application letter for leave 10 days

10 Days Leave Application for Office for Personal Reason – Sample Leave Application for Office for Personal Reason

To, The HR Manager, ______________ (Name of the company), ______________ (Address of the company),

Date: __/__/______ (date)

Subject: Request for ten days leave

Dear Sir/Madam,

With due respect, my name is ___________ (name) working as a ___________ (designation) in _____________ (department).

Through this letter, I would like to bring to your attention that due to some personal reason I have to _________ (mention reason in details). As this is an unavoidable situation, I will not be able to come to the office for the next 10 days.

I request you to grant me 10 days leave from __/___/____ (date) to __/__/____ (date). Kindly, approve my leave application and I assure you that I will resume my work from __/___/______(date). If you have any concerns regarding this, you can contact me at _________ (contact details).

Thank you in advance for your kind consideration and cooperation.

Yours Sincerely, _____________ (Signature), _____________ (Name), _____________ (Designation)

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Application for 10 Days Leave (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional application for 10 days leave.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for Requested Ten-Day Absence

First, find the sample template for application for 10 days leave below.

To, The Principal, [School Name], [City Name], [State Name], India.

Subject: Application for 10 Days Leave.

Respected Sir/Madam,

I hope this letter finds you in good health. I, [Your Name], am writing this application to inform you about an urgent family matter that requires my attention and presence. I am a student of Class [Your Class], Section [Your Section] and Roll Number [Your Roll Number], in your esteemed institution.

We have a family emergency, and I need to visit my native place with my parents. Due to this unforeseen circumstance, I will not be able to attend school from [Start Date] to [End Date]. Hence, I kindly request you to grant me leave for these 10 days.

During my absence, I assure you that I will cover all the syllabi, assignments, and any other academic responsibilities that I might miss. I will take help from my classmates and teachers, if needed, to catch up with the lessons taught in my absence. I understand the importance of regular attendance, and I assure you I will make up for this time off upon my return.

I humbly request you to consider my situation and grant me leave for the aforementioned period. I apologize for any inconvenience caused by my absence and thank you for your understanding in this matter.

Yours sincerely, [Your Name] [Your Class], [Your Section] Roll Number: [Your Roll Number] Date: [Today’s Date]

Below I have listed 5 different sample applications for “application for 10 days leave” that you will certainly find useful for specific scenarios:

Application for 10 Days Leave for Family Vacation

To, The Manager, [Company Name], [Company Address],

Subject: Application for 10 Days Leave for Family Vacation

I am writing to formally request your approval for a 10-day leave, starting from [start date] and ending on [end date]. The purpose of this leave is to spend quality time with my family on our annual vacation.

My family and I have planned a trip to [destination], and all arrangements have been made. I believe this break will allow me to relax, rejuvenate, and return to work with renewed energy and focus.

During my absence, I have taken the necessary steps to ensure that my responsibilities are covered. [Colleague’s Name], who is familiar with my work, has kindly agreed to oversee my tasks. I am confident that he/she will handle things efficiently in my absence.

I will ensure that all my current tasks are completed, and any pending work is handed over to [Colleague’s Name] before I leave. Additionally, I will be reachable via email for any emergency situations or critical decisions.

I hope you will consider my request favorably. I assure you that I will make up for any lost time upon my return.

Thank you for your understanding and support.

Yours sincerely,

[Your Name], [Your Position], [Your Employee ID]

Date: [Current Date]

Application for 10 Days Leave Due to Health Recovery

The Manager, [Company’s Name], [Company’s Address],

Subject: Application for 10 Days Leave Due to Health Recovery

I hope this letter finds you in good health. I am writing to formally request a leave of absence for 10 days, from [Start Date] to [End Date], for health recovery.

Recently, I have been diagnosed with [Specify health condition, if comfortable sharing], and my doctor has advised me to take complete rest for a speedy recovery. During this period, I will be undergoing treatment and will not be able to attend to my duties effectively.

I understand that my absence might cause some inconvenience, but I assure you that I have delegated my immediate responsibilities to [Colleague’s Name], who is competent and well-versed with the ongoing projects. He/she has kindly agreed to oversee my tasks during this period.

Please consider this letter as a formal leave application and grant me the leaves accordingly. I attach herewith the medical certificate for your reference. I will ensure to check my emails periodically in case of any urgent work or important communication.

I apologize for any inconvenience caused by my absence and thank you for your understanding and support during this time. I look forward to resuming my work as soon as I recover.

Application for 10 Days Leave for Participation in a Sports Event

To, The Principal, [Your School Name], [City Name], [State Name], [Pin Code]

Subject: Application for 10 Days Leave for Participation in a Sports Event

I, [Your Full Name], am a student of Class [Your Class], Section [Your Section], in your esteemed institution. I’m writing this letter to seek your permission to grant me leave for a period of ten days, from [Start Date] to [End Date].

The reason for this request is that I have been selected to participate in the upcoming [Name of the Sports Event], which is going to be held in [City Name], [State Name]. This event is not only important for my personal growth in sports but also carries a significant opportunity to bring laurels to our school at a national level.

I assure you that I will take extra classes and consult with my teachers and classmates to compensate for my academic loss during the leave period. Also, I will ensure to submit all my pending assignments before the commencement of the event.

I kindly request you to consider my application and grant me leave for the mentioned period. Your approval will immensely help me to perform well in the event without worrying about my academics.

Thank you for considering my request. I am looking forward to your positive response.

[Your Full Name] [Roll Number] [Date]

Application for 10 Days Leave to Attend a Family Wedding

To, The [Position of the person], [Name of the Organization], [Address of the Organization],

Sub: Application for 10 Days Leave

Dear [Name of the person],

I hope this letter finds you in good health and high spirits. I am writing this letter to inform you that I need to take a leave of absence from work for a period of ten days. The leave would be effective from [Starting date of leave] to [Ending date of leave].

The reason behind this leave application is that there is a wedding in my family. As it is a significant occasion, my presence is required to participate in the various rituals and traditions that are to be held during this period. Considering the importance of family values in our Indian culture, I, being an integral part of the family, am expected to be present throughout the entire event.

I assure you that all my responsibilities and ongoing projects have been delegated to my team members and I have taken all necessary steps to ensure that my absence does not hinder the workflow in any manner. I am also available over the phone and email in case of any urgent requirements or emergencies.

I request you to kindly grant me leave for the mentioned period. I shall be highly obliged for your understanding and support in this matter.

Thank you for considering my application. I look forward to your positive response.

[Your Name] [Your Position] [Your Contact Details] [Date]

Application for 10 Days Leave for Educational Tour

To, The Principal, [School Name], [School Address], [City, State, Pin Code]

Subject: Application for 10 Days Leave for Educational Tour

I, [Your Name], a student of class [Your Class], section [Your Section] of your esteemed school, humbly write this letter to request a leave of absence for a period of 10 days, from [Start Date] to [End Date].

The reason for this leave is that I will be attending an educational tour organized by [Educational Tour Company Name/Institution Name]. The tour aims to provide us with practical knowledge about various historical, cultural, and scientific aspects of our country. I believe that this tour will be highly beneficial for my overall growth and understanding, complementing my studies in a unique way.

I understand that this absence during an ongoing academic session may lead to missing crucial classes and activities. However, I assure you that I will take the necessary steps to cover up the missed portions by coordinating with my classmates and teachers.

I kindly request you to consider my application and grant me the required leave. Your positive response in this regard will be highly appreciated.

Thank you for your understanding.

Yours sincerely, [Your Name] [Your Roll Number] [Date]

How to Write Application for 10 Days Leave

Some writing tips to help you craft a better application:

• Start with a polite salutation, address the recipient appropriately.
• Specify the reason for your leave in clear terms, try to avoid unnecessary details.
• Clearly mention the date from when your leave will start and when it will end.
• Ensure to mention the total number of days you will be absent.
• Inform them about any plans you have made to cover your responsibilities during your absence.
• If possible, provide contact details where you can be reached during your leave.
• End the application with a polite closing statement, thanking the recipient in advance for their understanding and cooperation.
• Don’t forget to put your name and signature at the end of the application.

Related Topics:

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I am sure you will get some insights from here on how to write “application for 10 days leave”. And to help further, you can also download all the above application samples as PDFs by clicking here .

And if you have any related queries, kindly feel free to let me know in the comments below.

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Leave Application Letter Sample | How To Write A Leave Application Letter | Leave Application For Office | Sick Leave | Maternity Leave | casual Leave, Etc.

Looking for a sample leave application format? 

We got you. In this article, you’ll find some detailed instructions on writing a leave application letter, school leave application, sick leave application, and other leave application formats. 

A leave application letter is a formal way of asking for a leave of absence from work, school, or office for a specific period of time. 

You may be a student or a working professional, Taking a leave of absence without your supervisor’s permission is not allowed. 

There are several rules and regulations that we all need to follow. If you need a break for personal reasons or need to attend to important work, you may have to apply for a leave. 

Writing a leave letter is simple. By the end of this article, you’ll be able to write a professional leave application letter by yourself. 

You must submit a handwritten leave application or send an email to your supervisor if you need a leave of absence.

If you do not want to leave to be rejected, You must keep the following things in your mind before writing a leave application letter. 

• Your leave application letter should be precisely dated. 
• It should be brief and to the point
• The reason for the absence should be genuine and clearly explained.
• The duration of the leave must be justifiable

How to write a leave letter?

A leave letter should be properly formatted and addressed to the right person. 

Here is a list of essential parts of a leave letter. 

• Date: a leave application letter must be properly dated for the records
• Recipient details : your leave letter must be addressed to the right person and department. Do not forget to mention the correct details of your supervisor or HR manager. For example name, designation, department, etc.
• Subject: the subject line of your leave letter is an essential part. Write a brief one-liner in your subject line starting with “leave application…”
• Salutation: a letter or an email must start with a proper salutation. For example “Dear sir, Dear Madam, Dear Raman, Dear Mr. Sharma (First Name or Last Name, if you know the recipient) 
• Letter body: The body of your application letter must contain a maximum of three paragraphs. It should be concise, to the point and polite. 

The body of your leave letter should not be too lengthy.  

The body must contain your own details like name, employee ID, department, etc. 

It must contain the reason for your leave request, duration, and details of the person who would be taking care of your work in your absence. 

Also, you must express gratitude towards your supervisor for taking the time to read the application and granting you the leave.

Finally, the closing lines should inform the supervisor of your availability in case of urgency and your contact details. 

Types of leave application

• A nnual leave letter : Annual leave applications are written to request to utilize pending leaves by the employees. People use annual leave to plan a long vacation, tour, etc.
• Maternity leave letter : You might have to write a maternity leave application in case you are expecting a child. Speak to your HR manager before applying for maternity leave. Every company has a certain number of days reserved for a paid and unpaid maternity leave. 
• Paternity leaves letter : every father wants to spend a few days tendering his newborn. Speak to your HR manager to find out the number of days allowed for paternity leave. Plan your leaves accordingly. 
• Casual leave letter : At times, we have to take care of our personal things. In such situations, you have to write a casual leave application. Speak to your HR manager to find out the number of days allowed for casual leave. You can plan your leaves accordingly. 
• Sick leave letter : we write a sick leave in case we are not feeling well. These leaves are uncertain and mostly unapproved in advance. 
• Emergency leave letter : These certain times when things go south and we need emergency leave. These leaves are unapproved in advance and must be written accordingly. 
• Vacation leave letter: not every vacation is planned. But if there is one, we need to write a vacation leave application. We need to apply well in advance for such leaves. 
• Half-day leave letter: we write a half-day leave application when we have to take care of something personal that came up during the working hours. 

Annual Leave Letter Format – leave application to boss #1

Dear (Recipient’s Name)

Designation, Department

Sub: annual leave application letter

I’m writing this letter to request a 10-day annual leave starting from 10th Oct to 20th Oct 2020. I would like to utilize my annual leave quota of 21 days for these leaves. I am planning to go on a short vacation with my family. 

In my absence, my colleague, Mr. Gupta will be taking care of the operations. In case there is an urgent need, please feel free to reach me on XXXXXXXX or email me at [email protected]

Please consider my leave request. Thank you for your time. 

Yours sincerely

(Your Name)

Leave application sample #2

Date: 

Mr. Morningstar

HR Manager,

HCL, Mumbai

Mr. Peter Parker,

Assistant Manager,

Sub: Leave application for personal reason

I humbly request you to grant me a 5 day leave starting 15th oct to 20th oct. I have recently purchased a small piece of property and I need a few days to complete the legal work. 

Meanwhile, Mr. Superman will be sharing project information on my behalf.

