggestions for Avoiding These Mistakes

To avoid making these common mistakes, take the time to carefully craft your cover letter. Research the company and the position, and use this information to personalize your letter. Highlight specific achievements and experiences that demonstrate your qualifications for the job. And always proofread your letter carefully to avoid embarrassing mistakes. By putting in the effort to create a strong, tailored cover letter, you can increase your chances of standing out to potential employers.

Tips for Writing a Cover Letter

A cover letter is a crucial part of the job application process. It’s a chance to introduce yourself to the hiring manager, highlight your qualifications for the job, and express your interest in the position. To make a great first impression, it’s essential to write an exceptional cover letter.

Here are some helpful tips for writing a standout cover letter:

Do your research:  Before writing your cover letter, research the company and the job you’re applying for. This will help you tailor your letter to the specific position and show the employer that you’ve done your homework.

Include a strong opening:  A strong opening sentence can grab the employer’s attention and make them want to keep reading. Use an attention-grabbing phrase or statistic to start your letter.

Highlight your qualifications:  Your cover letter should highlight your most relevant skills and experience for the job. Use specific examples that show how your past experience can be applied to the position you’re applying for.

Use active voice:  To make your letter more engaging, use active voice rather than passive voice. This will make the letter more dynamic and show the employer that you’re confident and assertive.

Avoid clichés:  Clichés like “I’m a team player” or “I’m a self-starter” are overused and don’t add anything to your letter. Instead, use specific examples to demonstrate these traits.

Be concise and to the point:  Your cover letter should be one page or less and easy to read. Use short paragraphs and bullet points to break up the text and make it easy to scan.

Show enthusiasm:  Your cover letter should express your interest and excitement for the job. Show the employer that you’re passionate about the position and eager to contribute to the company.

By following these best practices, you can write an outstanding cover letter that sets you apart from other applicants and impresses the employer. Remember to proofread your letter carefully and tailor it to each job you apply for. Good luck with your job search!

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What is a Cover Letter? Definition, Structure, Purpose, Types & Meaning

In This Guide:

What is a cover letter, what is the purpose of a cover letter in a job application, what to include in a cover letter, cover letter format and layout, should you use a cover letter template or example, what is a cover letter - takeaways.

Asking yourself, “What is a cover letter?”

In this article, we break down for you the basics about cover letters, their purpose, and what to include in yours.

When you’re applying for a job, a cover letter is just as important as your resume in a lot of ways.  You always want to include a cover letter when you’re submitting your resume, to personalize the facts about your work history and to tailor your application to the job.

But if you haven’t written a cover letter before, it can be intimidating to figure out what to include. Don’t worry, this expert guide boils it all down into a quick read that gives you an overview and points you in the right direction to find everything you need to know about them.

In this post, we’re going to cover:

• What is a Cover Letter?
• What is the Purpose of a Cover Letter in a Job Application?
• What to Include in A Cover Letter

We also describe how you can lay out your cover letter to amp its impact, and we’ve even made it dead simple for you by including some perfect cover letter examples for you to check out.

A cover letter is a one-page document that you include with your resume as part of your application for a job. A good cover letter grabs a Hiring Manager’s attention and gets you to the next step of the hiring process.

While every job you apply for will have either a specific application form or will ask for a resume, not every one will ask for a cover letter.  But you should always include one – it’s a game changer.

The upshot is that a resume is a summary of your work and education experience, while your cover letter adds relevant context to that experience for the specific job.

A cover letter is tailored to a specific job you’re applying for, and it highlights what your qualifications are and how they relate to that role and company. You can use it to give examples of how your experiences relate to the role and show how you’re the best person for the job.

Just as its name implies, a cover letter is written in a letter format, including a greeting, three or four body paragraphs, and a closing. Unlike a resume, your cover letter should be written in full sentences, and you want to use the first-person – “I’m writing to you today to…”.

You don’t want to just rhyme off the same things that are in your resume, though.  Use your cover letter to give real life examples of how your experience, skills, or interests make you perfect for the job.

Head to our full article on the differences between a resume and a cover letter to learn more on this.

Put simply, it’s your chance to make a great first impression. It’s a tool you use to grab a hiring manager’s attention long enough that they look over your resume a bit closer and call you in for an interview.

A cover letter may not be something a job posting asks you to include, but don’t think that means you shouldn’t.  A good cover letter is always a good idea, here’s why:

• You can tell a story in a cover letter that dives deeper into your qualifications,
• experience, and interests to show why you’re the best candidate for the job.
• A lot of candidates skip writing a cover letter, so by including one you immediately put yourself ahead of the competition!
• You can introduce yourself in a more personalized way and tailor your application specifically for the job.
• You can add a bit of flair or personality that gets a hiring manager to ask you in for an interview
• It shows that you put effort into your application, which again, puts you ahead of most of the competition.

This is just a snapshot of how a cover letter can help you. We’ve got a great article for you to look over if you want to know more about the purpose of a cover letter .

Should you send a cover letter for a job?

There is no question, yes, you should absolutely include a cover letter with your application.

We’ve done our homework on this and can tell you: a majority of hiring managers need or expect a cover letter, even if it’s not specified in the job posting.

Not only are they expected, but they’re a great tool for you too:

• Explain the reasons for any work gaps
• Clarify how the experience you have from other jobs applies
• Show how you fit their company culture
• Let them know why you’re changing jobs or fields

So, while a cover letter may not absolutely be necessary, they’re extremely useful, and always something you should take the time to write and include with your application.