Should you need any further information, please feel free to reach me on xxxxxxx or email me on [email protected]

I request you to consider this leave request and provide me a 5 day personal leave. 

Yours sincerely,

Maternity leave application letter format #3

Mr. Tony Stark,

HR Manager, Stark Corporation

Subject: Maternity leave application

I, Adriana working as a customer support executive in the customer service department, would like to apply for maternity leave starting from 10th sept 2020 till 1st march 2021. 

As I am entering the ninth month of my pregnancy, my doctor has advised  me to have a complete bed rest. My due date is XXX. and after that i’ll have to stay at home to take care of my baby for a few months. Kindly approve my maternity leave for the period of start date – end date. 

As I will be away for a period of 6 months, I request you to arrange a replacement for my position. In case of any urgency, please feel free to reach me on XXXXX or email me on [email protected]  

Also, I have enclosed my medical certificates and a letter of recommendation from our family doctor for your records. 

Thank you for your consideration and I request you to grant me a maternity leave for the period mentioned above. 

Yours Sincerely

Paternity leave application letter #4

Subject: Paternity leave application letter

Dear Mr. Rao,

I would like to apply for a paternity leave starting from Date to date. I wish to inform you that my wife, (Name) is nearing her due date i.e. 15th of march. Therefore, I wish to utilise my paternity leave as per the paternity leave policy. 

As I will be unavailable for the period of 30 days  starting from 10th march, I have assigned my duties to Mr. shah. I will be avilable on xxxxxxx and xxxxx for this period. 

Thank you for your kind consideration. 

Medical leave application letter for office employee #5

Martin Luther King,

HOD, Project Managment Team

Google Corporation

Sub: Medical leave application letter

Dear Mr. king,

This is to bring to your notice that, I have met with an accident on 10th or november. I have a small fracture on my left leg and I’m scheduled to undergo a minor leg surgery on 13th or november. The doctor has advised me a complete bed rest for a period of 1 month. I will be mostly available after my 15th of december to resume work. 

I have enclosed all the necessary documents including a letter of recommendation from my doctor. 

I regret the inconvenice and I’d like to request you to consider this medical leave application.  

Thanking you,

Yours faithfully.

Jack Harper

Casual leave application format # 6

Subject: Casual leave application 

Dear Ms. Adriana

I, Jack Harper would like to request a five day casual leave starting from 10th march to 15th march. I have to urgently visit my hometown to attend a marriage of a close relative on 12th of march.

I’ll be leaving tonight at 10.30 PM. I will be to resume my work from 16th march. If you need any assistance I shall be available on xxxxxxx and xxxxxxx.  Besides, my team member mr. gupta will be taking care of my responsibilites in my absence. 

Yours Sincerely,

Sick leave application for office #7

Sick Leave Application Letter

Bhaskar reddy,

General Manager,

Montreal energy Ltd. 

(date). 

Mr. tom Hank,

Director Sales,

Montreal Energy Ltd.

Sub: Sick leave application

Dear Mr. Hank,

I am writing this letter to apply for sick leave following my illness. I am experiencing extreme pain in my left shoulder and chest from last few days. My doctor had advised me take a few tests and based on the reports i’m supposed to be admitted to a hospital. 

I have enclosed a medical certificate and a letter of recomendation from the doctor for your reference. I’m sure post my recovery i’ll be back with a renewed energy. 

Please let me know if you need any other documents. I am available fulltime on xxxxxxx. Please feel free to contact me in case of any emergency. 

Kindly consider the leave request on urgent basis. Thank you for your time.

Yours 

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10 Days Leave Application with Format and Samples for Office, College and School

Table of Contents

When creating a 10 days leave application letter request, it’s essential to be clear, brief, and maintain a professional tone. Make sure to include the exact dates you want off, briefly explain why you need the time off, and provide any necessary details. It’s also crucial to follow your company’s leave application process and address the request to the right person or department. This formal request is important for conveying your need for an extended absence , whether it’s for personal reasons, health concerns, or other important matters. By following these guidelines, you can ensure that your request is well-received and efficiently processed, minimizing any potential disruptions to your work or academic commitments while still taking care of your personal needs.

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Process to Get 10 Days Leave Application Approval

The 10-day leave letter request process includes these steps:

• The employee fills out the “10 Days Leave Application” form with personal info, leave details, and emergency contact info.
• The employee’s boss gives the green light for the leave.
• The HR department checks the request, and if it’s okayed, passes it to the next level for approval.
• The application gets handled, and if it’s approved, the leave is granted.

Leave Letter Writing

10 Days Leave Application Format

Your Name Your Position/Role] Your Department/Class] Your Contact Information] (If applicable, include employee or student ID)

To, Recipient’s Name Recipient’s Position/Role Company/School Name Company/School Address

Subject: Request for 10-Day Leave

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to formally request a 10-day leave of absence, which I am hoping you will consider favorably.

Reason for Leave: I wish to inform you that I need to take some time off due to [briefly explain the reason for your leave]. I believe it’s essential for me to address this matter promptly and responsibly. I appreciate your understanding and discretion regarding the nature of my leave.

Duration of Leave: The requested leave will commence on [start date] and conclude on [end date]. I have taken all necessary steps to ensure that my absence during this period will have minimal impact on my responsibilities.

Contact Availability: I understand the importance of maintaining communication, and I will be available via [mention the method of contact, such as email or phone] in case of any urgent matters that require my attention during the leave.

In closing, I would like to express my gratitude for considering my leave request. I understand the importance of my role and responsibilities and assure you that I will do my utmost to ensure a seamless transition during my absence. If you have any questions or need further clarification, please do not hesitate to reach out to me.

(Your Signature) (Your Name)

Letter to Editor Format

Sample of Application for 10 Days Leave

Below are some samples of leave application for 10 days:

10 Days Leave Application for Office

(Your Name) (Your Position) (Your Department) (Your Contact Information) (Date)

To, (Your Supervisor’s Name) (Supervisor’s Position) (Company Name)

Subject: Application for 10 Days Leave

Dear (Supervisor’s Name),

I am writing to formally request a leave of absence for 10 days, from (start date) to (end date), due to (brief reason for leave – personal matters, family reasons, health issues, etc.).

During my absence, I have arranged for (colleague’s name) to oversee my responsibilities and ensure continuity of work. I will ensure all pending tasks are completed or handed over before my leave starts.

I am available to discuss this request and make any necessary arrangements before my leave. Thank you for considering my application.

(Your Name)

Also Check: Leave Application for Office

10 Days Leave Application for Office for Personal Reason

Your Name Your Position/Role Your Department Your Contact Information (Employee ID, if applicable)

To, Recipient’s Name Recipient’s Position/Role Company Name Company Address

Subject: Request for Leave Application for 10 Days

Dear Recipient’s Name,

I hope you are well. I am writing to request a 10-day leave for personal reasons and sincerely hope that you can grant my request.

Reason for Leave: I require this time off to attend to personal matters that demand my immediate attention. While I highly value my work, I believe this leave is necessary under the circumstances.

Leave Dates: I intend to commence my leave on [start date] and return on [end date]. I have made arrangements to ensure that my work will be adequately covered during my absence.

Contact: I can still be reached via [mention the contact method, such as email or phone] in the event of any urgent matters.

I appreciate your understanding and hope for your approval of my leave for personal reasons. I am committed to minimizing any disruptions during my absence. Should you have any questions or require further details, please do not hesitate to ask.

Your Signature Your Name

Also Check: Leave Application for Office for Personal Reason

10 Days Leave Application for Sister Marriage

Your Name Your Position Your Department Your Contact Information Date

To, Your Supervisor’s Name Supervisor’s Position Company Name

Subject: 10 Days Leave Application for Sister Marriage

Dear [Supervisor’s Name],

I am writing to request a leave of absence for 10 days, from [start date] to [end date], to attend my sister’s marriage.

This is a significant family event, and my presence is essential for the preparations and ceremonies. I have arranged for [colleague’s name] to cover my responsibilities during my absence and will ensure a smooth transition of my current projects before leaving.

I am available to discuss this further and assist in any preparatory work required before my leave. I appreciate your understanding and support in this matter.

[Your Name]

Also Check: Leave Application for Sister Marriage

10 Days Leave Application for School

Student’s Name Class/Grade Roll Number (if applicable) Date

To, Principal’s Name/Class Teacher’s Name School Name School Address

Dear [Principal’s/Teacher’s Name],

I am writing to request a leave of absence from school for 10 days, starting from [start date] to [end date]. The reason for this leave is [briefly state the reason – could be a family function, health reasons, etc.].

I am aware of the importance of attending school regularly but due to this unavoidable circumstance, I am compelled to request this leave. I assure you that I will catch up on all missed lessons and homework upon my return.

I kindly request you to grant me leave for the mentioned dates. I am willing to complete any assignments or work assigned during this period either beforehand or immediately after returning to school.

Thank you for considering my request. I look forward to your positive response.

Student’s Name Parent’s/Guardian’s Name and Signature if required

Also Check: Leave Application for School

10 Days Leave Application to Principal

Student’s Name Class/Grade Roll Number Date

To, The Principal, [School Name] [School Address]

Dear Sir/Madam,

I am writing to request your approval for a leave of absence from school for a period of 10 days, starting from [start date] to [end date].

The reason for this request is [state the reason for the leave – it could be due to a family event, medical reasons, etc.]. I understand the importance of regular attendance and am committed to keeping up with my studies. I plan to get notes from classmates and complete all assignments during or immediately after my absence.

I hope for your understanding in this matter and request your kind approval for my leave. I assure you of my commitment to maintain my academic performance upon my return.

Thank you for considering my application.

Student’s Name Parent’s/Guardian’s Name and Signature if the student is a minor

Also Check: Leave Application to Teacher

10 Days Leave Application for College

Student’s Name Course/Program Name Student ID/Registration Number Contact Information Date

To, The Dean/Principal, [College Name] [College Address]

I am writing to request a leave of absence from my [Course/Program Name] for a period of 10 days, starting from [start date] to [end date].

The reason for this leave is [briefly state the reason – could be due to a family commitment, health issues, personal reasons, etc.]. I am aware of the importance of attending classes and the impact of absences on my academic performance. Therefore, I have planned to stay abreast of my coursework by coordinating with my classmates and accessing online materials.

I kindly request your approval of my leave application. I am committed to making up for any missed lectures or assignments promptly upon my return.

Thank you for considering my request, and I look forward to your understanding and support in this matter.

Student’s Name

Also Check: Leave Application for College

Tips to Write 10 Days Leave Application Letter

• Be Clear and Concise: Begin by clearly stating why you need time off. Tell the exact dates and skip unnecessary details.
• Explain the Reason: Briefly tell why you need the time off. Whether it’s for personal reasons, health issues, or something else valid, keep it simple and professional.
• Use a Formal Tone: Even if you’re close to the person you’re asking, be respectful and formal in your request.
• Plan Ahead for Your Work: If needed, say how your tasks will be handled while you’re away. This shows you’re responsible and prepared.
• Share Your Contact Plan: Let them know if you’ll be available during your time off. If not, give them another person to reach for urgent matters.
• Be Willing to Help: Show that you’re ready to finish your work before you leave or catch up when you return.
• Check for Errors: Before you send it, look for spelling and grammar mistakes. A well-written request shows professionalism.
• Apply Early: Whenever you can, send your request well before you need the time off. This respects their time and gives them time to plan for your absence.
• Follow Up: If you don’t hear back in a reasonable time, politely check to make sure they got your request and are considering it.
• Keep a Copy: Save a copy of your request for your records. It can be helpful if there are any questions about your time off dates.

FAQs on 10 Days Leave Application

How do you write a 10 day leave email.

To write a 10 day leave email, start with a clear subject line, such as '10 Days Leave Application.' Address your email to the relevant person, briefly state the reason for your leave, and specify the exact dates. Maintain a formal tone and offer to assist in transition plans before your leave.

How do I take 10 days leave from office?

To take 10 days leave from the office, submit a formal leave application or email to your supervisor. Clearly mention the leave dates and the reason. Ensure you discuss how your work will be managed in your absence and submit the application well in advance.

How do I write 1o days leave application letter?

Write your 10 days leave application letter by addressing it to your supervisor or HR department. Include your name, position, the dates of your leave, and a brief reason for the absence. Keep the tone professional and respectful.

How do I apply for 10 days leave for health issues?

To apply for 10 days leave for health issues, write an application stating your situation. Be honest about your health condition without going into unnecessary details. Ensure you provide the exact dates and express your willingness to complete pending tasks.

How do I write an application for 10 days leave?