Cover letters should usually include some of the same basic elements. We’ve put together a quick list below, but head over to our complete guide on what to include in your cover letter for a full explanation.

• A header – This is where you’re going to include all the contact info the hiring manager is going to expect to see.  You want to be sure to give them what theyère looking for.
• Opening statement – You can get right to it here and make sure this is an attention grabber.  Summarize your skills or experience and give them one good reason why it’s important for the job you’re applying to.
• Body – This paragraph should give some more details about you personally.  Employers often hire someone for who they are, not what they know; this is your time to show them you’d be a great fit on their team.
• Closing and Call to Action – You want to close your cover letter with a thanks for the time they’ve taken and a professional sign-off.  You should also let them know you’re eager to hear from them, and let them know to contact you to follow up.

Try to end with a great impression. It’s key that you know how to close your cover letter well to hit all the right notes.

A hiring manager takes about 7.4 seconds to look at each resume that comes across their desk, and there may be hundreds of those. A strong cover letter design can grab their attention long enough for them to set you into the callback pile instead of in the recycling bin.

We’ve put together the details on how you can really grab a recruiter’s attention with your cover letter design , but here’s the basics:

• Font - Always use a standard, easy-to-read font like Times New Roman or Arial. It should be 12pt or slightly bigger.
• Heading – Always use a professional format of heading, which includes your name and contact info, the date of writing, and the contact info for the person you’re writing to.
• Spacing – You want to single space the body of your cover letter, but leave spaces between the heading, the greeting, each paragraph, and your sign-off.
• Length – We know that it’s tempting to try to fit in as much as possible in the cover letter, but this is definitely a case of less is more.  You want the content to be about half a page, so shoot for between 250-400 words.

Keeping your cover letter lean can be hard the first few times you write one. Check out our article on ideal cover letter length to get more tips on how to hit the sweet spot.

If you’re already a pro, maybe you can go it on your own and write a killer cover letter.  But if this is your first cover letter, or you have any doubts, use our Cover Letter Examples to get some great ideas on how to write and format yours – we’ve got a few samples below.

Our examples cover different industries and positions, so you can fine tune the fit of your letter for exactly the job you’re applying to without trying to reinvent the wheel!  Plus, these are cover letters that work to get interviews, so you can be sure you’ve got a great start.

If you want a real head start, we’ve even got a Cover Letter Templates page where you can head to get all the basics covered for you. Head there, input your specifics, and you’ll have a winning cover letter, easy-peasy.

• A cover letter is a one-pager you include with a job application to dive deeper into exactly why you are the best fit for the job.
• You always want to include a cover letter, even if it’s not specified in the job posting.
• Hiring managers get hundreds of resumes, and they fly through them - your cover letter can and should be designed to grab their attention.
• Personalize your cover letter and tailor it to the specific job you’re sending it in to, this includes relating specific skills, letting your personality shine, and getting the hiring manager’s name.
• Make sure it’s in perfect shape to get great results.  Use our Cover Letter Checklist to make sure you’ve covered all the bases and haven’t overlooked any little mistakes that could cost you the job.

• Cover Letter Guides

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What Is a Cover Letter?

Understanding cover letters, types of cover letters, how to write a cover letter, tips for writing a cover letter.

• Cover Letter FAQs

The Bottom Line

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What Is a Cover Letter? Types and How To Write One

A cover letter is a written document commonly submitted with a job application outlining the applicant's credentials and interest in the open position. Since a cover letter is often one of only two documents sent to a potential employer, a well- or poorly-written letter can impact whether the applicant is called for an interview .

Key Takeaways

• A cover letter is commonly submitted with a job application explaining the applicant's credentials and interest in the position.
• A good cover letter complements the resume and explains why the candidate is the ideal person for the job.
• Common cover letter mistakes can sink a job applicant.

Investopedia / Joules Garcia

Most job postings are done online and no longer require a physical application. Instead, applicants send companies a copy of their resume along with a cover letter either by email or with a hard copy through the mail. A resume offers a glimpse into the professional and academic experience of a potential employee. The cover letter, on the other hand, acts as an introduction written by the candidate to express their interest in the position and what makes them the best fit for the job.

A good cover letter complements a resume by expanding on items relevant to the job. In essence, it's a sales pitch that describes why the applicant is the best person for the position. Career experts advise job seekers to spend time customizing each cover letter for the particular position, rather than using a generic missive. Although this requires extra effort, it can be very helpful in allowing an applicant to stand out above the competition.

The cover letter provides information to the employer about who the candidate is as a professional and as a person. This includes their areas of interest, professional goals, knowledge, skills they've gained over the years, achievements, passions, and aspirations. The cover letter should be a one-page document that provides a clear and concise idea about why the candidate is the best person for the job . It should also highlight the cultural fit.

While there is no set template for a cover letter, the type of letter that you write will depend on the requirements of each individual company or employer. The information that is included in a cover letter will vary depending on the goals and purpose of your application.

• An application cover letter is the most familiar type of cover letter. This is generally written in response to a vacancy that is posted on a company's website or a job board. In addition to answering any specific questions posted in the job ad, it may also highlight any experience or skills that are suitable for the position.
• A referral cover letter is similar to an application letter, but it includes the name of a colleague or employee who recommended the applicant for the open position. A strong referral can help you stand out against other applicants.
• A prospecting cover letter , also known as a letter of interest, is written by a job seeker and addressed to a company where they would like to work. However, it is not aimed at a specific role or vacancy. Instead, this type of letter inquires about open positions in general and may highlight any special skills that make the writer suitable for the company.

When employers post a job ad that requires a cover letter, they may specify certain requirements for the cover letter to address. For example, they may require applicants to answer certain questions, or to respect a certain word limit. It is important to follow these requirements, as they reflect on the applicant's ability to understand and follow directions.

If the employer does not set any expectations, a typical cover letter should be about a page or less, and may include a formal greeting, contact information, and links to the applicant's portfolio or work. It should highlight any special skills, and explain why you would be a good fit for the position. This is your chance to impress the employer: Even if your resume does not have everything an employer wants, a well-written cover letter can make the applicant stand out from the crowd.

However, it is possible to include too much information. Most employers will simply glance at the majority of their cover letters, and a long-winded essay might end up at the bottom of the pile. A few short paragraphs explaining your skills, and why you chose that specific employer, should be enough to put your best foot forward.

Writing a cover letter doesn't have to be tedious—even though it may seem like it's a chore. Here are a few simple tips you may want to consider when composing your cover letter:

• Personalize your letter for each role. Never use a generic cover letter. This means you have to write a new one for each position. Be sure to include your strengths and skills, and explain why you’re the perfect candidate.
• Include contact information. If the posting doesn't include the hiring manager's name, call the company , or check its website. Including this person's name gives your letter a proper greeting and also shows you have initiative. And don't forget to add your contact information, too. This is important if your resume gets separated from your cover letter.
• Simplify your letter. Communicate clearly and concisely. Using complex words and sentences would most certainly fail to convey your intentions with the company and the person reading the letter probably won't bother with the rest of your application.
• Be specific when needed. Don't rehash your resume, so be sure to quantify your accomplishments. For instance, expand on your marketing experience in your cover letter by saying you brought in 200 additional clients each month and increased revenue to $10,000. This can set you apart from candidates with vague personal details.
• Proofread. After you’ve written the letter, go over it a few times to ensure there are no errors. Then ask someone else to do a once-over and recommend any changes you may need to make.

A simple, focused cover letter without any typos or grammatical errors will get you noticed by potential employers.

A perfect resume can often be sabotaged by a poorly thought-out cover letter or one that is laden with mistakes. Whether you include the letter as per required submission guidelines, or you simply want to emphasize your interest in the job, make sure you avoid making these blunders.

• Names matter. This includes the name of the hiring manager, the company, and yes, even yours. Make sure you have the right names and the correct spelling. And don't forget to change the names if you're using the same cover letter for multiple jobs.
• Restating your resume. Since the cover letter is used to identify your skills and explain how your previous experience is applicable to the desired position, don't restate the stuff on your resume. Remember, the cover letter should complement your resume, not just summarize it.
• Keep your letter tight. Recruiters often go through hundreds of applications and don't have time to read through a three-page missive. The absolute maximum length for a cover letter should be one page, with a few concise paragraphs.
• Omit unnecessary details. Stay on topic. There's no need to mention your graphic-design skills if you're applying for an accounting position. It's a good idea to leave out personal things like your IQ, recreational accomplishments, interests, and hobbies. That is unless they relate to the job or company.
• Avoid sounding arrogant. Ensure your cover letter does not make you appear arrogant . While the cover letter is about you and your accomplishments, find a way of saying "I'm the best" without actually saying it. Avoid overusing words like "I," "me," or "my."
• Remember that spelling counts. Typos and grammatical errors can show you didn't bother to proofread your own letter. And make sure to be consistent—don't convey a dash with "--" in one place and "—" in another.
• Design matters : with the proliferation of publishing, design trends, and software, candidates have become creative in making their cover letter stand out from a design perspective. Make sure your cover letter projects your personality in terms of design while remaining professional. That is personal signature and branding.

How Long Should a Cover Letter Be?

According to Indeed , a leading job-seeking site, a typical cover letter should be about three or four paragraphs long and highlight any special experience or achievements that make the applicant exceptionally well-suited to the position.

How Do You Start a Cover Letter?

A cover letter should start with a formal greeting, preferably addressed to the hiring manager. If you do not know who will be reading your cover letter, a generic "to whom it may concern" is an acceptable, albeit old-fashioned, way to address a cover letter. It is also acceptable to address the letter to a title, such as "Dear Hiring Manager," or "Dear Talent Acquisition Team."

What Should a Cover Letter Contain?

An effective cover letter should highlight the applicant's skills, experience, and any achievements that make them a good fit for their prospective employer. It is also a good chance to mention anything that is not included in the resume: For example, if an applicant is drawn to a certain employer because they love a certain product, the cover letter is a great place to mention it. Make sure your cover letter also includes your name and contact information.

In a competitive jobs market, an effective cover letter is one way to make a job application stand out. This is a chance for an applicant to demonstrate why they think they would be a good fit. However, a poorly-written or meandering cover letter can hurt an application more than it helps.

Harvard Extension School. " Resources and Cover Letters: An Extension School Resource ," Pages 3 and 5.

Harvard Extension School. " Resources and Cover Letters: An Extension School Resource ," Page 5.

Jobscan. " Cover Letter Formats ."

Indeed. " What Is a Cover Letter? "

Indeed. " How to Address a Cover Letter (With Examples). "

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The Difference Between a Cover Letter and a Letter of Interest

According to Zety , a service that creates professional communication templates, you use a cover letter to accompany your resume when you’re applying to a specific job, and use a letter of interest to put yourself forward for a job that isn’t advertised. Essentially, you’re pitching yourself to a company of interest, telling them your qualifications, and hoping they’ll identify a spot for you instead of waiting around for them to post an opening that aligns with your skills and experience.