To write an application for 10 days leave, address it to the appropriate authority in your organization or school. Mention your name, role, and the specific dates you're requesting off. Briefly explain the reason for your leave and maintain a formal and respectful tone.

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• How to Write a Leave Application Letter [+5 Letter Samples]

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right? 

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

• Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

• Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

• Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

• Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

• Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

• Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority. 

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter  

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

• Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

• Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

• Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

• Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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Published In: Letters

Writing a Leave Application (Free Samples & Templates)

There is always a time where one wants to take a breather from school or work. The break might be scheduling a vacation with family and friends or just a retreat from schoolwork. It could also be unavoidable situations such as accidents, sicknesses, or weddings.

What is Leave Application?

It is mainly a formal way of asking for a break from work or school for a certain amount of time. For example, in school, a student must write a leave application to his/her principal or teacher. It is also crucial that they follow the rules to compose a perfect application to make it acceptable by the institution. Your request will not be denied if you have a genuine reason for your leave application.

Reasons behind taking leave

• Death in the family.
• Family or friend’s wedding.
• A medical procedure, e.g., surgery
• Home emergencies like a fire, damage to property, etc.
• Sickness in the family.
• Relatives are visiting from or going to live abroad.
• Stress and anxiety from work.
• Doctor’s appointment.
• Babysitting problems at home.

Casual Leave Application

It is a letter written to inform the appropriate authority of your absence for a specific period when you look to take a break due to personal reasons. You are required to record your annual leave days to account for how many you have left. Employers use these letters for evidence keeping. When writing a casual leave application, include your leave details, i.e., when you need the leave and the return date.

• Employees need to inform their manager about their casual leave beforehand to make time to find replacements for their absence.
• It is essential to use formal language.
• Keep it short by only mentioning the required information.
• Include a signature at the end of the casual leave application.
• Include the name of the person who will be undertaking your tasks while on leave.

Sample casual leave application letter

Subject: Casual Leave Application

Dear Mr. Robertson Ian,

I would like to request for a leave of 6 days from the 2 nd Dec to  8 th Dec since I have an imperative delicate matter at hand. The reason for my leave is that my father, who has been unwell for some time now, is scheduled for urgent surgery.

I will resume work from 8 th Dec, and I shall be available at my work email address and my personal phone number. Besides, I have instructed Vivian Julio to be in charge of some errands during my absence. She is experienced and well equipped with adequate skills for any emergency. I  will be grateful if you understand and grant me the leave.

Yours Sincerely,

Lydia Lauren.

Leave Application for Marriage

Employees write this letter to inform the manager of their leave to attend a wedding. It might be their wedding or a relative’s wedding.

• Employees need to inform their manager about their leave for marriage beforehand to make time to find replacements for their absence.
• Include a signature at the end of the marriage leave application.
• Include the accurate date, time, and venue for the occasion.

Sample leave application for marriage

Frank Lewis, 1423, Street 47 Shahdara, Delhi 10 th Dec 2020. The Manager ABC Cooperation Ltd. Shahdara, Delhi Subject: Leave request for my  marriage

My name is Frank Lewis working in the Information, Communication, and Technology department.

I am glad to inform you that I am getting married on 10 th Dec 20XX. This is an imperative and one of the long-awaited moment in my life, and  I would like to take a leave from 4 th Dec 20XX to 22nd Dec 20XX. This will give me adequate time for relevant arrangements. Please find a wedding invitation along with the letter. I also surpass the invitation to all the co-members.

Kindly grant me the leave, and your presence at the wedding function will be highly appreciated. I will resume my duties on 23rd Dec 20XX. Before I leave, I will email you the reports of the project in process. I have asked my team member Joshi Evan to cover up work in my absence, and he has accepted.

Thank you for your understanding.

Frank Lewis.

Leave Application for Office

Employees write a Leave Application for Office when they need to take a break from the office for a certain period. Office rules are to be followed to write formal leave applications. This letter illustrates an employee’s inability to work at the office.

• Employees need to inform their manager about their leave from office to make time to find replacements for their absence.
• Keep it short by only mentioning the required information, i.e., reasons for taking the leave.
• Include a signature at the end of the office leave application.
• Write the recipient’s name.
• Provide your correct contact information in case of an emergency.

Sample leave application letter for office

Leave application for college.

Leave Application for College is necessary when you need to take a break from college for a particular period. This letter is commonly submitted to the principal. It will not be denied if there are genuine reasons like visiting a sick family member or suffering from an illness.

Sample leave application letter for college

Kathline Wendy,

The American University of Barbados,

9 th June 20XX

Mr. John Tyson

Vice Principal, School of Medicine

American University of Barbados

Subject: Leave application for college

I am Kathline Wendy, a fourth-year student in the school of medicine in your college. My Student identity number is  SM346572. I am writing this letter to inform you that I will be away for 3 days as from this 10th June 20XX. I am sorry to let you know that I lost my uncle, who has been battling cancer. We need to take his body from the funeral home, and all the family members are supposed to be present. 

 I kindly request you to accept my plea and grant me leave for the three days. I will be glad if my uncle gets a decent send-off. After getting back to school, I assure you that I will work harder and smarter to attain very good grades, and I hope to be amongst the top performers in our class.

Thanking you,

Yours faithfully,

Kathline Wendy

Maternity Leave Application

A Maternity Leave Letter informs your employer that you plan to take maternity leave at the end of a pregnancy.

• Employees need to inform their manager about their maternity leave beforehand to make time to find replacements for their absence.
• Express gratitude.
• Use appropriate salutations.
• Format your application correctly.

Sample sick leave application letter

Subject: Application for sick leave

Dear: Mr. Anderson Huan

 I am emailing you to let you know that I cannot make it to the office for the next two days. I had symptoms of viral infection, I went to the doctor, and he prescribed 2 days of rest.

I have asked my colleague Mathew to handle my pending tasks to make sure that deadlines are met.

If you need any urgent help, I will be available to answer calls and can respond to emails within a short time possible. I will be back in the office on Monday 14 th, 2020. Attached is the doctor’s note.

Thank you for understanding

Jane Walton

Leave Application to Boss

Leave Application to Boss is written by an employee to inform your boss that you will be away from work for a specific period.

Employees need to inform their manager about their leave beforehand to make time to find replacements for their absence.

• Be honest about the reason for the leave.

Sample leave application letter to boss

Subject:  Leave application for 1 st Dec 20 XX

Dear: Mark Lawson

I hope this email finds you in good health. I would like to inform you that I will need a day off on Monday. I cannot attend the office tomorrow because I have an emergency at home, which cannot be avoided. My son got sick at night, and we had to rush him to the hospital, and  I really need to be by his side for at least a day.

 As there are important tasks scheduled for tomorrow, I have assigned all the duties to my colleague June Walton. I will be available on calls just in case of any urgent query; feel free to contact me on my number. I will send an email about the ongoing project first thing tomorrow in the morning. I will be grateful if you understand the emergency.

Half-Day Leave Application

You can ask for a half-day leave for simple, urgent, or personal reasons.

• Mention the hours you will be away.
• Be genuine.

Sample half day leave application letter

To the Human Resource Manager,

Mr. Brand Ltd.

Subject: Half day leave application

Dear Sir/ Madam

I am writing this to inform you that I will not be available tomorrow during the morning hours. I have been having a toothache for some days now, so I will see a dentist, and my appointment is scheduled for 9 am in the morning. I will be able to get back to work at 12 pm. In my absence, you can contact Ken Rick. I am sure that the team will handle everything exceptionally, but don’t hesitate to reach out to me in case of any queries.

Yours Truly,

Linda Jones.

Leave Application Templates

You can download one of our sample application letters if you find it challenging to write a leave application letter from scratch. They are easily editable, making it easier for you to fill in the details for your leave. Leave Application Templates allows your employees to write a good and formal letter indicating their leaves’ details.

Tips for Writing a Leave Application

• Include a signature at the end of the leave application.
• Use polite and professional language to make it sound genuine.
• Revise the letter for any grammatical or punctuation errors.
• Provide a genuine reason why you need to take the leave.
• Provide your contact information in case of a work emergency, and you need to be reached.

Key Points to Remember

• Salutation and addressing to the appropriate person.
• The subject of the letter.
• Reasons for taking leave.
• Leave days required.
• Include your correct contact information.
• Don’t forget to include your name and details at the end of the application letter.

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Home » Job Tips » Career Advice » Leave Application for Office

How to Write Leave Applications for the Office? [with Format & Samples]

Taking some days off work is undeniably important because everyone needs to take leaves at several uncontrollable times. In fact, research shows that employees who make use of their annual leave tend to be 40% more productive. This is because they’re less prone to irritability, depression, forgetfulness, and fatigue than those who don’t take any time off. It just goes to show you that sometimes it pays off in terms of productivity when you give yourself some rest. In this blog, we’ll help you get your well-deserved time off work by showing you how to write a leave application for office that cannot be rejected.

Table of Contents

How to Write Leave Application for Office?

To ensure your leave application for office is written professionally and includes all the key information, follow these guides on how to write a leave application for office. Additionally, to learn how to communicate professionally in a corporate office, you can pursue a business communication skills course . 

1. Understand Your Organization’s Policy on Leave

It is important to review your company’s leave policy and rules carefully before planning a vacation or any other activity that requires taking time off. Understand your entitlement to various types of leaves offered by the company, including earned and casual leaves. Also, understand their eligibility criteria.

2. Add the Subject (Purpose) of the Application

This is where you state why you are submitting an application for leave. You should specify what type of leave it is, such as a vacation or sick day request.

Also Read: Application For Sick Leave

3. Include Salutation and Receiver’s Name

Here, include who the letter is addressed to, which could be your boss or a specific individual in the Human Resources team.

4. Mention Reason for Taking Leave

Explain in detail why you require this time off from work including events like medical appointments/treatment that require absence from the workplace etc. This way, your superior understands fully without leaving any doubt the reasons you’re requesting this time off.

5. Specify the Number of Leaves Needed

Employees should indicate the dates that they will need to be away from work. This includes both the start and end date of their leave period.

6. Include a Work Plan During the Absence

Employees can create a plan for their absence, outlining tasks to be completed before they leave. They should also provide detailed instructions on how to execute daily duties in case of emergency when not present at work and offer training and knowledge transfer to any substitutes during the period away from duty.

7. Add Contact Information

Employees must supply their up-to-date contact details in order to be reachable by co-workers during any emergency situation. To ensure minimal disruption or loss of productivity due to said absences, employees should remain available via phone/email if needed.

8. Use Polite and Professional Language

Express your request for leave in a respectful and professional way. Be sure to keep an appropriate tone throughout the conversation, using phrases such as “Please,” “Thank you” and other polite words that demonstrate respectfulness.

Ask politely rather than demanding support, being mindful of how decisions might affect both parties involved. Show appreciation if granted permission by expressing gratitude with statements like “I am very grateful” or “I would be most obliged”.

9. Conclude Professionally

End your leave application with a polite closing phrase such as ‘Warm Regards’, or ‘Yours Sincerely’, followed by your name. If you are sending a hard copy of the leave request make sure to sign it at its end for added authenticity.

10. Proofread Your Leave Application

Review your leave letter for any mistakes. It might be helpful to read it aloud as this can help pick out typos, grammar issues, and anything else that doesn’t sound quite right. Additionally, check that the dates you have specified in the document are correct and make sure all of the information is accurate before submitting it. Make adjustments where needed so that there are no errors in your application.

Also Read: Half Day Leave Application

Sample Leave Application Format for Office

This is a sample format of a simple leave application for the office that works for different types of leave applications.

1. Sample for Annual Leave Application

Everyone deserves a break to recharge and rejuvenate. Use this sample annual leave application letter for office to request time off from work, to get your well-deserved vacation or personal time.

2. Sample Maternity Leave Application

If you’re going to have a baby soon, it is necessary for you to take some time off work. Here is a sample maternity leave application to inform your boss about your absence.

3. Emergency Leave Application Sample

Emergencies are usually unpredictable. An unexpected circumstance can arise at any time, requiring immediate time off from work. Here’s a sample emergency leave application for office to notify your employer about your urgent absence.

4. Sample Leave Application for Office for Personal Reason

If you wish to take a leave of absence from the office due to a personal reason you do not want to disclose, you can write an application in the following format.

5. Sample Medical Leave Application for Office

If you are suffering from an illness or sustained any injuries and are unable to work for some time, you can submit a medical leave application. Here is a format for the same:

6. Sample Three-Day Leave Application for Office

Here is how you can write a three-day leave application to attend a wedding:

You can check out more marriage leave application samples to write an application for different scenarios. 

When you need time away from work, it is essential to submit a well-crafted leave application for office. Make sure your request follows all guidelines given by the company and includes vital information such as why you are requesting time off, etc. Employ polite language in your letter and make certain that everything has been checked twice so there are no mistakes present.

Are you ready to write a professional leave application now? Share with us in the comments below some other scenarios where you can use the above-mentioned leave application samples. Read more on leave applications, get to know what is privilege leave to check if you have it as part of your benefits package.

If you are taking a leave due to an illness, injury, medical condition, medical emergency in a family, or childbirth, you should provide a medical certificate with your leave application.

You can address the leave application email to your manager by writing, “Hi [Manager’s Name], I am writing to request leave from [date] to [date] due to [reason]. I have completed most of my current tasks and have coordinated with [Colleague’s Name] for pending tasks. In case of an urgent matter that requires my attention, you can contact me at [email address]. Thank you for your understanding.

If you plan on taking a leave of absence, submit an application well in advance, four or five days before the decided date. If it is due to an emergency, try to inform your manager or supervisor as early as possible.

To draft a leave application for personal reasons write, “Dear [Manager’s Name], I am writing to request a leave of absence due to personal reasons. Please grant me a leave from [date] to [date]. Thank you for your understanding.

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Harshita is an English Literature graduate from the University of Delhi with 3 years of experience in Content Writing and Editing. Dedicated to her craft, she loves creating magic with words. She is a big fan of hoarding cute planners and journals and can be seen watching FRIENDS (almost EVERYTIME) in her spare time. Her meticulous attention to detail makes her stand out from the crowd. A typo epidemic is her worst nightmare!

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Leave Application For 10 Days In Office – 4+ Different Format

Friends, has someone important at your home gone to work due to which you do not want to go to the office and hence you want to ask for 10 days leave from your boss.

So you have come to the right article, in this we have written 4 articles for different reasons.

So let’s start this article.

Leave Application For 10 Days In Office

[Your Name] [Your Position] [Your Company Name] [Company Address] [City, Date]

Subject: Application for 10 Days Leave

Dear [Manager’s Name],

I hope this message finds you well. I am writing to request a leave of absence for 10 days starting from [start date] to [end date] . The reason for my leave is [mention reason briefly, e.g., personal reasons, health].

I appreciate your understanding and consideration of my request.

Sincerely, [Your Full Name]

Application For Not Attending PTM

Application For Viral Fever

Leave Application For Dengue

Leave Application For 10 Days For Personal Reason

Subject: 10-Day Leave Request for Personal Reasons

I trust this letter finds you well. I am writing to inform you about my need to take a leave of absence for 10 days, starting from [start date] to [end date], due to personal reasons.

Leave Application For Office For Important Work

Subject: Leave Request for Important Personal Matter

I trust you are doing well. I am writing to request a leave of [number of days] starting from [start date] to [end date] due to an important personal matter that requires my immediate attention.

I appreciate your understanding and support.

How Do I Write A Leave Letter For 1 Day Leave In Office

Subject: Application for One Day Leave

I hope this message finds you well. I am writing to request a one-day leave on [date] due to [mention the reason briefly, e.g., health issues].

I appreciate your consideration of my request.

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12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

Leave Application For 10 Days In Office – 5 Different Formats

If you need a break from the office for Ten days for the essentials at home or to spend the holidays with your family, then you are at the right place.

Here Some Different Leave Application For 10 Days In Office .

Leave Application For 10 Days In Office

The Manager,

Office Name,

Dear Sir/Madam,

am writing you a request for 10 days leave from office. I am going to my village with my family. Please grant me leave for 10 [Start Date] To [End Date] days from the office. I wil try my best to return as soon as possible.

Thank You So Much ,

[Your Name],

How do I write an application for 10 days’ leave?

Date: M-D-Y

Hope you will be fine. I am very happy to say that I am going to perform Umrah with my family. I want leave from office for 10 days. I will definitely remember you in my good prayers.

10 days leave application for office for personal Reasons

My name is __ , I am writing this application for 15 days absence from office. Due to some personal reasons [Explain Reason], I cannot come to the office. Thank you for understanding my compulsion.

10 days leave application for office for vacation

I am working in the [Department Name] in your office. I can’t come to the office for the next 10 days. Children are on vacation from school. The whole family is going on a trip, and such an opportunity is given only once a year, so I hope you will accept my request.

10 days leave application for office for marriage

Company Name,

I want 10 days leave from office. Two weddings are taking place on the side of our relatives, due to which it is not possible for me to come to the office ten days before. And it is very important for me to attend the wedding.

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[10+] Leave Application for Office

Leave Application for Office : Often the employees of the office, bank and company need to take leave for personal reasons, for which they have to write the leave application to the manager in English.

Many employees do not know English properly or they do not know the format of writing the application, so to help them, we have written leave application in different formats.

Table of Contents

Leave Application for Office in English

To The Manager Goyal Pvt. Ltd. Sikar

21st August 2022

Sub- Application for one day leave

With humble request, this is to inform you that due to my severe health condition I am unable to join the office for tomorrow. Because I have been facing an extreme headache and fever since last few days.

Kindly grant me leave on 23rd August so that I can visit the doctor and take proper medication. Thank you for your consideration.

Thanking you

Yours faithfully Manish Rana

Leave Application for Office for Personal Reason

To The Manager Raman Industries Alwar

18th September 2022

Sub- Application for one day leave.

I want to inform you that I am unable to attend the office for tomorrow. I have some personal emergency due to which I couldn’t join the office for tomorrow. Therefore I am requesting you to kindly grant me leave on 19th September.

I assure you to complete all my work after my leave. Thank you for your consideration.

Yours truly

Aastha Assistance Manager Finance department

5 Days Leave Application for Office

To The Manager Swastik Pvt. Ltd. Delhi

22nd October 2022

Sub- leave application for 5 days.

With humble submission this is to inform you that I want to leave for five day. Because I will have to attend my brother’s marriage ceremony. I have completed all the projects that I was working on at present.

Hope you will consider my situation and grant me leave from 24 October to 29th October. I will rejoin my duty on 30th October. Kindly grant me leave.

Yours obediently

Ahsaas Sharma Accountant

One Day Leave Application for Office for Personal Reason

Sir, I would like to inform you that I am unable to attend the office tomorrow. Because my son is having a function in his school and he is going to give a speech there. It becomes mandatory for me to attend that unavoidable function.

Considering my situation, kindly grant me leave on 23rd October. This will be a great help for me.

Avinash Kumar Junior Accountant

Leave Request Mail to Manager for One Day for Personal Reason

Sub- Leave request

Dear Ragini,(manager) I would like to ask you to give me permission for one day leave on 31st August. Due to some personal reason I am unable to attend my duty. I am going for my checkup as I am going through a fever.

Considering my problem, I hope you will accept my request for leave. It will be a great help to you.

With regards Vipin

Sample Leave Letter for Personal Reason for One Day

To (Recipient’s name/post) (Address) (Date)

With humble submission this is to inform you that I need one day leave for tomorrow. Because I am going through a dental treatment and today I have an appointment with my dentist.

I can’t miss that appointment date so kindly allow me to have a leave on (mention date). I will be grateful to you.

Yours truly (Your name) (Your designation)

10 Days Leave Application for Office for Personal Reason

To The Manager Arvind pvt. Ltd. Ajmer

Sub- Application for leave

I want to inform you that I need leave for ten days because my father’s health condition is becoming worse day by day. I will have to go home and take care of my father with proper medication. I will take him to the doctor and complete his treatment as soon as possible.

It will be a great help from you if you provide me leave from 20th September to 28th September. I will be grateful to you.

Yours obediently Rachna Desai Accountant

Application for Leave in Company

To The Manager Tirupati Industries

21st October 2022

Sub- leave application for two days.

I would like to ask you to give me permission for leave. Because last night I lost my uncle and it is a time of great sorrow for the entire family. I will have to stay with my family and support them.

Due to this reason, kindly grant me leave for two days on 21st and 22nd October. This will be a great help from you.

Yours obediently Asha Pareek Junior Accountant

Application for Leave Office in English

To The Manager Arvind Industries Ajmer

21st September 2022

I want to inform you that I need leave for one day because I have to go with my daughter to her school for the Annual Day function tomorrow. As the function will run the entire day so I would not be able to attend the office.

I have delegated my colleague, Arun, to take care of any urgent matters. Kindly grant me leave on 22nd September, it will be a great help from you.

Disha Saini Transport incharge

Sample Emergency Leave Letter for Personal Reason

To (Recipient’s name/designation) (Address)

With humble submission this is to state that I am (your name), a (your post/designation). I need leave for the next two days. Because I have a personal emergency at my home due to which I am unable to attend the office.

Kindly allow me to take leave from(mention starting date) to (mention end date). It will be a great help to you.

Yours faithfully (Your name) (Your designation)

Also Read Other Application :-

[10+] Urgent Piece of Work Application for School / Office

[10+] Half Day Leave Application

[10+] Application for Change Mobile Number in Bank

[10+] Application for Festival Leave

If you like the application written by us, then do not forget to share this “ Leave Application for Office ” article with your friends and relatives through WhatsApp, Facebook, Instagram etc. to support us. If you find any error in any application or want to write any other thing, then tell us by commenting below.

4 thoughts on “[10+] Leave Application for Office”

Hi applicationformat.com webmaster, Your posts are always well-written and easy to understand.

Thank you Raul Makutz

One month leave vacation

Conclude your application by expressing gratitude for their understanding and consideration. For example, “Thank you for your kind consideration.”

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Leave Application Letter for Office: Format, Samples, Templates

Home Blog others Leave Application Letter for Office: Format, Samples, Templates

A leave application is something everyone has been taught to write since school days. But what I have seen is that many individuals have several doubts swirling around when they actually sit down to write one. Being an employee of a private firm for many years, I have witnessed the same issue in the work scenario, too. Moreover, I feel that the leave application for office must be written in a convincing, engaging, yet formal manner.

For me, the application of leave in office acts as an official statement to let the manager know that I am planning to take a leave from work. Now, do you know the leave application format for office? If not, let me help you learn the process of drafting such a document. I also recommend taking the KnowledgeHut Professional training for further help with such workplace communication.

Why Should You Submit an Office Leave Application?

Submitting a leave application for office informs your manager or team lead about your absence from the workplace. Remaining off work without the knowledge of the management may reflect an unprofessional attitude on your side. I think it also creates a difficult situation for your respective team and may hamper the progress of some of your ongoing projects.

Hence, I think it’s a good idea to draft a leave application letter for the office beforehand. You can even send the application on the day when you won’t be able to attend the office because of a personal matter or other unavoidable circumstances.

Types of Leave Application

A leave application for office can be of various types depending on how they accommodate different situations. I have curated the common leave application types for your reference below:

• Maternity Leave Application:  A time off given to new mothers to care for their newborn or newly adopted child.
• Annual Leave Application:  A planned time off that can be accrued over a particular year.
• Sick Leave Application:  An application granted for medical appointments or health-related issues.
• Vacation Leave Application:  This time off is similar to the annual leave application and can be used for relaxation and travel purposes.
• Casual Leave Application:  A short or unplanned leave granted to employees for unforeseen or incidental reasons.
• Emergency Leave Application:  A compassionate or urgent time off granted to address sudden or unforeseen family and personal emergencies.
• Half-day Leave Application:  A type of   leave application for an office that grants the employee permission to be absent from work for half of the usual working hours in a day.

What to Include in an Office Leave Application Letter/Email?

Learning how to write a leave application begins with knowing the content that you must include in your letter or email. Therefore, what follows is my list of points that should definitely be included in your leave application for office.

• Salutation:  Such an approach will usually include the name of an addressee whose name is written in your notice of leave.
• Subject:  This section of the leave application should include the cause behind your request for leave and the date you filed for it.
• Reason for Leave: I advise that you put across the necessary details so that your application for a leave grant while transiting from office receives the attention it deserves.
• Work Plan: To assure peace of mind to customers, talk about your colleague who will look after all responsibilities when you are not there.
• Closing Sentence: Give thanks to the said individual.
• Name:  State your correct name.
• Designation:  Tell about your exact job function in the company.
• Date:  Cite the present date.

Leave Application Format for Employee

Let me show you a leave letter format for the office that will help you draft future applications with ease.

To: [Manager’s Name]

From: [Your Name]

Date: [Current Date]

Subject: Leave application for [your reason and date]

Dear [Manager’s Name],

I am writing to request a leave of absence for (number of days) from (start date) to (end-date). The reason for my leave is (your valid reason for leave).