Letters of interest are also helpful when someone has tipped you off to an opening that hasn’t yet been made public, according to Indeed . The goal is to introduce yourself to hiring managers and get your talents on their radar, even if it means they only keep you in mind for future opportunities.

A cover letter is reserved for when a specific job is available, so it might get you more immediate results. A letter of interest, on the other hand, could take months for results—but will help those in charge of hiring find a job that’s just right for you, should one become available.

What to include in a letter of interest

Your letter of interest should be full of background information highlighting why you’d be a great fit for the company. Unlike with cover letters, you won’t have a clear job posting or description of what the company wants right now, so you should first research the organization and identify what they do well, what they could use help with, and how your specific talents fit in somewhere. During your research, be sure to identify the most likely hiring manager, recruiter, or the manager of the team you want to be on, and address the letter to them.

Introduce yourself briefly by sharing your name and a one- or two-sentence description of your background. Then explain why you’re writing to that specific company. Share specific things about the organization that appeal to you, and then explain how you fit into what you described, sharing your experience, skills, training, and interests. If your research turned up anything about the company culture, describe how you’ll fit in and what benefits you’ll add. Finally, end your letter with a request for an informal interview. Having a chat with the hiring managers or recruiters will help them get to know you and better ensure you stick in their memory in case a job opens up in the future.

Like a cover letter, it shouldn’t exceed one page and should include your contact details. Also like a cover letter, you should try to make it as specific to the company as possible and not use a boilerplate template. In fact, in this instance, you should be even more specific about your interest in the company. Make sure you point out the details about the organization that interest and excite you, so they know you did your research.

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Latine vs. Latinx: How And Why They’re Used

• Latinx And Latine As Gender-Neutral Terms
• Difference Between Latine And Latinx
• How To Use Them
• Who Uses Each Term?

The terms we use to refer to other people—and ourselves—can communicate a lot about identity, and sometimes even a single letter can make a big difference. Perhaps you know the words Latino and Latina . But have you encountered Latinx or Latine ? Even if you have, you might still be confused about why they’re used and whether there’s a difference.

In this article, we’ll explain the reasons and ways that Latinx and Latine are used, cover their overlap and differences, and discuss their pronunciation and origin. Along the way, we’ll answer these questions and others:

• Why are Latine and Latinx sometimes used instead of Latino and Latina ?
• Is there a difference between Latine and Latinx ?
• How do you use Latinx , Latine , Latino , and Latina correctly?
• Who uses Latine and Latinx , and why do some people object to them?

⚡ Quick Summary

Latinx and Latine are both gender-neutral versions of Latino and Latina , whose -o and -a endings correspond to the masculine and feminine forms traditionally assigned to nouns and adjectives in the Spanish language. Although Latino is often used as the default gender-neutral form (both in Spanish and English), the words Latinx and Latine are used by those who want to avoid the association with gender altogether, as a way to avoid gendered language when it’s not relevant or specifically for use when referring to nonbinary people or groups in which more than one gender is represented. Latinx is more well-known among English speakers. Latine is sometimes preferred, especially when communicating in Spanish, for various reasons, such as being more natural to pronounce or to form plurals with. However, not everyone with this heritage uses Latine or Latinx , with many continuing to use Latino as a gender-neutral default. Additionally, some people instead prefer to identify with terms that indicate their heritage more specifically, such as Mexican American, among many, many others.

First, a note about Latino and Hispanic

Our discussion of Latine and Latinx must begin by addressing the term they’re derived from— Latino —and how it differs from Hispanic . The word Hispanic carries with it the specification of a person’s language, referring to people from or with a heritage rooted in Spanish-speaking Latin American countries or Spain. Latino is used as an identifier among people from or with a heritage rooted in Latin America, irrespective of language and inclusive of countries where Spanish is not the most widely spoken language, such as Brazil and Haiti. Of course, for some people, both terms apply. A Spanish-speaking person from Mexico, for example, may identify as either Latino or Hispanic depending on the context or situation. A contrasting example is that many (Portuguese-speaking) Brazilians identify as Latino but not Hispanic .

Read more about the distinction between Hispanic and Latino .

Latinx and Latine as gender-neutral alternatives

Latinx and Latine are gender-neutral alternatives to Latino and Latina . They are also used to describe a group that includes more than one gender. The use of such alternatives is based on the fact that respective -o and -a endings of Latino and Latina correspond to the masculine and feminine forms traditionally assigned to nouns and adjectives in Spanish, which like many other languages assigns grammatical gender to certain words.

In Spanish, the masculine -o ending is traditionally used as the gender-neutral default. This practice is carried over to English in many Spanish-derived words, including Latino .

Terms like Latinx and Latine are examples of a shift away from using inherently masculine terms in this way, representing a move toward truly gender-neutral language . Gender-neutral terms like these avoid specifying gender when it’s unknown or unnecessary to mention. They promote inclusivity and help to reduce discrimination and bias around gender. More specifically, such terms make space for people and others whose gender identities fall outside or beyond the binary of male and female.

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What is the difference between Latine and Latinx ?

Latinx and Latine have the same meaning and can be used in all the same ways. Still, those who use them usually use either one or the other due to preferences that can be based on a number of factors, including pronunciation, pluralization, and what language is being spoken. (In this article, we’ll use them interchangeably.)

Unlike many words, Latinx originated in written media, which has resulted in different pronunciations, including [ luh- tee -neks ], [ lat-n- eks ], and, particularly among Spanish speakers, [ la- teen -ek-ees ] (in which the ending -x is said as the name of the letter X in Spanish—“equis”).

This may account for the familiarity that English speakers have with Latinx , which is less so among Spanish speakers. Even with the Spanish pronunciation of X  as “equis,” Latinx can be cumbersome to pronounce as well as apply to adjective-to-noun agreement in Spanish.

In a Spanish-speaking context, Latine is thought to flow more naturally. Adding to its adoption among some speakers is the fact that it can be pronounced easily in both Spanish and English. The E  is often vocalized, resulting in the pronunciation [ lah- tee -ney ]. Other times, especially in English language contexts, it may be pronounced as [ l uh teen ].

Like Latinx , Latine can be used as a noun or as an adjective. When Latine is used as an adjective in Spanish, the noun that it describes can also be modified to reflect a similar gender-neutral variant (as in niñes Latines , meaning “Latine children”). The substitution of -e endings for the gendered -o and -a is already present in Spanish in nouns such as estudiante (“student”) and adjectives such as interesante (“interesting”) and inteligente (“intelligent”).

Similarly, most people also find Latine easier to pluralize in English ( Latines , as opposed to Latinxs , which creates its own questions about pronunciation).

How to use Latine and Latinx 

Is there a “correct” way to use Latinx or Latine ? Use often depends on several factors, including whether the word is being written or spoken, and whether it’s being used when communicating in Spanish or English.

Those who use Latinx or Latine often use them when referring to large groups or entire communities or populations.

In contrast, Latinx or Latine are not usually used when an individual is being addressed or referred to and their gender is known to be male or female. This is also the case when addressing or referring to a group that is either entirely male or entirely female. In both of these cases, the forms Latino and Latina (and their plurals) are usually used. For this same reason, most men and women choose to identify themselves as either Latino or Latina .

Still, others may apply Latine or Latinx in these situations, perhaps in an effort to normalize gender-neutral language.

Discover these gender-neutral alternatives for sir and madam as well.

As always, if you’re wondering how to best refer to an individual, it’s best to ask. Remember that in many cases, people prefer to be identified based on their own or their family’s specific country of origin , such as Puerto Rican or Mexican American.

Who uses Latine and Latinx ?

Today, the term Latinx is most commonly used by people communicating in English, including by bilingual speakers. Latine , used by some in replacement of Latinx , is most commonly used in Spanish communication, with use increasing in English. For example, you may have encountered both in alternate names for Hispanic Heritage Month (sometimes called Latinx Heritage Month or Latine Heritage Month ).

Latine and Latinx both originated among Spanish-speaking LGBTQ+ communities as a means of being gender inclusive. (Read more about their origin in the next section: Where do Latinx and Latine come from?) Many objections to the terms’ use are criticized as being rooted in anti-LGBTQ+ and particularly anti-nonbinary sentiments. In particular, politicized backlash has arisen in response to gender-inclusive efforts that often involve such terms, with notable examples including a ban on gender-neutral language in Argentina and Florida’s Don’t Say Gay Bill in the US.

It’s important to note that not everyone with Latin American heritage uses Latine or Latinx , with many continuing to use Latino as a gender-neutral default.

One reason some individuals choose not to use Latinx in particular relates to compatibility issues with Spanish, especially when spoken. Often because of these issues, the origin of Latinx is sometimes misattributed to white academics—leading some to reject it as a form of colonialism.

This misattribution, however, is criticized for contributing to the erasure of the queer, Latin American roots of the word. Relatedly, it’s also criticized for reinforcing the notion of Latine people as “perpetual foreigners” in the US and operating under the assumption that Latine-created words must themselves only be Spanish words or must be conducive to Spanish-speaking norms. This ignores the fact that Latinx people include English-speakers and non-Spanish-speakers in countries across the Americas—and that Latinx individuals can and do coin words in English that are meant to be used with English language norms.

It’s also important to note that some people object to the word Latino itself—and all of its variations—due to its Eurocentric root (Latin), which has been criticized for erasing the Black, Indigenous, and other non-European heritages and histories of many Latinx people.

Where do Latinx and Latine come from?

Latinx and Latine originated in Spanish-speaking LGBTQ+ communities across Latin American countries and the US. Like Hispanic and Latino , these are both very broad terms that encompass people with many different racial and ethnic backgrounds.

The earliest known uses of Latinx online and in print come from around 2004.

It’s also because of the LGBTQ+ community that Latinx gained greater national visibility in the US in 2016. In response to the mass shooting at Pulse, a queer nightclub in Orlando, Florida, the word Latinx was used in many media reports as a way of encompassing the gender identities of all victims. Awareness of the use and pronunciation of Latinx has increased since then.

Latine emerged around this time, using the non-gender-specific ending -e that’s found in some nouns and adjectives derived from Spanish present participles.

Read about other gender terms you may not know.

The effort to move away from dominant masculine identities in the Spanish language has a long history. One term that gained some prominence during the 1990s is Latin@ , which was meant to give equal weight to both the -o and -a endings. Though it is still used by some today (mainly in writing, due to its ambiguous pronunciation), Latin@ is often seen as limiting in terms of representing just the -o and -a endings.

In contrast, the -x ending in Latinx and the -e ending in Latine are interpreted as being able to represent a multitude of identities outside of the gender binary, including fluid ones. In particular, the letter X  has a radical history within Latin American culture.

X: A revolutionary letter 

The intersection of language and activism has a long history in Latin America and beyond, continuing today with activist groups pushing for more inclusive language .

The use of X  as an alternate ending in Spanish likely originates in Latin America decades before English speakers became aware of Latinx . Its roots are often traced to the act of crossing out the -o ending in certain words as part of protests and graffiti.