I have completed all the urgent tasks and delegated the remaining tasks to (your colleague’s name). I am confident that my absence will not have any negative impact on our team’s work.

I will be available by email or phone during my leave if needed. I will also make sure to check my work email regularly.

I appreciate your consideration.

[Your name and designation]

How to Write a Leave Application Letter for Office

Following the correct leave application format for employees is important for you to be granted leave from your workplace. That is why I have curated a step-by-step guide for you to learn how to draft a leave application for office.

1. Use the Company Letterhead:  Use an official letterhead for your leave application if your company has one. It will help add a professional touch to your leave application for office for personal reasons or any other reason. Include your company name, address, and contact information as given on the letterhead.

2. Include the Date:  Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format.

3. Add Your Name, Designation, and Employee ID:  Mention your full name along with your position or designation in the company and employee ID, if applicable.

4. Address the Recipient:  Your leave application for office should be addressed directly to your HR department head or reporting manager as specified by company policy. Try to use formal titles like Sir or Ma’am.

5. Subject Line:  Include a subject line that briefly states your leave request.

6. Content:  I suggest you clarify the reason and time period for the leave in the paragraph. Along with that, make sure you clearly explain the reason for your absence. According to the company policy, you will need to give enough time for your planned leave to the concerned authority.

7. Polite and Formal Tone:  Maintain a formal and courteous communication style at all times throughout the leave application. Strictly avoid making unreasonable demands.

8. Express Gratitude:  Finally, end by thanking the approval authority for taking the time to review your leave application.

9. Signature:  Wrap up the leave application with your full name and signature.

10. Proofread:  Double-check the leave application for any grammatical, factual, or spelling errors before submission.

Sample Leave Applications For Office

A sample leave letter format for office can help you draft your future applications without making any errors. Let me walk you through some of these sample leave applications for the office.

1. Sample Leave Application for Office for Personal Reason

The following sample leave application will help you learn how to cite personal reasons for your absence.

Subject: Application for Personal Leave

Dear {Recipient’s Name},

I have an important personal matter to attend to due to which I will not be able to come to the office from {start date} to {end date}.

I have transferred all my tasks to {person’s name} and have asked them to call me for any help during my absence.

Kindly consider my leave application for approval and oblige.

Yours Sincerely,  {Your Name}

2. Sample Leave Application for Marriage

The leave application for marriage is different from other leave applications for office, as shown below.

Subject: Leave for Marriage Ceremony

Dear Sir/Ma’am,

I am pleased to announce that I will be getting married on {Date}. So, I request you to grant me leave from {Date} to {Date} for my marriage function.

I have already started to work towards completing my task before the date.

Looking forward to receiving a positive response from you soon.

{Signature}

3. Maternity Leave Application Sample

Here is a leave letter for office samples for those who want maternity leave.

Subject: Application for Maternity Leave

I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my leave on {Starting date} and return to the office by {joining date}.

I will let you know as soon as possible if my plans change for any reason. I have attached the physician’s letter to confirm the relevant details.

4. Annual Leave Application

Here is a sample of an annual leave mail in the office   for your reference.

Subject: Annual Leave Application

I will be traveling with my family for one month between {start date} and {end date}.

As per my prior discussion with my team lead, I have requested my colleague {enter name} to take over my project while I am on leave.

I may not be available to take calls because of the nature of my travel plans. Please address any urgent work matters to my email address {email ID}.

I await a positive reply to my leave request.

Thank you and regards,  {Your Name}

5. Sick Leave Application

Here is a sample sick leave application for the office for your reference.

Subject: Sick Leave Request for One Day

Dear [Supervisor/Manager’s Name],

I regret to inform you that I will not be able to visit the office tomorrow, [date], due to my health condition. I have visited the doctor and therefore will have to take the day to relax and recover. Therefore, I would like to request one day of sick leave.

I will be available via email for all urgent work matters.

Wishing you and the team a productive day in my absence.

Kind regards,

[Your Name]

6. Vacation Leave Application

Here is a vacation leave letter example for office.

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I am writing this application to request a leave of absence from {start date} to {end date}. My family and I are taking a vacation to Manali as this period marks the summer vacation for my children. I want to take part of my allotted paid leave in this regard.

In the meanwhile, my teammate, {enter name}, has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.

Sincerely,  {Your Name}

7. Casual Leave Application

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I request a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I must be away for {X days}.

I shall be reachable during the period mentioned in my email. My person in charge, {person’s name}, will be handling my tasks in my absence.

I will be thankful if you consider my application at the earliest.

8. Emergency Leave Application

Here is how you can write a leave letter for an emergency.

Sub: Emergency Leave Letter

I have to tend to a personal matter in my hometown because of which I will not be able to come to the office until {date}.

I have informed my colleagues about my leave and have briefed everyone on the project we are working on. You may contact me on (Your mobile number) if you need me with any urgent information.

Please grant me a leave for three days and oblige.

{Your Name}

9. Leave Application for Half-day Sample

Here is a sample leave application for the office for a half day.

Subject: Request for Half-Day Leave on [Date]

Dear [Supervisor Name],

This is to inform you that I am applying for a half-day leave on [Date], [Morning/Afternoon]. I need to [briefly state the reason for leave].

I have completed all urgent tasks and informed [colleague name] about my absence. They have agreed to cover the pending tasks for me.

I will be available via email or phone throughout the day for urgent matters.

Thank you for your understanding and consideration.

Tips for Writing Office Leave Application Letters

I have also curated some tips that you can use while drafting an application for medical leave in the office or for other reasons.

• Use a formal tone and professional format to write the leave application for the office.
• Provide all relevant details, including the purpose of your leave and the duration of absence.
• Send your leave application in time.
• Let the management know about your work status, too.
• Attach supporting documents if needed.
• Follow up with the manager or supervisor if they have not responded to your application yet.

Writing a leave application for the office will be an easy task for you once you have read this guide. I have included the formats for all application types, including a one-day leave application for the office, for your reference. Moreover, you must also follow all the tips and guidelines to ensure your application is in the correct format and tone.

You can learn more about such leave applications and how to draft them through free online courses from KnowledgeHut. These courses will enable you to learn more about effective communication in the workplace and enhance your skills for career advancement.

Frequently Asked Questions (FAQs)

You can apply for a casual leave application for the office if you want to attend a function. Make sure to follow the correct format and inform your manager about your planned absence. This will enable you to get approval instantly.

Several leave types are available for employees, including maternity, annual, half-day, casual, vacation, and sick leave. Familiarizing yourself with their respective formats is essential to ensure you submit the correct application.

Your application should encompass several required elements. The three simple ones are the subject line, the date, the reason for your leave, and the name of the person to whom you have transferred your work.

List down the factors that your manager can incorporate in canceling your absence request for the office. If your manager’s explanations are not convincing enough and you need a leave, you can discuss the matter with your HR department, which may be escalated to the seniors if required.

Yes, your leave remains cancelable even after it is approved. All you have to do is prepare a new document stating the new dates or your reasons for changing your leave. You may also want to bring the matter to your HR and proceed with the application without any problem.

Abhresh Sugandhi

Abhresh is specialized as a corporate trainer, He has a decade of experience in technical training blended with virtual webinars and instructor-led session created courses, tutorials, and articles for organizations. He is also the founder of Nikasio.com, which offers multiple services in technical training, project consulting, content development, etc.

Avail your free 1:1 mentorship session.

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How to Write a 2/3/7 Days Leave Application (With Examples)

If we need to request annual or personal leave for school or office, it's always necessary to write and submit a leave application letter. In this article, you will learn how to write a leave application letter and 1-click generate an appropriate leave letter using an Anakin AI without a hassle.

If we need to request annual or personal leave for school or office, it's always necessary to write and submit a leave application letter. For most of us, writing a leave application letter is always tough. So in this article, you will learn how to write a leave application letter and generate an appropriate leave letter using an AI tool without a hassle.

With the ' Leave Letter Generator ' which is a built-in AI app in Anakin AI, we can generate a polished, professional leave application letter with 1 click.

Why do we need to write a leave application letter?

When we need a leave for work or school, it is essential to write a formal leave letter application letter rather than just verbally requesting time off.

• Formal documentation trail - A written letter on record ensures the dates, reasons, and other details are documented in case any questions come up later.
• Demonstrates professionalism - Taking the time to write an official letter shows you are approaching the request professionally.
• Allows tracking of leave - Written requests allow the organization to formally track and approve leaves by policies and operational needs.
• Provides clarity - A letter reduces confusion by clearly outlining all the pertinent details like exact dates, reason, contact details, etc.
• Gives time to plan - Advanced written notice gives managers more time to handle resourcing and reassignment of work in their absence.
• For common expectations - Many companies require official letters as part of their leave policies so employees comply by providing one.
• Act as proof - The letter serves as proof that the request was made and approved in case any discrepancies come up.

Overall, a formal leave application letter is regarded as the professional and expected way to communicate planned absences in most workplace environments. So, this can somehow explain how important the leave application letter is to us.

How to write the leave application letter

In this part, we will learn what contents should be involved in a leave application letter. Here are the key elements to include in a leave application letter:

Basic information

Give some information that others can address and have an overview of our leave application. For example, leave data, full name of both us and the recipient, our employee ID, job title, department, etc.

Subject/Reason for Leave

Being transparent by providing a clear, specific reason displays professionalism, and allows informed decisions - making it a very important part of any leave application letter. We'd better clearly state the reason for the leave request.

Some common reasons for a leave

Considering a reason for personal leave from school or work is always difficult. So let's have a look at some of the most common reasons that people request leave:

• Vacation - To go on a holiday, travel, or take time off work.
• Personal leave - For personal business, family time, social occasions, etc.
• Sick leave - When ill or for medical reasons including doctor's appointments.
• Maternity leave - For pregnant women before/after childbirth.
• Paternity leave - For new fathers around the time of childbirth.
• Caregiver leave - To care for a sick child, spouse, parent, etc.
• Bereavement leave - Due to the death of a close family member.
• Marriage leave - To get married or attend a wedding.
• Education leave - For exams, courses, or educational needs.
• Religious leave - For religious occasions, festivals, and pilgrimage.
• Community service leave - For volunteer work, blood donation, etc.
• Examination leave - To prepare for and sit for exams.
• Extraordinary leave - For uncommon reasons not covered by regular policies.
• Sabbatical leave - For a long break after years of service.

The reason should be explained clearly along with dates and any supporting documents as per company leave policies.

Supporting documents

If we have any supporting documents like medical certificates, you can submit them with the application letter to provide evidence and make your leave more reasonable.

Work/study coverage

To show our responsibility for your work or study, we'd better mention something about the arrangements we've made to cover work or study during the leave.

Examples of a 2/3/7 Days Leave Application

Based on the duration of the leave, we should have different reasons. It's not reasonable to ask for a fever leave for 1 month. So, based on the contents I introduced above, let's see some excellent examples of leave application letters for different durations.

Leave application letter for 2 days

Date: [DD/MM/YYYY]

[Manager's Name]

[Company Name]

Subject: Leave Application for 2 days due to Fever

Dear [Manager's Name],

I am writing this letter to request for leave of 2 days from [start date] to [end date] as I am down with a high fever.

I started feeling unwell on [date] with symptoms of headache, weakness, and slight temperature. I took some medication hoping to recover soon but my condition has worsened and I developed a fever of 102°F yesterday evening along with chills and body aches.

I visited Dr. [doctor's name] this morning and upon examination, he has advised me to take complete rest for the next 2 days as per the medical certificate attached. I promise to make up for the work once I recover and resume duty.

I request you to kindly consider 2 days of sick leave during this time so that I can focus on my health and return to good shape. I will keep you updated on my recovery. Please feel free to contact me if you need any additional information.

[Your name]

[Designation]

Enclosure: Medical Certificate

Let me know if you need any clarification or have additional details to be included in the letter. Wish you a speedy recovery!

Leave application letter for 3 days

Subject: Leave Application for 3 Days to Attend Brother's Wedding

I hope you are doing well. I am writing this letter to request for 3 days of leave from [start date] to [end date] to attend my brother's wedding ceremony.

My brother, [name], is getting married on [wedding date] in our hometown of [place]. As it is a family occasion of immense importance, I humbly request to be granted leave for 3 days to fulfill my responsibilities as the elder brother.

I have planned and completed all urgent tasks scheduled during this time. [Colleague name] has kindly agreed to handle any client queries that may arise when I am away. I promise to make up for any pending work on my return and will be available by phone/email in case of an emergency.

I would be grateful if you could approve this leave so I can be a part of this special celebration in my family. Please let me know if you need any additional information. I hope you will consider my request positively.