The letter X  also has a central place in the identity of the Mexican American, or Chicano , community. The word Chicano , derived from a particular pronunciation of mexicano (in which the X  is spoken with the Nahuatl sh sound), was originally used in a derogatory way toward Mexican people with Indigenous backgrounds. However, by the mid-1900s, the Mexican American community reclaimed the term Chicano as a way of embracing Indigenous heritage. Alternative forms of Chicano , including Xicano and Xicana , reflect the word’s origin and its use to uplift Indigenous identity. The gender-neutral form Xicanx follows the same pattern as Latinx.

Use of Xicano is often intended as an act of defiance against the legacy of Spanish colonization, In a similar way, many use Latinx and Latine as a way of defying the gender binary.

In English, the letter X  has a history of being used to create gender-neutral terms and words that uplift the LGBTQ+ community. Examples include words like folx , womxn , and the more recent bachelorx .

Similar terms are likely to continue to emerge. The continuing evolution of Latinx and Latine is a great example of how words can evolve across languages and even coexist. It’s also a reminder that the existence of one variant of a word doesn’t delegitimize the existence of another.

Do you know these 16 Spanish-derived words that highlight Hispanic cultures?

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Q&A on Trump’s Criminal Conviction

By Robert Farley , D'Angelo Gore , Lori Robertson and Eugene Kiely

Posted on May 31, 2024

Este artículo estará disponible en español en El Tiempo Latino .

Donald Trump became the first U.S. president, current or former, to be convicted of a criminal offense when a 12-person jury in New York on May 30 found him guilty on 34 felony counts of business fraud as part of an illegal scheme to influence the 2016 election by making payments to suppress a sordid tale of sex with a porn star.

The unprecedented conviction raises questions about what’s next for the 77-year-old man who is in line to become the Republican Party’s nominee for president in 2024.

In remarks at Trump Tower a day after his conviction, Trump called the United States “ a corrupt country ” and declared that he would be “ appealing this scam .”

(Trump also repeated many of the false, misleading and unsupported claims he has made about the judge, the judge’s rulings, the district attorney and other issues related to the trial. For more about Trump’s talking points, see our May 30 article, “ Trump’s Repeated Claims on His New York Hush Money Trial .” He also repeated false and unsubstantiated claims on other issues, such as taxes and migrants .)

Here, we answer some of the questions raised by the former president’s conviction:

What are the next steps in the case? What punishment could Trump face? Will he go to prison? Can Trump vote in the 2024 election? Can a felon run for president, hold office? Can Trump pardon himself on this conviction, if he wins?

What are the next steps in the case?

Sentencing and an appeal are up next in this case.

Sentencing by Justice Juan Merchan is scheduled for July 11. Before that date, a probation officer or someone in that department will interview Trump, and potentially others involved in the case or connected to Trump, and prepare  a pre-sentence report  for the judge. The report includes the personal history and criminal record of the defendant, and it recommends what sentence the defendant should receive, according to the New York State Unified Court System.

“The pre-sentence interview is a chance for the defendant to try to make a good impression and explain why he or she deserves a lighter punishment,” the state court system explains.

Trump’s lawyers have to wait until after the sentencing to appeal the conviction. First, Trump’s lawyers will file motions before the judge “in a couple weeks” saying why they found the trial to be “unfair,” Trump’s defense attorney Todd Blanche  told CNN  hours after the guilty verdict.

Cheryl Bader , a clinical associate professor of law at Fordham University School of Law, said these motions are typical when a defendant is convicted. The defense attorneys will ask the judge to overturn the jury’s conviction. “It’s rarely, rarely granted, and I don’t think there’s a chance that will happen in this case,” she told us in a phone interview.

Blanche told CNN that if the motions aren’t successful, “then as soon as we can appeal, we will. And the process in New York is there’s a sentencing, and then — and then we appeal from there.”

Bader, a former assistant U.S. attorney for the District of New Jersey, walked us through the appeals process. “The case is considered completed at sentencing,” she said. “At that point, his lawyers file a notice of appeal … letting the court know that he intends to appeal.”

At that point, they will also request a “stay” on the sentence, meaning a pause on imposing the sentence while the case is being appealed.

This appeal goes to the  Appellate Division, First Judicial Department  in Manhattan. The appeals court doesn’t retry the case. “They’re not going to substitute their judgment on the facts for the jury’s judgment,” Bader explained. Instead, “they’re looking for where there was error that would have led to an improper prosecution or an unfair trial.”

The appeals process would take several months to a year, she said. After the notice of appeal is given, the record of the case is gathered, including trial transcripts, the indictment, pretrial motions, evidentiary rulings, jury selection and instructions, and more. Trump could also appeal the sentencing. The lawyers need to write their arguments for all of the issues they’re objecting to, and that takes time, Bader said.

And then the appeals court needs to consider the case and write a decision on it.

If Trump ultimately isn’t successful at the appellate level, he can appeal to the highest court in New York state, which is called the  Court of Appeals . But the court decides whether or not it takes the case.

After such an appeal to the highest state court, the case would be over — unless Trump tries to appeal to the U.S. Supreme Court. But there has to be a U.S. constitutional issue for that. “I don’t see one,” Bader said, but perhaps Trump’s lawyers would try to make an argument.

What punishment could Trump face? Will he go to prison?

Whether Trump is sentenced to any time in prison is up to the judge.

Each of the 34 counts of  falsifying business records in the first degree , a class E felony, carries a maximum sentence of up to  four years in prison . The judge could decide to impose the sentences consecutively or simultaneously. However, under New York law,  20 years  is the maximum prison time that Trump could get — not 187 years, as Trump  falsely claimed  in his May 31 remarks.

Norman Eisen , a CNN legal analyst and a senior fellow in governance studies for the Brookings Institution, said that “in the most serious” cases of business records falsification in New York that he studied, “a sentence of imprisonment was routinely imposed.” Trump’s case “is the most serious one in NY history,”  he wrote  on X, predicting that Manhattan District Attorney Alvin “Bragg will likely ask for incarceration & Merchan will consider it.”

While possible, Bader, with Fordham’s School of Law, told us she doesn’t think incarceration will happen.

For a first-time convicted felon, with a low-level, nonviolent felony and a person of advanced age, “under any circumstance like that, there’d be a relatively low chance of incarceration,” she said.

“On the other hand, I could see the prosecutor arguing that here’s a man who has shown disrespect for the court system and the rule of law and has violated the court’s orders on numerous occasions. He is not remorseful. And that in order to promote general deterrence, he needs to be punished,” she said in describing a possible argument from the prosecutor.

Bader said any incarceration sentence “would be only a token amount of time to make the point that Trump is not above the law.” Other sentencing possibilities include probation or a “conditional discharge” with conditions other than incarceration or probation.

The “simplest” option might be for the judge to fine Trump, she said.

Can Trump vote in the 2024 election?

Yes, Trump can vote as long as he is not in jail on Election Day, which this year is on Nov. 5.

Trump owns homes in New York and Florida, but in 2019 he changed his primary residence to Florida. However, Florida law does not apply in Trump’s case because he was convicted in New York. Instead, New York law applies.

“If you were convicted outside Florida, your voting rights are governed by the state where you were convicted,” as the American Civil Liberties Union of Florida explains on its website.

In 2021, New York state enacted a law that “restores the right to vote for a person convicted of a felony upon release from incarceration, regardless of if they are on parole or have a term of post-release supervision,” the New York State Board of Elections says . “If a convicted felon is not incarcerated, they are eligible to register to vote.”

Can a felon run for president, hold office?

Yes. According to Article II, Section 1, Clause 5 of the U.S. Constitution, there are three qualifications to serve as president: He or she must be at least 35 years old upon taking office, a U.S. resident for at least 14 years and a “natural born Citizen, or a Citizen of the United States.”

“These qualifications are understood to be exclusive,” Josh Chafetz , a Georgetown University law professor, told us last year when we were writing about Trump’s federal indictment related to allegations of mishandling sensitive classified documents after he left office. “Anyone can be president so long as they meet the constitutional qualifications and do not trigger any constitutional disqualifications.”

“Someone can run for president while under indictment or even having been convicted and serving prison time,” said Chafetz, who pointed to the example of Eugene V. Debs, the late labor leader, who, in 1920, ran for president from prison on the Socialist Party ticket and got almost 1 million votes.

There is an exception to that rule. The Constitution says in Section 3 of the 14th Amendment that no U.S. officeholder, including the president, can serve if they are convicted of “engag[ing] in insurrection or rebellion” against the U.S. — something Trump has not been charged with either in this case or the three others he faces.

Six Colorado voters successfully sued in state court to prevent Trump from appearing on that state’s ballot, citing the constitutional amendment barring insurrectionists from holding federal office. But the U.S. Supreme Court reversed the state ruling, “[b]ecause the Constitution makes Congress, rather than the States, responsible for enforcing Section 3 against federal officeholders and candidates.”

Can Trump pardon himself on this conviction, if he wins?

The short answer is no.

Trump was convicted in New York for offenses in violation of state law. Article II, Section 2 of the U.S. Constitution states that a president has the “[p]ower to grant reprieves and pardons for offences against the United States.” According to Constitution Annotated , a government-sanctioned record of the interpretations of the Constitution, that means the power extends to “federal crimes but not state or civil wrongs.”

In a case decided in 1925, Ex parte Grossman , the U.S. Supreme Court confirmed that interpretation, writing that the Constitution’s language specifying presidential pardon power for offenses “against the United States” was “presumably to make clear that the pardon of the President was to operate upon offenses against the United States as distinguished from offenses against the States.”

The New York governor has the power to pardon Trump for his conviction of crimes under state law. That’s currently Gov. Kathy Hochul, a Democrat. After the verdict, Republican Rep. Nick LaLota called on Hochul “to immediately announce her intention to pardon President Trump and pre-emptively commute any sentence. To not do so is to allow America to become a banana republic.” Hochul released a statement on May 30 saying, “Today’s verdict reaffirms that no one is above the law.”

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Pride Month has started but what does that mean? A look at what it is, how it's celebrated

Pride Month has officially started as of June 1 and there’s a lot to celebrate.

Throughout history, people who identify with the LGBTQ+ community have struggled to gain equal rights within and to overcome adversity and discrimination.

But what is Pride Month exactly? Here's a look at the history of how it came to be and how it is celebrated.

Rainbow flag meaning: A brief history lesson on how the Pride flag came to be

What is Pride Month?

Pride Month commemorates the 1969 Stonewall Uprising in New York and celebrates the LGBTQ community and the fight for equal rights. 

The Stonewall Uprising began on June 28, 1969 , when police raided the Stonewall Inn, a prominent gay bar in Manhattan’s Greenwich Village. The protests that followed are credited with a shift in LGBTQ+ activism in the U.S.

The following year saw some of the first Pride parades in Chicago, San Francisco, Los Angeles and New York. Despite the pivotal role transgender people and women of color played in the riots, including trans activist Marsha P. Johnson , they were largely excluded from early Pride celebrations. 