7 days leave application letter

Subject: Leave Application for 7 Days Family Travel

I wish to apply for 7 days of annual paid leave from [start date] to [end date] for a family trip.

My family has planned a long-awaited vacation to [destination] after many years. It would be the first holiday ever since my two children were born. The booking of tickets and accommodation has already been completed.

I have chosen these dates considering our team's project timelines and scheduled all urgent tasks to be completed before my leave. I will carry my laptop to respond to anything critical while away. My colleague [name] has kindly agreed to cover any immediate customer queries in my absence.

Please consider this application for 7 days' leave for this important family occasion. I have over [X] days of leave balance. I promise to ensure my absence does not impact our performance targets.

Please let me know if I can provide any other details. I hope you will approve this leave.

In summary, as you can see above, we need different reasons for different leave durations. Be sure that your reason for leave matches the leave duration you requested.

1 click to generate leave application letters for any situations

If you need any solution for auto-generating the leave application letters that can cover all situations you might meet. You can try Anakin AI , the built-in AI app named 'Leave Letter Generator' can craft a leave application letter based on your needs in just a few seconds.

In the next part, I will show you how to use this magic AI app to generate an appropriate leave application letter.

Step 1. Launch the Anakin App or access to   Anakin Web , easily search and find the " Leave Letter Generator " from the " Discover " tab in the left side.

Step 2. Fill in the required information including your name, recipient, duration and others. If you do have any specific reason for this leave, you can also tell it to AI.

Step 3. Click the " Generate " button to initiate an appropriate leave application letter with a right recipient, days duration, reason, etc.

Now, you can submit this letter to your manager or teacher to ask for a leave.

Something you need to do after submitting a leave letter

If you are a student, there is nothing to do but wait for your leave application to get approved. For those who submitted a leave application from the office, there is still something you need to do besides following up on the status of the application. The following is a summary of it, let's have a look.

• Follow up - Politely follow up with your manager after 2-3 days if you do not receive any response to your leave request. Resend the letter if needed.
• Get acknowledgment - Obtain written or verbal acknowledgment from your manager once the leave is approved. This serves as proof.
• Handover work - Do a thorough handover of any ongoing work to colleagues who will handle it in your absence. Share key details.
• Set auto-replies - Set up auto-reply emails and voicemails informing contacts of your leave dates and alternative points of contact.
• Complete urgent work - Finish any tasks that are urgent before starting your leave. Do not leave loose ends.
• Prepare backup plans - Develop contingency plans for scenarios like early return from leave or leave extension if required.
• Adjust calendar - Block out the leave dates in shared team calendars and notify relevant stakeholders.
• Remind manager - Send a quick reminder to your boss closer to your leave date after key handovers are completed.
• Inform key contacts - Directly inform important clients, vendors, and colleagues about your upcoming leave.
• Complete timesheet - Fill out and submit leave timesheet or any other organizational requirements.
• Evaluate on return - On resuming work, check if any issues arose during the leave that need to be addressed.
• Thank manager - Extend gratitude to your reporting manager once again for approving your leave request.

Writing a formal leave application letter is an important part of requesting time off from work or school. This article provided tips on how to write effective leave letters for different leave durations along with examples for 2, 3, and 7 days leave.

For recurring leave requests, using an AI assistant like Anakin to generate error-free letters each time can save a lot of effort. With just a few clicks, it can create customized letters tailored to your specific leave needs.

In summary, leave application letters are necessary for professional communication and to follow organizational processes. Taking time to write them well and follow up appropriately allows hassle-free approval of leaves for your important needs. By incorporating the tips in this article, you can draft leave letters that check all the boxes and get approved.

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Leave Application Format for Office, School & College [Samples]

• Updated on  
• Nov 28, 2023

Whether you are a school student or an employee, writing a leave application is a skill that you must know about. While we know that one needs to keep a formal tone and a precise structure, many elements of this document often get overlooked. Further, it is important to comprehend the format and its key components so that you can jot it down in a well-written way. Through this blog, we aim to bring you a detailed guide on the structure, format, and components of a leave application along with some helpful samples.

This Blog Includes:

Reasons for leave, things to mention in your application, types of leave application, leave application format, what to include in your application, how to write a leave application for school, how to write leave application for office, one-day leave application, medical leave application, leave application to principal, college leave application, annual leave application, maternity leave application, paternity leave application, vacation leave application, leave application for marriage , bereavement leave, emergency leave application, application for eye surgery, leave application to school for going out of station, leave application email, bonus tips to write a perfect application.

Must Read: Letter Writing – Format, Samples & Tips

Must Read: Essay on Peer Pressure

What is a Leave Application?

The medium through which you formally inform your office management or school administration about your absence is referred to as a Leave Application . The format, details, and elements of the application can vary based on whether you are in school, college, or office. The skill of drafting this document is much more helpful during your professional journey as you might need to take a day off from work.

Mentioning the reasons for absence is a crucial part of the application. The reason for absence is the sole reason why we write the application and what it is for. Here are some of the major reasons for application:

• Health-related issues such as sick leave, leave for surgery, etc.
• Maternity leave
• Family emergency
• Going out of the city
• Personal reasons (attending a marriage, family function, personal tasks, etc.)
• Addressing or extending a greeting to the recipient
• Subject line
• Cause of departure
• Required number of leaves
• Specifics about your pay at work
• Contact details
• Signature and name

Also Read: How to Write an Application to the Principal?

The types of leave applications will mainly depend on your reasons. Some of the commonly used forms are as follows:

• Casual Leave (For family emergencies, personal issues, etc.)
• Annual Leave
• Study break
• Urgent work
• Maternity/Paternity Leave
• Half-Day Leave
• One-Day Leave

Also Read: Bonafide Certificate: Format, Application & Documents

Now that you know its elements as well as types, the next step is to get familiarised with its format. Whether you are writing the application as a school student, employee or intern, there is generally a simple format that one needs to follow. The letter format is as follows:

Now that you are familiar with the types and format, let us have a look at the details that need to be mentioned in an application:

Paragraph 1 Begin with providing your necessary details to the concerned person (to whom you are addressing it) and inform them about why and when you need the leave . Try to keep a formal tone and the content as precise as possible. Do not write lengthy paragraphs.

Paragraph 2 This part is mainly for employees as you will be expected to provide the current status of your work projects. You can suggest your manager hand over the work to any of your team members. In this part of the application, you mainly have to elaborate on how you will be compensating for your absence , i.e. either by finishing up the work before leaving or delegating it to someone.

Paragraph 3 While concluding the document, pay your gratitude to the employer for considering your application and greeting them with a sincere ‘Thank You’. Also, you can mention your phone number for any emergency as well.

Also Read: How to Write a Letter: Letter Writing Types and Examples

As there are different types of leave applications for various purposes, it might be confusing to write an application for leave that fits your aim. The quintessential elements are:

1. Subject 2. Reason for Taking the Leave 3. Period you are taking the leave for 4. Contact Information 5. Any additional documents should be enclosed.

Once you have all these details ready, you can move toward drafting the application. Make sure that it is written in a formal tone and adheres to straightforward explanations without elaborating details too much.

Also Read: How to Write a Motivation Letter?

To write an official application, you need to simply write down your manager’s name on the top left side followed by your name and position. Then, add a subject and the main body beginning with “This is to bring to your kind notice” or “This is to inform you that” and then mention the reason for taking leave from work. Here are the key points to include in an office leave application:

• Subject (Leave for Personal Tasks or any other reason)
• Mention the reason for leave
• The number of leaves you require with particular dates
• Work plan or delegation of your tasks to other team members during your absence

Also Read: Relieving Letter Format

11+ Samples for Leave Applications

Following are the top samples for leave applications:

A Bereavement is an application for up to 4 weeks at 100% of your base salary, for a total of 20 working days in the event of the death of a loved one. Bereavement Leave is usually a paid leave. It can also be used during the grave illness of family members.

While millions of leave applications are written every day, most of the office applications are written through emails. So, let’s check out the Leave Application in Email format:

• Use a formal tone while explaining the reason for taking a leave.
• Write in simple language without using jargon.
• Proofread the application before sending it.
• Keep it to the point.
• If you are sending this application as a parent, then specify the relationship.

There is a simple format for any application which includes the following pointers: 1. Recipient’s Name 2. Subject (Purpose of the Leave Application 3. Salutation 4. Main Body of Content (Mention your details, reason, leave period, and any additional or related details) 5. Closing line (Yours Sincerely, Thanks and Regards, etc.) 6. Contact Details

To write an application to your boss, here’s what you must include: 1. A request for a leave 2. Number of days with the date that you want the leave for 3. What is your work plan in your absence? 4. Mention the colleague if you are delegating your work to someone 5. Offer assistance in completing the work in your absence 6. CC your HR Manager in the e-mail

The leave of absence can be written for school or work whether it’s casual or sick leave. For a leave of absence from school, mention the leave period, the total number of days and the reason for the leave. For a leave from work, you must follow these pointers along with mentioning the colleague to whom you are handing your work responsibilities.

Teachers are permitted to apply for sick leaves, casual leaves, and emergency leaves, among others. Here is a sample of leave applications for teachers: Dear Principal, I am Raadhika, the English teacher for 11th grade. I am writing for a one-day leave for tomorrow [add date] since I have to [mention reason]. Kindly approve a one-day leave. Thank you. Yours Sincerely, Raadhika

On a leave application, the date is placed on the left side after the sender’s address. You must also mention the date of the leave in the body of the content along with the reason.

A leave Letter is an application written to ask for an absence from the concerned individual which can be the principal or a manager for a work leave. A leave letter can be of different types as per the purposes for absence ranging from personal reasons to sick leave or maternity leave, etc.

This was all about leave application! To read more informative articles like this one, keep following Leverage Edu .

Harshita is a creative writer cum literature enthusiast in pursuit of extending her learnings of overseas and Indian education sectors to the masses, through her well-curated articles. You may also find her emerging in prose writing or reading Toni Morrison when not writing education-related stuff.

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11 comments

Searching the leave application on Google, many websites came and I saw all the websites, but when I read this article, I liked it very much because you have given simple and very informative information.

Thank you for the comment! We really appreciate the gesture.

A wonderful blog for anybody who seeks help in writing a leave letter for various reasons.

Letter to the officer requesting him for exemption of leave for treatment of covid 19 of my wife

Hi Dharmendra!

You can write the letter using the format, structure and tips mentioned in the blog! All the best

Thank you for the comment!

Hey! thanks for sharing! From what I understand, if the PDF is automatically greyed out, you don’t have to write N/A. But some of the questions specifically said if yes/no, write N/A next to the box.

Thank you for your comment!

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Annual leave application is a common occurrence in any business or organisation. Whether planning a holiday, addressing personal matters, or simply needing some rest, it’s important to know how to craft an effective leave application letter to seek time off work professionally. 

This all-inclusive article will help you draft an ideal leave application letter, outlining its format, examples and essential tips.

Understanding Annual Leave

It is often known as vacation leave, a benefit employers provide that allows employees to take time off from work for personal, recreational, or family reasons. Writing an effective annual leave application is important when taking time off work.

Annual Leave Application Letter Format

Your annual leave application letter should be concise, clear, and professional. Here’s a format to follow:

1. Date and Contact Information

Start with the date at the top left corner of the letter. Below it, include your contact information: your full name, job title, employee ID (if applicable), and your department.

2. Employer’s Contact Information

Skip a line and then include the contact information of your employer or HR department, including the recipient’s name, company name, address, and contact number.

3. Salutation

Address your employer or HR representative by their name (e.g., “Dear Mr. Smith” or “Dear [HR Manager’s Name]”).

4. Subject Line (Optional)

Include a brief subject line that highlights the purpose of your letter, e.g., “Annual Leave Request.”

5. Opening Paragraph

Begin with a polite and concise opening statement. State the purpose of your letter: to request annual leave for a specified duration.

6. Main Body

In this section, provide essential details:

• The specific dates of your intended leave.
• Mention if you’ve made any prior arrangements to ensure workflow continuity during your absence.
• Highlight the reason for your leave, if necessary.

7. Closing Paragraph

Express your gratitude for considering your request and mention your willingness to discuss further details if required.

8. Complimentary Close

Use a professional closing, such as “Sincerely” or “Yours faithfully.”

9. Signature

Leave space for your handwritten signature above your typed name. If sending the application via email, a digital signature will suffice.

Tips for an Effective Annual Leave Application Letter

Crafting a persuasive annual leave application is crucial for work-life balance . This brief guide offers important information to help you write a convincing letter for your time off.

• Plan: Request leave well in advance, especially for peak vacation periods.
• Be Clear and Concise: Write it, indicate the expected dates for your absence, and specify why you are going on leave.
• Check Company Policies: Look at your company’s leave entitlement scheme to see how annual leave is granted.
• Provide Adequate Notice: Be sure to submit your application in good time to enable your employer to prepare for your absence.
• Offer Solutions: Suggest solutions or arrangements to ensure minimal disruption during your leave.
• Follow-Up: Once you have submitted your request, check in with your supervisor/HR department to verify that it has been received and processed.

Annual Leave Application Format and Samples

Discover practical and user-friendly annual leave application samples to assist you in crafting your leave request with professionalism and ease.

Sample 1: For Vacation Leave

A vacation annual leave application is a formal written request submitted by an employee to their employer, seeking permission to take time off from work specifically for a planned vacation. 

It serves as a means of communication and documentation between the employee and the employer to ensure that the leave is well-managed and approved according to company policies.

Annual Leave Application Format for Vacation Leave

Here is a sample example of annual leave application for vacation:

Sample 2: For Personal Reason

A personal reason annual leave application is a formal written request made by an employee to their employer, seeking permission to take time off from work for reasons unrelated to vacation or specific events like bereavement or medical leave. 

These personal reasons can vary widely, including attending to family matters, personal appointments, or handling urgent personal affairs. It allows employees to balance their work responsibilities with important personal obligations.

Annual Leave Application Format for Personal Reason

It’s important to have a correctly written request for an annual leave. Whether it is vacation or any other reason, you need to follow the right format and offer helpful information so that your request is considered professionally and timely. Try planning, communicating clearly, and offering solutions to help smooth this process.

FAQs on Annual Leave Application Letter

Q1. what is an annual leave application letter.

An annual leave Application Letter is a formal request for a worker who may want to take breaks from their job, probably due to holidays or any personal matter that requires his physical presence.

Q2. How Should I Format an Annual Leave Application Letter?

The sender’s address, the date, and the recipient’s details are necessary. Have a subject line; use a transparent opening paragraph; have tips in the main body; be grateful in the closing paragraph; close professionally and sign.

Q3. Is There a Specific Format for an Annual Leave Application Form?

The format may change, but an annual leave application form usually comprises personal details, leave beginning and end date, purpose of leave and supervisor’s consent.

Q4. How Do I Write an Effective Annual Leave Application Letter?

When writing a leave approval letter, specify the leave dates and reasons, give recommendations for ensuring smooth processes while you are away, and always adhere to company rules.

Q5. What’s the Importance of Using the Right Annual Leave Application Format?

Doing so converts a request into a clear, properly structured proposition that is easier to grasp for the employer and likely to result in the granting of leave as soon as possible.

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10 Days Leave Application for School (5 Samples)

I am pretty sure, as a student, you might have gone through a situation where you're required to draft a leave application for school. 

So, if you have any problems drafting leave applications for school read this article till the end, all your queries will be solved.

Sometimes, students need a break from their school even for more than ten days.

In this case, it is compulsory to write a leave application for school professionally.

So, in this post, I've shared the format, Application by the student, parents, the Sample, and to the principal.

1. 10 days leave application format for school.

House N/15  New Caroline Hyderabad - 75778. To, The Principal New Life English School Hyderabad, Telangana,  India. 14th January, 202#. Subject: Request for 10 days leave. Respected Sir/Madam, With respectfully, my humble request is that, I want to go with my Brother  to my cousin home at her village to attend a marriage ceremony. Because of this, I may required 10 days leave from 15th January to 25th January, 202#. Considering the above given reason in your kind views, kindly permit me requested leave period so that, I can visit my cousin’s native place. I Shall be thankful for your kindness. Sincerely yours, Anika Tasnim Class: VI (A) Roll Number : 15.

READ •  Letter To Your Friend About Your Summer Holidays. 2. L eave applications for School by a student

[School Name] [School Address]. Dated : Subject: prayer for leave of Absent. Respected sir/Madam, With due respect and humble submission I would like to state that I am in the need of 10 days leave starting from 25th September to 5th October on account of family trip to Ladhak which will be one of the most valuable moment of my life. Therefore, I heartily request you to grant me leave for 10 days and I assure that I will recovered all the notes and activities done during my absence. Thanking you. Yours faithfully, Ayush Kumar Class : 8 Roll No. : 12 Parent Signature.

READ •  School Attendance Policy Letter To Parents.

3. 7 days leave application Sample for school .

To, The Headmaster, Gandhi High School, Dimapur - 79538 Mizoram. Dated : 11th February, 202#. Subject: 10 days leave for Urgent Piece of work. Respected sir/Madam, With due respect, I beg to state that, I am  Ronnie Sharma, a student of class VII (A) in your school. I need 10 days leave due to urgent  piece of work in the at my village. I need to accompany with my father for shopping regarding to upcoming wedding in my family. I kindly request you to allow me leave for 10 days from 12th February to 22nd February, 202#. I shall be obliged to you. Yours Obediently, Ronnie Sharma Class 2th (A) Roll No.: 34.

4. Leave application for School by a parent for 10 days

To, The Principal Ram Chakraborty Memorial Barak valley - 72728 Assam. 5th October, 202#. Subject:  leave application for 10 days. Respected Sir/Madam, Most respectfully, I am Mrs. Nandini Ghosh mother of Abhishek Ghosh studying in class IV in your school. I have been sanctioned 10 days causal leave and I am planning to visit outside by local bus journey with my whole family.  Therefore, I want on you to allow 5 days leave from 7th October to 12 October, 202# . I hope you would acquiesce my apology for above mentioned leave period for my son. Feeling great anticipation toward you. Regards, Mrs. Nandini Ghosh Phone number : 97373**12

5. Leave application to the principal for 5 days

From, [_________]  [_________]. To, [_________]  [_________]. Date :  Subject: Request for 10 days leave due to fever. Honourable Sir, With most respectfully, I beg to state that I, am burning in high fever since last evening. My mother had called for doctor for further treatment. So I am may not be able to attend my school classes for 10 days from [_________] to [_________] . Therefore, considering this circumstance, kindly grant me leave for 10 days.  I would be thankful for your consideration. Yours faithfully, Avinash Singh Class : V (B) Roll Number : 

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• Entering and staying in the UK
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• Calculating continuous lawful period: caseworker guidance
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Indefinite leave to remain: calculating continuous period in UK (accessible)

Updated 23 December 2022

© Crown copyright 2022

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: [email protected] .

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/indefinite-leave-to-remain-calculating-continuous-period-in-uk/indefinite-leave-to-remain-calculating-continuous-period-in-uk-accessible

Version 22.0

About this guidance

This guidance tells you how to calculate the 5-year continuous lawful period in the UK requirement for applicants applying for settlement on the following routes:

domestic workers in private households, paragraph 159G

dependants of a Tier 1 Entrepreneur and T1 Investor, paragraph 319AA

tier 1 (Entrepreneur), paragraph 245DF and Appendix A Table 6

tier 1 (Investor) 245E to 245EF and Appendix A Table 9 A

retired person of independent means ( paragraph 269 )

The following categories are also covered by this guidance which allow accelerated settlement:

tier 1 (Entrepreneur) ( paragraph 245DF )

tier 1 (Investor) ( paragraph 245EF )

Appendix Continuous Residence

Appendix Continuous Residence of the Immigration Rules will come into effect on 1 December 2020 for settlement applications in the following routes:

Skilled Worker (and Tier 2 (General))

T2 Minister of Religion (and Tier 2 (Minister of Religion))

T2 Sportsperson (and Tier 2 (Sportsperson))

Representative of an Overseas Business (and Media Representative and Sole Representative)

UK Ancestry

Global Talent (and Tier 1 (Exceptional Talent))

T5 (Temporary Worker) International Agreement Worker (Private Servant in a Diplomatic Household)

Dependants and Child Dependants of the routes listed above, except for UK Ancestry and Representative of an Overseas Business where there is no qualifying period of continuous residence for dependants

It is worth noting that from 1 December 2020 the names of some routes have changed. The previous name of the route is included in brackets in the list above. For example Global Talent includes a person with permission under Appendix Global Talent, or a Global Talent migrant under Appendix W of the rules in force before 1 December 2020, or a Tier 1 (Exceptional Talent) migrant. The full definition of each route is included in the definitions section of the Immigration Rules .

See the Continuous Residence guidance for more information about these routes and how an applicant on these routes can qualify for continuous residence.

If you have any questions about the guidance and your line manager or senior caseworker cannot help you, or you think that the guidance has factual errors, then email the Economic Migration Policy Team.

Border Force officers can also email BF OAS enquiries.

If you notice any formatting errors in this guidance (broken links, spelling mistakes and so on), or have any comments about the layout or navigability of the guidance, then you can email Guidance and forms– making changes.

Publication

Below is information on when this version of the guidance was published:

published for Home Office staff on 01 December 2020

Changes from last version of this guidance

This version has:

information on routes to settlement not covered by Appendix Continuous Residence of the immigration rules

a table setting out the qualifying period needed to meet the continuous residence requirements on the routes covered by this guidance - this table is in the Qualifying Period section of this guidance

Nationality applications

The limits set out in this guidance apply to applications for indefinite leave to remain (ILR) only. The assessment of absences for nationality applications is different.

Lengthy absences taken during the continuous period for ILR can impact on the applicant’s ability to meet the residency requirements for nationality. Separate guidance is available.

Long residence

This guidance does not apply to the continuous period requirement in long residence cases. See long residence guidance.

Qualifying period

This section sets out the qualifying period an applicant needs to meet for the continuous residence requirements within the routes set out in this guidance.

How to determine if the continuous period is spent lawfully in the UK

This section tells you how to decide if the continuous period is spent lawfully in the UK. The applicant must not have spent any of their time in the UK without valid leave to enter or remain (except as set out in section Continuation of lawful leave during absences from the UK).

You must refuse indefinite leave to remain (ILR) if the applicant does not meet the continuous period requirement set out in the Immigration Rules.

The continuous period requirement is the minimum amount of time which a migrant must spend in employment or being active in the UK economy before being eligible to qualify for ILR.

You must assess if the applicant has spent the required minimum time period in the UK, as well as whether they meet all of the other requirements for ILR set out in the Immigration Rules.

When you calculate if an applicant has met the continuous period requirement, you must examine how many days absence from the UK they have accrued.

The applicant must provide reasons for these absences in all categories except bereaved partner. The majority of applicants are also required to provide evidence of the absence. Evidence is not required from applicants in the following categories:

Tier 1 (Investor) ( paragraph 245EF )

Tier 1 (Entrepreneur) ( paragraph 245DF )

The Secretary of State retains discretion under the Immigration Act 1971 to grant leave outside the rules in exceptional cases .

Definition of the UK

For immigration purposes, ‘UK’ means Great Britain and Northern Ireland only. It does not include the Crown dependencies of the:

Channel Islands

Isle of Man

Time spent in the Crown dependencies may count towards the continuous period.

Details of categories of leave that can be included can be found in the Common Travel Area guidance. Where the applicant held leave in a category not included, you must treat any time spent in the Crown dependencies category as an absence from the UK.

Any time spent working off shore on the UK continental shelf, beyond the 12 nautical mile zone defined as UK territorial waters, does not count toward the continuous qualifying period for ILR, for example on ships or oil rigs. You must count this as an absence from the UK.

Absences which will not break continuity in the continuous period

This section tells you when absences will not break continuity when calculating if the continuous period requirement has been met.

Period between the issue of entry clearance and entering the UK

The period between entry clearance being issued and the applicant entering the UK may be counted toward the qualifying period. Any absences between the date of issue and entry to the UK count towards the 180 days allowable absence in the continuous 12-month period. The applicant does not need to provide evidence to demonstrate the reason for delayed entry.

If the delay is more than 180 days, you can only include time after the applicant entered the UK in the continuous period calculation.

Entry to the United Kingdom through Ireland

Applicants who entered through Ireland, and therefore have not passed through immigration control, cannot demonstrate their date of entry to the UK using their passport. Alternative evidence to demonstrate this can include, but is not limited to:

a copy of a travel ticket showing the date of arrival

independent evidence of activity following entry, such as:

a letter from an employer stating when the applicant started their employment in the UK

a tenancy agreement from a landlord stating when the applicant started living a UK address

180 whole days’ absence

No more than 180 days’ absences are allowed in a consecutive 12-month period.

You must only include whole days in this calculation. Part day absences, for example, less than 24 hours, are not counted. Therefore, if the applicant had a single absence during the 12 month period and arrived in the UK on day 181, the period would not exceed 180 days.