"The reality is that most of the folks on the front lines at the Stonewall uprising were trans women, trans women of color, other people of color, butch lesbians,” Cathy Renna, Communications Director for the National LGBTQ Task Force, told USA TODAY in 2022. “And yet somehow, the power that was coming together ... to put together Pride events was from cisgender , gay white men.”

Today, Pride Month presents an opportunity for visibility and community. In addition to celebrating LGBTQ love and joy, it’s also a time to highlight important policy and resource issues the community faces. In 2021, NYC Pride banned law enforcement presence at Pride events through 2025 because of escalating violence "against marginalized groups, specifically BIPOC and trans communities."

This year, anti-trans legislation is growing across the country. Anti-LGBTQ+ rhetoric online has also lead to threats at schools and hospitals and to trans communities , USA TODAY found.

According to the Human Rights Campaign, 130 bills targeting trans rights have been filed and 325 anti-LGBTQ+ bills have been proposed in 2024. More than 650 anti-LGBTQ+ bills were introduced in 2023.

When was Pride Month created?

The first Pride marches in New York, Los Angeles and Chicago happened on June 28, 1970, the first anniversary of the Stonewall Uprising.

In New York, thousands marched from Greenwich Village to Central Park in what is widely considered the first Pride parade in the U.S. 

But even before the first Pride parades, the gay rights movement was beginning to gain traction all over the country. In 1950, for example, activist Harry Hay founded the Mattachine Society, the first national gay rights organization. And in 1955, the first lesbian rights organization, the Daught ers of Bilitis , was founded.

The year 1965 saw the first “Reminder Day,” an annual picketing event outside of Philadelphia’s Independence Hall calling attention to the lack of civil rights for the LGBTQ+ community. In 1966, the Mattachine Society staged a “sip-in” at a Greenwich Village bar after the New York Liquor Authority banned serving gay patrons because they were “disorderly,” PBS reports. And in 1966, the Compton's Cafeteria riot began when a police officer manhandled a transgender customer at a San Francisco eatery. This led to the founding of the National Transsexual Counseling Unit. As the LGBTQ+ rights movement grew, the community turned away from outdated terms like transsexual and homosexual to transgender, gay and lesbian. While many consider these terms offensive, some still use them to describe their identities.

The Christopher Street Liberation Day March on June 28, 1970 , marked a shift from politeness to pride. In earlier protests, the “Homophile Movement” of the 1950s and 1960s focused on respectability – dressing in suits and skirts and carrying signs in protest. Post-Stonewall riots didn’t come with a dress code or tone requirement. 

“A new spirit has entered the struggle for homosexual freedom – a new spirit both militant in tone and revolutionary in orientation,” a 1970 Gay Liberation Front flyer reads. “Homosexuals at last have realized that they will never be able to be liberated by politely asking the system. Freedom is never given – it must be taken.”

What does LGBTQ+ stand for?

• B: Bisexual  
• T: Transgender
• Q: Queer, or sometimes questioning
• +: Encompasses other identities under the rainbow umbrella

Major Pride parades across the U.S.

Here’s a glimpse at the dates and themes of some of the country’s biggest pride celebrations: 

• Provincetown, MA: May 31-June 2
• Washington, D.C.: June 8 ( Parade ) and June 9 (Festival). The 2024 theme is "Totally Radical."
• Los Angeles: June 9 (Parade) and June 8 (LA Pride Festival). The 2024 theme is “Power in Pride.”
• Chicago: June 30 ( Parade ), June 22-23 ( Chicago Pride Fest )
• San Francisco: June 29-30 (Parade). The 2024 theme is “Beacon of Love."
• New York: June 30. The 2024 theme is “Reflect. Empower. Unite.”

Lawmakers mark the start to Pride Month on social media

In a post on X, formerly known as Twitter, President Joe Biden writes a message to the LGBTQ+ community.

“For generations, LGBTQI+ Americans have summoned the courage to live proudly – even when it meant putting their lives at risk,” Biden wrote in the post. “This Pride Month, we recommit to realizing the promise of America for all, to celebrating LGBTQI+ people, and to taking pride in the example they set.”

Rep. Nancy Pelosi (D-CA) shares the progress that California has made regarding LGBTQ+ rights on X.

“Always proud to represent San Francisco, especially during #PrideMonth as we mark our progress from Compton’s Cafeteria to City Hall, fighting HIV/AIDS to uplifting trans rights,” Pelosi wrote. “We embrace love, advance freedoms and - when we win - will enshrine LGBTQ+ Equality into law. 🏳️‍🌈🏳️‍⚧️”

In a X post, Sen. Raphael Warnock (D-GA) posted a video discussing Pride Month and things that have happened in recent years.

“While we have made incredible progress since the Stonewall riots over 50 years ago, including codifying marriage equality law. It is important to remember that that progress isn’t linear. Over the past few years we have sadly seen terrible attacks at the state and local level towards transgender Americans. We’ve seen members of the LGBTQ community ostracized and persecuted, often by craven politicians, for short term, political purposes," Warnock said. "All the while they are simply living as their most authentic selves. But that cannot weaken our resolve to keep working to build what Dr. King called the ‘beloved community’ where all of God’s children are embraced, no matter who they are, where they come from or who they love.”

Ahjané Forbes is a reporter on the National Trending Team at USA TODAY. Ahjané covers breaking news, car recalls, crime, health, lottery and public policy stories. Email her at  [email protected] . Follow her on  Instagram ,  Threads  and  X (Twitter) .