Tier 1 Entrepreneur and Tier 1 Investor dependant partners

You must not include any absence from the UK during periods of leave granted under the Rules in place before 11 January 2018 towards the 180 days allowable absences. For example, if a dependant partner’s qualifying period includes initial leave granted from 1 February 2015 to 31 January 2018, and an extension granted from 1 February 2018 to 31 January 2020, you must not count any absences before 1 February 2018.

Dependant children are not subject to limits on absences.

Calculating the specified continuous period

Applicants can submit a settlement application up to 28 days before they would reach the end of the specified period.

You must calculate the relevant qualifying period by counting backward from whichever of the following is most beneficial to the applicant:

the date of application

the date of decision

any date up to 28 days after the date of application

Transitional Arrangements: rolling 12 month period

Absences from the UK during period of leave granted on or after 11 January 2018 are considered on a rolling basis. If the applicant’s qualifying period includes leave granted before 11 January 2018, any absences during that leave are considered in consecutive 12-month periods ending on the date of application.

For example:

The application date is 30 June 2020. The applicant’s continuous period includes the following grants of leave:

one grant of leave from 1 July 2015 to 28 July 2018 – any absences during this grant of leave will be considered in consecutive 12-month periods, ending on 30 June each year

one grant of leave from 29 July 2018 to 30 June 2020 – any absences during this grant of leave will be considered on a rolling basis: you must not include any absences from the previous grant of leave when you assess this

Allowable absences

Absences must be for a reason consistent with the original purpose of entry to the UK, or for a serious or compelling reason, in the following categories:

• domestic workers in private households

The applicant must provide evidence as explained below.

For the categories below, there is no requirement to give a reason for absences if they do not exceed 180 days in a consecutive 12 month period:

Tier 1 (Entrepreneur)

Tier 1 (Investor)

Retired person of independent means

Tier 1 Entrepreneur and Tier 1 Investor dependants

Absences linked to reason for being in the UK: evidential requirements

For all other categories, absences must be consistent with, or connected to, the applicant’s sponsored or permitted employment or the permitted economic activity being carried out in the UK - for example, business trips or short secondments.

This also includes any paid annual leave which must be assessed on a case by case basis and should be in line with UK annual leave entitlement for settled workers. For example, the statutory leave entitlement is 5.6 weeks’ paid holiday each year, which for workers who work a 5 day week is 28 days’ paid leave. However, many employers provide 25 or 30 days’ paid leave a year, plus bank holidays.

Short visits outside the UK on weekends or other non-working days are consistent with the basis of stay and do not break the continuity of leave. You must count such absences towards the 180 day limit.

Evidence in the form of a letter from the employer which sets out the reasons for the absences, including annual leave, must be provided. Where short visits outside the UK, on weekends or other non-working days have taken place, evidence from the employer should be provided to confirm the applicant’s normal working pattern and show the absences occurred during a non-working period.

However, time spent away from the UK for extended periods, particularly if the business no longer exists, should not be allowed.

Interim caseworker action: missing evidence

If an applicant is required to provide specified documents from their employer explaining their absences and fails to do this, and the absences do not exceed 30 working days plus statutory public holidays per annum (for example, such absences are likely to be consistent with paid annual leave), you can choose, having regard to all the circumstances of the case, to consider the application without this documentation.

You still need evidence where the absences in a 12 month period (as defined above) exceed 30 working days plus statutory public holidays.

Absences for serious or compelling reasons: evidential requirements

Serious or compelling reasons will vary but can include:

serious illness of the applicant or a close relative

a natural disaster, for example, volcanic eruption or tsunami

The applicant must provide evidence in the form of a letter which sets out the reason for the absence with documents of support. For example:

medical certificates

birth or death certificates

evidence of disruption to travel arrangements

Employment outside of the UK

If the absences are connected to other employment outside the UK, which demonstrates the UK employment is secondary, these are not permitted absences, and the continuous period requirement is broken. Absences due to employment, whether related to the applicant’s job in the UK or not, count towards the 180 day maximum each year.

Absences due to economic or humanitarian crisis

On 11 January 2018 the Immigration Rules were amended to discount any absences from the UK from counting towards the 180 day limit, where the absence was due to the applicant assisting with a national or international economic or humanitarian crisis, such as the Ebola crisis which began in West Africa in 2014.

This covers Tier 1 (Entrepreneur) and Tier 1 (Investor) and dependent partners on these routes. ILR applicants should provide evidence to confirm that the absence was for this purpose and that their Sponsor (if there is one) agree to the absence for this purpose.

Full-time service overseas as a member of HM armed forces reserve

This section tells you how to consider time spent overseas during the continuous period of residence, as a member of Her Majesty’s (HM) armed forces reserve.

Under Section 4(1) of the Reserve Forces Act 1996, non-Economic European Area (EEA) national members of the following reserve forces of HM armed forces may be enlisted to serve overseas in the:

Royal Fleet reserve, Royal Naval reserve, Royal Marines reserve

Army reserve, Territorial Army

Air Force reserve, Royal Auxiliary Air Force

The enlistments concerned are permanent, full-time service that lasts for about 9 months and include a period of pre-operation training overseas.

The Reserve Forces (Safeguard of Employment) Act 1985 requires that, where the reservist is in civilian employment:

before service the employer consents to the deployment

the reservist is re-employed after service by the same employer

Under the Armed Forces Covenant, no member of HM armed forces is to be disadvantaged because of their service.

This means any periods of permanent, full time reserve service must be disregarded and treated as though it had been spent in their relevant employment, for the purpose of calculating the continuous residence period for indefinite leave to remain (ILR), on any of the work-related routes.

The applicant must provide evidence in the form of a letter from the:

armed force concerned, which confirms the deployment and the dates

employer, which confirms the applicant’s release for reserve service and their date of re-employment

Breaks in the continuous lawful period

This section tells you about breaks in the continuous lawful period.

The continuous period in the UK must be lawful. This means the applicant must have spent the qualifying period here continuously with leave to enter or remain.

You can only disregard breaks in the period of lawful residence in certain circumstances.

A break in the continuous period may occur just before the ILR application is made or at any point where leave expired during the continuous period claimed. The relevant rules you must apply depend on the Immigration Rules in place at the time the break occurred.

In most cases, a period of overstaying will already have been considered and accepted by the caseworker who handled the previous leave to remain applications and so you must not reconsider this. If the migrant’s leave expired and was then followed by a subsequent grant of entry clearance, the reasons for the delay will not have been assessed, as this was not relevant to the entry clearance decision. How to consider this is covered in more detail later in this guidance .

Breaks of leave in temporary leave applications submitted before 24 November 2016

You should disregard a period spent without leave where that leave expired no more than 28 days before a further application for entry clearance was made before 24 November 2016 and subsequently granted.

The 28 day period of overstaying is calculated from the latest of the:

end of the last period of leave to enter or remain that was granted

end of any extension of leave under sections 3C or 3D of the Immigration Act 1971

point a migrant is deemed to have received a written notice of invalidity, in line with paragraph 34C or 34CA of the Immigration Rules , in relation to an in-time application for leave to remain

In the following exceptional circumstances you can disregard applications made more than 28 days after the expiry of leave:

serious illness where the migrant or their representative are unable to submit the application in time. This must be supported by appropriate medical documentation

travel or postal delays which mean the migrant or their representative are unable to submit the application in time

inability to provide necessary documents. This only applies to exceptional or unavoidable circumstances beyond the migrant’s control, for example:

the Home Office being at fault in the loss of, or delay in returning, travel documents

delay in obtaining replacement documents following loss as a result of theft, fire or flood. These must be supported by evidence of the date of loss and the date replacement documents were sought

For ILR, you must disregard any period spent in the consideration of applications for leave to remain where the application was made (not decided) no more than 28 days after the expiry of leave, but before 24 November 2016.

Breaks of leave in temporary leave applications submitted after 24 November 2016

Applications submitted on or after this date may have a period of overstaying disregarded if the application is made:

within 14 days of the applicant’s previous leave expiring and there is a good reason beyond the applicant’s or their representative’s control, provided in or with the application, why the application could not be made in time

within 14 days of:

the refusal of the previous application for leave

the expiry of any leave which has been extended by section 3C of the Immigration Act 1971

the expiry of the time-limit for making an in-time application for administrative review or appeal (where applicable)

any administrative review or appeal being concluded, withdrawn or abandoned or lapsing

If there are good reasons beyond the applicant’s control which prevented them from applying in time, they must submit evidence of these with their application. All cases must be decided on their merits.

There is further information in the overstayer guidance.

Continuation of lawful leave during absences from the UK

This section tells you about lawful leave which continues whilst absent from the UK.

The continuous period is only maintained in certain circumstances. The relevant rules you must apply depend on the Immigration Rules in place at the time the break occurred.

Pre 24 November 2016

The continuous period is maintained if the applicant either:

leaves the UK with or without valid leave, but applies for new entry clearance within 28 days of their leave expiry date, is granted and re-enters the UK using that entry clearance

leaves the UK with valid leave and re-enters the UK whilst that leave remains valid

If the applicant’s leave expires whilst they are outside the UK and they apply for new entry clearance more than 28 days after their previous leave expires, the continuous period is broken and leave is not aggregated.

On or after 24 November 2016

leaves the UK with valid leave, applies for entry clearance before their leave expires, is granted and re-enters the UK using that entry clearance

applies for new entry clearance within 14 days of their leave expiry date, one of the circumstances below applies, their application is granted and they re-enter the UK using that entry clearance

The circumstances are that:

there was a good reason beyond the control of the applicant or their representative why the application could not be made in time

the application was made following the refusal of an in-time application and within 14 days of:

the refusal of the previous in-time application

the expiry of any leave extended by section 3C of the Immigration Act 1971 (please note that 3C leave lapses when an applicant leaves the UK)

the expiry of the time-limit for making an in-time application for administrative application for administrative review or appeal (where applicable)

any administrative review or appeal being concluded, withdrawn, abandoned or lapsing

Where an applicant has had a break in their leave while outside of the UK, the entry clearance officer is unlikely to have considered the reason, as any break would be irrelevant to the entry clearance application. As a result, you must consider the reason as part of the ILR application. The SET(O) form requests that migrants provide evidence demonstrating why previous applications were submitted while they did not have valid leave. Each break must be decided on its merits. There is further information on this type of consideration in the overstayer guidance.

If an applicant’s leave expires whilst they are outside the UK and they apply for new entry clearance more than 14 days after their previous leave expires, for any reason, the continuous period is broken and leave is not aggregated. The continuous period would also be broken where the gap is within 14 days, but you do not consider the reasons provided to be sufficiently compelling.

Breaks of leave and allowable absences

For any acceptable breaks of leave, the period spent outside of the UK will count towards the 180 days allowable absence. This includes any time:

while their leave remains valid

after the expiry of their leave

while the entry clearance application was under consideration

before they entered the UK once entry clearance had been granted

Exceptional cases

This section tells you about the exceptional circumstances when you can grant the applicant indefinite leave to remain (ILR) when their continuous leave is broken.

Absences of more than 180 days in a 12-month period before the date of application (in all categories) will mean the continuous period has been broken, unless an exemption applies. However, you may consider a grant of ILR if the applicant provides evidence to show the excessive absence was due to serious or compelling reasons.

The applicant must provide evidence in the form of a letter which sets out full details of the compelling reason for the absence and supporting documents, for example medical certificates or evidence of disruption to travel arrangements.

Absences of more than 180 days in any 12-month period for employment or economic activity reasons are not considered exceptional.

You can only apply discretion when it has been authorised at senior executive officer level.

Time spent overseas due to pregnancy, maternity, paternity, parental leave, adoption-related leave or illness is treated the same way as any other absence, that is, within the 180 days in any 12 months.

If someone is exempt from immigration control, they cannot by definition be in the UK unlawfully. Therefore, if an applicant has for a period of time while in the UK held exempt status, that period is lawful.

If a requirement for ILR is that an applicant must have held lawful residence in the UK that includes time spent in the UK with exempt status. Exempt status is not a grant of leave, so where the rules specifically require leave to be held, that requirement will not be met by an applicant having exempt status.

Deemed leave granted for a period of 90 days under Section 8A(b) of the Immigration Act (1971), from the day the applicant stops being exempt, can be counted towards the continuous period for ILR.

If the rules say the applicant must hold a specific category of leave, only time spent in this category will count towards the continuous period for ILR.

If you are satisfied that the circumstances are sufficiently compelling to approve, exceptionally grant indefinite leave to remain outside of the Immigration Rules.

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